Watershed Management Application - Prince Edward Island · Revision 2016-4 Watershed Management Application Introduction This application is to be used by watershed groups to apply

Revision 2016-4

Watershed

Management

Application

PEI Department of Communities, Land and Environment

PEI Employment Development Agency

2016

Guidelines and Application

For further information, contact: Department of Communities, Land and Environment 31 Gordon Drive

Charlottetown, PEI C1A 6B8

www.gov.pe.ca/wmf Tel: (902) 368-4686

Fax: (902) 368-5526

Revision 2016-4

Watershed Management Application

Introduction

This application is to be used by watershed groups to apply for provincial funding for activities that will take place between April 1, 2016 and March 31, 2017. To make the process easier, this is a combined application to apply to the Department of Communities, Land and Environment (Watershed Management Fund & Greening Spaces Program) and the PEI Employment Development Agency (EDA). If your group is applying to the Greening Spaces Program, or the Employment Development Agency but NOT the Watershed Management Fund, please utilize specific forms for those funds.

Who can apply? Organizations that should use this application include community-based watershed organizations.

Eligible Projects

Projects eligible for assistance include:

$ Watershed management and planning initiatives $ Organizational and capacity building initiatives

including strategic planning $ Watershed management plan preparation $ Wildlife habitat enhancement initiatives $ Research

Specific measures that address non-point source pollution $ Erosion and sedimentation control $ Agricultural runoff control $ Upland, wetland, riparian, and stream habitat enhancement

Application Process

The application deadline for 2016 is March 17, 2016. Applications may be typed or handwritten and must be submitted on the official application form. Applications must be completed in full and clearly state the issues and objectives of the proposal. A Microsoft Excel spreadsheet financial calculator is available to help with calculations related to the application, and can be found at www.gov.pe.ca/wmf. Even when using the financial calculator, applicants should confirm that the values are correct. Only one application will be accepted per organization and only one application will be accepted from the same geographic area. The application must indicate all activities for the project and all contributions by others, whether cash or in-kind.

For all groups that fill out Section 3 and/or 4, the department will forward the application to the Greening Spaces and the Employment Development Agency (Special Projects and Jobs for Youth).

There is no limit on funding. However, funding requests must represent a reasonable and accurate estimate of funding required to carry out the proposed work. Equal distribution of funds to all areas of the province will be considered as well as labour market issues across the province. The ultimate distribution of support will be dependent upon assessment of all applications received. You are strongly advised to consult the specific application guide accompanying the form for details relating to each area to be completed on the form.

Reminders for 2016

$ Application deadline is March 17, 2016. $ Groups that have current multi-year contracts should fill out Parts 1, 3 (optional), 4 (optional), 5, and attach a work plan for the 2016-17 fiscal period. $EDA now requires that all groups who apply to the Jobs for Youth or Special Projects Programs be incorporated under Part II of the Companies Act. Groups must have a current annual return filed with the Director of Corporations, as required by Subsection 91.(3) of the Companies Act. $ EDA applications must include preferred start dates of employees. $Applications can be emailed to [email protected], mailed or dropped off in person to the address listed on the title page.

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Watershed Management Application Guide

This guide is to help you complete the Watershed Management Application which is used to apply to the following funds at the same time: Communities, Land and Environment: Watershed Management Fund, Greening Spaces Program

Employment Development Agency: Special Projects /Jobs for Youth

The completed application must cover all of your activities and projects as only one application will be accepted from an organization. Please review and follow this application guide carefully.

Part 1 – General Information

Organization Name – State the full legal name of your organization.

Date of Incorporation – State the date of incorporation. If unincorporated, check N/A. This provides information on your organization’s capacity.

Revenue Canada Business Number – State the full Revenue Canada Business Registration Number. This is used to review staffing information.

Workers Compensation Number – State the Workers Compensation Number for your organization.

Primary/Secondary Contact, Title, and Phone – State the primary contact, position title, and phone number for correspondence and other inquiries related to this application. Please choose a primary contact who is relatively easy to reach and knowledgeable on the project during the work term. State a secondary contact, position title, and phone number in the event that the primary contact cannot be reached. Please ensure that the secondary contact is familiar with project activity progress if the primary contact is unavailable. One of the contacts must be a current Board member of the organization.

