ECOCERT CANADA- 510 ST-Onesime, Levis, Qc, CANADA, G6V5Z4 Phone: 418-838-6941 – Fax: 418-838-9823 Page | 1 CROP PRODUCTION PLAN IMPORTANT: refer to the Canadian Organic Standard CAN/CGSB 32.310, as well as the Permitted Substances Lists CAN-CGSB-32.311, that are available on our website. Following the completion of this form, you must also provide : □ Your farm map (fields, land location number, surrounding areas/neighbors, buildings, etc.) It can be a, hand drawn, rural municipality map, etc. □ The Annex linked to your type of production at the end of this document. □ Fields History (document available here: FieldsHistory.xls ) □ Any additional document identified on this document (ex: 36 months Affidavit, subcontractor contract, etc.). These additional documents are available on our website, in “Our activities” menu, under “Documents and forms”, or by clicking on the “Ctrl” key and the website links that are identified and underlined in blue in this form. This document must be signed and sent back to [email protected], by fax at: (418) 838-9823 or by mail to Ecocert Canada, 510 St-Onesime, Levis, QC, G6V 5Z4. REMINDER: Any new in soil crop producer must register 15 months before the day on which the product is expected to be marketed and be audited 2 times on two consecutive growing seasons. It is mandatory to provide Ecocert with the labels for all products that will refer to Ecocert Canada before printing. Ecocert must approve all labels. KEEP A COPY OF YOUR PRODUCTION PLAN SO YOU CAN REFER TO IT AT ALL TIMES, AND COMMUNICATE TO ECOCERT ABOUT ANY CHANGES. Legal name of company Client Number Mailing address City Province Postal code Person in charge Second person in charge Phone number Cell phone number Fax number E-Mail Website F029v04 EN Last update : 2017-02-22
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IMPORTANT: refer to the Canadian Organic Standard CAN/CGSB 32.310, as well as the Permitted Substances Lists CAN-CGSB-32.311, that are available on our website.
Following the completion of this form, you must also provide:□ Your farm map (fields, land location number, surrounding areas/neighbors, buildings, etc.) It can be a, hand
drawn, rural municipality map, etc.
□ The Annex linked to your type of production at the end of this document.
□ Fields History (document available here: FieldsHistory.xls)
□ Any additional document identified on this document (ex: 36 months Affidavit, subcontractor contract, etc.). These additional documents are available on our website, in “Our activities” menu, under “Documents and forms”, or by clicking on the “Ctrl” key and the website links that are identified and underlined in blue in this form.
This document must be signed and sent back to [email protected], by fax at: (418) 838-9823 or by mail to Ecocert Canada, 510 St-Onesime, Levis, QC, G6V 5Z4.
REMINDER: Any new in soil crop producer must register 15 months before the day on which the product is expected to be
marketed and be audited 2 times on two consecutive growing seasons. It is mandatory to provide Ecocert with the labels for all products that will refer to Ecocert Canada before printing. Ecocert must approve all labels.
KEEP A COPY OF YOUR PRODUCTION PLAN SO YOU CAN REFER TO IT AT ALL TIMES,AND COMMUNICATE TO ECOCERT ABOUT ANY CHANGES.
Legal name of company Client Number
Mailing address City Province Postal code
Person in charge Second person in charge
Phone number Cell phone number Fax number
E-Mail Website
Please check boxes of all applicable production activities and complete the requested annex:
Cash crops Greenhouse In containers In soilFruits and vegetables Wild Crops Forage/Hay Shoots/Sprouts/Micro-green Orchards/Groves Other, specify:
You must complete section BASIC INFORMATION, as well as each relevant section on this form.
1. SITES OF OPERATIONS(Please provide a list of all the sites connected to your farm, such as bin yards, home farm, seed cleaning plant, and equipment yards, etc.)
Selling organic products that come from other farms or businesses: you must fill-out the “Processing Plan”
Processing products grown on my own farm (ex: jam, jelly, herb tea, etc.) to be sold as organic: you must fill-out the “Processing Plan”
Animal production to certify as organic: you must complete the “Animal Production Plan”
The CFIA requires a certificate for each legal entity. A parent company and its branch must be considered as separate legal entities. Farmers must provide a GST receipt, tax receipt or any document that provides evidence of a legal entity.
My application refers to only one legal entity (please send proof of legal registration: Certificate of registration)
My application refers to more than one legal entity; please specify (Name of entity, activities, etc.)
I-BASIC INFORMATION SECTION TO BE COMPLETED BY ALL OPERATORS
Site # Site name Complete address orland location number description Activities carried on this site
Ex.: Home farm 123, Road 3, Hometown, On, A3E 2F7 Growing (bin yard, cleaning, etc.)
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2. LIST OF CROP/VEGETABLE PRODUCTS TO CERTIFY- Ecocert Canada must have the detailed list (culture + variety) of the harvested products (you can attach a list already made)Using generic terms such as Vegetable, Fruits, Aromatic and Medicinal plants, Flowers is not sufficient.You can provide us with what you plan to grow; the information will be validating during the inspection.
As soon as the service realized by your subcontractor presents a risk for the organic integrity of your product, Ecocert Canada must inspect the subcontractor annually, or the subcontractor has to hold his own certification.For each subcontractor, you must complete and send us back the subcontractor contract available here: SubcontractorContract.docx NO SUBCONTRACTORS
Type of activity(ex.: Storage, screening,
packing, etc.)
Products concerned by this subcontracting service
Name and address of subcontractor, contact
person
Certified organic?
