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Australia Awards Scholarships Policy Handbook January 2015
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  • Australia Awards Scholarships Policy Handbook January 2015

  • You must read this Australia Awards Scholarships Policy Handbook carefully and fully understand its contents before signing the Contract with the Commonwealth of Australia. The handbook is provided to answer any questions you may have about your scholarship. Please also read the other information in your pre-departure pack and follow the instructions carefully.

    For further assistance, please contact DFAT at scholarships@dfat.gov.au

    Thisworkiscopyright.ApartfromanyuseaspermittedundertheCopyrightsAct1968,nopartmaybereproducedbyanyprocesswithoutpriorwrittenpermissionfromtheCommonwealth.RequestsandinquiriesconcerningreproductionandrightsshouldbeaddressedtotheCommonwealth

  • CopyrightAdministration,AttorneyGeneralsDepartment,RobertGarranOffices,NationalCircuit,BartonACT2600orpostedatwww.ag.gov.au

    ISBN1920861777

    Internet:www.dfat.gov.au

  • Contents

    .................................................................................................................................................................i

    AUSTRALIAAWARDSSCHOLARSHIPCYCLE..........................................................................................viii

    GLOSSARYOFTERMSANDACRONYMS.................................................................................................9

    1.AustraliaAwards..............................................................................................................................12

    1.1. AustraliaAwardsScholarships..............................................................................................13

    1.2. Howtousethisscholarshipspolicyhandbook.....................................................................13

    1.3. Managementresponsibilities...............................................................................................15

    2. ApplyingforanAustraliaAwardsScholarship.............................................................................18

    2.1. Eligibilitycriteria...................................................................................................................18

    2.2. Countryandregionalprofiles...............................................................................................19

    2.3. Englishlanguagerequirements............................................................................................19

    2.4. Findinganappropriatecourseandinstitution.....................................................................21

    2.5. Typesofcoursesavailabletoapplicants..............................................................................22

    2.6. TypesofcoursesforwhichAustraliaAwardsScholarshipsarenotavailable......................24

    2.7. Applicationprocess..............................................................................................................25

    3. Fraud............................................................................................................................................27

    4. Selection.......................................................................................................................................28

    4.1. Selectionprocessandcriteria..............................................................................................28

    4.2. Reintegrationplans..............................................................................................................29

    4.3. Successfulandreserveapplicants........................................................................................29

    4.4. Advisingapplicantsofselectionoutcomes..........................................................................30

    5. Placement....................................................................................................................................31

    5.1. Requestforplacementandplacementoffers......................................................................31

    5.2. Preparationprograms..........................................................................................................33

    6. Acceptingthescholarshipanditsconditions..............................................................................35

    6.1. Acceptingthescholarship.....................................................................................................35

    6.2. Scholarshipconditions..........................................................................................................35

    6.3. Childprotection....................................................................................................................39

    6.4. Deferringanoffer.................................................................................................................39

    7. Predeparture...............................................................................................................................41

    7.1. Predepartureinformation...................................................................................................41

    7.2. Family...................................................................................................................................42

  • 8. Visas.............................................................................................................................................43

    8.1. Visarequirementsforawardees..........................................................................................43

    8.2. Visarequirementsforaccompanyingdependentfamilymembers.....................................43

    8.3. Visarequirementsforawardeeswithdisability...................................................................43

    8.4. Visarequirementsforthecarerofanawardeewithdisability............................................44

    8.5. Visaobligations.....................................................................................................................45

    8.6. Applyingforafurtherstudentvisa(scholarshipextension)................................................45

    8.7. Twoyearexclusionrule........................................................................................................46

    8.8. Earlycompletionofthescholarship.....................................................................................47

    8.9. PostscholarshipexternallyfundedprograminAustralia....................................................47

    8.10. DebttotheCommonwealth.................................................................................................48

    9. Awardeeswithdisability..............................................................................................................50

    9.1. Supportforpeoplewithdisability........................................................................................50

    9.2. Applicantswithdisability......................................................................................................50

    9.3. PrinciplesforprovidingdisabilitysupportforAustraliaAwardsScholarshipawardees......51

    9.4. Assessingdisabilitysupportneeds.......................................................................................52

    9.5. Reasonableadjustments......................................................................................................54

    10. Scholarshipfeesandentitlements...........................................................................................57

    10.1. Summaryofscholarshipcosts..............................................................................................57

    10.2. Establishmentallowance......................................................................................................59

    10.3. Contributiontolivingexpenses............................................................................................60

    10.4. OverseasStudentHealthCover............................................................................................61

    10.5. Visacosts..............................................................................................................................63

    10.6. Conditionsthatapplytotravel.............................................................................................63

    10.7. Mobilisationtravel................................................................................................................64

    10.8. Reunionairfare.....................................................................................................................64

    10.9. Completiontravel.................................................................................................................66

    10.10.AustraliaAwardsLeadershipProgramscholarshipfeesandentitlements..........................66

    11. Generalsupportservices.........................................................................................................67

    11.1. Standardsforsupportservices.............................................................................................67

    11.2. ArrivalinAustralia................................................................................................................67

    11.3. Accommodation...................................................................................................................67

    12. Academicsupport....................................................................................................................70

    12.1. IntroductoryAcademicProgram..........................................................................................70

  • 12.2. Supplementaryacademicsupport.......................................................................................70

    12.3. Fieldwork..............................................................................................................................71

    12.4. Fieldtrips...............................................................................................................................73

    12.5. Workattachments,placementsorworkexperience...........................................................74

    12.6. Academicprogress...............................................................................................................74

    13. Variationstothetermsofenrolment......................................................................................77

    13.1. Scholarshipconditionsandtermsofenrolment..................................................................77

    13.2. Withdrawals.........................................................................................................................78

    13.3. Extensions.............................................................................................................................79

    13.4. Suspensions..........................................................................................................................80

    13.5. Transfers...............................................................................................................................82

    13.6. Upgrades...............................................................................................................................83

    13.7. Reductions............................................................................................................................85

    13.8. Entitlementvariations..........................................................................................................85

    13.9. Terminations.........................................................................................................................86

    14. WelfareIncidents.....................................................................................................................89

    14.1. WhatisaWelfareIncident?.................................................................................................89

    14.2. DFATNotificationandProcedureforWelfareIncidents......................................................89

    14.3. Principlesformanagingwelfareincidents...........................................................................90

    14.4. WelfareIncidentGeneralResponsibilities........................................................................91

    14.5. Conflict,HarassmentandBullying........................................................................................93

    14.6. HealthIssuesandScheduledHospitalisations.....................................................................94

    14.7. Deathofanawardeesfamilymember................................................................................95

    14.8. Pregnancy.............................................................................................................................96

    14.9. ReferraltoCounsellingServices...........................................................................................96

    14.10.VictimofCrimeOverseas.....................................................................................................97

    14.11.Absentawardee....................................................................................................................97

    15. Criticalincidents.......................................................................................................................98

    15.1. Whatisacriticalincident?...................................................................................................98

    15.2. RoleofStudentContactOfficers..........................................................................................98

    15.3. Notificationofcriticalincidents...........................................................................................99

    15.4. Principlesformanagingcriticalincidents...........................................................................101

    15.5. Criticalincidentresponseandmanagement......................................................................102

    15.6. AwardeeswhoarevictimsoforchargedwithacrimeinAustralia...................................103

    15.7. Unexpectedoremergencyhospitalisationofanawardee................................................104

    15.8. DeathofanAustraliaAwardsScholarshipawardee..........................................................105

  • 16. NaturalDisasters....................................................................................................................108

    16.1. Typesofnaturaldisasters...................................................................................................108

    16.2. NaturaldisastersCriticalIncidents..................................................................................108

    16.3. NaturaldisastersWelfareIncidents................................................................................108

    16.4. NaturaldisastersinAustralia..............................................................................................108

    16.5. Naturaldisastersinanawardeeshomecountry...............................................................109

    17. Returnhome..........................................................................................................................111

    17.1. Finalisationofstudies.........................................................................................................111

    17.2. Returnhomebriefing.........................................................................................................111

    17.3. Finaldeparturedate...........................................................................................................112

    17.4. RemaininginAustraliaafterthescholarshipenddate......................................................112

    17.5. Returninghomeduetoillnessoraccident.........................................................................113

    17.6. Awardeeswhoareunfittotravel.......................................................................................116

    17.7. FinalisationandcompletionofascholarshiprecordinOASIS...........................................117

    17.8. Requestsforacademictranscripts.....................................................................................117

    18. Alumni....................................................................................................................................119

    APPENDIXA: Proformasforreunionairfaretravel.....................................................................120

    APPENDIXB: ScholarshipfeesandentitlementsforAustralianLeadershipAwardeeswhocommencedbefore2012...................................................................................................................122

    APPENDIXC: Criticalincidentreport..........................................................................................122

    APPENDIXD: DFATNoObjectionLetter.....................................................................................124

  • AUSTRALIA AWARDS SCHOLARSHIP CYCLE

    DFAT(ScholarshipsandAlumniBranch&ProgramAreas) Developpolicy&guidelines Establishdesiredprogramoutcomes

    Managecontractswithstakeholders

    Developandmanagescholarshiponlinesystems

    Incorporatefeedbackfromalumniintoprogramcreation

    Promotionalactivities Liaisewithpartnergovernmentstoidentifydevelopmentobjectivesandcapacitygapsandneeds

    Awardees Submitapplicationform Shortlistedapplicantsareinterviewed

    ScholarshipsandAlumniBranchProvideondemandassistancetoProgramAreasforselectionprocesses

    DFATProgramAreas Receiveenquiriesandapplications Conducteligibilitychecks&shortlisting

    Arrangeselectionprocesses Checkapplicationdocuments Requestplacementsatinstitutions Awardeesacceptoffer Notifyinstitutionsofawardeeswithdisability/specialneeds

    AWARDEESELECTION

    PROGRAMCREATION

    PROMOTION

    Applicant ApplicantslearnaboutAustraliaAwardScholarshipsthroughadvertisement(employer,newspaper,radio,mediareleasesetc.)DFATProgramAreas

    Conductincountrypromotion,targetingcandidatesinfieldsthatalignwiththecountrysdevelopmentobjectivesInstitutions

    PromoteAustraliaAwardsandrelevantcourses

    ScholarshipsandAlumniBranchProvideProgramAreaswithpredeparturematerialsDFATProgramAreas

    Notifyapplicantsofselectionoutcomes

    Arrangeincountrylanguagetraining,learningsupportand/orotherassistance

    ArrangeawardeestraveltoAustralia,assistwithhealthchecksandliaisonwiththeDepartmentsofImmigrationandBorderProtectiononvisa

