WASART WebEx Training 12 2-10

1. WASART Webex Teleconferencing Training
December 4, 2010

2. What is Webex?
WebEx is a web-based, real-time desktop sharing tool with phone conferencing that:
Eliminates or reduces the need for face-to-face meetings;
Permits a meeting of up to 25 computers at one time (six video and 19 audio);
Shares documents, presentations and applications among attendees from any computer screen;
Records meetings and can playback recordings;
Uses integrated voice conferencing by phone or computer (VoIP) (WASART does not utilize the phone capability because long distances charges will be incurred);
Connects via PC, Mac, iPhone, Blackberry, or other WiFi or 3G-enabled mobile device;
Has multi-media support for PowerPoint, Flash animations, audio and video
Meeting can be started from desktop, browser, Outlook, IM, etc;
Provides for unlimited meetings.

3. Minimum Desktop Requirements
Operating System Windows XP SP3 - Windows Vista 32- bit
CPU - CPU Intel Pentium Processor Intel Pentium processor (1.8 GHz recommended)
Disk Space - Disk Space 80 MB 80
RAM 256 MB+
Browser Internet Explorer 7.0 or later - Mozilla Firefox 3.0 or later JavaScript and cookies enabled in browser
I/O Ports USB 2.0 (for video camera)
Audio - Full duplex sound card with microphone. Headset optional but useful
Video - At least 1.8 GHz CPU, 800x600 resolution, 256 colors or more, and a webcam
Internet Connection 56K+
Webcam (if wanting to utilize video capabilities)

4. Preliminary Matters Before Joining a Meeting for the First Time
Download and install Meeting Manager (allows the use of interactive features in a meeting and allows the sharing of most types of documents, presentations, applications, Web pages and desktops):

go to https://washingtonsart.webex.com/washingtonsart/mc
click on Set Up on left side of page
click on Meeting Center
Verify you have the requisite Rich Media Players
Click Set Up and follow on-screen directions
If a security box appears, click Yes

This is a one-time setup and Meeting Center automatically maintains and updates itself each time you join a meeting.

5. Joining a MeetingUpon receipt of an email from WASART Webex, click on the link. Check your email (check your junk, spam folder)

6. Enter your name, email address
and click join

12. Wait for the presenter to begin

13. During the Meeting

Documents and applications can be shared although applications with streaming content may not work well;

14. A whiteboard is available with colored, free-hand drawing annotation tools at the upper left of the page;

15. All attendees views automatically display the meeting content, even if they have different display resolutions. No matter which resolution attendees monitors are set to, attendees views automatically follow the presenters mouse pointer;

16. In order for an attendee to share a document, etc., the host must pass control to that presenter.;

17. Attendees in the meeting are listed on the right side of the page, and visible in the video;

18. One or more attendees can conduct private conversations, hidden from the rest of the attendees, by utilizing the Chat facility when those privileges have been extended;

19. Only one meeting can be conducted at a time.

20. Useful Information
Help information can be viewed at: https://meetings.webex.com/docs/T26L/mc0800l/en_US/pe/help/host/wwhelp/wwhimpl/js/html/wwhelp.htm
User Guides in .pdf format are available under the Support tab at: https://washingtonsart.webex.com/mw0306lb/mywebex/default.do?siteurl=washingtonsart
www.webex.com
Contact Rory at [email protected] or 425-281-2211 or
Gretchen at [email protected] or 360-886-7276 for assistance in setting up to host a meeting, or other matters.

WASART WebEx Training 12 2-10

Education