Fax – State your organization’s fax number, if applicable.

E-mail – State your organization’s e-mail address.

Organization Mailing Address – State the mailing address to which correspondence related to the application should be sent.

Public Listing (Optional) - If you wish, state a person to be listed on the Department of Communities, Land and Environment’s Public List of Watershed Groups. The Department of Communities, Land and Environment is often asked for contact information in order to reach watershed groups. If your organization wishes to be included on this list, fill in the listing information of contact name, title, phone number and address. As this listing may cause the person listed to receive queries unrelated to the project being applied for in this application, it is recommended that a chairperson, president, executive director or similar position holder be chosen to be listed. It is recommended that each group agree to a public listing contact. Please state the group’s website address, if applicable.

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Part 2 – Project Information

Project Title – State the title of your project. For example: Silty Brook Watershed Management 2016.

Project Location (attach map or use map at end of application) – List, in addition to attaching a map, the location of your project and the watersheds your organization works in. The map attached to the end of the application can be used to mark the watersheds your organization works in. Each of the provincial watershed coordinators will have a larger map to refer to, and a pdf version of the map is located here. For example: Silty Brook watershed - work areas highlighted.

Membership Status – Describe how many current members your group has, either personal or corporate.

Watershed Planning – Describe your organization’s progress with watershed planning. In addition, if there is a current watershed plan, describe the locations it covers, as well as the organization’s plans for further watershed planning.

Previous Project Results - list and describe the organization’s previous work achievements last year, and whether the work proposed last year was completed.

Long Term Project and/or Organizational Goals – List the long-term objectives of your project and/or organization. For example: G Strengthen the organizational capacity of our watershed group G Develop a watershed management plan G Address non-point source pollution problems G Restore good water quality to Silty Brook

2016 Project Summary

2016 Project Goals – List what you hope to achieve with this project. For example: G Start watershed planning process G Enhance the membership and capacity of our organization G Enhance 5 km of Silty Brook

Project Activity – List the main activities of your project. For example:

Start watershed planning process.

Enhance 5 km Silty Brook.

Anticipated Results – List the anticipated outcomes of the corresponding project activities on the left. For example:

Hold four planning meetings; produce watershed management plan; implement top priority strategy; produce summary brochure for public distribution.

Clear dead trees; install brush mats; plant 200 trees; restore fish passage at one culvert.

Please outline plans for future maintenance of the proposed work: State anticipated future funding requirements or maintenance activities. For example: G Watershed management plan will require ongoing updates G Silty Brook will require annual maintenance G Riparian zone tree planting will require annual maintenance Government does not have the ability to predict future funding availability; your organization should think about how and by whom the proposed work will be maintained.

Describe/list any working partnerships you have or will have with other organizations (e.g. other watershed groups) If your organization is planning to partner/share resources with other groups, describe the partnership, for example: Big Brook watershed and Small River watershed groups are planning to share a field crew during the project. The Big Brook watershed group will be paying for 2 of the employees, while the Small River watershed group will be paying for materials, travel expenses and 1 employee. The crew will be working in both watersheds during the summer.

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Part 3 – Greening Spaces Program Information (optional)

Project Information required by the Greening Spaces Program This section only needs to be filled out if you are applying to the Greening Spaces Program (GSP) for trees and shrubs.

Why do you want to do the tree and shrub planting component of the project? Indicate the reasons why you wish to plant trees and shrubs. Please include a description of the educational, community and/or environmental benefits of the project. In order for the Greening Spaces administrators to understand the holistic picture, please prepare a five year-plan for your watershed or refer to an existing five-year plan.

Do you have a letter of permission from the landowner where the trees and shrubs are to be planted? You must obtain permission from the landowner or person / organization that manage the property. Indicate whether you have a letter of permission. Please attach a copy if you have already obtained this.