    Workwithinstitutionsonrequirementsforawardeeswithdisability/specialneeds

    ProvidepredeparturebriefingsInstitutions Administerplacementoffers

    PREDEPARTURE

    Awardees ArriveinAustraliaandundertakeanIntroductoryAcademicProgramandcommencetheirnominatedcourseathostinstitution

    Institutions AssistawardeestobecomesettledonarrivalinAustralia

    ProvideanIntroductoryAcademicProgram(upto6weeks)

    Provideawardeeswithassistancetoselectappropriatesubjects

    ARRIVAL&ENROLEMENT

    Institutions Monitorawardeeprogress(includingformalsurveys)

    Identifyandaddressanyissuesthatmayaffectawardeesabilitytocompletetheirnominatedcourse

    NotifyScholarshipsandAlumniBranchofanyawardeewelfareorcriticalincidentsthatmayaffectanawardeescapacitytosuccessfullycompletetheirscholarship

    AdministervariationstothescholarshipwithapprovalfromProgramAreasandScholarshipsandAlumniBranch

    Provideforacademicandwelfaresupportneedsofawardees(includingdisability/specialneeds)

    DFATProgramAreas Authorisevariations

    COURSE&OUTCOMES

    Awardees ParticipateinfurthereducationandprofessionaldevelopmentactivitiesScholarshipsandAlumniBranch

    Providesupplementaryeducationandprofessionaldevelopmentactivitiestoaselectgroupofawardees

    Institutions Providesupportservicesaspartoftheirinternationalstudentprogram

    SUPPLEMENTARYACTIVITIES

    Awardees Uponcompletionofstudies,returntohomecountryforatleast2yearsDFATProgramAreas

    Establishcontactwithnewreturneesandprovidereintegrationassistance

    ProvideaccesstotheAustraliaAwardsAlumniNetwork(AAAN)

    Assistpartnerorganisationsinimplementingreintegrationplanswherepossible.

    Institutions Arrangeawardeesreturntravel NotifyProgramAreasofawardeesdeparturedates

    Provideadviceandassistanceonreintegrationinhomecountry

    GRADUATION&RETURNHOME

    Awardees Participateinalumniactivities,,selectionpanelsandpredeparturebriefingsfornewawardees.

    ActasambassadorstopromoteAustraliainthewidercommunityDFATProgramAreas

    ProvideprofessionalassistancetoalumniScholarshipsandAlumniBranch

    ProvidefundingforAlumniactivities ProvidesupporttoDFATpostsonalumniengagement

    ALUMNI

    Awardees Awardeesparticipateinoncourseandpostcoursesurveys

    DFATProgramAreas Conducttracerstudiestomeasureeffectivenessofscholarships,includinglinkageandleadershipoutcomes

    ScholarshipsandAlumniBranch ConductreviewsandevaluationsasdeterminedbyDFATpolicy

    *Monitoringandevaluationatallstagesofthecyclefeedintoprogramdesign,selectionandappointment,andprovidesthebasisforreportingtotheMinisterandParliament

    MONITORING&EVALUATION*

  • Page9of124AustraliaAwardsScholarshipsPolicyHandbook,January2015(A)=applicant/awardee (P)=ProgramArea (I)=institution (S)=ScholarshipsandAlumniBranch

    GLOSSARY OF TERMS AND ACRONYMS

    Academicyear Australiasacademicyearisthesameasthecalendaryear

    Alumni AlumniaredefinedasAustralia AwardScholarshiporAustralianCentreforInternationalAgriculturalResearchawardrecipientswhohavesuccessfullycompletedtheirscholarshipandreturnedhome

    Applicant Apersonwhohasappliedfor,buthasnotyetreceived,a DFATfundedscholarship

    Arrivaldate ThedayonwhichanawardeearrivesinAustraliaatthecommencementoftheirscholarshipandregisterstheirarrivalwiththeirinstitution

    Articulatingcourse Acourseofstudywhichprogressestoanothercourseofstudyatahigherqualificationlevel.Alsoknownasapackageprograme.g.MastersarticulatingtoaPhD

    DFAT DepartmentofForeignAffairsandTrade

    Awardee ApersoninreceiptofaDFATfundedscholarship

    Contributiontolivingexpenses

    Afortnightlypaymenttoawardeesduringthescholarship,ataratedeterminedbyDFAT

    CRICOS TheCommonwealthRegisterofInstitutionsandCoursesforOverseasStudents

    Deferral Whereanawardeedelaysthecommencementdateoftheirscholarshipuntillaterintheyear

    Dependent Spouse(apersonyouaremarriedto,oradefactopartner,includingsamesexpartner)orchildrenunder18yearsofage

    Establishmentallowance

    Aoneoffallowance paidtoeachnewawardeewhentheycommencetheirscholarship,tocontributetotheirstartupcosts

    Extension AnyincreaseinthelengthofanAustraliaAwardsScholarship

    Fieldofstudy ThevocationalareaofspecialisationorprincipalsubjectmatterofanAustraliaAwardsScholarshipawardeescoursee.g.agriculture,health,etc.

    Fieldtrip Ashortclassbasedexcursionforthepurposesofeducationorresearchtoprovideawardeeswithexperiencesoutsidetheireverydaycourseactivities

    Fieldwork Researchundertakeninthehome countryorAustralia aspartofanawardeescourse

  • Page10of124AustraliaAwardsScholarshipsPolicyHandbook,January2015(A)=applicant/awardee (P)=ProgramArea (I)=institution (S)=ScholarshipsandAlumniBranch

    Foundationprogram

    Anintensivestudy programofupto12monthsofferedtoundergraduateawardeeswhodonotmeettherequiredstandardfordirectentryintotheirchosencourse

    IntroductoryAcademicProgram

    Acompulsoryprogram providedbytheinstitution toorientnewawardeestotheinstitutionanditssurroundingsbeforetheycommencetheiracademicprogram

    InternationalEnglishLanguageTestingSystem(IELTS)

    AninternationalstandardisedtestofEnglishlanguageproficiencywhichisacceptedbyAustralianinstitutions.ItmayalsobeusedtofulfilaneligibilityrequirementfortheForeignAffairsorDefenceSector(subclass576)visa

    InstitutionContactOfficer

    AnofficerdesignatedbytheinstitutioninAustraliatobeitsmainpointofcontactwithDFAT

    Incountry Intheapplicantshomecountry,notinAustralia

    Institution AustraliantertiaryeducationinstitutioncontractedbyDFATtoprovideeducationservicestoawardees

    Longtermaward Anaward(scholarship)supportingstudiesofmorethansixmonthstowardsacourseofstudies,andwhichisrecognisedundertheAustralianQualificationsFramework

    AustraliaAwardsLeadershipProgram

    Aprestigiousprogramdesignedtoprovideawardeeswithleadershipdevelopmentopportunitieswhiletheyareenrolledintheirmastersanddoctoralprograms

    Managingcontractor

    ApersonororganisationthatiscontractedbyaDFATProgramAreatomanagetheimplementationofawards

    OASIS OnlineAustraliaAwardsScholarshipsInformationSystem

    Overseas OutsideAustralia

    Panel Groupofpeopledrawntogetherforthepurposesofselectingawardees

    Partnergovernment

    AgovernmentthathasanagreementrelatingtoAustraliaAwardswithAustralia

    PearsontestofEnglishAcademic(PTEAcademic)

    AninternationalstandardisedtestofEnglish language proficiencywhichisacceptedbyAustralianinstitutions.ItmayalsobeusedtofulfilaneligibilityrequirementfortheForeignAffairsorDefenceSector(subclass576)visa

    PrecourseEnglish AnintensiveEnglish programprovidedtoawardeeswhoneedadditionalEnglishlanguageskillsbeforestartingtheirqualificationstudies(incountryorinAustralia)

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    Placementoffer Anofferofenrolmentmadebytheinstitution totheawardee.Theplacementofferspecifiesthecourse,durationofstudyandalsoincludesanestimateoftheassociatedcostssuchasacademicfeesandstipendallowances

    Placements(requestsandoffers)areprocessedinOASISbetweentheProgramAreaandtheinstitution

    ProgramArea DFATcountryprogram,oftenlocatedoutsideAustraliaandusuallyatanAustraliandiplomaticmission(EmbassyorHighCommission)

    Postscholarshipexternallyfundedprogram

    StudyorotheractivityundertakeninAustraliaafterawardeesfinishtheirAustraliaAwardScholarshipstudies(e.g.PhD)

    Preliminaryprogram

    Coursesdeemednecessarybytheinstitutiontoenableapostgraduateawardeetosuccessfullycompletetheirqualificationinthetimeframespecifiedbytheinstitution

    Preparationprogram

    Oneormoreintroductorycoursesthataninstitutioncanrequireawardeestoundertakebeforetheystarttheirchosencourse.PreparationprogramsincludeprecourseEnglish,preliminaryprogramsandfoundationprograms

    Reintegrationplan AnawardeesproposedstrategyforusingthenewskillsandknowledgewhentheyreturnhomeattheendoftheirstudiesinAustralia

    Requestforplacement

    ArequestonbehalfofanawardeemadethroughOASISbyanDFATProgramAreaormanagingcontractorforaplacementofferfromaninstitution

    Scholarship Alongtermaward(Australia Awards Scholarship)fundedbyDFAT

    Sensitiveinformation

    (a)informationoranopinionaboutanindividuals:(i) racialorethnicorigin,or(ii) politicalopinions,or(iii) membershipofapoliticalassociation,or(iv) religiousbeliefsoraffiliations,or(v) philosophicalbeliefs,or(vi) membershipofaprofessionalortradeassociation,or(vii) membershipofatradeunion,or(viii) sexualpreferencesorpractices,or(ix) criminalrecord,

    thatisalsopersonalinformation,or (b)healthinformationaboutanindividual,or (c)geneticinformationaboutanindividualthatisnototherwisehealth

    informationStudentContactOfficer

    Thepersonappointedbytheinstitution toprovidesupportservicestoAustraliaAwardsScholarshipawardees

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    Suspension Thetemporarycessationofanawardeesstudy programandfinancialsupportfromDFAT

    Termination DFATsdecisiontoend anawardbeforethecompletion ofstudy

    TestofEnglishasaForeignLanguage(TOEFL)

    AninternationalstandardisedtestofEnglishlanguageproficiencywhichisacceptedbyAustralianinstitutions.ItmayalsobeusedtofulfilaneligibilityrequirementfortheForeignAffairsorDefenceSector(subclass576)visa

    Variation Anychangetotheoriginalplacementoffermadetotherecipientofanaward

    Vocationaleducationandtraining(VET)

    Aqualificationleveldesignedtoskillworkersforparticularindustries.

