Ways to CommunicateWays to Communicate
VerbalVerbal OralOral
WrittenWritten
Non-VerbalNon-Verbal GesturesGestures
Body LanguageBody Language
Smell Touch
TasteAudio
Visual
Our Senses help us in Our Senses help us in communicatingcommunicating
Eye (Visual)Eye (Visual) Ear (Audio)Ear (Audio) Nose (Smell)Nose (Smell) Tongue (Taste)Tongue (Taste) Skin (Touch )Skin (Touch )
When does the communication When does the communication become effective?become effective?
Depends on the RECEIVERS’ :Depends on the RECEIVERS’ : InterestInterest NeedNeed AbilityAbility PerceptionsPerceptions IdeaIdea SituationSituation MoodMood
Interest, Time and Interest, Time and CircumstancesCircumstances
When the Receiver has an Open When the Receiver has an Open MindMind
Background knowledge and Background knowledge and informationinformation
Ideas or PerceptionsIdeas or Perceptions
AbilityAbility
Key To Effective Presentation –Key To Effective Presentation –proven four-step processproven four-step process
PPlanlan
PPreparerepare
PPracticeractice
PPresentresent
PlanPlan
Describe your audienceDescribe your audience Define purposeDefine purpose
Inform?Inform? Persuade?Persuade? Motivate?Motivate? Entertain?Entertain?
Plan the contentPlan the content Content selectionContent selection Content sequencingContent sequencing
PreparePrepare
Establish a positive mindsetEstablish a positive mindset Structure your presentationStructure your presentation BalanceBalance your presentation your presentation
OpeningOpening Key pointsKey points ClosingClosing
Prepare audio-visuals?Prepare audio-visuals? How our How our sensessenses work work Types of visualsTypes of visuals Qualities of visualsQualities of visuals
Balance Your PreparationBalance Your Preparation
10%
10%
80%
Opening Summary Key Ideas
How much do our Senses Help in How much do our Senses Help in Learning?Learning?
3% 6% 3%
14%
74%
SmellTouchTasteHearingSight
USE OF VISUAL AIDSUSE OF VISUAL AIDS
Maintain eye contact with audience while Maintain eye contact with audience while displayingdisplaying
Write boldlyWrite boldly Colors communicateColors communicate Keep visual simpleKeep visual simple Subordinate visual to speaker’s ideaSubordinate visual to speaker’s idea Expose visual only when neededExpose visual only when needed Do not obstruct the visualDo not obstruct the visual
RULE OF SEVENRULE OF SEVEN
NOT MORE THAN NOT MORE THAN SEVEN WORDSSEVEN WORDS IN A LINE IN A LINE
NOT MORE THAN NOT MORE THAN SEVEN LINESSEVEN LINES IN A IN A
TRANSPARENCYTRANSPARENCY
SIZE OF LETTERS SIZE OF LETTERS 7mm7mm
SIZE OF LETTERSSIZE OF LETTERS
• THIS IS THIRTY TWO SIZE FONTTHIS IS THIRTY TWO SIZE FONT
• THIS IS TWENTY EIGHT SIZE FONTTHIS IS TWENTY EIGHT SIZE FONT
• THIS IS TWENTY FOUR SIZE FONTTHIS IS TWENTY FOUR SIZE FONT
• THIS IS TWENTY SIZE FONTTHIS IS TWENTY SIZE FONT
• THIS IS EIGHTEEN SIZE FONTTHIS IS EIGHTEEN SIZE FONT
PracticePractice PracticePractice Rehearse timingsRehearse timings Feedback – Content & Style Feedback – Content & Style Things to considerThings to consider
Is your message clearIs your message clear Does your evidence support key pointsDoes your evidence support key points Are your graphics and illustrations clear, appealing and Are your graphics and illustrations clear, appealing and
relevant to the topic?relevant to the topic? Are you talking in terms of your audience’s interest?Are you talking in terms of your audience’s interest? Is your close memorable?Is your close memorable?
PresentPresent
Attitude of professionalAttitude of professional A privilegeA privilege A responsibilityA responsibility An opportunityAn opportunity
Your nervesYour nerves Be naturalBe natural Speak in a conversational toneSpeak in a conversational tone Establish eye contactEstablish eye contact Beware of body languageBeware of body language
Question and Answer SessionsQuestion and Answer Sessions
Plan for questions and answersPlan for questions and answers QuestionsQuestions
Amidst presentation?Amidst presentation? End of presentation?End of presentation?
Indicate time allocationIndicate time allocation Repeat Repeat Rephrase Rephrase Be honestBe honest Summarise and closeSummarise and close
Public Speaking Public Speaking
Magic Magic PP’s’sPPrior rior PProperroperPPreparationreparationPPrevents revents PPooroorPPerformanceerformance
““FailFail
to prepareto prepare
and you and you
prepare toprepare to
fail”fail”