How many and which species of trees and shrubs do you propose to plant? Please list the numbers and species of trees and shrubs you are requesting. Plants are provided at no cost and therefore, their cost does not need to be indicated on the budget. Indicate the total number of trees and shrubs requested. For a list of the trees and shrubs available, please contact the J. Frank Gaudet Tree Nursery ([email protected] or 368-4711 / 368-4714) or your provincial watershed coordinator.

When do you plan to begin your project (fall or spring)? Indicate the approximate date when your planting project would begin.

Who will prepare the site, plant the trees, and maintain the site with regular watering, weeding, mulching, pruning, and general cleanup? Generally describe who will complete the activities associated with the planting and plant maintenance. Include any in-kind time, expertise, materials, etc. that is to be volunteered.

Outline your plans for communications, recognition and promotion of your Greening Spaces Program project. Describe your plans / arrangements for media involvement, public awareness, project announcement, and recognition of the Department’s contributions. This should be designed to help others learn about your work and how they could benefit from the Greening Spaces Program.

Attach a photograph of the planting site or sketch the proposed planting site. Include dimensions, in metres, of the area(s) to be planted.

Part 4 – EDA

EDA - requested skill set and employee type (optional) – This box is optional and does not need to be filled out if you are not requesting support from the Employment Development Agency (EDA). Describe the skills that you would like EDA funded employees to have. Please indicate which fund you hope to have the staff be funded from. Note that there are age groups specific to each fund:

The EDA Special Projects Program (SPP) utilizes a minimum age of 30 years. Eligible candidates for the Jobs For Youth Program (JFY) must be 16 years old by September 2016,

have completed at least Grade 10 and be returning to an educational institution. This information will assist EDA in matching staff to projects. For example: Our project requires a mix of staff capacities. The project would be best served by two employees with experience in stream enhancement from the Special Projects Fund to accomplish in-stream work.

Preferred Start Date – Provide a preferred start date for each proposed employee. This is meant as a guide so the Employment Development Agency can better manage the expected work terms for any approved employees.

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Part 5 – Financial Information

Budget Summary By Expenditure Category – State the total overall cost for each category in each column.

Labour Special Projects Program (SPP) Labour – Provide a summary of the number of workers and number of work weeks, and state the anticipated labour costs of the project. Note that positions approved by the Employment Development Agency (EDA) must be filled by workers referred to your organization by them. You will be able to use your organization's selection process for staff not funded by EDA. Supervisor – Indicate whether a supervisor is required (maximum of one). Labourers – State the total number of labourers that the project requires. You may wish to utilize separate lines to aid in indicating the funds that you expect to fund the positions. Volunteers – State the total number of volunteers and contribution anticipated from each. Weeks – State the total number of work weeks that the project requires. For example: 2 workers @ 12 weeks each + 1 worker @ 14 weeks = 38 weeks. Total Cost – Calculate the total cost of labour required to complete the project. The wage rate funded from the Employment Development Agency is $10.92/hour for labourers and $11.53/hour for supervisors*. This rate includes vacation pay (4%). MERC. The Program will provide for the cost of the employer’s share of employee benefits, such as; EI, CPP and Workers’ Compensation premiums. The Program does not provide for non-wage related costs, such as; materials, supplies, rentals, travel or telephone. While the wage rate may be topped with other funds, it is NOT required. You should be careful to set appropriate wage rates commensurate with the skill level required for the positions you propose. The wage rates you show in this box must INCLUDE vacation pay but not MERC (see section on MERC below).

Jobs For Youth (JFY) Labour The wage rate funded from the Employment Development Agency for Jobs for Youth positions is $11.18/hour*, which includes vacation pay (4%). There is no supervisor rate for this Program. The Program DOES NOT provide funds for MERC for these positions; the applicant is responsible to pay these costs.

* NOTE: On June 1, 2016 the Provincial minimum wage will increase by .25 cents per hour bring the regular labourer wage rate to $11.18 per hour and supervisor rate to $11.81 per hour.

