Washburn University of Topeka Board of Regents Agenda Bradbury Thompson Alumni Center, Forum Room Thursday, 6/14/2012 3:30 - 5:00 PM CT I. Call to Order II. Roll Call A. Mr. Bunten Mr. Klausman Mr. Lykins Mr. Moses Ms. O'Toole Mrs. Parks Mr. Sneed Ms. Sourk Mr. Storey III. Approval of Minutes of past meeting(s) A. Minutes of May 1, 2012 meeting May 1, 2012 Board of Regents Minutes - Page 3 IV. Officer Reports A. Chair's Report B. President's Report C. Committee Report(s) 1. Finance Committee a. FY 2013 General Fund Budget - Washburn University and Washburn institute of Technology FY 2013 General Fund Budget - Washburn University and Washburn Institute of Technology - Page 11 FY2013 Budget Summary Pages - Washburn University - Page 12 FY2013 Budget Summary Presentation (1) - Page 31 FY2013 Budget Summary Presentation (2) - Page 46 FY2013 Recommended Salary Increase Analysis - Washburn University - Page 54 FY2013 Recommended Salary Increase Analysis - Washburn Institute of Technology - Page 57 2. Nominating Committee D. Treasurer's Report 1. Liquidated Claims Approval - April 2012 Liquidated Claims Approval - April 2012 - Page 60 2. Liquidated Claims Approval - May 2012 Liquidated Claims Approval - May 2012 - Page 61 V. New Business Master Page # 1 of 81 - Washburn University of Topeka 6/14/2012 ________________________________________________________________________________
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Washburn University of TopekaBoard of Regents
AgendaBradbury Thompson Alumni Center, Forum Room
Thursday, 6/14/20123:30 - 5:00 PM CT
I. Call to Order
II. Roll Call
A. Mr. BuntenMr. KlausmanMr. LykinsMr. MosesMs. O'TooleMrs. ParksMr. SneedMs. SourkMr. Storey
III. Approval of Minutes of past meeting(s)
A. Minutes of May 1, 2012 meeting
May 1, 2012 Board of Regents Minutes - Page 3
IV. Officer Reports
A. Chair's Report
B. President's Report
C. Committee Report(s)
1. Finance Committee
a. FY 2013 General Fund Budget - Washburn University and Washburn institute of Technology
FY 2013 General Fund Budget - Washburn University and Washburn Institute of Technology - Page 11 FY2013 Budget Summary Pages - Washburn University - Page 12 FY2013 Budget Summary Presentation (1) - Page 31 FY2013 Budget Summary Presentation (2) - Page 46 FY2013 Recommended Salary Increase Analysis - Washburn University - Page 54 FY2013 Recommended Salary Increase Analysis - Washburn Institute of Technology - Page 57
2. Nominating Committee
D. Treasurer's Report
1. Liquidated Claims Approval - April 2012
Liquidated Claims Approval - April 2012 - Page 60
2. Liquidated Claims Approval - May 2012
Liquidated Claims Approval - May 2012 - Page 61
V. New Business
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_______________________________________________________________________________ I. Call to Order
Vice Chairperson Parks called the meeting to order at 3:34 p.m. in the Forum Room of the Bradbury Thompson Alumni Center on the Washburn University campus.
II. Roll Call
Present were: Mr. Bunten, *Mr. Klausman, Mr. Lykins, Mr. Moses, Ms. O’Toole, Mrs. Parks, Mr. Sneed, and Ms. Sourk.
*participated via telephone conference call at 3:44 p.m. III. Approval of Minutes of the March 14, 2012 meeting.
It was moved and seconded to approve the Minutes of the March 14, 2012 meeting. Motion passed.
IV. Officer Reports
A. Chair's Report
There was no Chair’s report.
B. President's Report
President Farley stated the Washburn University debate team won the 2012 Parliamentary Debate National Championship in the state of Washington led by Lauren Knoth and Josh Ramsey, adding that the team defeated Texas Tech. The two principals named the top two speakers were Washburn University students Lauren Knoth and Josh Ramsey. Dr. Farley said the National Band Director’s Association held an invitation-only event in San Antonia, Texas in which only about seven schools attended, including the Washburn University wind ensemble. He stated it was quite an honor for Washburn to be invited and there is a billboard on I-70 in recognition of participation in this event. President Farley discussed the success of Apeiron this year in which students present their work either through performances or posters demonstrating their research. He said there were approximately 100 students who participated and said Washburn encourages academic events like this one outside of the classroom.
