CONFIDENTIAL: Publication of any part of this document (or any Substantially similar or resulting document) to any third party is strictly prohibited, except insofar as authorised by Wave Hub Limited or Offshore Marine Management Limited. Any unauthorised publication of any part of this document (or any Substantially similar or resulting document) shall constitute a breach of confidence, and shall result in legal action. Invitation to Tender (ITT): Wave Hub Installed Asset ROV & Bathymetry Survey - 2017 ITT Ref. WH/2017/TEN/04
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CONFIDENTIAL: Publication of any part of this document (or any Substantially similar or resulting document) to any third party is strictly
prohibited, except insofar as authorised by Wave Hub Limited or Offshore Marine Management Limited. Any unauthorised publication of any
part of this document (or any Substantially similar or resulting document) shall constitute a breach of confidence, and shall result in legal action.
2.3.4 Personal Data ................................................................................................................................. 15
Part B - Information Schedules & Tendering Instructions ............................................................. 16
2.6.1 Horizontal Control .......................................................................................................................... 38
2.6.2 Vertical Control ............................................................................................................................... 38
2.10 Computer Systems ....................................................................................................... 40
2.10.1 Online Systems ............................................................................................................................... 40
2.10.2 Offline Systems ............................................................................................................................... 40
2.14 Data Acquisition ........................................................................................................... 42
2.14.1 Data Security .................................................................................................................................. 42
2.14.2 Data Storage ................................................................................................................................... 43
2.14.3 Data Processing .............................................................................................................................. 43
2.15.5 Data Formatting.............................................................................................................................. 46
Definitions & Abbreviations Definition Description COMPANY Wave Hub Ltd and its appointed authorised representatives and
agents.
Offshore Marine Management Organisation contracted by the COMPANY to undertake the procurement of services in support of the Wave Hub installed asset ROV and bathymetry survey, 2017.
CONTRACTOR Organisation(s) responsible for the supply of materials, equipment or services to COMPANY.
Tenderer Organisation providing a tender for the supply of materials, equipment or services to COMPANY.
Sub-Contractor Any party entering into a contractual agreement with the CONTRACTOR for performance of any part of the work.
Works All permanent and temporary activities defined in this document and its associated referenced documents and drawings together with all other activities necessary for the successful completion of the Contract intention, whether explicitly stated or implied.
Will Indicates mandatory requirements.
Should Indicates preferred course of action.
May Indicates optional course of action. Table 1 Table of Definitions
1.0 Introduction Wave Hub is the world’s largest and most technologically advanced facility for pre-commercial
demonstration of wave energy converter arrays. The site is located approximately 10 nautical
miles (16km) from Hayle on the north coast of Cornwall.
Wave Hub was purpose built to provide developers with the opportunity to demonstrate an
array of wave energy converters over several years on a grid-connected site with a realistic,
monitored and well-understood marine environment.
The 8-square km offshore Wave Hub deployment site is connected to the shoreline beach joint
via a live 33kV subsea power cable, approximately 25km long and presented on all UKHO
admiralty charts of the area. It is buried wherever possible inshore. Further offshore the export
cable is protected with a rock berm.
At the termination of the main subsea export cable offshore is the Wave Hub – the Subsea
Cable Junction – also covered by a rock berm and at the centre of the consented and charted
Wave Hub Safety Zone (500m diameter).
The Wave Hub offshore deployment site has the following general attributes:
Fully consented 1950m x 3950m offshore deployment site which is included on all UKHO admiralty charts of the area and additionally on KIS-ORCA Fisherman Awareness Charts.
o Flexible Developer berthing arrangements. Each project is designated an area of sea with clear access gates and safety buffers to prevent vessel and infrastructure conflicts and foster cooperative working. Wave Hub Ltd, acting as landlord, also maintains an overall site safety monitoring and central communications function.
o Four Developer electrical connection points: o Radiating out from the Wave Hub and staggered up the western side of the
site are four live 33kV subsea cable tails of varying length. These afford all developers near project access to a cable tail specifically designed to facilitate a robust and efficient point of connection.