Special Projects started before June 1

st, 2016 and will be approved at the lower wage rate but will be

reimbursed at the higher wage rates for hours claimed after June 1st, 2016. Jobs for Youth

Projects normally start after June 1st, therefore they would be approved at the higher wage rate (as printed

above). MERC – Mandatory employer related costs (MERC) are those costs that the employer must remit to the federal government and the Workers Compensation Board (WCB). They include Employment Insurance, Canada Pension Plan and WCB premiums. Calculate these costs as the total of labour costs for both the supervisor and labourers multiplied by 10.5%. (Do not include volunteers.) The applicant organization is responsible to pay ALL MERC so it is very important to fill in this value so that you have the resources to make these payments. For volunteers, value the labour anticipated at $10/hour in the in-kind column.

Watershed Planning - State the total cost of watershed planning activities. This should include associated expenses such as hall rentals, report printing, etc.

Equipment/Rental – State the total cost for equipment purchase, maintenance and/or rental. Equipment owned by your organization is not eligible for rental costs and must be included as an in-kind contribution from the organization. Equipment rented from individual members is an eligible cost item but the amount must be reasonable for the service provided.

Materials/Supplies – State the total cost for materials and supplies. There is no cost with the Greening Spaces Program for trees and shrubs, but be sure to indicate in Section 3 of the form the numbers and species required.

Travel – State the total cost for travel. Only travel incurred in actual project activities is eligible and detailed travel logs must be maintained. The rate must be reasonable and must not exceed provincial government rates.

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Office/Administration – State the total cost for office and administration. Eligible costs include bookkeeping, photocopying, telephone, and office supplies that are directly associated with project activities. Note that for the Employment Development Agency Special Projects and Jobs For Youth Program, administration and mileage expenses are not eligible for reimbursement.

Insurance - State the cost of liability insurance. All projects require liability insurance. The cost of this insurance is an eligible expense for the Watershed Management Fund.

Professional Services – State the total cost for professional services. Eligible costs might include training for directors, facilitation, etc.

Other – State the total cost for other services and specify.

Budget Summary By Funding Partners/Contributors – State the total cash or in-kind contribution for each funding partner/contributor.

Authorizing Signature: The authorizing signature must be of your organization’s chair, president, or other official authorized to sign on behalf of the organization. Include the printed name, title, and date of the signature.

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Personal information on this form is collected under Clause 31(c) of the Freedom of Information and Protection of Privacy Act R.S.P.E.I. 1988, c. F-15.01 as it relates directly to and is necessary for evaluating applications for funding and will be used for making decisions regarding the acceptability of the proposed funding request and contacting the client. Information collected on this form may be shared with the Employment Development Agency for the purpose of technical review of the application If you have any questions about this collection of personal information, you may contact the Watershed & Subdivision Planning Section Manager, Department of Communities, Land and Environment, (902) 368-5054.

Submit Application to: Watershed & Subdivision Planning Section PEI Department of Communities, Land and Environment 31 Gordon Drive Charlottetown, PE C1A 6B8

For Office Use Only

Date Received: _________________________________ WMF Project Number: ___________________________

Part 1 – General Information

Organization Name:

Revenue Canada Business Number: Date of Incorporation:____/____/____ or ___ N/A

Workers Compensation Number:

Primary Contact: Secondary Contact (1 contact must be a Board member):

Primary Contact Title: Secondary Contact Title:

Primary Contact Phone/FAX: Secondary Contact Phone/Fax:

Primary Contact E-mail: Secondary Contact E-mail:

Organization Mailing Address: ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________

Public Listing Info: (for website publishing and to use to refer public requests)

□ YES □ NO

Public Contact Person: ___________________________ Title: _____________________________ Phone: _________ Email: ________________________ Address:_______________________________________ ______________________________________________ Website: ______________________________________

Watershed Management Fund Application This is a combined application to be used by watershed groups to apply to the following funds at the same time: Communities, Land and Environment: Watershed Management Fund

Greening Spaces Program

Employment Development Agency: Special Projects

Jobs for Youth Please refer to the guidelines before completing the application.