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Dr. Farley announced a notice will be coming to the Board regarding the May 21, 2012 date at which time the website redesign will go live on the Washburn University website and said Washburn will then continue to keep the web presence current and up to date. President Farley reported the Washburn University School of Law again made the U.S. News and World Report list of “top schools” and the Princeton Review’s ranking as one of the most outstanding law schools in the country. He stated another service noted Washburn University as one of the top twenty schools producing graduates entering various areas of public service, and the National Jurist listed Washburn as one of its “best values.” Additionally, he noted the Princeton Review rated Washburn University as one of the top 300 business schools in the country, further noting Washburn always ranks in the top quartile of students taking the National Business School graduate exam. Dr. Farley reported the Occupational Therapy Assistant program received a five-year accreditation and stated there is a new space for the program in Whiting. He also announced the School of Nursing has a new Doctorate of Nursing Practice degree program which has received approval by the Kansas Board of Regents and the Kansas Board of Nursing, and now will be reviewed for accreditation this fall by the Higher Learning Commission. Dr. Farley also introduced Dr. Joe Emmons, Interim Dean for Washburn Institute of Technology, who stated they participated in Skills USA championship in Wichita, Kansas. Dr. Emmons stated the students from Washburn Institute of Technology did very well, specifically noting there were 47 medalists from the school and 14 first place medalists who will go to the national Skills USA championship in Kansas City. Dr. Emmons noted this was one of the best years the school has had in this competition in its history. President Farley announced the new Dean for Washburn Institute of Technology is Dr. Clark Coco.
C. Committee Report(s)
1. Budget/Finance Committee
a. FY 2013 General Fund Budget - Washburn University and Washburn Institute of Technology
Regent Lykins reported the Budget and Finance Committee met and discussed the FY 2013 General Fund Budget, but would like to bring this matter to the full Board at a later date due to legislation being proposed which may allow for appropriations for pay raises for state employees and it is not known yet if the proposed appropriation may affect Washburn.
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Regent Bunten asked for the percentage raise discussed at the legislature for state raises. Regent Lykins said it is not certain but he heard it might possibly be 2% for classified employees initially but now since that time there had also been discussion of raises for all state employees. Regent Bunten asked whether Washburn would offset its proposed tuition increase by any amount it might receive by the proposed appropriation, if Washburn was to obtain any of the potential funds, to which Dr. Farley responded positively.
Regent Lykins moved to approve of the Washburn Institute of Technology FY 2013 Allocations for Capital Projects, Other Equipment, and Technology Equipment as recommended by the Budget and Finance Committee. Motion was seconded. Motion passed.
D. Treasurer's Report
1. Liquidated Claims Approval - February 2012
2. Liquidated Claims Approval - March 2012
3. Quarterly Report for Quarter Ended March 31, 2012
It was moved and seconded to approve items D.1 through 3 of the Treasurer’s Report Agenda. Motion passed.
4. Public Budget - Publish Notice of Hearing
It was moved and seconded to approve notice to publish public budget hearing. Motion passed.
V. New Business
A. Consent Agenda
It was moved and seconded to approve the Consent Agenda. Motion passed. As approved by action of the Board:
1. Personnel
a. Designate Judy Druse as Librarian Emeritus
bestow the title Librarian Emeritus to Judy Druse;
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b. Faculty/Staff Personnel Actions promote Mark Norman to Assistant Professor with a $4,000 annual salary increase effective August 1, 2012; and,
2. Capital Projects and Equipment - Washburn Institute of Technology
projects and equipment for FY 2013 for Washburn Institute of Technology as outlined in the agenda item.
B. Action Items
1. School of Law Digital Website Redesign Services
Dr. Farley stated this is the same process and vendor as that for the Washburn website redesign process. He stated the same firm, BarkleyREI, will be brought in to assist the law school and later the same firm will be used to assist with the redesign of the Washburn Institute of Technology website redesign so it will have the same integrated look.
It was moved and seconded to approve proceeding with the School of Law Digital Website Redesign Services. Motion passed.
2. Architectural Services for Welcome Center Addition/Renovation of Morgan
Hall
Vice President for Administration and Treasurer, Rick Anderson, recommended a change in architectural firm Gould Evans to PGAV to complete the schematic redesign phase of the Morgan Hall renovation project, due to a loss of the principal in the first selected firm of Gould Evans. Vice President Anderson stated PGAV was the second choice in the initial request for proposals and for some the first choice.
Regent Sneed discussed the process for the selection of the architectural firm and shared concerns regarding the lack of a local firm for the project, expressing concern the current firm had no connection to the local area.
Regent Moses shared the concern of Regent Sneed and also asked if work previously performed by Gould Evans will need to be re-done. Regent Moses also expressed concern about the fiscal impact if the University would need to make a demand for a refund from Gould Evans. Vice President Anderson responded, explaining the three phases of the project; phase one being the survey and the survey and interview component, phase two being the program plan or scope of project, and the third phase is the schematic design. He stated Gould Evans performed the first two components primarily and explained the third component will be the final design.
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Regent Moses asked whether Gould Evans was the firm that gave a presentation of ideas for the renovation to which Vice President Anderson said they had done so at a previous Board Meeting. Vice President Anderson reaffirmed the work already performed by Gould Evans will not be re-done but that the new firm can use the work already performed and move forward with the new schematic. He said the amount committed to Gould Evans remains the cap and PGAV confirmed they understand the total committed for the remainder of the project cannot exceed the $118,000 total.
Regent Sourk asked if they are ready to proceed and in what area the firm is located. Vice President Anderson stated the firm is ready to proceed and is located in the Kansas City area.
