WATERLOO CITY COUNCIL Regular Meeting Agenda2015/08/24  · Aug. 28-29, 2015 – Waterloo Homecoming, (Parade: 08-29-15 at 5:00 p.m.) Sept. 05 and 07, 2015 – City Offices Closed

WATERLOO CITY COUNCIL

Regular Meeting Agenda Date: August 24, 2015

Time: 7:30 p.m. 1. Call to Order.

2. Roll Call.

3. Pledge of Allegiance.

4. Correction or Withdrawal of Agenda Items by Sponsor.

5. Approval of Minutes as Written or Amended.

6. Petitions by Citizens on Non-Agenda Items.

7. Reports and Communications from the Mayor and other City Officers. A. Report of Collector. B. Report of Treasurer. C. Report of Zoning Administrator. D. Report of Building Inspector / Code Administrator. E. Report of Director of Public Works. F. Report of Chief of Police. G. Report of City Attorney. H. Report and Communication by Mayor.

8. Report of Standing Committees.

9. Report of Special Committees.

10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen.

11. Unfinished Business.

12. Miscellaneous Business. A. Consideration and Action on Ad to be placed in the 2016 Visitor’s Guide in the amount of

$2,612.50 (discounted 50%) to be paid out of the Hotel / Motel Tax Fund. B. Consideration and Action on Solicitation Request from the National Association of Letter

Carriers for their Annual MDA “Satchel Drive” Fundraiser to be held on Friday, September 18, 2015 at the Intersection of Main / Mill from 4:00 p.m. to 7:00 p.m.

C. Consideration and Action on Approval of Proposed Route for the 5K Run / 1.8 Mile Walk sponsored by the Life Network of Southern Illinois to be held on Saturday, September 19, 2015 at 9:00 a.m.

D. Consideration and Action on a Solicitation Request from the Waterloo Lions Club for their Annual Candy Days Fundraiser to be held on Friday, October 9, 2015 and Saturday, October 10, 2015 at the Intersections of Main / Mill and Rogers / Hamacher as detailed in the attached letter.

E. Consideration and Action on Approval of Street Closures: Main Street from Mill to the Alley between Fourth & Third; Third Street from Market to Main; and Mill Street from Market to Main, for PumpkinFest on Saturday, October 10, 2015.

F. Consideration and Action on Approval of Walk-Run Sponsored by the Friends of SPPS to be held on Saturday, October 10, 2015.

G. Consideration and Action on Managerial Raises of 2.25% Effective May 01, 2015 for Employees Tim Birk, Shawn Kennedy, Mike Douglas, Jim Nagel, Russ Row, Jim Trantham and Dave Loless.

13. Discussion of Matters by Council Members Arising After Agenda Deadline.

14. Motion to Adjourn.

DATES TO REMEMBER

Aug. 28-29, 2015 – Waterloo Homecoming, (Parade: 08-29-15 at 5:00 p.m.) Sept. 05 and 07, 2015 – City Offices Closed for the Labor Day Holiday. Sept. 08, 2015 – Sister Cities Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. Sept. 08, 2015 – City Council Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. Sept. 09, 2015 – Minister’s Meeting, Waterloo City Hall: Second Floor, 8:00 a.m. Sept. 09, 2015 – Senior Academy, Waterloo City Hall: Second Floor, 1:00 p.m. Sept. 09, 2015 – Park District Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. Sept. 10, 2015 – Violence Prevention Meeting, Waterloo City Hall: Second Floor, 4:00 p.m. Sept. 14, 2015 – Planning Commission Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. Sept. 15, 2015 – Garden Club Meeting, Waterloo City Hall: Front Conference Room, 6:30 p.m. Sept. 16, 2015 – Senior Academy, Waterloo City Hall: Second Floor, 1:00 p.m. Sept. 16, 2015 – Discover Historic Waterloo Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m.

MINUTES OF THE CITY COUNCIL MEETING

AUGUST 17, 2015

1. Call to Order. 2. The following Aldermen were present: Notheisen, Thomas, Hopkins, Trantham, Darter,

Frederick Koerber and Heller. 3. Pledge of Allegiance was led by Mayor Smith. 4. Correction or Withdrawal of Agenda Items by Sponsor. None. 5. Approval of Minutes as Written or Amended. Motion made by Alderman Frederick and seconded by Alderman Heller to approve August 3,

2015, 7:30 p.m., City Council Meeting Minutes. Correction Item #13 change from ‘Bi State has shut down’ to ‘Bi County has shut down’ and ‘Violence Prevention Center’ change to ‘Tri City.’ Motion passed unanimously including correction with Aldermen Frederick, Koerber, Heller, Notheisen, Thomas, Hopkins, Trantham and Darter voting yea.