    VETispartofabroadereducationalnetworkinAustraliathatincludesschools,universities,andadultandcommunityeducation

    Withdrawal Whenanawardeechooses toceasetheirawardbeforecompletingthecourseofstudy

    1. Australia Awards TheAustraliaAwardsareprestigiousinternationalscholarshipsandfellowshipsfundedbytheAustralianGovernmentthataimtocontributetothelongtermdevelopmentneedsofAustralia'spartnercountries,inlinewithbilateralandregionalagreements.TheAustraliaAwardsareawholeofgovernmentinitiativebringingtogetherscholarshipsandfellowshipsadministeredbytheDepartmentofForeignAffairsandTrade,theDepartmentofEducationandtheAustralianCentreforInternationalAgriculturalResearch(ACIAR),offeringthenextgenerationofgloballeadersanopportunitytoundertakestudy,researchandprofessionaldevelopmentinAustraliaandforhighachievingAustralianstodothesameoverseas.In2014,theDepartmentofForeignAffairsandTradeinvested$362.2millioninAustraliaAwards,enablingover4,400recipientsfrommorethan100countriestoundertakestudy,researchandprofessionaldevelopment. TheAustralianGovernmentrecognisesthateducationdevelopsskillsandknowledge,buildsenduringpeople,countryandprofessionallinks,andhasthepowertoinfluencepositivechange.TheAwardsstrivetodevelopleadershippotentialandstimulatelastingchangebyempoweringaglobalnetworkoftalentedindividualsthroughhighqualityeducationexperiencesinAustraliaandoverseas.Recipientsreturnhomewithnewideasandknowledge,andtheabilitytomakeasignificantcontributiontotheirhomecountriesasleadersintheirfield.TheAwardsalsodemonstrateAustralia'scommitmenttoprovidingeducationopportunitiestoimprovelivingstandardsandstimulateeconomicgrowthindevelopingcountries.ForAustralia,theAwardsbuildanengagedandinfluentialglobalnetworkofleaders,advocatesandchangemakersandestablishanetworkofambassadorsacrosstheworld.TheAwardsalsocontributetotheproductivityofAustraliaandthedevelopmentofpeopletopeoplelinksbetweenAustralia,ourregionalneighboursandthebroaderinternationalcommunity.

  • Page13of124AustraliaAwardsScholarshipsPolicyHandbook,January2015(A)=applicant/awardee (P)=ProgramArea (I)=institution (S)=ScholarshipsandAlumniBranch

    1.1. Australia Awards Scholarships 1.1.1. AustraliaAwardsScholarshipsaimtocontributetothelongtermdevelopment

    needsofAustralia'spartnercountriesinlinewithAustraliasaidprioritiesandbilateralandregionalagreements.TheyprovideopportunitiesforpeoplefromdevelopingcountriestoundertakefulltimeundergraduateorpostgraduatestudyatparticipatingAustralianuniversitiesandTechnicalandFurtherEducation(TAFE)institutions.

    1.1.2. TheAustralianGovernmentencourageswomenandpeoplewithdisabilitytoapplyforAustraliaAwardsScholarships(formoreinformationonsupportforawardeeswithdisabilityseeChapter9).AustraliaAwardsScholarshipsaimtoempowerwomentoparticipateintheeconomy,leadershipandeducation,andenhancethelivesofpeoplewithdisability.

    1.1.3. ThestudyandresearchopportunitiesprovidedbyAustraliaAwardsScholarshipsdeveloptheskillsandknowledgeofindividualstodrivechangeandcontributetothedevelopmentoutcomesoftheirowncountry.

    1.1.4. ToensurethedevelopmentimpactofAustraliaAwardsScholarships,allawardeesmustreturnhomeoncompletionoftheirstudiessotheycancontributetodevelopmentintheircountry.AwardeesarerequiredtoleaveAustraliaforaminimumoftwoyearsaftercompletingtheirscholarship.FailuretodosowillresultintheawardeeincurringadebttotheCommonwealthofAustraliaforthetotalaccruedcostoftheirscholarship.

    1.1.5. AustraliaAwardsScholarshipsgenerallycoverthefollowingfeesandentitlements:(seeChapter10forfurtherdetails.)

    i. fulltuitionfeesii. returnairtraveliii. establishmentallowanceiv. contributiontolivingexpensesv. anIntroductoryAcademicProgramvi. OverseasStudentHealthCovervii. Initialvisaexpenses.

    1.1.6. Subjecttorequirementsandeligibility,AustraliaAwardsScholarshipsmayalsocover:

    i. precourseEnglishlanguagetrainingfeesii. supplementaryacademicsupportiii. fieldwork(forresearchpurposesonly)iv. reunionairfare(forunaccompaniedawardees).

    1.1.7. TheAustralianGovernmentdoesnotprovideanyfinancialorothersupportforthedependentsofawardees.Awardeesareresponsible,includingfinancially,fortheirfamilymemberswhoaccompanythemtoAustralia.

    1.2. How to use this scholarships policy handbook

  • Page14of124AustraliaAwardsScholarshipsPolicyHandbook,January2015(A)=applicant/awardee (P)=ProgramArea (I)=institution (S)=ScholarshipsandAlumniBranch

    1.2.1. ThishandbookprovidestheguidingpolicyandinstructionsforthosemanagingorundertakingtheAustraliaAwardsScholarships.Institutions,applicantsorawardees,DFATofficers(andtheirmanagingcontractors/subcontractors)haveaccesstothishandbook.Theyshouldbefamiliarwithitscontentsandunderstandtheirrolesandresponsibilities.

    1.2.2. Institutions,applicants,awardees,DFAT(andtheirmanagingcontractorsandtheirsubcontractedCaseManagers)mustreadandcomplywiththishandbook.Tohelpusersidentifythesectionswhicharemostrelevanttothem,oridentifyactionstheyneedtotaketocomplywiththepolicy,thishandbookdifferentiatesusersbycolouredboxesandiconsforeachgroupofusers.Thekeyforeachuserisatthebottomofeachpage.

    1.2.3. Scholarshipspolicyorinstructionmostrelevantforapplicantsorawardees.

    1.2.4. ScholarshipspolicyorinstructionmostrelevantforProgramAreas(andtheirmanagingcontractorandcasemanagers).

    1.2.5. Scholarshipspolicyorinstructionmostrelevantforinstitutions.

    1.2.6. ScholarshipspolicyorinstructionmostrelevantfortheScholarshipsandAlumniBranch.

    1.2.7. OASISisDFATsinternetbaseddatamanagementsystem.ItenablesDFAT,managingcontractorsandinstitutionstoaccessacentraliseddatabasetoelectronicallyenterandstoredata,processapplicationsandmanageawards.DFATprovidesuserswithanOASISusermanualandinitialtraining.

    1.2.8. ThishandbookstipulateswhenactionsneedtobetakeninOASISateachstageoftheprocess.Foradetaileddescriptionofthese,ProgramAreasandinstitutionscanrefertotheOASISusermanualandquickreferenceguides.

    1.2.9. Thishandbookunderpinsthecontract:

    i. betweenDFATandinstitutionstoprovideeducationservices,and

    ii. betweentheawardeeandtheAustralianGovernment.

    1.2.10. Aninstitutionshouldusetheguidanceinthishandbook,togetherwithitsknowledgeandexperience,tomakedecisionsthatareinthebestinterestsoftheAustralianGovernment,theawardeeandtheinstitution.

    Policy handbook review and update

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    I

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    1.2.11. Asnoted,thishandbookformspartofthecontractualarrangementsbetweenawardees,institutionsandDFAT.ItisreviewedonaregularbasistomaintainitsrelevanceandconsistencywithcurrentDFATpolicy.

    1.2.12. DFATreservestherighttoamendthishandbookandwillprovidetimelynotificationofanychanges.However,itisthereadersresponsibilitytocheckthehandbookregularly.

    1.3. Management responsibilities 1.3.1. Thefollowingsummarisesresponsibilitiesforusersofthishandbook.

    Scholarships and Alumni Branch

    1.3.2. TheScholarshipsandAlumniBranchisresponsiblefor:

    i. developingandmaintainingDFATscholarshippoliciesandconditions,andensuringconsistencyintheiradministration

    ii. assistingProgramAreaswithpromotion,selectionandmobilisationprocesses

    iii. determininginAustraliaarrangementsforAustraliaAwardsScholarships

    iv. managingcontractswithinstitutions

    v. monitoringandreportingtheglobalperformanceofAustraliaAwardsScholarships

    vi. managingOASISandtrainingforDFAT,managingcontractorsandinstitutionstaff

    vii. managingwholeofgovernmentrelationshipsinCanberra

    viii. developingandmaintainingalumnipoliciesandprovidingsupporttoProgramAreas

    ix. leadingonDFATsparticipationintheAustraliaAwards.

    DFAT Program Area

    1.3.3. DFATProgramAreasareincountryofficesorDFATcountryprogramsinCanberra(desks),andworkcollaborativelyonthefollowingpolicytasks:

    i. liaisingwithpartnergovernmentsandrelevantauthoritiesonAustraliaAwardsScholarshipsmatters

    ii. organisingthenominationprocessandpromotingawards

    iii. processingapplications(hardcopyandonline)

    iv. managingtheAustraliaAwardsScholarshipsselectionprocesswithassistancefromtheScholarshipsandAlumniBranchasrequired

    v. ensuringthatallselectionprocessesareequitableandtransparentandthatconnectionsorrelationshipsbetweenapplicantsandstaffemployedinProgramAreasorwithmanagingcontractorsaredisclosedandmanagedappropriately

    vi. forwardingplacementrequeststoinstitutionsinOASISbythedeadline,andensuringthatdocumentsaccompanyingtherequestshavebeenproperlycertified

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    vii. notifyingallapplicantsoftheoutcomeoftheselectionprocess

    viii. holdingfunctionsforawardeesasappropriate

    ix. advisingtheScholarshipsandAlumniBranchandinstitutionsofawardeeswithdisabilitywhorequireadditionalassistance,liaisingwithinstitutionstodeterminethelevelofsupporttheyrequireandprovidinganyadditionalsupportforawardeeswithdisability

    x. arrangingincountryprecourseEnglishwhererelevant

    xi. providingguidancetoawardeesaroundvisaapplicationprocess

    xii. arrangingtraveltoAustraliaforawardeesandrecordingtraveldetailsinOASIS

    xiii. requestingcharacterand/orpolicechecksfromawardeesandensuringthesearereceivedbeforeawardeesdepartforAustralia

    xiv. providingpredeparturebriefingstoawardees,includingDFATalumniwherepossible

    xv. processingandapprovingAustraliaAwardsScholarshipvariationsinOASISandinaccordancewithcurrentpolicyandfinancialdelegations

    xvi. overseeingperformanceandcontractualmattersrelatingtothemanagingcontractor(ifapplicable)

    xvii. managingengagementwithAustraliaAwardsalumniandalumninetworks.