Regent Moses asked if the work performed by Gould Evans is transferred and is now owned by the University and not proprietary and Vice President Anderson confirmed it was a work for hire now owned by Washburn University.
A motion was made and seconded to approve engaging PGAV to complete the third phase of the Morgan renovation architectural project as approved by the Board. Motion passed.
3. Alpha Phi House Lease Agreement
Vice President for Administration and Treasurer, Rick Anderson, recommended approval of the modified lease agreement with the Upsilon Chapter of the Alpha Phi House Corporation. Motion made and seconded. Motion passed.
4. Comprehensive Energy Program
Vice President for Administration and Treasurer Rick Anderson recommended approval of a comprehensive energy program. Regent Moses inquired if the payment is pre-paid. Vice President Anderson explained the ways in which this could be accomplished and said they could perform an energy audit first.
Regent Lykins said the Kansas Board of Regents institutions have been doing this all of the last seven years in which he has been on the Board and the Kansas Board of Regents gets reports showing the savings realized from the program each year. Regent Lykins stated it was a good program and expressed his opinion it would benefit Washburn. Vice President Anderson stated Washburn is prequalified for the energy program.
President Farley said the short term payback should be very quick and Vice President Anderson expressed the payback for lighting alone should be approximately six years. He also stated the longest payback from the program he has seen in his experience has been nine years.
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It was moved and seconded to approve the comprehensive energy program as outlined in the agenda item. Motion passed.
Chairperson Klausman ended his participation by conference call at 4:13 p.m.
5. Industrial Workstation Systems for Washburn Institute of Technology
Vice President for Administration and Treasurer, Rick Anderson, presented the item. It was moved and seconded to approve the item. Motion passed. Regent Lykins noted the successful firm for the project is a Topeka firm.
6. Architectural and Engineering Services for the Washburn Tech Advanced
Training Facility at Forbes Field
Vice President for Administration and Treasurer, Rick Anderson, presented the item. He explained the project is on a short timeline and would need to be completed this summer to allow students to enroll for fall classes. Vice President Anderson recommended awarding services for the requests for approval. Regent Lykins noted the successful company is a Topeka firm. Regent Lykins expressed pleasure that it was possible to have a Topeka firm as the successful bidder but also noted the duty of Washburn to award bids to the firm or company providing the best product at the best price for the institution as with any of the Kansas Board of Regents’ institutions, noting there are times a lower or better bid is not a Kansas firm or company.
It was moved and seconded to approve the item. Motion passed.
7. Authority to Proceed with Renovation Services and Equipment Purchases at
the Washburn Tech Advanced Training Facility at Forbes Field
Vice President for Administration and Treasurer, Rick Anderson, presented the item and noted that due to the grant timing and all the information received from the federal government, we are looking at getting this work done before fall. Vice President Anderson recommends authority be granted to the chair and president to proceed with work so it can be completed before August so it will be ready for students. Work to be done by the end of May to early August.
It was moved and seconded to approve the agenda item. Regent Sourk asked if there would be delay penalties if the work is not completed by August? Vice President Anderson responded there would be, but that contingency is provided for in the contract. Motion passed.
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8. Abatement of Asbestos Pipe Insulation Prior to Morgan HVAC Improvements
Vice President for Administration and Treasurer, Rick Anderson, presented the item and requested approval. Motion made and seconded. Motion passed.
9. Authority to Proceed with Reimbursement of Eligible Expenses for the
TRAC-7 Consortium Partner Colleges
Vice President for Administration and Treasurer, Rick Anderson, presented the item and explained the process followed by Washburn as the prime awardee of the grant. He stated the collaborative institutions present the expenses related to the grant project and Washburn is responsible for overseeing the expenses and distributing the proceeds as the grant administrator. He advised Washburn needs to proceed with the construction and equipment of its grant project in the expanded Advanced System Technology program so classes may begin in August, 2012. He also stated the expenses approved under the grant will be provided to the Board as informational items.
It was moved and seconded to approve the agenda item. Motion passed.
10. Computer Purchases from the FY 2013 Technology Equipment Fund
Vice President for Administration and Treasurer presented this item. Regent Lykins noted his pleasure that there was another Topeka firm.
It was moved and seconded to approve the agenda item. Motion passed.
11. Revisions to Classified Compensation Schedule
Vice President for Administration and Treasurer, Rick Anderson,- presented the item stating this item is normally presented with the budget proposal but explained it has not come before the Board in the last four years since no pay raises have been presented during that time. He explained this revised schedule addresses the hourly individuals in the compensation plan and how Washburn compares to the state and the community in the same work classifications.
President Farley stated the classification process will continue independent of action in the legislature and applies to new employees as well.
Regent Bunten questioned whether this should item should be voted on at this time and it was agreed by all to table the item until the budget is brought before the Board at a future date.
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1. Report of Purchases between $25,001 and $50,000
A contract was awarded to Gov Connection in the amount of $42,057.00 for Microsoft Academic Campus Agreement desktop license renewal.