o Flexible connection. Developers may connect to the electrical system at either 11kV or 33kV. The onshore substation houses 33kV and 11kV switchgear, a 11kV/33kV transformer and associated power factor correction equipment. This equipment connects the wave energy converters to the grid and ensures delivery of power produced is always compliant with the relevant grid codes.
o Fibre optic communications and SCADA (supervisory control and data acquisition) system interface. Allows for remote control, metering and monitoring of wave energy devices via fibre optic cables within the cable system and thereafter to Developer premises via secure high speed internet connectivity.
o Highly adaptable dry mate connector. Half fitted to the subsea cable tail and capped off with an accessible lifting eye. Half will be issued to the developer for fitting to developer cable ashore ready to quickly and efficiently make the
connection offshore. As with all the infrastructure the dry mate connector can accommodate operations at 11kV or 33Kv.
The seabed has been well surveyed and is characterised by areas of outcropping bedrock and a general veneer of gravelly sand, with occasional boulders. In general, the seabed across the site shoals gently towards the south-east or south-southeast, normal to the north coast of the Cornish peninsula. Water depths across the site range from a maximum of 57.0 below LAT, in the north-western corner of the area to approximately 51.0 below LAT in the south-east corner.
1.1 Current Site Markings The current marking arrangements for the Wave Hub site, agreed with Trinity House and the
MCA, are two Cardinal Marks (North and South general area markers) and four site defining
Special Marks (with GPS synchronised lights). Overall, the Wave Hub Aids to Navigation are
rated IALA Category 2.
A detailed schematic of the installed offshore Wave Hub system can be viewed at Appendix I.
Figure 1 Wave Hub Location Map.
1.2 Purpose of Document The purpose and scope of this ITT and supporting documentation is to explain in further detail
the requirements of the COMPANY and the procurement process for Submitting a compliant
2.2.8 Modifications to Tender Response Documents once Submitted
You may modify your tender response prior to the Tender Response Deadline by giving written
notice to the COMPANY. Any modification should be clear and Submitted as a complete new
tender response in accordance with Part B - Information Schedules & Tendering Instructions
and these Tender Conditions.
2.2.9 Rejection of Tender Responses or other Documents
A tender response or any other document requested by the COMPANY may be rejected which:
Contains gaps, omissions, misrepresentations, errors, uncompleted sections, or changes to the format of the tender documentation provided.
Contains hand written amendments which have not been initialled by the authorised signatory.
Does not reflect and confirm full and unconditional compliance with all of the documents issued by the COMPANY forming part of the ITT.
Contains any caveats or any other statements or assumptions qualifying the tender response that are not capable of evaluation in accordance with the evaluation model or requiring changes to any documents issued by the COMPANY in any way.
Is not submitted in a manner consistent with the provisions set out in this ITT.
Is received after the Tender Response Deadline.
Does not offer a fixed and firm price (Including Weather Risk) where requested.
Is not valid for the requested period.
Does not comply in full and unconditionally with the proposed contract, Ref Appendix Q.
2.2.10 Disqualification
If you breach these Tender Conditions, if there are any errors, omissions or material adverse
changes relating to any information supplied by you at any stage in this Procurement Process,
if any other circumstances set out in this ITT, and/or in any supporting documents, entitling
the COMPANY to reject a tender response apply and/or if you or your appointed advisers
attempt:
To inappropriately influence this Procurement Process.
To fix or set the price for goods or services.
To enter into an arrangement with any other party that such party shall refrain from Submitting a tender response.
To enter into any arrangement with any other party (other than another party that forms part of your consortium bid or is your proposed Sub-CONTRACTOR) as to the prices Submitted.
To collude in any other way.
To engage in direct or indirect bribery or canvassing by you or your appointed advisers in relation to this Procurement Process; or
To obtain information from any of the employees, agents or advisors of the COMPANY concerning and during this Procurement Process (other than as set out in these Tender Conditions) or from another potential CONTRACTOR or another tender response.
5.1 General Response Instructions The following mandatory requirements should be complied with when submitting your
response to this ITT:
Please ensure that you send your Submission in good time to prevent issues with technology – late tender responses may be rejected by the COMPANY.
Please ensure that information provided as part of your response is of sufficient quality and detail that an informed assessment of it can be made by the COMPANY.
