Web Preservation, or Managing your Organisation’s Online Presence After the Organisation Ceases to Exist IRMS 2016 conference, Brighton on 15-17 May 2016 Brian Kelly Independent researcher/consultant at UK Web Focus Ltd. Contact Details Brian Kelly Email: [email protected]Twitter: @briankelly Blog: http://ukwebfocus.com/ Slides and further information available at http://ukwebfocus.com/events/irms-2016-web- preservation/ UK Web Focus Event hashtag: #irms16 View slides & abstract at http://bit.ly/irms16- kelly Tweet comments using #irms16 #kelly
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Web Preservation, or Managing your Organisation’s Online Presence After the Organisation Ceases to Exist
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Web Preservation, or Managing your Organisation’s Online Presence After the Organisation Ceases to ExistIRMS 2016 conference, Brighton on 15-17 May 2016Brian KellyIndependent researcher/consultant at UK Web Focus Ltd.
this presentation provided that:You attribute the work to its author and respect the rights and licences associated with its components.
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Slide Concept by Cameron Neylon, who has waived all copyright and related or neighbouring rights. This slide only CCZero.Social Media Icons adapted with permission from originals by Christopher Ross. Original images are available under GPL at:http://www.thisismyurl.com/free-downloads/15-free-speech-bubble-icons-for-popular-websites
Your comments may be useful in evaluation & subsequent reflections on this talk
AbstractAbstractYour organisation has failed to survive cutbacks and will shortly close. Public sector organisations may feel responsibilities for ensuring that information about their activities is not lost if their organisation is closed down. This talk summarises approaches taken to managing web content provided by UKOLN, a national centre of expertise in digital information management at the University of Bath, which closed in July 2015. UKOLN existed for 30+ years and had an important role to play in development of online services for the UK’s higher education sector. This case study summarises approaches taken to minimising loss of this history. Learning Outcomes: 1. Strategies for managing the termination of online
services 2. Useful tools and services 3. Addressing the challenges and opportunities provide by
social media services
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In Other Words …This talk describes:
• Steps taken over ~6 months to ensure web products were not lost after cessation of funding
• Approaches taken in updating content • Services used• Understanding of risks
What did we want to preserve?• Documents e.g. PDFs • Web resources (web sites)• Software• Ease of access to online content (e.g. functional
links, Google juice, …)• Audiences, communities, …• Resources which could inform stories
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We Know About Web Preservation!
Web preservation services are available:• UK Web
Archive• Internet
ArchiveWhat does this talk have to add?
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Focus Of This TalkThis talk addresses:
• Web preservation challenges when an organisation is to be closed
• Motivational issues for preserving web products• Perspectives from higher education:
Moves towards open access; open practices; … Blurring between social & professional online
services Increasing important of online services hosted
beyond the institutionThe talk provides:
• Summary of pragmatic approaches• A real-world case study• Suggestions on who the “Information Superheroes
digital information management• Funded by JISC and MLA (and predecessors)• A national centre with an international reputation• Influential in early digital library work in UK (eLib
programme); metadata (Dublin Core); digital preservation (!); …
About UKOLN Staff:• Many looking to continue work in digital library
environment post-UKOLN• “Will evidence of my professional work
disappear?”
30th anniversary event held at the British Library in 2008
Painting of famous photograph (which cannot be shown)
Organisations may have online content of value to others which they would prefer to vanishIn this case MySociety have republished Conservative & Labour party speeches
Learning From Doctor Who!“The Doctor Who missing episodes are the portions of the long-running British science-fiction television programme Doctor Who no longer held by the BBC. Between 1967 and 1978 the BBC routinely deleted archive programmes, for various practical reasons (lack of space, scarcity of materials, a lack of rebroadcast rights).”
Learning From Doctor Who!“The Doctor Who missing episodes are the portions of the long-running British science-fiction television programme Doctor Who no longer held by the BBC. Between 1967 and 1978 the BBC routinely deleted archive programmes, for various practical reasons (lack of space, scarcity of materials, a lack of rebroadcast rights).”
UKOLN Projects UKOLN A-Z of projects and activities page used as (public) list of archiving workNote some activities may have continued after cessation of Jisc funding and continuation of UKOLN at reduced staffing levels (e.g. Ariadne ejournal)
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UKOLN ProjectsTypical archived site:
• Status clearly visible on home page
• Content updated where possible (removed ‘will’; years for events included; …)
Note much of this work was carried out when the project funding finished in 2012, as an example of best practice on project termination (QA for mothballing project sites)
(Most) slides from IWMW events hosted on UKOLN web site since 1997 uploaded to Slideshare.Note to facilitate discoverability:• Slides embedded in Lanyrd• Use of tags (iwmw1997)
Writing The BookWho will be able to write about 25 years of edtech developments in UK HE?
Compare challenges of writing 400+ page history of the JANET network, published by JANET, with writing one on the history of web developments in UK HE,
The IWMW BlogDerek Law’s reflection on his IWMW 2009 plenary talk:• Link to post about
talk is now to a marketing page[Risk – professionals repurpose old content]
• JISC PoWR blog has closed[Risk – blog service provider at jiscinvolve.org could terminate service]
Closed using described practices
“So the challenge for Brian and his remarkable array of colleagues is to keep the faith, keep proselytising and make sure that the links to this 20th birthday set of blog posts blog posts still work when the 25th birthday comes along!”
2. Useful tools and servicesUK Web Archive & Internet ArchiveInstitutional RepositoryResearch repositories; Slideshare; Lanyrd; …
3. Addressing the challenges and opportunities provide by social media services Opportunities to complement institutional, national & international services
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Who are the information superheroes who will ensure that UK’s higher education digital memories are maintained for future generations?
• The British Library• The research councils• The funders• The digital preservation services• The institutions• The motivated professionals• The staff who support the motivated
professionals and help shape institutional policies who embrace the role of the “individual as institution”