VI. Executive Session
It was moved and seconded to recess to Executive Session for a period of 15 minutes to discuss a personnel matter and to reconvene in Open Session at 4:45 p.m. Motion passed. The Board recessed to Executive Session at 4:28 p.m. It was moved and seconded to extend the executive session an additional 15 minutes and reconvene at 5:00 p.m. Motion passed. It was moved and seconded to extend the executive session for 10 additional minutes to reconvene at 5:10 p.m. Motion passed. The Board reconvened in Open Session at 5:10 p.m. No action was taken.
The meeting was adjourned at 5:10 p.m. /s/
______________________________ Lisa R. Jones Secretary, Board of Regents
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Agenda Item No. IV. C. 1. a. Washburn University Board of Regents
SUBJECT: FY 2013 General Fund Budget
– Washburn University and Washburn Institute of Technology DESCRIPTION: At its April 19, 2012 meeting the Board of Regents Budget and Finance Committee received the Administration recommendation for the FY 2013 General Fund Budgets for Washburn University and Washburn Institute of Technology. The Committee approved forwarding the total FY 2013 proposed budget for Washburn University and Washburn Institute of Technology. FINANCIAL IMPLICATIONS: As described in the budget summary tables and detailed in the FY 2013 Budget Book. RECOMMENDATION: President Farley recommends approval of the FY 2013 General Fund Budget of $88,593,542 for Washburn University and $7,993,865 for Washburn Institute of Technology. /s/ ___________________ _____________________________
Date Jerry B. Farley, President
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BUDGETED REVENUE DETAIL FOR FY 13 - ATHLETICS REVENUE
(1) Excludes rental income from Petro and Moore Bowl. These are in Other Miscellaneous Income. (2) Football Suite Receipts and Sports Camps revenue have been moved to designated funds.
4/17/2012 Book2
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Agenda Item No. IV. D. 1. Washburn University Board of Regents
SUBJECT: Liquidated Claims Approval – April 2012
DESCRIPTION: Attached is the list of claims processed for the month of April, 2012 by fund, and a summary of all claims by fund is detailed below. The payroll claims will be presented to the Board of Regents for review at the June 14, 2012 meeting through the Chairperson.
To the best of my information and belief, I certify that the liquidated claims submitted in this transmittal are in compliance with all applicable laws and University policies. ___________________________________________________ Rick Anderson, Vice President for Administration & Treasurer WASHBURN UNIVERSITY Fund # Fund Name Total Claims
1. General Fund $1,733,002 2. Debt Retirement & Construction Fund -0- 3. Building and Construction Fund 611,789 4. Endowment Fund -0- 5. Student Loan Fund 1,500 7. Tort Claim Fund 5,185 8. Restricted and Agency Fund 563,600 9. Plant Fund -0-10. Smoothing Fund -0-12. Capital Improvement -0-13. Government and Research Fund 143,325
Sub-Total 3,058,401Payroll 2,587,602
Payroll Withholding ACH Transactions 2,005,354*Wire Transfers (Investments) -0-
Total $7,651,357
WASHBURN INSTITUTE OF TECHNOLOGY 1. General Fund $207,3633. Building and Construction Fund 8,729
5. Student Loan Fund -0- 8. Restricted and Agency Fund 2,222
13. Government and Research Fund 21,993Sub-Total 240,307
Payroll 221,198Payroll Withholding ACH Transactions 116,716
Total $578,221
________________________ ____________________________________ Date Jerry B. Farley, President
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Agenda Item No. IV. D. 2. Washburn University Board of Regents
SUBJECT: Liquidated Claims Approval – May 2012
DESCRIPTION: Attached is the list of claims processed for the month of May, 2012 by fund, and a summary of all claims by fund is detailed below. The payroll claims will be presented to the Board of Regents for review at the June 14, 2012 meeting through the Chairperson.