Do not submit any additional supporting documentation with your tender response except where specifically requested to do so as part of this ITT. PDF, JPG, PPT, Word and Excel formats can be used for any additional supporting documentation (other formats should not be used without the prior written approval of the COMPANY).
All attachments/supporting documentation should be provided separately to your main tender response and clearly labelled to make it clear as to which part of your tender response it relates.
If you submit a generic policy/document you must indicate the page and paragraph reference that is relevant to a particular part of your tender response.
Where supporting evidence is requested as ‘or equivalent’ – you must demonstrate such equivalence as part of your tender response.
Any deliberate alteration of an COMPANY requirement as part of your tender response will invalidate your tender response to that requirement and for evaluation purposes you shall be deemed not to have responded to that particular requirement;
Responses should be concise, unambiguous, and should directly address the requirement stated.
Your tender responses to the tender requirements and pricing will be incorporated into the Contract, as appropriate.
6.1 General The following paragraphs detail the information requirements the tenderer is to supply with
their proposal. It is the tenderers responsibility to fully understand and account for all aspects
of the scope of work to ensure that all responses are fully compliant with the information
supplied within all sections of this ITT and any attachment.
It is essential that the tender is delivered in two sections clearly marked:
Part 1 – Technical Submission
Part 2 – Commercial Submission
Failure to do so may disqualify your tender from the process.
All tender submissions including attachments where applicable are to be received by
COMPANY in electronic format only.
6.2 Tender Submission – General The following documentation/forms must be completed in full and submitted with
CONTRACTORs tender submission:
Tender Submission Covering Letter including: o Statement confirming compliance to mandatory Requirements – Ref Part B
Section 5.1. o Statement confirming that there has been:
‘No collusion, Bribery or conflict of interest in the production of this tender’.
6.3 Technical Submission
6.3.1 Tenderer & Organisation
Description of the Tenderer and organisation overview.
Description of previous relevant work (5 years previous) and track record in comparable projects.
Areas of specialisation (in-house skills).
Collaborations.
6.3.2 Quality, Health, Safety & Environment
Completed FORM M001 CONTRACTOR HSEQ Questionnaire – Ref Appendix S.
Quality, Health, Safety and environmental policy documents/statements and any additional relevant information regarding ensuring quality, protection of the environment and minimisation of carbon emissions.
6.3.3 Detailed Technical Proposal
A detailed technical proposal to the requirements of this ITT must be provided and include but
Project specific organigram including key personnel and sub-contractors. Roles and responsibilities shall be defined along with competency of key personnel, the CV’s and operational certificates of key personnel should be provided.
Project execution plan detailing how the operations will be planned managed and conducted including survey methodology. A clear programme of contract execution in Gantt chart format must be supplied in support, see section 6.4.3 below.
Data acquisition and processing overview including example deliverables and details regards specific software utilised.
Describe the Tenderers risk management system from hazard identification through to implementation of control measures/emergency response. Detail how risks are identified at the various stages of the works from preparation to execution. Please provide risk assessments relevant to the planned operations.
Tenderer is to provide a list of all sub-contractors they intend to use in the fulfilment of this contract detailing the scope of work assigned. Tenderer is to provide an overview of the controls used in the assessment, approval and management of the sub-contractors utilised for this contract.
Survey equipment information/specifications.
ROV specifications including proposed tooling and deployment methodology.
Survey vessel specification and capability table detailing maximum operating parameters during MBES and ROV survey operations.
Deliverables register detailing the outputs, analysis and reporting to be provided under the contract and in accordance with this ITT.
Insurance Insurance Certificates as detailed below (Part B - Section 6.6)
Table 4 Tender Submission Content Summary.
6.6 CONTRACTOR Insurance Requirements The following insurance levels are deemed the minimum acceptable levels that the successful
CONTRACTOR will have in place for the entire duration of the contract:
I. Employer's liability to the minimum coverage and limit of indemnity required by any applicable legislation including extended cover (where required) for working offshore.