    1.3.4. AnumberofProgramAreashavecontractedincountrymanagementofAustraliaAwardsScholarshipstoamanagingcontractorandsubcontractedCaseManagers.Forthepurposesofthishandbook,referencestoProgramAreasmayrelatetoresponsibilitiesofeitherProgramAreas,managingcontractor,orCaseManagersdependingoneachcountryprogramsinternalarrangementsandthedivisionofresponsibilities.

    1.3.5. TherolesandresponsibilitiesofmanagingcontractorsaregenerallysetoutintheiragreementwithDFAT.However,ProgramAreasareresponsibleforclearlydefiningresponsibilitieswiththemanagingcontractorandensuringthattheyareawareofallguidanceonAustraliaAwards,includingthishandbook.Thisresponsibilityextendstosubcontractors.

    Institutions

    1.3.6. TertiaryeducationinstitutionscontractedbyDFATareresponsibleforinAustraliamanagementofawardeesinaccordancewiththishandbookandtheircontractwithDFAT.Managementresponsibilitiesinclude:

    i. respondingtoProgramAreasrequestsforplacinganawardee

    ii. meetingtheacademicandpastoralrequirementsofawardeesfromtimeofarrivaluntilthecompletionoftheiraward,including,wherenecessary,interveningearlytoensureacademicsuccess

    iii. ensuringrecordsinOASISareuptodateandaccurate

    iv. providinginformationtoDFATabouttheawardeesonrequest

    v. managingfinancesinaccordancewiththecontract

    vi. managingrisksinaccordancewiththecontract

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    vii. providingreasonableassistance,includingmakingreasonableadjustments,forawardeeswithdisability.

    viii. ReportingallcriticalandwelfareincidentstoDFAT.

    1.3.7. InstitutionContactOfficer:

    i. InstitutionsmustnominateacontactofficerwhoseroleistoactastheprimecontactforliaisonbetweentheinstitutionandDFATonmattersnotdirectlyrelatedtoawardees,suchasDFATscontractwiththeinstitution.

    1.3.8. StudentContactOfficers:

    i. AninstitutionsappointedStudentContactOfficersarethepointsofcontactforawardeesinrelationtoAustraliaAwardsScholarshipsandanythingoverandabovetheroleoftheinstitutionsstudentservicesarea.Theinstitutiondecideshowtomanagethesearrangements,includingtherolesandresponsibilitiesofthecontactofficers.

    Applicants and awardees

    1.3.9. ApplicantsareresponsibleforreadingandunderstandingthepoliciesunderpinningAustraliaAwardsScholarships.

    1.3.10. Awardeesareresponsibleforprovidingcomplete,trueandaccurateinformationatalltimesincluding,butnotlimitedto,theinformationprovidedintheirawardandvisaapplications.

    1.3.11. ApplicantsandawardeesmustnotgivefalseormisleadinginformationatanytimeinrelationtotheirAustraliaAwardsScholarshipsapplicationorwhilestudyinginAustralia.GivingfalseormisleadinginformationisaseriousoffenceundertheCriminalCodeAct1995.

    1.3.12. AwardeesareresponsiblefortheiracademicandpersonalconductasdefinedinChapter6ofthishandbookandforcomplyingwiththeircontractwiththeCommonwealthofAustralia,whichtheymustsigntoacceptthescholarshipoffer.

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    2. Applying for an Australia Awards Scholarship 2.1. Eligibility criteria

    2.1.1. TobeeligibletoreceiveanAustraliaAwardsScholarship,applicantsmust:

    i. beaminimumof18yearsofageatthetimeofcommencingthescholarship

    ii. beacitizenofaparticipatingcountry(aslistedontheAustraliaAwardswebsite)andberesidinginandapplyingforthescholarshipfromtheircountryofcitizenship

    iii. notbemarried,engagedto,oradefactoofapersonwhoholds,oriseligibletohold,AustralianorNewZealandcitizenshiporpermanentresidency,atanytimeduringtheapplication,selectionormobilisationphases(note:residentsofCookIslands,NiueandTokelauwithNewZealandcitizenshipareeligiblebutmustapplyforaForeign Affairs or Defence Sector (subclass576)visa

    iv. notbecurrentservingmilitarypersonnel

    v. notbeacitizenofAustralia,holdpermanentresidencyinAustraliaorbeapplyingforavisatoliveinAustraliapermanently

    vi. notbeapplyingforanotherlongtermAustraliaAwardunlesstheyhaveresidedoutsideofAustraliafortwicethelengthofthetotaltimethattheywereinAustralia(forexample,apreviousawardeewhohasbeenonanAustraliaAwardsScholarshipinAustraliaforfouryearswillnotbeeligibletoapplyforanotherAustraliaAwardsScholarshipuntiltheyhaveresidedoutsideAustraliaforeightyears)

    vii. havesatisfiedanyspecificcriteriaestablishedbytheProgramAreaorthegovernmentoftheapplicantscountryofcitizenship(e.g.havingworkedacertainnumberofyearsinanappropriatesector)

    viii. beabletosatisfytheadmissionrequirementsoftheinstitutionatwhichtheawardistobeundertaken(thismaymeanthatProgramAreaswillneedtowithdrawanawardofferiftherecipientcannotsatisfytheinstitutionsadmissionrequirements.ThismaynotbeknownuntilProgramAreasrequestaplacementatselectedinstitutions)

    ix. beabletosatisfyallrequirementsoftheDepartmentofImmigrationandBorderProtectiontoholdaForeign Affairs or Defence Sector (subclass576)visa.ThismaymeanthattheProgramAreawillneedtowithdrawanawardofferiftherecipientcannotsatisfythevisarequirements.

    x. ApplicantsmustinformtheProgramAreaofanyconnectionorrelationshiptostaffemployedatProgramAreasorwithmanagingcontractorssothattheapplicationmaybeproperlyandtransparentlymanaged.

    2.1.2. ProgramAreasmayconsiderthefollowingexceptionsto2.1.1(ii)inrelationtoapplicantsbeingrequiredtoapplyfromtheircountryofcitizenship:

    i. applicantsworkingfortheirgovernmentinathirdcountry

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    ii. applicantsresidingintheimmediateregiontowhichtheywouldbewillingtograntanaward(e.g.PacificIslandcountriesconsideringapplicantsfromothereligiblePacificIslandcountries),notingthattheawardwillbereportedasbelongingtotheapplicantscountryofcitizenship.

    2.2. Country and regional profiles 2.2.1. Applicantsmustreadtheapplicablecountryorregionalprofilefordetails

    ontheapplicationprocess,asopeningandclosingdatesforapplications,countryspecificrequirements(includingEnglishlanguage)anddocumentationrequirementsmayvary.Theprofilescanbefoundathttp://aid.dfat.gov.au/australiaawards/Pages/eligiblecountries.aspx

    2.3. English language requirements 2.3.1. AnapplicantorawardeewillmeetDFATsEnglishlanguagerequirementsfor

    receivinganAustraliaAwardsScholarshipiftheirfirstlanguageisEnglishandiftheyhaveundertakentheireducationinEnglish(evidencedbytheiracademictranscripts).

    2.3.2. NotethatsomeinstitutionsmaystillrequireevidenceofEnglishlanguageproficiency,andProgramAreasrelyingontheabovemayneedtocheckwhetherAustralianinstitutionsacceptapplicantsfromparticularregionsorwithparticularqualificationsfromEnglishlanguageinstitutions.

    i. whereanapplicantorawardeedoesnotmeetDFATsEnglishlanguagerequirements(seeSection2.3.1),theawardeewillneedtoprovideanacademicEnglishlanguagetestresultthatmeetstheinstitutionsacademicEnglishlanguagerequirementtestsbeforecommencingtheapprovedmaincourseofstudies.ThebelowareacceptedEnglishlanguagetests:o InternationalEnglishLanguageTestingSystem(IELTS)o TestofEnglishasaForeignLanguage(TOEFL)o PearsonTestofEnglishAcademic(PTEAcademic)

    2.3.3. AwardeesEnglishlanguagetestresultsmustbevalidat1JanuaryoftheyearinwhichtheawardeeiscommencingstudiesinAustralia(IELTS,TOEFLscores,andPTEAcademicarevalidfortwoyearsafterthetestdate).Ifaninstitutionrequiresadifferenttestvaliditytimeframe,awardeesmustmeettheinstitutionsrequirements.

    2.3.4. ThefollowingscoressetarerecommendedbytheScholarshipsandAlumniBranchforallAustraliaAwardsScholarshipawardees:

    i. anAcademicIELTSresultwithanoverallscoreofatleast6.5,withnobandlessthan6.0,or

    ii. apaperbasedTOEFLoverallscoreofatleast580,withaminimumof4.5inthetestofwrittenEnglish,or

    iii. aninternetbasedTOEFLscoreofatleast92,withaminimumof21inallsubtests,or

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    iv. PTEAcademicoverallscoreof58withnocommunicativeskillscorelessthan50.

    2.3.5. WhereaninstitutionsacademicEnglishlanguagerequirementishigherthanDFATsrequirementforthemaincourseofstudy,theawardeemustmeettheinstitutionsrequirement.

    2.3.6. IfaProgramAreaelectsnottohaveanEnglishlanguagecutoff,ortohavealowercutoffthanrecommendedinSection2.3.4(whichwillbespecifiedincountryprofile),theProgramAreamustnotaccept:

    i. lowerthantherelevantinstitutionEnglishlanguageentryscorefordirectentryintothecourse

    ii. scoresthataremorethanhalfapointlowerontheIELTS(ortheequivalentTOEFLorPTEAcademic)thantherelevantinstitutionsEnglishlanguageentryrequirementforawardeesundertakingprecourseEnglishinAustralia.

    Pre-course English training in Australia

    2.3.7. CountryprogramsmayelecttoprovideEnglishtrainingtoawardeesintheirhomecountryortheimmediateregion.ThefollowingpolicyrelatestoprecourseEnglishtraininginAustralia.