To the best of my information and belief, I certify that the liquidated claims submitted in this transmittal are in compliance with all applicable laws and University policies. ___________________________________________________ Rick Anderson, Vice President for Administration & Treasurer WASHBURN UNIVERSITY Fund # Fund Name Total Claims
1. General Fund $2,630,640 2. Debt Retirement & Construction Fund -0- 3. Building and Construction Fund 324,091 4. Endowment Fund -0- 5. Student Loan Fund 850 7. Tort Claim Fund 8,887 8. Restricted and Agency Fund 614,249 9. Plant Fund -0-10. Smoothing Fund -0-12. Capital Improvement 3,19013. Government and Research Fund 36,639
Sub-Total 3,618,546Payroll 2,641,059
Payroll Withholding ACH Transactions 2,086,564*Wire Transfers (Investments) -0-
Total $8,346,169
WASHBURN INSTITUTE OF TECHNOLOGY 1. General Fund $122,1483. Building and Construction Fund 11,822
5. Student Loan Fund -0- 8. Restricted and Agency Fund 5,457
13. Government and Research Fund 46,498Sub-Total 185,925
Payroll 238,595Payroll Withholding ACH Transactions 127,007
Total $551,527
________________________ ____________________________________ Date Jerry B. Farley, President
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Agenda Item No. V. A. 1. Washburn University Board of Regents SUBJECT: Deletion of Banking Associate Degree DESCRIPTION: This associate of applied science degree began over twenty-five years ago at Washburn in the School of Applied Studies (SAS). Originally, it was supported by a number of local banks in this area of the State. These banks used the curriculum as an inservice training program for bank employees and promoted the program with tuition scholarships. Most instructors were recruited to teach the courses from these cooperating banks. Twenty years ago the typical enrollment in the American Ins t i tu te of Banking (AIB) authorized courses was around 20 to 25 students. Typically, only about 5 to 10 of those students took the course for Washburn credit while the remainder took the course to receive the course certification and meet the affiliated Bank's inservice requirements. Approximately 12 years ago the Kansas Bankers Association (KBA) affiliated with AIB in Kansas. The procedures under the AIB chapter remained stable until enrollments declined with the loss of locally owned banks. Eventually, enrollments declined further and the KBA could no longer sustain the costs of the earlier agreements with Washburn. Tuition costs from the courses initially supported adjunct salaries. KBA was placed in a situation where they could not reimburse WU for costs of the teaching. WU was unable to bear the costs of the program with such low enrollments. KBA in the last three years has not offered an AIB course on Washburn's campus and the affiliation functionally dissolved. Current students in the banking program can take a course directly from AIB or an AIB course offered sporadically by KBA. The AIB courses are offered online and all exams are proctored. While academically the program has quality, the interest on the part of students and support from banks has declined. We currently have only five identified majors of which two are almost finished, one is partly through, and the last two are currently not enrolled at Washburn this semester. Given the administrative and time costs, it is recommended that the banking program, associate of applied science degree, be deleted from the university offerings. The recommended deletion would take effect in the Fall of 2012. All current students will be able to complete all coursework since AlB courses will continue to be available online or through KBA. No new students will be accepted starting July 1", 2012. Proposed Effective Date: Fall 2012
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FINANCIAL IMPLICATIONS: None - Currently, the associate dean in the SAS manages the Banking program. No faculty positions or adjunct faculty positions are associated with this degree program. For the last two years there has been zero monies attached to the Banking program. Prior to 2009, the Banking program was managed by associate dean or the chair of the former Office, Legal and Technology department. RECOMMENDATION: President Farley recommends the Board of Regents approve the deletion of the Banking associate degree
_______________________ _________________________ Date Jerry B. Farley, President
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Agenda Item No. V. A. 2. Washburn University Board of Regents SUBJECT: Proposed New General Education Requirements – Phase 1 DESCRIPTION:
After much discussion by two separate ad hoc committees and the Academic Affairs Committee, within the context of the previously adopted general education statement, the following general education refinement is recommended for Phase 1 of the General Education program:
PHASE 1
1. The previously accepted five student learning outcomes (SLO) and their definitions were presented to the faculty for official approval/ratification thus replacing the nine skills currently listed in the University Catalog.
2. The following expectations will be required of all current and future General Distribution (Arts and Humanities, Social Sciences, Natural Sciences and Mathematics) and Core Courses at Washburn. [Core definition: Courses required of all degrees. All undergraduate students must complete the Core Courses with a grade of C or better.]
a. Each course will identify a primary SLO. (Projected date for submission to the General Education/ Student Learning Outcome Review Committee for approval: Fall 2012)
b. Each course will include objectives relating to the SLO. (Projected date for submission to the General Education/ Student Learning Outcome Review Committee for approval: Fall 2012)
c. A substantial portion (a minimum of 30% is recommended) of the course content and therefore the assessment process should relate to the SLO. (Projected date for submission to the General Education/ Student Learning Outcome Review Committee for approval: Fall 2012)
d. Regarding the SLO assessments occurring at the course level, a process for making the analyzed data available to instructors and departments will be developed. The rationale based on this analysis pertaining to any course changes will be presented to the university-wide Assessment Committee, Units and Schools. (Projected date for implementation Fall 2013)
e. Data relating to assessing the course SLO objectives will be shared with the assessment coordinator for use by the department in higher learning commission (HLC) data sets and the general education 5-year course review. (Projected date for implementation Fall 2013)
3. Phase 1 activities will be completed based on the attached proposed implementation plan for an effective date of Fall 2013.
4. The attached University Catalog copy will replace the current Graduation Requirements section of the 2013-2014 University Catalog.
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Proposed Effective Date: Phase 1 Fall Implementation Fall 2013 FINANCIAL IMPLICATIONS: None. RECOMMENDATION: President Farley recommends the Board of Regents approve the new Phase 1 general education requirements.
_______________________ _________________________ Date Jerry B. Farley, President
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During initial implementation, all currently approved general distribution courses and core courses will be tentatively approved under the appropriate primary SLO (and secondary SLO if submitted) as determined by the department offering the course. The department will provide the proposed SLO, the SLO assessment process, and the associated assessment activities for the course to the GEN ED Course Review Committee for approval. Deadline for the submission of this information would be January 31, 2013 in order to provide the GEN ED Course Review Committee sufficient time to review and approve the proposed SLO Assessment information provided for each course. The GEN ED Course Review Committee will complete the course reviews no later than March 15, 2013 and submit the approved course list to the VPAA for inclusion in the FY14 university catalog.
