Webinar on Perform Integrated Change Control - PMP

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Webinar on

Perform Integrated

Change Control

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Agenda

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What is Change?

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Modification needed in any document, deliverable, or baseline.

What is change

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Why Change?

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No plan survives contact with the enemy

Project Team Keep Learning

Environment Keeps Changing

Projects works in uncertain domain

Why Change

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Change Triggers

• Value added

• External events

• Errors or omissions

• Risk response

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Who can ask for change?

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Various Sources of Change Requests

Change Change Defect RepairDefect Repair

StakeholdersStakeholders

CustomerCustomer

Corrective Actions

Corrective Actions

Preventive Actions

Preventive Actions

Project Team

Project Team

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How to manage change?

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Formal Process starts with Change Request

Change Request.

A formal proposal to modify any document, deliverable, or baseline.

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Poll

Do we need a Change request for modifying project documents ?

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Change Request

Please raise the Change Request

I want to change the scope to get better product

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Change Request

Sure, you need to own it when I take it for analysis

and approval

Can you raise change request for me?

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Change Request

Raising a change request does not mean we will work

on it, we are following change control process

I have raised the change request when can I see the

changes

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Change Request

It has set of procedures that describes how modifications are managed and controlled.

What is change control process ?

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Poll

Do we need to raise change request for all changes asked by stakeholders?

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Questions

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Project Time

Cost

Predictive Life Cycle

Adaptive Life Cycle

Impact of change on cost

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Change Costs

• As a project manager focus on preventing unnecessary changes

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Integrated Change Control

Change Scope

Change Scope

Resource Movement Resource

Movement

Weather impacting schedule

Weather impacting schedule

Sponsor want early release

Sponsor want early release

Perform Integrated Change Control

Perform Integrated Change Control

The process of reviewing all change requests; approving changes and managing changes to deliverables, organizational process assets, project documents, and the project management plan; and communicating their disposition.

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Change Control Board (CCB)

• Group having expertise• Decide based on Change Management

Plan• Can be formed at multiple level• Can Approve, Reject or Postpone

Change • Usually have

• Sponsor• Customer Representative• Project Manager• Technical Experts• Subject Matter Experts

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Change Request Flow

Change Log the Change : Create Change

Request

Perform Impact Analysis : Update Change Request

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Change Request Flow

Submit Change

Request to Change

Control Board

Evaluate changes , cost and benefits

Approve, Reject or Postpone Change

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Change Request Flow

Update Change Log

Communicate decisions to

Stakeholders

Update Project Baselines for

Approved Changes

Project Baseline

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When can change occur?

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Poll

Change Request can be raised at any stage of the project?

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Early Stage

Change

Early Stage

Change

Later Stage

Change

Later Stage

Change

Does the change management process changes?

Change management at different stages

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Summarize

• Change is need to modify document, deliverable, or baseline.

• Change is required due to change in technology or team learning's or change in environment

• Change can be requested by any stakeholder including project manager

• Change can be managed by following a formal process.

• Change Request is a formal proposal for change

• Flow: Log change-> Perform impact analysis-> Submit to (CCB)-> Update change log -> Update project baselines.

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Questions

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