    2.3.8. AnawardeewhodoesnotmeettheinstitutionsrequirementsmaybeabletoundertakeprecourseEnglishlanguagetraininginAustralia.Thistrainingmaybeprovidediftheawardeeis:

    i. withinhalfapointoftherequiredIELTS,orii. within25pointsofthepaperbasedTestofEnglishasaForeignLanguage,oriii. within10pointsoftheinternetbasedTestofEnglishasaForeignLanguageoriv. within7pointsofPTEAcademic.

    2.3.9. PrecourseEnglishtraininginAustraliaisforamaximumofsixmonths.ExceptionstothissixmonthmaximummustbeagreedwiththeScholarshipsandAlumniBranch.

    Pre-course English language training in-country

    2.3.10. ProgramAreasmayelecttoprovideprecourseEnglishlanguagetrainingincountry,priortomobilisation.

    i. ProgramAreasareadvisedthat,onaverage,sixmonthsofEnglishlanguagetrainingwillresultinadvancing

    o HalfanIELTSpointo 25pointsTOEFLpaperbasedo 10pointsTOEFLinternetbasedoro 7pointsPTEAcademic

    ii. ItisuptoProgramAreastodetermineonwhatbasistheyprovideincountryEnglishlanguagetraining,andwhethertrainingisprovidedpriortoorafteraprovisionalofferofanaward.

    2.3.11. ProgramAreaswilldeterminewhenapplicantsorawardeesneedtoprovideevidenceoftheirEnglishlanguageabilitiesandadviseapplicantsaccordingly.ProgramAreasmustprovidetheevidenceinOASISwhenrequestingaplacementfortheapplicantataninstitution.

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    2.3.12. Beforemakingaplacementoffer,institutionsshouldgivecarefulconsiderationtotheEnglishlanguagetrainingthatanawardeemayrequire.TheinstitutionmayofferaninAustraliaPreCourseEnglishprogramonlyiftheawardeeiswithinhalfanIELTSpointortheequivalentTOEFLscoreorPTEAcademicscoreoftheinstitutionsminimumEnglishlanguagerequirements.

    2.3.13. AninstitutionmustnotacceptanawardeeiftheyareunlikelytoreachthestandardofEnglishrequiredforthemaincourseofstudieswithinthesixmonthsofPCEtraining.

    2.4. Finding an appropriate course and institution 2.4.1. ScholarshipsareavailableonlyforcoursesthatarelistedontheCommonwealth

    RegisterofInstitutionsandCoursesforOverseasStudents(CRICOS),whichistheofficialAustralianGovernmentwebsitethatlistsallAustralianeducationprovidersthatoffercoursestopeoplestudyinginAustraliaonstudentvisas.

    2.4.2. ScholarshipapplicantsarenotrequiredtohaveanofferofplaceatanAustralianinstitutionwhentheyapply.However,applicantsmusthaveresearchedtheirpreferredcourses,includinginformationprovidedoninstitutionwebsites,andensurethatitisincludedontheCRICOSRegister.Theonlyexceptionisqualifyingorpreliminarycourses,whichdonotneedtobelistedintheCRICOS.TheRegisterisavailableatwww.cricos.deewr.gov.au,thoughapplicantsareencouragedtoresearchmorebroadlyforinformationoncourses.Applicantsareaskedtodotheirresearchcarefullybeforecompletingtheapplicationform.Oncetheapplicationissubmitted,coursepreferencescannotbechanged.

    2.4.3. ApplicantsareexpectedtoundertakeresearchontheAustralianinstitutionsthatmayprovidethemostappropriatecourseofstudywhichmeetstheirneeds.TheAustralianGovernmentwebsitewww.studyinaustralia.gov.auisagoodplacetostart.ApplicantsmustincludetheircourseandinstitutionpreferenceswhensubmittingtheirapplicationforaScholarship.

    2.4.4. Institutionsmayofferincountryinformationsessionsandalsohaveextensiveinformationontheirindividualwebsites.Aninstitutionmayrecommendaqualifyingorpreliminarycoursetobetakenaspartoftheawardeesacademicprogram.

    2.4.5. ProgramAreasmayalsoassistapplicantstomakeaninformeddecisiononthemostappropriatecourseofstudyandlocation.

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    2.5. Types of courses available to applicants 2.5.1. ThetypesofcoursesavailableforstudyunderaScholarshipwilldependonthe

    applicantshomecountrygovernmentand/orDFATpolicy.AustraliaAwardsScholarshipsmaybeavailableforthefollowingtypesofcourses:

    i. VocationalEducationandTraining(VET)coursesii. Bachelordegree(undergraduate)coursesiii. Masterdegreecoursesiv. Doctoratedegree(PhD)programs

    2.5.2. AustraliaAwardsScholarshipsdonotsupportcompletionofstudiesalreadycommencedinAustralia.

    Bachelor degrees

    2.5.4. ThemaximumdurationofstudypermittedforaBachelordegreeisfouryears.DoubleBachelordegreesarepermittedsolongasbothareincludedintheoriginalofferandbothcanbecompletedwithinfouryears.

    2.5.5. InstitutionsmayrecommendanawardeeundertakingaBachelordegreetodoanHonoursyearbysubmittingaCourseTransfervariationinOASIS(referSection13.5.5).

    2.5.6. InstitutionsmustseekapprovalfromProgramAreasbeforeinvitinganawardeetoundertakeanHonoursprogram.Institutionsshouldprovidetheawardeessubjectresultswhenseekingapproval.

    2.5.7. Approvalmustbesoughtbytheinstitutionnolaterthanthreemonthsbeforetheawardeesscholarshipcompletiondate,toallowtimefortheProgramAreatoassesstherequest,includingseekingpartnergovernmentapprovalwhererelevant.

    Master degrees

    2.5.8. ThemaximumdurationforaMasterdegreeprogramistwoyears.

    WhereanawardeestudyingaMastersbyResearchreturnstotheirhomecountrybeforetheirfinalthesisissubmitted,awrittensubmissiontimeline(agreedbytheawardeessupervisor)mustbegivenbytheawardeetotheirStudentContactOfficertobeuploadedintoOASIS.Themaximumdurationtosubmitathesisafterreturninghomeisoneyear.Failuretosubmitthethesisinthistimeperiodwillresultintheawardeehavingtheirscholarshipcompletionrecordedasafail.

    2.5.9. Masterdegreeprogramsmaybeofferedbycoursework,byresearchorbyacombinationofcourseworkandresearch.Mastersbyresearchoracombinationofcourseworkandresearchshouldbeofferedonlytothoseapplicantswhohavedemonstratedtheneedforhighlevelresearchskillsinordertoundertakeresearchorteachingortosuperviseresearchersupontheirreturnhome.

    2.5.3. ApplicantsmustreadtherelevantCountryorRegionalProfileorcheckwiththenearestDFAToffice(ortheManagingContractorsoffice)tofindoutwhattypesofcoursesareavailabletothem.Forexample,someProgramAreasdonotprovidescholarshipsforundergraduateorPhDstudies.

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    2.5.10. DoubleMasterdegreesarepermittedonlywhenbothareincludedintheinstitutionsoriginalofferandbothcoursescanbecompletedwithintwoyears.

    2.5.11. TheonlyexceptiontothismaximumdurationistheMasterofDiplomacyattheAustralianNationalUniversity(ANU),whichtheAsiaPacificCollegeofDiplomacyattheANUoffersaspartofdoubleMasterdegreeprogram.TheMasterofDiplomacyisnotofferedasastandalonecourseandthedoubledegreemaytakeuptothreeyearstocomplete.Onlyapplicantswitharelevantbackgroundindiplomacywhowillreturntotheoriginalorganisationatthecompletionoftheirscholarshipwillbeconsideredforthiscourse.

    2.5.13. IfProgramAreassupportanawardeetoundertaketheMasterofDiplomacyaspartofadoubleMasterprogram,ProgramAreasarerequiredtorecordbothcoursesinOASISattheplacementstagewiththeconditionoftheawardeepassingtheirfirstMasterqualificationwiththerequiredgrade.

    Doctorate (PhD) programs

    2.5.15. ThemaximumdurationforaPhDisfouryears.

    2.5.16. Whereanawardeereturnstotheirhomecountrybeforetheirfinalthesisissubmitted,awrittensubmissiontimeline(agreedbytheawardeessupervisor)mustbegivenbytheawardeetotheirStudentContactOfficertobeuploadedintoOASIS.ThemaximumdurationtosubmitaPhDthesisafterreturninghomeisoneyear.FailuretosubmitthePhDthesisinthistimeperiodwillresultintheawardeehavingtheirscholarshipcompletionrecordedasafail.

    2.5.17. Studyatdoctoratelevel(PhD)maybesubjecttopartnergovernmentapproval.Normally,approvalisgivenonlywheretheapplicantoccupies,orisexpectedtooccupy,aseniorpositionrequiringindividualresearchorthesupervisionandtrainingofotherresearchersinaresearchorganisation(e.g.universityorresearchcentre)intheapplicantshomecountry.

    2.5.12. ApplicantswishingtoundertaketheMasterofDiplomacyattheANUaspartofadoubleMasterdegreeprogrammustidentifythiscourseintheirapplicationform.PleasenotethatitisatthediscretionofProgramAreastoapproveorrejecttheMasterofDiplomacydependingonProgramAreasbudgetandpolicy.

    2.5.14. ApplicantswishingtoundertakeaMastersbyresearchmustinvestigateanappropriatesupervisor.Australianhighereducationinstitutionswebsitesidentifytheinstitutionsareasofresearchstrength.Applicantsshouldsupplyevidenceofpastresearchundertakenandhighlightoutcomes.

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    Articulated study programs

    2.5.18. Anarticulatedstudyprogramisonethatcombinesalowerandhigherlevelcourseofstudy,leadingtoawardofthehigherqualification.Examplesincludeavocationalcourseprovidingadirectpathwaytoauniversityundergraduatecourseofstudy;oraGraduateDiplomaleadingdirectlytoaMasters,oraMastersleadingdirectlytoaPhD.

    2.5.19. Scholarshipsareavailableforarticulatedstudyprograms,subjecttotherelevantCountryorRegionalProfile,butmustnotcomprisemorethantwocoursesorhaveatotaldurationinexcessofthemaximumdurationpermittedforthehigherqualification(referSection5.2.9).

    Preparation programs

    2.5.20. PreparationprogramsarecoursesdeemednecessarybytheinstitutiontoenableanawardeetosuccessfullycompletetheirqualificationinthetimeframespecifiedinCRICOS.Suchprogramsmaybeformalorinformal,forexamplebridgingcoursesorspecialintensivecourses,andmaynotleadtoarecognisedqualification.