All approved general distribution and core courses will be re-evaluated every 5 years on a schedule created by the GEN ED Course Review Committee to ensure the courses continue to assist students in achieving progress in the identified SLO(s). Existing approved General Education courses will continue on their currently scheduled review cycle and new courses will be added to the list as they are approved. The current core courses would be scheduled for review in two years.
2. Transfer Course SLO Evaluation
The current process regarding review of general education transfer courses will continue, except the VPAA office will serve as the conduit for distribution for the transfer student as described below. Transfer courses which are to be considered as potentially satisfying a particular general distribution grouping will be submitted to the VPAA for distribution to the appropriate area for review. Transfer courses which appear to be equivalent to existing Washburn courses will be evaluated by the department chairperson of the discipline of the course to be considered and the recommendation submitted to the VPAA. Any course deemed to be a direct equivalent course to a Washburn University course will "inherit" the SLO and general distribution grouping characteristics (e.g., Social Sciences) of the Washburn University course to which it is equivalent. Transfer courses which do not "fit" within a particular department or are not identified as a direct equivalent course will be evaluated by the Gen Ed Course Review Committee. (Under the current general education course transfer evaluation process, the evaluation is completed electronically and the anticipation is that this practice would
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continue). All transfer Gen Ed decisions will be forwarded to the Transcript Analyst in Admissions to place in the appropriate Transfer Guide. Once a decision is made regarding the distribution category, all subsequent transfers of that particular course from that particular institution will receive the same designation. Most transfer course evaluation requests could be submitted electronically through the Transcript Evaluation Software (TES) program. This program provides a course description from which to evaluate. If additional information (e.g., a course syllabus) is needed, it will be the student's responsibility to provide that information prior to a decision being rendered.
Phase II Note: University-Wide Assessment Committee –
The University Assessment Committee will continue to be chaired by the University Assessment Coordinator. This committee will develop a timeline to annually review the assessment data submitted by the various departments for courses approved as meeting the various SLOs. The committee will generate annual SLO course assessment summary reports which will be shared with the appropriate academic unit and the appropriate Dean. As longitudinal data is acquired, more trend analysis will be shared. These course reports will be used by the academic units to improve their coverage of the appropriate SLOs in their courses.
The major charge of the Assessment Committee will be to review these course-embedded assessment results in conjunction with program-embedded assessment results and information gathered through university-wide assessments, national standardized exams, and student/alumni/employer surveys. An annual report regarding the findings will be submitted to the VPAA and shared with the academic community for discussion. This data will be used to determine benchmark accomplishments in each of the SLOs and to identify potential areas of concern which will need to be addressed through potential curricular and co-curricular modifications.
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10. At least 60 hours of the total credit hours required for the baccalaureate degree must be taken at a 4 year college or university.
11. A student may be awarded a degree after completing the requirements for that degree in effect when he/she
first enrolled or, if he/she chooses, in effect in any subsequent year except that no degree shall be awarded
based upon requirements not in effect within six years of the date of graduation. 12. A double major may be completed within the 120 hour total by meeting all the requirements of the two majors. 13. Any candidate for a second baccalaureate degree must meet the specific requirements for both degrees and
present an additional 30 credit hours beyond the first baccalaureate degree.
14. For general elective credits for a baccalaureate degree, no more than a combined total of ten hours of credit in
physical activity courses (beyond the two‐hour core requirement) and music ensemble courses will count.
15. No more than 12 hours of correspondence work may be offered toward any degree. This applies to
correspondence courses only and not to extension courses. Courses failed by a student in residence may not be
repeated by correspondence. Normally, courses offered on campus may not be taken by correspondence.
16. While there is no specific limit to the total number of semester hours that may be taken on a non‐graded basis
such as A/pass/fail, credit by examination, advanced placement, and/or military service, a minimum of 84 hours
presented for graduation must be on a graded basis. 17. Candidates for degrees other than the BBA degree are limited to a maximum of 21 hours of Accounting (AC) and
Business (BU) courses within the 120 minimum required for graduation.
UNIVERSITY REQUIREMENTS COMMON TO ALL ASSOCIATE DEGREES
1. A minimum of 60 hours. Some associate degrees may require additional hours. See specific degree/major.
2. Eight hours of course‐specific core coursework including EN 101 (communication), MA 110 or MA 116
(quantitative and scientific reasoning and literacy), and KN 198 (critical thinking) further described under Core
Requirements.
3. A minimum of six hours in each of the distribution groupings of General Education (see General Education
Distribution Groupings and Subject Areas). The number of hours in each distribution grouping may vary by
degree. The individual student should check with the major department. Courses in the student’s major
discipline cannot fulfill General Education Distribution requirements; however, in many cases, courses required
by the major department in correlated areas will fulfill some of the requirements. Any mathematics course
taken to satisfy the quantitative and scientific reasoning and literacy core coursework may also be used to meet
the distribution requirements for Natural Science and Mathematics.
