Webinar: Is a Ready-to-Go Intranet Right for You?

1Share, Empower, Succeed™

Is A Ready-To-Go Intranet Right For You?OneWindow

Solution Overview


Poll Question #1

What collaboration platform are you currently using?


Daniel Cohen-Dumani@dcohendumani

SharePoint

Visionary

Founder

and CEO 14+ years in SharePoint Expertise

Interests: productivity in the

Digital Workplace. Work 2.0

Started working with

SharePoint when nobody

could spell it

About Me


Rick Hinton@rfhinton

VP Sales and

Solutions 8+ years in Collaborative Systems

Interests: digital workplace, future of

work, employee engagement.

Design thinking and User experience

design to solve problems.

Next Adventure: Harry Potter

Land at Universal Studios

About Me


Agenda

Framing The Challenge

Intranet Essentials

Introducing OneWindow Workplace

How To Get Started

5


Poll Question #2

Based on your past experience, how long has it taken to

implement an intranet/solution on SharePoint?


The Challenges with Traditional SharePoint Deployment

Information

Architecture

Solution

Design

Creative

DesignGovernance

Usability

Training

Customization Platform

Deployment

7


What are we hearing? 8


Speed Matters

Governance

Training

Creative Design

Usability

Solution Design

Information Architecture

Customization

Platform

9

Governance

Training

Creative Design

Usability

Solution Design


Customization

Platform

Governance

Training

Creative Design

Usability

Solution Design


Customization

Platform

OneWindowWorkplace

Design

Build

Features

Investment

Maintenance


Less Searching and

More Doing

Study: employees spend almost half their day (47%) searching and

gathering information; reading and answering emails. Less than half

(39%) on role-specific tasks.


Intranet Essentials 11

What drives employee

engagement, productivity and

adoption?


Intranet Essentials 12

Portal/

Gateway

Tools & Forms

Corp

Communication

Department

Sites

Project Sites

People

“How do I…?”

“What’s going on…?”

“Don’t ask me, find it yourself…!”

“What’s the status…?”

“Who has worked on…?”

“What’s the address for…?”


Introducing OneWindow Workplace for Office 365

OneWindow

13


Features 14

Communities

Projects

Documents & Knowledge

Social

News & Events

People

OneWindow

OneWindow : Do More

Tools: “Quick-Find” Panel

“Drag & Tag” Document Upload


Home Page 15

1. Home page aggregates

corporate-wide

communications that

includes enterprise social

posts, company

announcements, blogs

and events.

2. Content is presented via

tiles to make it easy to use

on tablet or smart phone.

3. User are able to manage

the content that is viewed

by using the Content Bar

to see just want they

want.

4. A collapsible panel allows

the user to quickly go to

communities or projects

they have created.

1

2

3

4


6

5

Quick-Find Panel 16

1. The Collapsible Quick-Find

Panel allows the user to

quickly access, regardless of

page they are on, content

specific to their jobs.

2. Access My Communities to

go directly to existing

community sites or create a

new one.

3. Access My Projects to go

directly to current projects.

4. Access My Tasks to view the

most recent tasks.

5. Access My Recent

Documents to view most

recent docs.

6. Access My Places to view

bookmarks to sites, tools

inside or outside the

organization.

43

1

2


“Drag & Tag” Document Upload 17

1. “Drag & Tag” functionality

allows the user to upload a

document by dragging it onto

the screen.

2. Drop down menu is displayed

for the user to select from a

list of document types.

3. Search box allows user to

quickly find the appropriate

project or community to

assign to the document.

4. Other optional descriptive

data (metadata) can be easily

applied to the document.

2

3

4


Communities 18

1. Creating a new Community

only take a few minutes:

2. Add new members from

you Outlook contacts list

3. Add keywords so that the

community can be easily

found by colleagues in

search results.

4. Set permissions and other

attributes of the community.

5. Click “Create Community”

and a new site is

automatically launched.


Communities 19

1. Community sites provide social

feeds relevant to the sites

purpose and community

members.

2. Site member availability is

displaying with click-to-contact

capabilities.

3. The Content Bar can be used to

manage views of content

relevant to the community.

• Documents

• Events

• Announcements

• Tasks

1

2

3


Projects 20

1

1. Project Sites includes access

to project and client profiles.

2. Site member availability is

displaying with click-to-

contact capabilities.

3. Project sites provide social

feeds relevant to the

particular project and client.

4. Project summary information

is displayed to provide quick

status views.

5. The Content Bar can be used

to manage views of content

relevant to the project.

2

3 4

5


Documents & Knowledge 21

1. Tile display of documents alters

dynamically as search criteria is

entered.

2. Basic Search as well advanced

refiners can be used to quickly

narrow down the search.

3. Display “Ad” reminders help to

reinforce behaviors and actions.

4. Tools and Apps focus on specific

tasks such as new employee

onboarding, or access project

resources and training.

1

2

3

4


People 22

1. People Search allows the user to

quickly sort by various criteria

including functional area, skills or

location.

2. Directory view provides a more

traditional view of employee lists

which may be more appropriate for

smaller organizations.

12


People 23

1. Detailed People Profiles include

details added by the users as

well as corporate data

accessible via integration with

HR and Accounting/Financial

systems.

2. Skills and Past Projects can be

included to allow for skills-

based searches of individuals.

1

2


Social 24

1. Social page provides a consolidated

and easily sortable view of the user’s

social feeds.

2. Quickly share an update at the top of

the page, without having to log into

the Yammer solution.

3. Tile view, ideally suited for mobile

devices, provides an easy way to scan

and read feeds without clicking on

each individual feed.

1

2

3


News & Events 25

1. News & Events page

aggregates in a single view

the most relevant internal and

external sources of

information.

2. Internal sources include

announcements and event

notifications.

3. External sources can include

Twitter feeds, blog posts and

industry news.

4. Sorting and finding is easier

with the drop down refiners at

the top of the page.

1

2

3

4


Demo


Availability and Pricing 27

Availability Pricing

Summer 2015 Setup and

configuration

• $7K – 20k

Per User

Subscription

• $6-9 per

user/month


Next Steps – Beta Program 28

Become part of our beta program!

We are accepting five clients to be part of this

exclusive beta program.

Interested? Let’s talk. Click here or go

http://portl.me/1AhGSgs to learn more .

http://www.portalsolutions.net/

http://www.portalsolutions.net/

http://www.portalsolutions.net/onewindow-beta

http://portl.me/1AhGSgs

Webinar: Is a Ready-to-Go Intranet Right for You?

Technology

digital workplace

recent tasks

tools employees

user experience design

intranet right

right tools

list of document types

consumers of communication