II. General third party and products liability insurance for any incident or series of incidents covering the operations of the CONTRACTOR in the performance of the WORKS and for the design, manufacture, supply of equipment, in an amount not less than £5,000,000 (five million pounds);
III. Professional indemnity insurance within a limit of indemnity not less than £2,000,000 (two million pounds) for each and every claim;
IV. Marine hull and machinery insurance including war risk coverage and, collision liability in respect of all vessels used by the CONTRACTOR in the performance of the WORK in an amount not less than £3,000,000 (three million pounds) in each and every claim;
V. Protection and indemnity insurance including wreck and debris removal and oil pollution liability in respect of all vessels, craft or floating equipment owned, leased or hired by the CONTRACTOR in the performance of the WORK in an amount not less than £3,000,000 (three million pounds) in each and every claim.
9.1 Evaluation Stages Stage 1: Tender responses will be checked to ensure that they have been completed correctly
and all necessary information has been provided. Tender responses correctly completed with
all relevant information being provided will proceed to Stage 2. Any tender responses not
correctly completed in accordance with the requirements of this ITT and/or containing
omissions may be rejected at this point. Where a tender response is rejected at this point it
will automatically be disqualified and will not be further evaluated.
Stage 2: If a tenderer succeeds in passing Stage 1 of the evaluation, then it will have its detailed
tender response to the COMPANY’s requirements evaluated in accordance with the evaluation
methodology set out below:
9.2 Award Criteria Responses from potential CONTRACTORs will be assessed to determine the most economically
advantageous tender using the following criteria and weightings and will be assessed entirely
on your response Submitted:
Criteria Weighting
Technical
Quality/Technical Merit 50%
QHSE 10%
Commercial
Project Completion Schedule. 5%
Contract Price 30%
Insurances 5% Table 5 Award Criteria Weightings
9.3 Scoring Model Tender responses will be Subject to an initial review at the start of Stage 2 of the evaluation
process. Any tender responses not meeting mandatory requirements will be rejected in full at
this point and will not be assessed or scored further. Tender responses not so rejected will be
scored by an evaluation panel appointed by the COMPANY, for all technical criteria following
scoring model will be applied.
Points Interpretation
5
Excellent – Overall the response demonstrates that the tenderer meets all areas of the requirement and provides all of the areas evidence requested in the level of detail requested. This, therefore, is a detailed excellent response that meets all aspects of the requirement leaving no ambiguity as to whether the tenderer can meet the requirement. Health & Safety statistics are significantly lower than COMPANY expectations.
4 Very Good - Overall the response demonstrates that the tenderer meets all areas of the requirement and provides all of the areas of evidence requested,
but contains some trivial omissions in relation to the level of detail requested in terms of either the response or the evidence. This, therefore, is a good response that meets all aspects of the requirement with only a trivial level ambiguity due the tenderers failure to provide all information at the level of detail requested. Health & Safety statistics are lower than COMPANY expectations.
3
Good - Overall the response demonstrates that the tenderer meets the entire requirement and provides the areas of evidence requested, but contains some omissions in relation to the level of detail requested in terms of either the response or the evidence. This, therefore, is a good response that meets the requirement with only a minor level ambiguity due the tenderers failure to provide all information at the level of detail requested. Health & Safety statistics Health & Safety statistics are broadly in line with COMPANY expectations.
2
Acceptable - Overall the response demonstrates that the tenderer meets the majority of all the areas of the requirement, but not all of the areas of evidence requested have been provided. This, therefore, is an adequate response, but with some ambiguity as to whether the tenderer can meet the requirement due to the tenderers failure to provide all of the evidence requested. Health & Safety statistics above COMPANY expectations.
1
Poor – The response does not demonstrate that the tenderer meets the requirement in one or more areas. This, therefore, is a poor response with significant ambiguity as to whether the tenderer can meet the requirement due to the failure by the tenderer to show that it meets one or more areas of the requirement. Health & Safety statistics causes some concern with continuously high incident rate.
0
Unacceptable - The response is non-compliant with the requirements of the ITT and/or no response has been provided. Health & Safety statistics show serious concerns including but not limited to fatalities and / or enforcement notices or convictions and may result in tender disqualification.