6. Petitions by Citizens on Non-Agenda Items. Mr. George Bieber requested the Council consider approving a metal roof to be put on his

assessory building. Mayor Smith stated this request will come before the Planning Committee to be reviewed.

7. Reports and Communications from the Mayor and other City Officers.

A. Report of Collector. Report is in the packet. Motion made by Alderman Thomas and seconded by

Alderman Hopkins to approve the report. Discussion. Alderman Notheisen questioned why the utilities were so low compared to last year and Shawn explained possibly due to the moderate temperatures in May. Motion passed unanimously with Aldermen Thomas, Hopkins, Trantham, Darter, Frederick, Koerber, Heller and Notheisen voting yea.

B. Report of Treasurer. Report is in the packet. Motion made by Alderman Heller and seconded by Alderman

Frederick to accept the report. Motion passed unanimously with Aldermen Heller, Notheisen, Thomas, Hopkins, Trantham, Darter, Frederick and Koerber voting yea.

C. Report of Zoning Administrator. No report. D. Report of Director of Public Works. Director Birk reported Baxmeyer has started the force main project on the Kolmer lift

station. The stripes are being removed downtown with completion expected by noon on Wednesday. The micro sealing will begin the first week in September.

E. Report of Chief of Police. No report. F. Report of City Attorney. No report. G. Report and Communication by Mayor. Mayor Smith announced the death of Sandy Ziebold. She served as a member of the

Waterloo Planning Commission. Mayor Smith offered special sympathy to her family.

8. Report of Standing Committees. No report.

9. Report of Special Committees. No report. 10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen. None. 11. Unfinished Business. None.

August 17, 2015 – CITY COUNCIL MEETING MINUTES Page 2

12. Miscellaneous Business

A. Consideration and Action on Raffle License Request and Waiver of Bond from the Metzger-Crook VFW Post No. 6504 for their Annual Multiple Raffle License.

Motion made by Alderman Darter and seconded by Alderman Frederick to approve a raffle license request and waiver of bond from the Metzger-Crook VFW Post No. 6504 for their annual multiple raffle license. Motion passed unanimously with Aldermen Darter, Frederick, Koerber, Heller, Notheisen, Thomas, Hopkins and Trantham voting yea.

B. Consideration and Action on Street Closure Request for the Closure of Main Street

from First Street to the Alley Located after J.V.’s on Friday, September 11, 2015 from 5:00 p.m. to 12:00 a.m. for the Discover Historic Waterloo Monthly Event.

Motion made by Alderman Trantham and seconded by Alderman Hopkins to approve a street closure request for the closure of Main Street from First Street to the alley located after J.V.’s on Friday, September 11, 2015 from 5:00 p.m. to 12:00 a.m. for the Discover Historic Waterloo monthly event. Motion passed unanimously with Aldermen Trantham, Darter, Frederick, Koerber, Heller, Notheisen, Thomas and Hopkins voting yea.

C. Consideration and Action on Signing of the Annual MEGSI Agreement for the

Coordination of Enforcement of Drug Laws Without Regard to the Jurisdictional Boundaries and to Cooperate with State and Federal Enforcement Groups.

Motion made by Alderman Notheisen and seconded by Alderman Hopkins to approve signing of the Annual MEGSI Agreement for the coordination of enforcement of drug laws without regard to the jurisdictional boundaries and to cooperate with state and federal enforcement groups. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Trantham, Darter, Frederick, Koerber and Heller voting yea.

D. Consideration and Action on Signing of a Memorandum of Agreement between the

City of Waterloo, IL and BHMG Engineers, Inc. for an Electric System Cost of Service and Rate Study.

Motion made by Alderman Heller and seconded by Alderman Darter to approve signing of a Memorandum of Agreement between the City of Waterloo, IL and BHMG Engineers, Inc. for an Electric System Cost of Service and Rate Study. Discussion. Alderman Notheisen inquired as to the necessity of this $20,800 study which was done five years ago. Director of Public Works, Tim Birk explained the study is beneficial and down the road we will need it to establish the Net Meter Rate for solar panels and wind rates. Alderman Heller stated the Electric Committee approved this action. Motion passed unanimously with Aldermen Heller, Notheisen, Thomas, Hopkins, Trantham, Darter, Frederick and Koerber voting yea.