4. A cumulative grade average of at least 2.0.
5. To count toward a major, minor, or required correlated area, work must be of C grade or better. A correlated
area is defined as any course or courses outside the major discipline required for the completion of that major.
6. A/pass/fail option cannot be taken in the major department or correlated area unless written permission is
obtained from the head of the major department for that course and filed with the Registrar’s Office.
7. Twenty‐four credit hours must be completed at Washburn University; of these, 12 of the last 24 must be
Washburn University credits.
8. Forty‐two hours must be graded. (Cooperative programs with Washburn Institute of Technology are exempt).
9. A student may be awarded a degree after completing the requirements for that degree in effect when he/she
first enrolled or, if he/she chooses, in effect in any subsequent year except that no degree shall be awarded
based upon requirements not in effect within six years of the date of graduation.
GENERAL EDUCATION STATEMENT
The General Education component of higher education specifically focuses on introducing students to ways of
knowing, integrative knowledge, appreciation of historical context, common themes of human experience, social
Master Page # 69 of 81 - Washburn University of Topeka 6/14/2012
Agenda Item No. V. B. 1. Washburn University Board of Regents
SUBJECT: Washburn Institute of Technology Roof Replacement - Building A East DESCRIPTION: The existing roof on Building A East on the Washburn Tech campus is in poor repair, leaking, and in need of replacement. The project was bid to include removal of the existing materials and replacement with a single-ply, mechanically attached system, including tapered insulation. Work is expected to be completed by Fall 2012. Capital Improvement funds were allocated for this project. The following contractors were given plans and specifications.
Bidder Bid
J B Turner and Sons, Topeka $299,123 Midwest Coating, Topeka $379,918 Guilfoyle Roofing, Topeka No Bid
FINANCIAL IMPLICATIONS: An expenditure of $299,123 from the approved FY13 Washburn Tech Capital Improvement funds. RECOMMENDATION: President Farley recommends the Board of Regents approve award of a contract to JB Turner and Sons Roofing in the amount of $299,123 for the roof replacement. ___________________ ____________________________
Date Jerry B. Farley, President
Master Page # 73 of 81 - Washburn University of Topeka 6/14/2012
Agenda Item No. V. B. 2. Washburn University Board of Regents SUBJECT: Revisions to Classified Compensation Schedule DESCRIPTION: Each year the University Director of Human Resources reviews the University’s compensation schedule for wage and hour employees and compares it with the state of Kansas wages, to determine whether adjustments should be made to the University’s compensation schedule. The Director of Human Resources has completed the review and recommends entry wages as shown on the attached sheet. The schedule proposed includes only classifications outside the bargaining unit represented by the United Steelworkers, whose wage rates are negotiated in accordance with the Public Employer-Employee Relations Act. The Classified Compensation schedule will become effective July 1, 2012, for fiscal year 2013. Proposed changes include the elimination of classifications no longer in use, title changes, and addition of new classifications: DELETE: Laborer Supervisor Network Cabling Technician II Planetarium Coordinator Printer I Printer II Records Assistant I Research Assistant Switchboard Operator Ticket Manager TITLE CHANGE: SALARY RANGE From Computer Service Technician To Technology Support Tech I $15.52 $27.94 From Financial Aid Assistant To Financial Aid Assistant II $11.20 $20.16 From Network Cabling Technician I To Network Cabling Technician $16.32 $29.38 From Printer III To Printer Specialist $13.61 $24.50 From Records Assistant II To Records Assistant $11.39 $20.50 From Records Assistant III To Records Assistant Senior $12.53 $22.55 ADD: Building and Grounds Maintenance Manager $15.65 $28.17 Building and Grounds Technician $ 9.49 $17.08 Building Maintenance Specialist $13.53 $24.35 Building Maintenance Technician $11.68 $21.02 Financial Aid Assistant I $10.33 $18.59
Master Page # 74 of 81 - Washburn University of Topeka 6/14/2012
Financial Aid Assistant III $12.98 $23.36 Food Service Worker $ 9.14 $16.45 Laboratory and Environmental Technician $12.98 $23.36 Online Education Support Specialist II $16.40 $29.52 FINANCIAL IMPLICATIONS: There are approximately 36 employees currently making less than the proposed new entry rates. Assuming no other salary increases are given, it would take approximately $14,300 to increase their annual salaries to the new rates. FINANCIAL IMPLICATIONS: Approximately $14,300 RECOMMENDATION: President Farley recommends approval of the revisions to the 2012-2013 Classified Compensation Schedule.