    2.5.21. Preparationprogramsinclude:

    i. precourseEnglish(seeSection2.3)ii. qualifyingorpreliminaryprogramsforpostgraduateawardeesiii. foundationprogramsforundergraduateandvocationaleducationandtraining

    awardees.2.5.22. Preparationprogramscanbeuptoamaximumof12months.Thetotalprogramof

    activities(i.e.acombinationofthepreparatoryprogramsandthemaincourseofstudies)mustnotresultinthescholarshipdurationbeingmorethan12monthslongerthanthemaincourse.

    2.6. Types of courses for which Australia Awards Scholarships are not available

    2.6.1. AustraliaAwardsScholarshipsarenotavailablefor:

    i. undergraduatecoursesthatrequiremorethanfouryearsofstudy(e.g.medicalandveterinaryscienceprogramsthattakefiveormoreyearstocomplete)

    ii. undergraduatecoursesthatareavailableattertiaryeducationinstitutionsintheawardeeshomecountry

    iii. traininginareasrelatedtonucleartechnologyorflyingaircraftiv. legalworkshopsv. studybydistanceorexternalmodeinAustraliaunlessaspartofCRICOS

    registeredcoursewherethemajorityofunitsareundertakenintheprimaryinstitutionandtheexternalcomponentisnomorethan25percentofthetotalsemesterstudyload

    vi. studybydistanceorexternalmodewhileresidingoutsideAustraliaunlessaspartofCRICOSregisteredcoursewherethemajorityofunitsareundertakeninAustraliaandtheexternalcomponentisnomorethan25percentofthetotalsemesterstudyloadandwiththepriorapprovaloftheProgramArea

    vii. militarytraining

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    viii. trainingincountersubversionmethods,thesuppressionofpoliticaldissentorintelligenceprocurement.

    2.6.2. GenerallyscholarshipswillnotbeavailableforcoursesofstudyinAustraliawheretheapplicantalreadyhasachievedthatqualificationandthequalificationisdeemedtobeequivalenttotheAustralianqualificationatthesamelevel.

    2.6.3. Thisisnotanexhaustivelist,andexcludedprogramsofstudyarenotlimitedtotheabove.

    2.7. Application process 2.7.1. TheCountryandRegionalProfilesdetailtheopeningandclosingdatesfor

    applicationsandwhichmethodofapplicationisacceptableforthatcountryorregion.NotallProgramAreasareabletoreceiveapplicationsviatheonlineapplicationfacilityinOASIS.

    2.7.2. ItisimportantthatapplicantsreadandfullyunderstandandcomplywiththerelevantCountryorRegionalProfilebeforesubmittinganapplication.GuidanceforapplicantsonusingtheOnlineApplicationfacilityOASISisat:http://aid.dfat.gov.au/Publications/Pages/2303_50_633_9711_3818.aspx.

    2.7.3. Applicantswillneedtosupplyanumberofdocumentstosupporttheirscholarshipapplicationincluding,butnotnecessarilylimitedto:

    i. acertifiedcopyoforiginalformaldegreegraduationcertificate(i.e.testamur)and,ifnotinEnglish,acertifiedtranslationofthedegree

    ii. acertifiedcopyoforiginalformalacademictranscript/sand,ifnotinEnglish,acertifiedtranslationcopyofthetranscript/s

    iii. acertifiedcopyofacitizenshipdocument(e.g.passportornationalidentitycard)

    iv. acertifiedcopyoforiginalbirthcertificateand,ifnotinEnglish,acertifiedtranslation

    v. acurriculumvitae(CV)brieflydetailingworkhistoryandresponsibilities(andresearchexperience,ifrelevanttotheapplication)

    vi. refereereports:atleastoneacademicrefereereportandatleastoneotherrefereereport(e.g.aworksupervisor).MastersbyResearchorPhDapplicantsshouldprovidetwoacademicrefereereports.Atemplateforthepreferredformatofarefereereportisavailableathttp://aid.dfat.gov.au/australiaawards/Pages/howtoapply.aspx

    vii. acertifiedcopyoforiginalEnglishlanguagetest(IELTSORTOEFL)resultscertificatevaliduntil1Januaryoftheyearinwhichthestudieswillcommence.(Forexample,asresultsarenormallyvalidfortwoyears,thetestdatewouldneedtohavebeentakenafter1January2014foranapplicationforascholarshiptocommencestudiesin2016)

    viii. PhDcandidatesonlyevidence(e.g.letteroremailcommunication)thattheapplicanthasreceivedinprinciplesupportfortheirresearchtopicfromapotentialsupervisor.

    2.7.4. SeeSection2.7.7forrequirementsofcertification.

    2.7.5. PhDcandidatesonlyifanAustraliaAwardsScholarshipisawarded,anadditional

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    2.7.6. ProgramAreasmayneedtosubmit,onbehalfofasuccessfulapplicant,anapplicationformfortherelevantinstitutioninadditiontotherequestforplacementtomeettheirinstitutionsspecificenrolmentrequirements.

    Document certification

    2.7.7. Documentsaccompanyingascholarshipapplicationthatrequirecertificationmustbecertifiedinaccordancewiththerequirementsbelow.

    2.7.8. Theoriginaldocumenthasbeensightedandthecopyhasbeensworntobeatruecopyoftheoriginalbyanauthorisedpersonatoneofthefollowing:

    i. theofficialrecordsdepartmentoftheinstitutionthatoriginallyissuedthedocument/s,or

    ii. anAustralianoverseasdiplomaticmission,oriii. aNotaryPublic.

    2.7.9. Theauthorisedpersonmust:

    i. writeThisisacertifiedtruecopyoftheoriginaldocumentassightedbyme,and

    ii. signandprinthis/hername,address,contacttelephonenumber,professionoroccupationororganisationandthedateverified,and

    iii. includetheofficialstamporsealoftheverifiersorganisationonthecopy,iftheorganisationhassuchastamp.

    2.7.10. Whereaninstitutionhasspecificdocumentcertificationrequirements,theawardeemustmeettheinstitutionsrequirements.

    2.7.11. ProgramAreasmayelectatwhichstageoftheapplicationorselectionprocesstheyrequirecorrectlycertifieddocuments,providedthatcertifiedcopiesareincludedineachrequestforplacementatanAustralianinstitution.

    researchproposalforProgramAreastosubmittoinstitutions.

    2.7.12. Applicantscannotverifytheirowndocuments,eveniftheybelongtooneofthecategorieslistedinSection2.7.8,anddocumentscannotbeverifiedbyapersondirectlyrelatedtotheapplicant.Ifanapplicanthasstudiedunderapreviousname,theymustsupplydocumentaryevidencetoprovetheirchangeofname,suchasamarriagecertificate,deedpollregistrationorotherregistration.Thedocumentationmustshowtheirpreviousname/sandtheircurrentname/s.

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    3. Fraud 3.1.1. DFATtakesallpossiblestepstoensurethatAustralianGovernmentfundsareused

    appropriatelytodelivereffectiveaidanddevelopmentandtreatsallattempted,alleged,detectedandsuspectedfraudseriously.

    3.1.2. DFATdefinesfraudasdishonestlyobtainingabenefit,orcausingaloss,bydeceptionorothermeans.Itcannotsimplybeduetoacareless,accidentaloranerroneousact.

    3.1.3. ThefollowingcouldconstitutefraudinthecontextoftheAustraliaAwards:

    i. falseapplicationsupportingdocumentsii. falseinformationonformsiii. notdisclosingrelevantinformationiv. notdisclosingaconflictofinterest(e.g.relationshipwithdecisionmakers)v. deliberatelyclaimingabenefitnotentitledto(e.g.reuniontravelwhen

    dependentfamilymembersareresidingwiththeawardeeinAustralia).3.1.4. DFAThasazerotoleranceattitudetowardsanyattemptstogainabenefit

    fraudulentlyfromtheAustralianGovernment.DFAThastherighttovaryorreverseanydecisionregardinganAustraliaAwardmadeonthebasisofincorrectorincompleteinformation.

    3.1.5. Applicantsthatprovidesuspectedfraudulentdocumentswillbeexcludedfromtheselectionprocessuntilthedocumentsareverified.Iffraudisconfirmed,theapplicantwillbeineligibletoapplyforfurtherAustraliaAwards.

    3.1.7. InstitutionsmustreportimmediatelytotheScholarshipsandAlumniBranchviaemailwhenitdetectsorsuspectsthatanawardeehascommittedfraud.

    3.1.8. ProgramAreasmustreportimmediatelytoDFATsFraudControlSectionandcopytheScholarshipsandAlumniBranchviaemailwhenitdetectsorsuspectsthatanawardeehascommittedfraud.

    3.1.6. WhensubmittingtheirapplicationforanAustraliaAward,applicantsarerequiredtodeclarethatthecontentsoftheirapplicationaretrueandcorrect;andacknowledgethatDFAThastherighttovaryorreverseanydecisionregardinganAustraliaAwardsScholarshipmadeonthebasisofincorrectorincompleteinformation.PleasealsorefertotheFraudclauseinthecontractsignedbyallawardeespriortobeginningtheirscholarshipforfurtherinformation.

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    4. Selection

    4.1. Selection process and criteria 4.1.1. ProgramAreasmanagetheselectionprocessineachcountry/regionandthe

    selectionprocessisdetailedintherelevantCountryorRegionProfile.Theselectionprocessshouldincludeaninterviewofshortlistedcandidates.

    4.1.2. Selectionofapplicantswilltakeintoaccounttheapplicantsprofessionalandpersonalqualities,academiccompetenceand,mostimportantly,theirpotentialtoimpactondevelopmentchallengesintheirhomecountry.Eachcountryorregionmayhaveadditionalselectioncriteria,whichcanbeaccessedintherelevantCountryorRegionProfile(http://aid.dfat.gov.au/australiaawards/Pages/eligiblecountries.aspx).

    4.1.3. ThetablebelowisaguideforapplicantstounderstandhowProgramAreasmightscoreanapplicant.

    Outstanding:90% Outstandingapplicationwithastudyprogramthathasbeenverywelldevelopedinrelationtoitscontributiontobuildingleadershipinsupportofhomecountrysdevelopment;anoutstandingcandidatewithstrongacademiccapacityanddemonstratedleadershipcapacitiesinstrategicandinspirationalthinkingandpractice,whoisverylikelytomakeasignificantimpactintheirfieldofpracticeinhomecountryandinternationally.