E. Consideration and Action on Signing of LIHEAP Agreement ( Low Income Home

Energy Assistance Program) between the City of Waterloo, IL and Western Egyptian Economic Opportunity Council, Inc.

Motion made by Alderman Hopkins and seconded by Alderman Trantham to approve signing of LIHEAP Agreement (Low Income Home Energy Assistance Program) between the City of Waterloo, IL and Western Egyptian Economic Opportunity Council, Inc. Discussion. Alderman Koerber and Alderman Notheisen asked if we should sign this agreement without Western Egyptian not being active. It was explained this is federal money not state money to be released by the federal government and has already been set aside which will not be an additional cost to Waterloo. Motion passed unanimously with Aldermen Hopkins, Trantham, Darter, Frederick, Koerber, Heller, Notheisen and Thomas voting yea.

13. Discussion of Matters by Council Members Arising After Agenda Deadline. None. 14. Motion to Adjourn. Motion made by Alderman Thomas and seconded by Alderman Frederick

to adjourn. Motion passed by unanimous voice vote. Mayor Smith adjourned the meeting at 7:50 p.m.

Barbara Pace, CITY CLERK

8/20/2015

Code Administrator2015 YTDRental Inspections Made:

Jan Feb March April May June July Aug Sept Oct Nov DecAs of 8/20/15 11 16 15 29 20 26 28 15 160

2014 20 14 24 31 20 29 33 18 23 28 13 12 265

11 Violation Letters Sent Out6 Tickets Issued3 Inspections On A Complaint

Building Inspector2015 YTDNew Construction Inspections Made (to be made):

Jan Feb March April May June July Aug Sept Oct Nov DecAs of 8/20/15 21 16 19 32 19 37 13 18 175

2014 12 17 25 27 19 26 31 30 21 31 20 24 283

Dumpster/POD Permits Issued:Jan Feb March April May June July Aug Sept Oct Nov Dec

As of 8/20/15 7 5 9 9 11 6 4 5 562014 3 1 2 13 8 13 18 5 14 12 12 6 107

2015 YTDViolations Found: Jan Feb March April May June July Aug Sept Oct Nov Dec Total 2014 TotalGeneral Cleaning 3 3 4 8 5 3 7 4 37 45Smoke Detectors 3 3 5 10 5 2 6 4 38 49GFI's 3 3 5 6 4 3 6 3 33 44Carbon Monoxide Detectors 3 4 3 7 4 4 7 2 34 47Property/Clean 0 0 1 3 2 1 5 2 14 12Exterior/Maintained 1 0 2 3 1 1 1 2 11 14General Repairs 3 3 3 4 4 2 4 2 25 49Screens/Windows 0 2 2 2 1 2 4 2 15 19Dryer Vents 2 0 2 2 1 2 3 2 14 18Plumbing 2 0 3 7 4 2 3 2 23 46Handrails 2 0 0 3 2 1 3 2 13 21Exterior/Weather Tight 1 1 2 2 2 1 2 2 13 17Electrical Conditions 1 0 1 1 0 1 2 1 7 30Exterior Doors/Sealed 0 0 0 4 0 1 2 1 8 9Windows/Operation 0 1 3 2 0 1 3 1 11 11Walls Around Tub/Shower 1 1 1 4 2 1 3 1 14 27Receptacles 0 1 1 4 3 1 2 1 13 25Gutters/Downspouts 0 0 0 3 0 1 1 1 6 14Flooring Hazards 2 0 1 3 1 0 1 1 9 17Out Buildings 1 0 0 2 1 0 2 0 6 10W/H Vented Correctly 0 0 0 1 0 0 1 0 2 1Interior Walls 0 1 2 3 1 1 1 0 9 12W/H Pressure Relief Valve 0 0 2 2 1 0 1 0 6 11Correct Exterior Locks 0 1 0 2 0 1 0 0 4 5W/H Wired Correctly 0 1 1 2 0 0 0 0 4 3Skirting On Trailers 0 0 0 0 0 0 0 0 0 1Fire Extinguisher 0 0 0 0 0 0 0 0 0 1

As Of 8/20/15 Total 25 22 40 82 39 29 63 36 332

2014 Total 35 20 61 57 30 59 72 45 51 43 31 32 536

Code Administrator