______________________ __________________________ Date Jerry B. Farley, President
Master Page # 75 of 81 - Washburn University of Topeka 6/14/2012
Agenda Item No. V. B. 3. Washburn University Board of Regents SUBJECT: Training Systems Equipment for Washburn Institute of Technology BACKGROUND: At the May 1, 2012 Board of Regents meeting the Board gave authorization for the administration to procure the services and purchases necessary to proceed with timely renovation of Building 622, Topeka Air Industrial Park at Forbes Field. The services and purchases are proceeding with approval from the Board Chair and the President, followed by Board ratification at the next Board of Regents meeting. DESCRIPTION: Washburn Institute of Technology is proceeding to purchase training systems equipment for use in the Advanced Systems Technology Program through the Department of Labor TRAC-7 grant. The training systems equipment includes licenses, student curriculum material, and teacher assessment guides. Requests for proposals were sent to ten vendors. The following vendors submitted proposals: Vendor Amount
William Crow Inc. dba Aidex Corp., Lexington, OH $1,394,982 (complete bid)
Innovative Education Systems, Oak Grove, MO $1,085,975 (partial bid)
Sapience Corporation, Pittsburgh, KS Non-Responsive Bid Proposal William Crow, Inc. dba Aidex Corporation submitted the lowest price proposal for all training systems equipment meeting all specifications and requirements. The request consisted of 33 training systems. Innovative Education Systems submitted pricing for 15 training systems. Depco LLC submitted pricing for 20 training systems. Aidex Corporation submitted the lowest pricing for the respective training systems pricing submitted by the other two vendors. The total amount of the training systems equipment purchase is $1,394,982. FINANCIAL IMPLICATIONS: The purchase is funded through the U.S. Department of Labor Employment and Training Administration Project - Trade Adjustment Assistance Community College and Training Grants Program, DOLETA TRAC-7 Grant TC-22513-11-60-A-20. RECOMMENDATION: President Farley recommends the Board of Regents ratify the award of a contract to William Crow, Inc. dba Aidex Corporation.
________________ _____________________________
(date) Jerry B. Farley, President
Master Page # 78 of 81 - Washburn University of Topeka 6/14/2012
Agenda Item No. V. B. 4. Washburn University Board of Regents SUBJECT: Training Systems Building Renovation for Washburn Institute of Technology BACKGROUND: At the May 1, 2012 Board of Regents meeting the Board gave authorization for the administration to procure the services and purchases necessary to proceed with timely renovation of Building 622, Topeka Air Industrial Park at Forbes Field. The services and purchases are proceeding with approval from the Board Chair and the President, followed by Board ratification at the next Board of Regents meeting. DESCRIPTION: Washburn Institute of Technology is proceeding to renovate Building 622 for the Advanced Systems Technology Program, through the Department of Labor TRAC-7 grant. The training systems building renovation includes classrooms and training areas for industrial equipment repair training, machine tool and welding training labs. Requests for cost proposals were provided to local contractors. The following contractors provided proposals: Contractor Cost Amount Completion Time Estimate
Kansas Building Systems $914,987 60 days
Mohan Construction $929,700 90 days
Kelly Construction $1,099,000 180 days Kansas Building Systems (KBS) provided the best proposal, which included both the lowest pricing and shortest completion time estimate, as well as meeting all the specifications and requirements. FINANCIAL IMPLICATIONS: The purchase is funded through the U.S. Department of Labor Employment and Training Administration Project - Trade Adjustment Assistance Community College and Training Grants Program, DOLETA TRAC-7 Grant TC-22513-11-60-A-20. RECOMMENDATION: President Farley recommends the Board of Regents ratify the award of a contract to Kansas Building Systems in the amount of $914,987.
________________ _____________________________
Date Jerry B. Farley, President
Master Page # 79 of 81 - Washburn University of Topeka 6/14/2012
Agenda Item No. V. B. 5. Washburn University Board of Regents SUBJECT: Renewal of Property Insurance Policy DESCRIPTION: The renewal date for the University's property insurance is July 1, 2012. All other coverage renews October 1, 2012 and is not included in this document.
Each year the University’s insurance broker, IMA of Kansas, Inc., uses their expertise to make sure the University has the best coverage at the lowest possible rate.
In 1994, the Midwest Higher Education Compact (MHEC), of which Washburn University is a member, established the Master Property Program. This program is a regional collaborative venture that provides comprehensive property coverage, specifically tailored to the needs of college campuses, while reducing insurance costs. The University moved the property insurance to this program on October 1, 2011. The program has a common expiration date of July 1, 2012 for all members. The program consists of a primary limit of $100,000,000 dedicated to each institution, and then shared excess layers up to a total limit of $1.5 billion. A detailed description of the program is attached.
The list of renewal coverages and premiums compared with the current year are detailed on the attached schedules. MHEC does not charge premium for midterm changes so there were no charges made for any additions during the current year, including the addition of the Topeka Air Industrial Park building.
FINANCIAL IMPLICATIONS: See attached schedule. Total premiums are consistent with FY 13 budget. RECOMMENDATION: President Farley recommends approval of purchase of property insurance policies at an annual premium of $180,460, as shown on the attached schedule. ______________ ________________________________ Date Jerry B. Farley, President
Master Page # 80 of 81 - Washburn University of Topeka 6/14/2012