    Verygood:80%89% Highqualityapplicationwithastudyprogramthathasbeenwellconsideredforitscontributionstobuildingleadershipinsupportofhomecountrysdevelopment;ahighlycapablecandidatewhohasdemonstratedpromisingleadershipcapacitiesinstrategicandinspirationalthinkingandpractice,whoislikelytomakeasignificantimpactintheirfieldofactivity.

    Good:70%79% Worthyapplicationwitharelevantstudyprogram;acapablecandidatewhohasdemonstratedsomepromisingleadershipcharacteristicsandislikelytocompletethestudyprogramandmakeasoundcontributiontotheirfieldofactivity.

    Satisfactory:60%69% Anadequateapplicationwitharelevantstudyprogram;acandidatethathasdemonstratedsomeinitialleadershipcharacteristicsandisreasonablylikelytocompletethestudyprogramandmakeacontributiontotheirfieldofactivity.

    Limited:

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    4.1.4. ProgramAreasareresponsibleforselectingandawardingscholarshipstothemostsuitableapplicants.Theseareapplicantswhomatchthedesiredprofile,whodemonstrateastronglikelihoodofsucceedingintheirstudiesandwhowillbeabletocontributetodevelopmentinareasbeingtargetedbythecountryorregionalstrategy.ApplicantswhoalsodemonstratesignificantabilitytodevelopnetworkswhileinAustraliaandpromoteAustraliaintheirhomecountryoncompletionoftheirstudieswillalsobefavourablyconsidered.

    4.2. Reintegration plans 4.2.1. Reintegrationplans(alsoknownasDevelopmentImpactPlansorReEntryAction

    Plans)areaneffectivetooltoassistProgramAreas,applicants,awardeesandalumniattheselection,returnhomeandpostscholarshipstages,andarestronglyrecommendedasabestpractice.

    4.2.4. ProgramAreasmayincludereintegrationplansaspartoftheapplicationandselectionprocessandrequireallapplicantstocompleteareintegrationplantohelpselectionpanelsidentifywhichcandidateshavewellthoughtthroughapproachesforusingtheirnewskillsonreturntotheirhomecountry.

    4.2.5. ProgramAreasmayincludetheapplicants/awardeesemployerasapartytotheplan,particularlywheretheemployerisholdingtheawardeespositionopen,andwherethereisastronghumanresourcedevelopmentpriorityfortheProgramAreasAustraliaAwardsScholarships.

    4.3. Successful and reserve applicants 4.3.1. TheScholarshipselectionprocessineachcountry(or,insomecases,intheregion)

    willresultinalistofsuccessfulcandidatesequaltothenumberofscholarshipsavailableforthecountryorregion,andinmostinstancesalistofreservecandidatesrankedinorder.

    4.3.2. SuccessfulcandidatesbecomeawardeesoncetheirplacementatanAustralianinstitutionhasbeenprocessedandthecandidatehassignedtheScholarshipcontractwiththeCommonwealthofAustralia.

    4.3.3. ProgramAreaswillonlyselectreservecandidateswheretheyarehighqualityandwillensurethatreservecandidatescontinuetomeetalleligibilitycriteriaandbedeemedsuitableforplacement,intheeventthatasuccessfulcandidatesinstitutionplacementisrejected,orthecandidatewithdrawsbeforetheydepartforAustralia.

    4.2.2. Awardeesmayberequiredtocompleteareintegrationplanatanystageoftheirscholarship,includingaspartoftheirscholarshipapplication.

    4.2.3. Thereintegrationplanisastatementofintentbytheapplicant,settingoutpracticalandrealisticexamplesoftasksonwhichtheyplantoapplytheskillsandknowledgegainedthroughtheirstudiesinAustraliaandthepossibleconstraintstheythinkcouldpreventthemfromachievingthesetasks.

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    4.4. Advising applicants of selection outcomes 4.4.1. ProgramAreaswillinformapplicantsoftheoutcomesoftheirAustralia

    AwardsScholarshipsselectionprocess.

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    5. Placement

    5.1. Request for placement and placement offers 5.1.1. Aftertheselectionofawardeesisfinalised,theProgramAreasuseOASIStorequest

    placementsforsuccessfulapplicantsattheirfirstpreferenceinstitutionandcourse.

    5.1.2. Requestsforplacementareassessedbyinstitutionsonmerit.Aninstitutionwillprocessaplacementofferonlywheretheawardeemeetstheinstitutionsadmissionrequirementsandisassessedasbeingcapableofsuccessfullycompletingthenominatedcoursewithinthespecifiedperiod(asrecordedontheCRICOSwebsite).

    i. forplacementsofawardeeswithdisability,additionalconsiderationsandrequirementsapply(seeChapter9).

    5.1.3. DFATreservestherighttorejectaplacementoffermadebyaninstitutionortowithdrawaplacementrequestifsubmittedinerror.

    5.1.4. SuccessfulapplicantsselectedtoundertakeaPhDorMastersbyResearchwillneedtoprovideProgramAreaswithawelldevelopedresearchproposaltosubmittotheinstitutionaspartoftheRequestforPlacementprocess.Theproposalshouldincludeaproposedmethodology,timelineandabriefliteraturereview.

    5.1.5. ProgramAreasmustuseOASIStorequestplacements.RequestssentoutsideOASISmaynotbeconsideredbyinstitutions.

    5.1.6. ProgramAreaswillinitiaterequestsforplacementinOASISby25Augustforfirstsemestercommencementandby15Marchforsecondsemestercommencement.ProgramAreasaretoensurethatwhensubmittingarequestforplacementtoaninstitution:

    i. itiscompliantwithanycountryspecificconditionssetbythepartnergovernment,and

    ii. thefollowinghasbeenuploadedorrecordedinOASIS:

    o properlycertifiedsupportingdocumentationo theawardeesemergencycontactdetailso thedependentsinformation,whererelevanto theawardeespassportnumberandexpirydate.

    iii. forPhDawardees,thefollowinghasbeenuploadedintoOASIS:

    o theletteroremailcommunication,asoutlinedatSection2.7.3viii,fromtheapplicantspotentialsupervisorgivinginprinciplesupportfortheresearchproposal,and

    o thesupportingdocumentsoutlinedatSection2.7.3.5.1.7. IftheinstitutionrequestsfurtherinformationfromProgramAreastoprocessthe

    requestforplacement,ProgramAreasmustrespondpromptlytoenabletheinstitutionsfinalresponsetotherequestforplacementtobesentinaccordancewiththetimeframesoutlinedinSection5.1.11.

    5.1.8. Placementsinvolvingperiodsofmorethansixweeks,wheretheawardeeisnot

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    enrolled(excludingsemesterbreaks),shouldnotbeapproved.IfalongperiodwithoutstudyisunavoidablebetweenprecourseEnglish,foundationprogramsorarticulatedprogramsandmaincoursesofstudy,alternativeoptionsincludeenrolmentinsummerorwintercoursesorsuspensionshouldbeconsidered(referSection13.4).

    5.1.9. Ifanapplicantsfirstpreferenceisdeclinedbyaninstitution,theProgramAreasmaydecidetoapproachthesecondorotherpreferredinstitution.TheProgramAreaswillliaisewiththenextpreferredinstitutiononthatinstitutionsrequirements.ThesecondpreferenceinstitutionwillprocesstherequestforplacementinOASISinlinewiththeprocessandtimeframeoutlinedinSection5.1.115.1.15.

    5.1.10. Ifasuccessfulapplicantcannotbeplacedinanyoftheirpreferredcourses,theProgramAreamustadvisetheapplicantsnominatingauthorityandtheapplicant(asappropriate)thatnoplacementcanbeoffered.Insuchcircumstances,theProgramAreawillwithdrawtheoffer,andmaythenrequestaplacementforareserveapplicant.

    5.1.11. InstitutionsmustrespondtocompleteplacementrequestsreceivedinOASIS:

    i. within15businessdaysforcourseworkstudies

    ii. within30businessdaysforresearchstudies.

    iii. TheinstitutionmayrespondtoaplacementrequestinOASISby:

    iv. decliningtoofferaplaceattheinstitutionandstatingthereasonswhy

    v. offeringaplaceconditionally

    vi. offeringaplaceunconditionally.

    5.1.12. IftheinstitutionrequiresfurtherinformationfromtheProgramAreatoprocesstheplacement,theinstitutionmustrespondtotherequestforplacementassoonaspossiblesoastoattempttomeetthetimeframeasatSection5.1.11.

    5.1.13. IftheinstitutiondoesnotrespondtoacompletedrequestwithinthestipulatedtimeframetheProgramAreamaywithdrawtheplacementfromthatinstitutionatitsdiscretion.

    5.1.14. Theinstitutionshouldensureplacementoffersinclude:

    i. theIntroductoryAcademicProgram

    ii. theawardeesnominatedcourse(reflectinganycreditforpreviousstudyorrecognitionofpriorlearningthatmayreducethelengthoftimeneededtocompletethecourse)

    iii. anypreparatoryprogramsdeemednecessarybytheinstitution

    iv. anyothercompulsorycoursesorcourseelements(e.g.fieldwork,workattachments,firstaidcourse,occupationalhealthandsafetycourse,etc.)

    v. coursecostsandscholarshipentitlements,asrequired(seeChapter10)

    vi. anyconditionsoftheoffer

    vii. recognitionofcreditreceivedforpriorstudyandcourselength,feesandentitlementsadjustedaccordinglywhereappropriate

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    viii. additionalinformationabouttheplacementofferthatthesuccessfulapplicantshouldbeawareofwhensigningtheofferandcontract,suchascoursesthataredeliveredinanonstandardmode(i.e.intensivemodeoratmorethanoneinstitution).

    5.2. Preparation programs 5.2.1. Preparationprogramsarecoursesdeemednecessarybytheinstitutiontoenablean

    awardeetosuccessfullycompletetheirqualificationinthetimeframespecifiedinCRICOS.Suchprogramsmaybeformalorinformal,forexamplebridgingcoursesorspecialintensivecourses,andmaynotleadtoarecognisedqualification.

    5.2.2. Preparatoryprogramsinclude:

    i. precourseEnglish(seeSection2.3.72.3.9)ii. qualifyingorpreliminaryprogramsforpostgraduateawardeesiii. foundationprogramsforundergraduateandvocationaleducationandtraining

    awardees.

    5.2.3. Institutionsmayrecommendpreparatoryprogramsthatrunforuptoamaximumof12months.Thetotalprogramofactivities(i.e.acombinationofthepreparatoryprogramsandthemaincourseofstudies)mustnotresultinthescholarshipdurationbeingmorethan12monthslongerthanthemaincourse.