This application can be downloaded as a PDF form at www.gov.pe.ca/wmf

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Part 2 – Project Information

2016 Project Title:

PROJECT LOCATION/WATERSHEDS MANAGED (indicate on attached map of PEI the area your group works in or attach a map that clearly shows the watersheds your groups works in):

MEMBERSHIP STATUS Approximately how many current members (private and corporate) does your watershed group have? ______

WATERSHED PLANNING

Does your organization have a completed community-based watershed plan? □ YES □ NO □ IN PROGRESS

If yes, when was it completed and for which watershed(s): If in progress, explain the stage of completion and when it is expected to be completed: If no, does your organization plan to initiate a watershed planning process? Please explain. If applicable, what portion of the geographic area covered by your organization does the watershed plan apply to? If less than 100%, what are your organization’s plans for the rest of the areas? How does your group inform the group’s members and general public about the plan/planning process?

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PREVIOUS PROJECT RESULTS Please provide a list of work completed last year (April 1- current).

Did your group complete all of the activities listed in last year’s application/contract? □ YES □ NO □ NA

If not, what was not completed and why?

Long-term Project and/or Organizational Goals: G G G G

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2016 Project Summary

2016 PROJECT GOALS G G G G G

Project Activity1 Anticipated Results

Please outline plans for future maintenance of the proposed work: G G G G

PARTNERSHIPS – Describe/list any working partnerships you have or will have with other organizations (e.g. other watershed groups) or whether your group has increased the area it works in.

1 It is important that you have the proper landowner permission for each proposed activity before any work is started.

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Part 3 – Greening Spaces Program Information (optional)

Project Information required by the Greening Spaces Program

Why do you want to do the tree and shrub planting component of the project?

Do you have a letter of permission from the landowner where the trees and shrubs are to be planted? Please attach.

How many and which species of trees and shrubs do you propose to plant?

When do you plan to begin your project (fall or spring)?

Who will prepare the site, plant the trees, and maintain the site with regular watering, weeding, mulching, pruning, and general cleanup?

Outline your plans for communications, recognition and promotion of your GSP project.

Attach a photograph of the planting site or sketch the proposed planting site in this box.

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Part 4 – EDA (optional)

Important notice – EDA now requires that all groups who apply to the Jobs for Youth or Special Projects Programs be incorporated under Part II of the Companies Act. Groups must have a current annual return filed with the Director of Corporations, as required by Subsection 91.(3) of the Companies Act.

Project Information required for Special Projects Program and Jobs for Youth Program

Requested skill set and employee type, other information (weeks requested, etc.) will be located in the Financial Information Form

Preferred Start Date for Each Proposed Employee (dd/mm/yyyy)

EDA Summary: SPP # Supervisors requested: ___ Total Weeks: ____ SPP # Labourers requested: ___ Total Weeks: ____ JFY # Students requested: ___ Total Weeks: ____

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Part 5 – Financial Information

Budget Summary by Expenditure Category

Expenditure Category Total Cost ($)

# Workers # Weeks

Cash In-kind

WMF SPP JFY Other Funders

GSP

Supervisor

Labourers

Volunteers

MERC (Mandatory Employer Related Costs)

Watershed Planning Expenses

Equipment/Rental

Materials/Supplies

Travel

Office/Administration

Insurance

Professional Services

Other (Specify)

Subtotals $ $ $ $

$

Total Project Value $

WMF - Watershed Management Fund, Department of Communities, Land and Environment SPP - Special Projects Program, PEI Employment Development Agency: Labourers, $10.92/hr (includes 4% vacation pay) @ 40 hrs per week, plus MERC. Supervisors, $11.53/hr (includes 4% vacation pay) @ 40 hrs per week, plus MERC. JFY - Jobs for Youth Program, PEI Employment Development Agency: All Students, $11.18/hr (includes 4% vacation pay) @ 40 hrs per week, no MERC provided.

GSP - Greening Spaces Program, Department of Communities, Land and Environment

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Funding Partners/Contributors

Please list funding partners included in “Other Funders” above Cash ($)

In-kind ($)

Authorizing Signature

Signature: Title:

Printed Name: Date:

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