Table 6 Scoring Model Interpretations
9.4 Commercial Evaluation
9.4.1 Contract Price
Your Contract Price (as calculated in accordance with requirements detailed in part B, section
2 of this document - Pricing Approach) for the goods and/or services will be evaluated by the
evaluation panel for the purposes of the commercial evaluation.
Prices must be fixed and firm and not be subject to any pricing assumptions, qualifications or
indexation not provided for explicitly by the COMPANY as part of the pricing approach. In the
event that any prices are expressed as being Subject to any pricing assumptions, qualifications
or indexation not provided for by the COMPANY as part of the pricing approach, the COMPANY
may reject the full tender response at this point. The COMPANY may also reject any tender
response where the Overall Price for the goods and/or services is considered by the COMPANY
to be abnormally low following the relevant processes set out under the EU procurement rules.
1.1 Project Brief To complete high resolution multibeam bathymetric survey to IHO Order 1A or better and clear
ROV visual survey of the installed wave hub offshore electrical infrastructure from minimum
KP3.84 (or as far inshore as cable exposure is identified) to the installed DMC at the end of
each of the four cable tails. Acquired survey data is to be analysed in order to identify all
anomalies.
Further analysis including overlay of historic bathymetric data as supplied by COMPANY will
then be performed, the data sets are to be compared and all additional anomalies identified
and reported. Footage recorded at key areas of interest as identified by COMPANY will also be
compared against historic survey data. Additional ROV footage analysis will be driven by the
identification of anomalies.
The scope of work shall include, but not be limited to:
Familiarisation with existing data (to be supplied by COMPANY after contract execution)
Identification of the environmental conditions as detailed in the included documentation supplied by COMPANY.
Preparation of a detailed work plan and schedule.
Mobilisation and calibrations, including all equipment acceptance tests.
Completion of the survey as detailed in this specification.
Demobilisation
Reporting and submission of final results, charts and digital deliverables including clear comparison to prior survey material as provided by COMPANY with particular reference to known area of interest and anomalies.
1.2 General The CONTRACTOR’s Representative and the COMPANY’s Representative shall be the single
point of contact between CONTRACTOR and COMPANY for all correspondence and
communications on matters arising out of the execution of the Work.
Operations must be undertaken by a dedicated and fully equipped vessel to support all
requirements as specified within this Scope of Work. The vessel must have appropriate sea-
keeping performance and safety rating and must be equipped with suitable certified
equipment and personnel to carry out the WORK.
Preparation for operations will include ensuring the vessel is fully operational with all
necessary personnel and equipment to undertake the WORK.
1.3 Survey Scope CONTRACTOR shall provide a suitable vessel to enable the work to be carried out in the 10-
55m water depths (reduced to LAT) and environmental conditions that may be expected at the
Wave Hub site.
It is envisaged that the visual cable survey will be carried out using a suitable ROV given due
consideration to the depth and local conditions. The survey scope (Visual & MBES) can be
broken into the following work areas:
1. Export Cable – KP 3.840 to KP 25.150* 2. Wave Hub (TDU) – KP 25.150 3. Bundled Cable Tails to Point of Divergence – KP 0.000 to KP 0.160 4. Cable Tails x4:
a. Cable Tail 1 – KP 0.160 to KP 0.584 b. Cable Tail 2 – KP 0.160 to KP 0.994 c. Cable Tail 3 – KP 0.160 to KP 2.309 d. Cable Tail 4 – KP 0.160 to KP 3.271
Visual survey of entire installed system is to be conducted on a ‘General Visual Inspection’ basis
with only identified anomalies or COMPANY specified areas of interest subject to a ‘detailed
visual inspection’. A detailed visual survey inspection of the entire installed system is not
required and should not be priced for. The ROV/camera system should be suitable positioned
throughout the visual surveys to ensure identification of anomalies is achievable.
*Note: The CONTRACTOR should survey the export cable inshore to a minimum KP 3.840 (19m
water depth reduced to LAT), however where practical and safe to do so the CONTRACTOR
should extend survey of the export cable to the furthest inshore point of exposure (last
recorded as KP 3.840)
Key anomalies to be identified by CONTRACTOR include but are not limited to the following:
Areas of scours around installed assets;
Rock shedding from the installed rock berm;
Any exposed export cable sections;
Any cable/asset damage;
Any areas of cable free-span;
Foreign debris on or in close proximity to the installed assets;
Any visible evidence of disturbance of movement.