Certified by(Name of
certification body)
Yes No
Yes No
Yes No
Yes No
IMPORTANT Organic producers shall aim at a complete transition towards organic production. During the transition period,
some fields will not be producing organic crops. All organic crops must be visually different from conventional or transition crops.
Not applicable I plan to transition all my production into organic production within years.
**Provide your transition plan or describe your transition plan here:
4.1 The following sites/fields require a buffer zone: N/A
Sites/fields Describe buffer zone (where on the field, hedgerows, roads)
Width Management of crops harvested from the buffer zones
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4. RISK MANAGEMENT
3. SUBCONTRACTORS (business or individual engaging in an activity on your behalf, off the farm, such as: sifting, storing, packaging, seed cleaning, grain drying, etc.)
4.2 To complete IF you produce or process non organic products:
Name of product/ crop Field number, land location #/Greenhouse #
Processed on same site as organic
Using same equipment for
both productions
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
4.3 I use the following segregation measures between organic and non-organic crops, from harvest to storage. Note: non-organic crops include parcels/fields in transition and buffer zones. Describe your methods below.
I buy organic seeds/plants: Yes No*
*When buying non-organic seeds: I can submit 2 proofs of non-availability of organic seeds Yes No
(ex: letter from seed companies, seed search affidavit, contact record with dates, seed company catalog, etc.)
I can submit the Non-treated attestation Yes No
I can submit the Non-GMO attestation for high-risk crops Yes No
I use the following methods/ products to maintain or improve soil fertility:
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7. CROP PEST, DISEASE AND WEED MANAGEMENT (see section 5.6 of the Standard)All inputs used must be approved by Ecocert Canada before utilization.
Category: manure and compostProduct used Composition (ingredients) Origin
(from your farm, or off-farm *)Quantity
and application period
Measures taken to prevent contamination during land application of manure:
*Originating from off-farm: you must fill-out the Affidavit « Imported manure » available here:ImportedManure.doc
Category: Other fertilizers/amendments (ex. Lime,rock powder, minerals, etc.)Product trademark name Composition (ingredients) Supplier
NOTE: All inputs including inoculants must be verified before they are used. Please provide the correct name of the product, name the company that makes it and the ingredients of the input.
7.1 I use the following practices for disease management:
Crop rotation Using resistant varieties Others:
7.2 I use the following practices for weed management:
Crop rotation/grazing Green manure Pre-seedling Mechanical weeding Others:
7.3 I use the following products for crop pest, disease and weed management:
Product(s) used (nom commercial)
To fight against? Where? Frequency of usage
Ex: Cholecalciferol (vitamin D3) Rodents In my greenhouses, on Field X Monthly
8.1 I use my own equipment for seeding: Yes No* N/A
*If No, the cleaning of equipment must be documented.
8.2 I use my own equipment for harvesting: Yes No*
*If No, the cleaning of equipment must be documented.
8.3 I use my own storage areas (bins, silos, warehouses, etc.) to store crops: Yes No*
*If No, cleaning of storage areas must be documented and areas are subject to audit during annual inspection.
8.4 I use application equipment (ex: sprayer) exclusively for inputs approved in organic production: Yes No*
* If No, a deep cleaning of the application equipment before usage must be documented.
8.5 Cleaning methods for equipment and storage areas in contact with organic products (ex: sweeping of bins prior to filling):
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8. SEEDING, HARVESTING AND POST-HARVESTING
9. WATER QUALITY Rinsing water for organic products must meet the requirements for potability as per local, provincial or federal.authorities.Water used for irrigation must be away of any contamination risk for your organic products.
10. RECORDS IN PLACE TO KEEP TRACK OF OPERATIONSYou can find a record template on the website, under tools, follow the link: Records
Do you allow ECOCERT CANADA to disclose to potentials buyers the following information: name; contact details and certified products?
YES NO
* * * *
I hereby declare that I am aware of the certification standards which apply to my production and I authorize Ecocert Canada to contact my previous certifier to get additional information if needed.
I accept the effective general terms and conditions corresponding to the requested services and I am aware of their scope.
Date: Signature:
**This document is not valid without a signature. It can be hand or electronically written but cannot be typed**
PRODUCTION SITES (including fields, parcels, orchards, etc.)**Include all conventional, organic and transitional land. Please use the same field numbers on the same fields consistently every year.
Site identification(field #, …)
**Une ligne par parcelle doit être complete**
Complete address, Land Location Number or
Legal Land Description
CultureEx.: Potatoes, Wheat, etc.
If there are multiple crops in the same field, you can write
Organic : >36 months without prohibited inputs; C3: Conversion Year 3 → between 24-36 months without prohibited inputs; C2: Conversion Year 2 → between 12-24 months without prohibited inputs; C1: Conversion Year 1→ < 12 months without prohibited inputs; Conventional: fields that have not started the Conversion.*If you are not the owner of a production site, or if you have been the owner for less than 36 months, you must fill-out the Affidavit “36 months Declaration”, available here: Affidavit_36monthsDeclaration.docx
IMPORTANT - Attach the following documents with this section: Training protocol Resource and environmental management protocol Copies of authorizations and permits if applicable
14.1 Description of harvest sites: please complete this table ** For each harvesting site, you must attach your map including GPS coordinates showing limits of harvesting zones, potential sources of contamination and the buffer zones for each site.
Site identificationComplete address, Land Location number or
Legal Land Description(include GPS coordinates)
Varieties that are being harvested
Owner of the lands
(Yes-No*)
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
*If you are not the owner of the lands, describe the situation:
14.2 Harvest schedule
Name of plant being harvested Starting date of harvesting/picking
Ending date of harvesting/picking # of site Number of pickers