CONTRACTOR shall define their expected data resolution in their proposal.
Notwithstanding the above, COMPANY is open to proposals which advocate new or different
1.4 Documentation: CONTRACTOR shall develop detailed Risk Assessed Method Statements (RAMS) for the scope
of work, which demonstrates that the necessary management systems and resources will be
applied to ensure that stated HSEQ objectives are achieved. As a minimum, RAMS will address
the following key areas:
The requirements of this document;
COMPANY requirements referenced;
Compliance to national statutory requirements;
A structured approach to the identification and assessment of hazards associated with CONTRACTOR’s scope of work. All hazard identification and risk assessment will include risks to people, the environment and property and must be undertaken by suitable competent and experienced personnel;
Prevention, control or mitigation of the hazards as a part of the project process in order to reduce risks to “as low as reasonably practicable” (ALARP);
The implementation of any recommendations arising from safety engineering activities.
CONTRACTOR developed RAMS and operational documentation for all elements of the work,
which will be subject to COMPANY review and approval prior commencement of such work.
Approval is provided in the form of a Permit to Operate granted by COMPANY to
CONTRACTOR.
Contractor must maintain a project specific document register throughout the project lifecycle
which will reflect the review cycle, revision status and required approval dates of all project
documentation. The updated project document register must be issued to COMPANY with all
document revisions.
Note: A full and detailed risk assessment and associated update to the proposed method
statement must be completed by the CONTRACTOR after contract execution and ahead of
mobilisation.
1.5 Planning & Scheduling
Earliest Mobilisation Date: Upon COMPANY review and approval of all relevant permits.
Project Completion Date: 1st September 2017
The CONTRACTOR shall submit a proposed programme of work outlining how the scope of
work will be conducted to meet these target delivery dates.
CONTRACTOR shall prepare all planning and work scheduling to the approval of COMPANY.
database. Where a portable gyro is being used this should be secured in a permanent position
with its axis parallel to that of the vessel for the duration of the survey.
Prior to departure from port the vessel orientation indicated on the gyro shall be compared
with the vessel orientation determined by land survey methods based on triangulation control
in the vicinity of the port. This data shall be available on the vessel.
Additional gyro checks shall be carried out prior to, during and on completion of the survey by
comparison between DGPS system and gyro compass.
A heading accuracy <0.10 degrees is expected.
2.10 Computer Systems
2.10.1 Online Systems
The CONTRACTOR shall provide such industry standard computer systems and software as
necessary to run the survey in real time. The computer systems shall be capable of interfacing
to the various positioning, surface and sub-surface sensors and displaying the information in a
coherent manner. The data handling system shall have the provision to cause an event mark
to appear on all geophysical records simultaneously with each position fix taken during the
course of the survey.
The online computer system shall be interfaced to all survey sensors and shall be configured
such that a correct mathematical solution is observed in the following areas:
Co-ordinates of antennae, datum points and survey sensors. The computation shall encompass raw position line data, corrections, offsets, orientation and datum shifts
System comparisons between positioning systems
Raw survey date and time
Geodetic datum’s
Corrections, offsets and shifts applied
Pre-plots and indication of sail line and survey sensor track against those proposed
Range and bearing to target and offset from proposed sail line
System accuracy indicators
Data shall be logged in a format acceptable to the COMPANY and in such a way that re-
computation from raw data utilising alternative corrections is possible. Data shall be backed
up to suitable storage media to ensure duplicate copies are in existence.
2.10.2 Offline Systems
The off-line systems shall be capable of reading the data files created by the on-line systems
and have the necessary capacity to process large batches of raw data in an efficient manner.
The off-line software shall be capable of editing and correcting data, if necessary. The off-line
software shall also be capable of processing all data necessary to produce the maps, sections,
plots, and other outputs as specified including comparison/overlay with historic data. The off-
line software shall be able to create data files in UKOOA format for site survey documentation.
The offline system should be capable of carrying out re-computation of observed survey data
as well as performing standard geodetic computations and conversions.
Notwithstanding the above, it is recognised that there may be insufficient space on the vessel
to undertake full off-line processing, however it is expected that as a minimum, on board QC
checks will be performed to ensure the validity of the acquired data.
2.11 Survey Equipment As a minimum, the following survey sensors shall be fitted:
High Resolution Multi-beam Echo-sounder
Before acquiring data, and as part of the mobilisation, all system calibrations must be
completed in line with good survey practice and the manufacturer’s specifications.
2.12 Remotely Operated Vehicle (ROV) An inspection class ROV shall comply with MOR-011-Diving and ROV Operations – Ref
Appendix M, and as a minimum be equipped with:
Obstacle avoidance sonar
Digital video camera
Pan and Tilt cameras
FO Gyro Compass
USBL transponder (ROV powered preferred)
2.13 Mobilisation & Calibrations The mobilisation shall include all necessary alongside calibrations and checks, the transit to
site, and any necessary offshore calibrations and checks including but not limited to the
following:
Undertake check and verification of vessel outline, vessel offsets and derivation of vessel CRP/COG;
Conduct MRU check/Calibration to derive pitch and roll C-O’s to be entered into navigation software (ensure MRU test certificate is received and valid).
Conduct geodesy/transformation verification with installed navigation software utilising prepared test coordinates.
Conduct DGPS gross error check/verification using known coordinated quayside control points;
Conduct DGPS comparison between primary and secondary navigation systems utilising navigation software.
Conduct Gyro calibration again known quayside azimuth.
USBL calibration including SVP reading as required throughout operations
MBES verification/calibration run lines to ensure data acquisition and head alignment.
Following contract award a kick-off meeting shall be held at the COMPANY Office between the
successful CONTRACTOR and COMPANY Representatives to clarify work scope, HSE
management, risk assessment review, daily reporting and mobilisation logistics.
2.15.2 Post-Works Deliverables
Mobilisation & Calibration Report
A complete, quality controlled draft survey report complete with historical data comparison where required and identified anomaly assessment, including draft final A0 paper charts must be presented to COMPANY no later than 2 weeks after demobilisation.
Charts:
Post MBES alignment charts detailing (A0). All identified anomalies to be to be identified and assessed within the final survey report and referenced to the alignment charts.
Overlay MBES alignment charts with historical data detailing any variations.
Audio & Visual:
All digital recordings shall be provided along with a file name, time stamp and KP index in not more than 1km intervals, supplied on HDD arranged within structured project tree.
All still images supplied on HDD arranged within structured project tree. All images and data shall be provided with; project title, position (in Grid Coordinates), KP, heading, depth, time and date.
The final survey report and all paper charts and digital deliverables will be presented to
COMPANY no later than 5 business days after receipt of COMPANY comments.
2.15.3 Daily Progress Reporting
CONTRACTOR shall provide a daily progress report by 9am each morning in an agreed format
detailing the previous 24 hours activities, DPRs as a minimum must include the following:
Project name
Time and date of the report and report number
Contacts and distribution list
HSE activities and reports, including toolbox talks, accidents, incidents, Safety Observation Cards and near misses
Summary of the work performed during the preceding 24 hours (% Completion)
Summary of the planned work for the following 24 hours
The CONTRACTOR may use FORM-M006 Daily Progress Report – Ref Appendix N, supplied by
COMPANY of their own equivalent alternative. The DPR shall be signed off daily by the vessel
Captain, Party Chief and COMPANY Representative.
2.15.4 Reporting & Charting
Plan views are required on alignment sheets of a suitable scale (A0 size), showing a bathymetry
corridor, centred on the cable route plus 15m to either side of the cable route centreline. A
proposed alignment sheet format shall be presented to the COMPANY for approval prior to
the commencement of the survey. Both Grid and Geographical coordinate systems shall be
shown on the alignment sheets.
Video shall be presented on a Hard Disc Drive (HDD) in a format suitable for viewing via
Microsoft Windows Media Player. All videos should be well titled (file name) and an index
supplied with a file name, time stamp and KP index in not more than 1km intervals, within a
structured project file to allow fast finding of key elements referenced in the final survey
report.
All images and data shall be provided with; project title position (in Grid Coordinates), KP,
heading, depth, time and date.
Draft final reports, in word and pdf format, must be delivered within 2 weeks of demobilisation
for review. CONTRACTOR shall present a final survey report (2 hard copies and electronic copy)
detailing all the operations and results of the survey as well as one full set of open format raw
survey data files within 5 business days of receiving COMPANY comments on the draft final
survey report.
2.15.5 Data Formatting
Where possible, data should be supplied in GIS formats or shape files (for vector data) and
GeoTIFF (for gridded data). For data not already in GIS format, such as .xlsx and .xyz, the data
file should be correctly formatted including:
Column headings should clearly detail contents of field and not include spaces or additional characters (i.e. “Filtered bottom” (ms) should be TimeFiltBottom)
Comma separated fields
Clearly marked projection (i.e. Column heading for eastings would be EastingsUTM30N)
Eastings and Northings in separate columns.
2.15.6 Metadata
Properly completed metadata is required to ensure traceability of information, as well as to
advise future users of the datasets on data origin and integrity. GIS files should come with
metadata compliant with known standards such as MEDIN, ISO 19115, INSPIRE and their
CONTRACTOR shall ensure that all its subcontractors allocate adequate resources to HSEQ
during the performance of the Work.
Subcontractors should be made aware that, where the CONTRACTOR fulfils the co-ordination
role, individual subcontractors are not relieved of their legal duties under H&S law.
3.3 Site Induction & Access CONTRACTOR shall ensure that vessel and works inductions are given to all personnel prior to
working on Site.
CONTRACTOR shall keep up to date records of all induction and daily toolbox talk attendance.
CONTRACTOR shall make arrangements to ensure that only authorised persons are permitted
to work. Authorised persons may be authorised collectively or individually, and may be
authorised to undertake all, or only parts of the work.
3.4 Contractors Health, Safety & Environmental Representative CONTRACTOR shall provide a single point of contact for all HSEQ issues. The nominated person
shall have appropriate experience and qualifications to discharge the following responsibilities,
as required:
Develop and update CONTRACTOR’s RAMS.
Ensure compliance with all applicable HSE legislation and Wave Hub requirements.
Provide near miss, incident and accident reporting and investigations and manage corrective actions.
Perform or co-ordinate CONTRACTOR’s internal HSE auditing
Develop works induction and daily toolbox talks and ensure records of all attendees are maintained.
Monitor and report safety performance statistics and observations.
3.5 Hazard Identification & Risk Assessments CONTRACTOR shall subject all Working Procedures and equipment intended for use during the
performance of the Work to a Hazard Identification and Risk Assessment (HIRA) process.
The HIRA process shall include normal and contingency situations and shall address hazards
to:
Personnel (including CONTRACTOR, subcontractor, COMPANY and third party personnel)
The environment
Any property or asset (including the Work) that may be affected.
All hazards identified shall be addressed by the application of appropriate mitigating measures
that will eliminate or mitigate associated risks to ALARP. Subcontractors and the vessel Master
Appendix E. DWG-0289-J64604 Wave Hub Tails As Built - KP Chart Rev A5
Appendix F. 200904_metocean design basis_Metoc JP Kenny
Appendix G. 201303_shipping review_Anatec
Appendix H. Wave Hub WSI - Updated May 2016 - For Issue
Appendix I. OM-287-DR-024-A4_Developer System Schematic
Appendix J. OM-287-DR-021-A5_As-Built SLDs
Appendix K. OM-287-DR-025-A5_As-Built_Export SLDs
Appendix L. Wave Hub Schematic Feb 2017
Appendix M. Wave Hub Marine Operation Requirements:
a. MOR-004-General Purpose Vessels and Manning b. MOR-011-Diving and ROV Operations c. MOR-013-Contractor Operations Offshore d. MOR-017-Contractor Safety Management Requirements e. MOR-021-Roles and Responsibilities Overview
Appendix N. FORM-M006 Daily Progress Report
Appendix O. FORM-M015 Contractor Permit to Operate
Appendix P. 2017 Wave Hub Asset Survey Contract Administration Forms