    Foundation programs

    5.2.4. Afoundationprogramofupto12monthsmaybeofferedbytheinstitutiontovocationaleducationandtrainingandundergraduateapplicantsiftheinstitutionassessesthattheawardeedoesnotmeettherequiredstandardfordirectentryintotheirchosencourse.

    5.2.5. Awardeesmayalsoattendincountryfoundationprogramsaspartoftheirscholarshipprogram.

    5.2.6. ApprovalfromtheScholarshipsandAlumniBranchmustbesoughtifthereislikelytobemorethanatwoweekbreakbetweencompletionofthepreparatoryprogramandthemaincourseofstudyatanytimeotherthannormalsessionbreaks.

    5.2.7. AwardeesundertakingpreparatoryprogramsinAustraliashouldcommencetheirmaincourseofstudyassoonasthepreparatoryprogramiscompleted.Awardeesmustachievesatisfactoryresultsintheirpreparationprogramtocontinuetheiraward,includingpreparatoryprogramsundertakenincountry.Failuretoachievesatisfactoryresultsmayresultinterminationoftheaward.

    5.2.8. Uponreceivingarequestforplacement,institutionsshouldassesswhethertheawardeewillrequireapreparationprogramtosuccessfullycompletetheirqualificationinthetimeframespecifiedinCRICOS.Preparationprogramsshouldbeincludedintheinitialplacementoffer.Iftheinstitutionlaterassessesthatashorter

    I

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    periodofpreparationisadequate,theinstitutionmustreducetheoveralllengthoftheawardinOASISthroughareductionvariationtowardstheendoftheawardperiod(seeSection13.7).

    Articulated study programs

    5.2.9. Forarticulatedstudyprogramsundertakenatmorethanoneinstitution,theinstitutionofferingthehighercourseofstudyisdeemedtobetheprimaryinstitution.TheprimaryinstitutionwillberesponsibleforthecontractualobligationswithDFAT.

    5.2.10. Theprimaryinstitutionneedstoensurethatbothcoursescomprisingthearticulatedprogramareidentified(andenteredintoOASIS)aspartofthescholarshipoffer.

    Reviewing a placement offer and issuing a letter of offer

    5.2.11. ProgramAreasareresponsibleforreviewinganinstitutionsplacementoffer,andissuingtheletterofoffer,alongwiththescholarshipcontracttothesuccessfulapplicant,andrecordingtheapplicantsacceptance(orrejection)oftheofferinOASIS.OASISwillsendanemailalerttotheinstitutionadvisingofthisdecision.

    5.2.12. ProgramAreaswillreviewaplacementofferfromaninstitution,andrequestfurtherinformationorclarificationifrequired,toensurethatitcontainstheinformationasoutlinedatSection5.1.15.

    5.2.13. OncetheProgramAreahasreviewedtheplacementofferandissatisfiedthatitmeetstherequirementsabove,theProgramAreasmust:

    i. generatealetterofofferandcontractinOASIS,ensuringthatspecificconditionsrequiredbytheinstitutionareincluded

    ii. sendtheletterofofferandcontracttothesuccessfulapplicanttosign

    iii. uploadthesignedcontractintoOASISonceitisreceivedfromtheapplicant

    iv. recordtheacceptance(orrejection)oftheplacementofferinOASIS.

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    6. Accepting the scholarship and its conditions

    6.1. Accepting the scholarship 6.1.1. Ascholarshipisonlyofferedonceanapplicantsplacementofferisfinalised.Upon

    signingthescholarshipcontract,applicantsbecomeawardees.

    6.1.2. SuccessfulapplicantswillreceiveascholarshipletterofofferandcontractfromtheProgramAreasintheircountry.Toacceptthescholarshipanditsconditions,thesuccessfulapplicantmustreadandsignthecontractbetweenthemselvesandtheCommonwealthofAustraliaandreturnittotheProgramArea.

    6.2. Scholarship conditions 6.2.1. Inacceptingthescholarship,awardeesagreetothefollowingscholarshipconditions:

    Obligations

    Theawardeesagreesthattheymust:

    i. commencetheScholarshipintheacademicyearforwhichitisoffered,unlessDFAThasagreedtodeferthecommencementoftheawardeesstudiesuntilDFATissatisfiedthattheawardeeisreadytodoso

    ii. participateinthepredeparturebriefingarrangedbytheProgramAreaandparticipateintheinstitutionscompulsoryIntroductoryAcademicProgramwhentheawardeearrivesinAustralia

    iii. undertakeonlytheapprovedcourseofstudyforwhichtheScholarshipisoffered,abidebytherulesoftheinstitution,submitallassessmentitemsrequiredforthecourseandsitexaminations,andcompletetheawardeescourseofstudyandtheScholarshipbytheenddate

    iv. obeythelawsthatapplyinAustraliaandactinamannerthatwillnotbringdisreputetoDFAT,and

    v. leaveAustraliaforaminimumoftwoyearsattheendof,orterminationof,theawardeesScholarshipandacknowledgethatanytimespentinAustraliaduringthetwoyearexclusionperiodwillextendtheenddateoftheexclusionperiod.

    ForthedurationoftheScholarshiptheawardeemust:

    vi. maintainafulltimeprogramofstudyatalltimesunlessapprovedbyDFAT

    vii. makesatisfactoryacademicprogressasdeterminedbytheinstitution

    viii. resideinAustraliaforthedurationoftheScholarship(apartfromholidays,reunionvisitsorfieldworkvisitswhichhavebeenapprovedbyDFAT)

    ix. maintainaclearanddirectlineofcommunicationwithDFATthroughtheStudentContactOfficer,recognisingthattheStudentContactOfficeristhefirstpointofcontactfortheawardeesdealingwithDFAT,and

    x. workwithDFATandtheStudentContactOfficerifawelfareorcriticalincidentoccurs.

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    Visa

    xi. TheawardeeagreestosatisfyallvisarequirementsdeterminedbytheAustralianDepartmentofImmigrationandBorderProtectiontoholdaForeignAffairsorDefenceSector(subclass576)visa,assetoutat:http://www.immi.gov.au/Visas/Pages/576.aspx.

    xii. TheawardeeacknowledgesthattheAustralianDepartmentofImmigrationandBorderProtectionissuesvisasforentryintoAustraliaandthatDFATcanprovidesupportforcertainvisasbuthasnocontrolovervisadecisionsmadebytheDepartmentofImmigrationandBorderProtection.

    xiii. Theawardeewillnotapply,includingaspartofajointorfamilyapplication,foravisaotherthantheForeignAffairsorDefenceSector(subclass576)visaforthedurationoftheawardeesScholarship,andacknowledgesthatiftheawardeedoesthentheirScholarshipwillbeterminated,andtheywillincuradebttotheCommonwealthofAustraliaofthetotalaccruedcostoftheirscholarship.

    Financialobligations

    xiv. TheawardeeacknowledgesthattheawardeeisresponsibleforallcoststhatoccurduringtheScholarshipperiodthatarenotcoveredbytheScholarshipbenefits.

    xv. TheawardeeacknowledgesthattheawardeeisresponsibleforhowtheybudgetanyScholarshipbenefitstheawardeereceivestopaytheirlivingexpenses.

    xvi. TheawardeeagreestorepayallScholarshipbenefitstheawardeereceives,asadebtdueandowingtotheCommonwealthofAustraliaif:

    theawardeedoesnotleaveAustraliaattheendoftheScholarship,or iftheawardeeappliesforanythingotherthanashorttermtemporary

    visatoreturntoAustraliawithintwoyearsofcompletionoftheScholarship.

    Medicalexpenses

    xvii. TheawardeeacknowledgesthattheawardeesOverseasStudentHealthCover(OSHC)maynotcoverallmedicalexpenses,andthattheawardeeisliableforanyadditionalexpensesincurredbythemandtheawardeesdependentsduringtheirScholarship.

    Otherscholarshipsandstudies

    xviii. TheawardeewillnotholdanotherAustralianGovernmentscholarship,otherthanaDFATsupplementaryaward,atthesametimeastheAustraliaAwardsScholarship,orbeginstudyinganothercourse.

    xix. TheawardeewillnotundertakeanyadditionaloffscholarshipstudiesduringtheirtimeinAustraliaontheForeignAffairsorDefenceSector(subclass576)visa.

    Changeofcircumstances

    xx. TheawardeewilladviseDFATimmediately,viatheStudentContactOfficerattheinstitution,ofanypersonal,financialorfamilycircumstancesorincidents

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    (e.g.familyorfinancialproblems,medicalconditions,etc.)thatmightaffecttheawardeesabilitytocommencetheScholarshipontimeortocompletetheapprovedcourseofstudywithintheScholarshipperiod.

    xxi. TheawardeewilladviseDFATimmediately,viatheStudentContactOfficerattheinstitution,iftheawardeemarriesapersonwhoisanAustralianorNewZealandcitizen,orisapermanentresidentinAustraliaorNewZealand,acknowledgingthattheawardeeneedstocomplywiththeScholarshipconditionsandvisaconditionseveniftheawardeesmaritalstatuschanges.

    ChangestoScholarshiporcourseofstudy

    xxii. TheawardeewilldiscusswiththeStudentContactOfficerattheinstitutionanyproposedchangestotheapprovedcourseofstudyforwhichtheScholarshipisoffered.

    xxiii. Theawardeewillobtainapprovalfromtheinstitution,DFATand,insomeinstances,thepartnergovernmentbeforemakinganychangestothecourseofstudy.

    xxiv. TheawardeeacknowledgesthatDFATmayamendtheperiodoftheScholarshiporScholarshipbenefitsatitsdiscretion.

    TerminationandSuspensionofScholarship

    xxv. TheawardeeacknowledgesthattheawardeeholdstheAustraliaAwardsScholarshipwithDFATssupportandDFATreservesitsrighttoterminatetheScholarshipandwithdrawitssupportatanytime,includingiftheawardee:

    doesnotcomplywithaconditionoftheScholarship doesnotmakesuccessfulacademicprogressandremedialstrategies

    havenotbeensuccessful isexcludedbytheinstitutionfromthecourseorstudyunitsdueto

    academicfailureorfromremainingattheinstitutionbecauseofmisconduct(asdefinedbytheinstitution)

    completesthemaximumperiodofEnglishlanguagetrainingavailableunderthescholarshipandstillhasinsufficientEnglishlanguageabilityforentrytothemaincourseofstudy

    isunabletocontinueaprogramduetoseriousillnessorincapacityformedical/mentalhealthreasons

    conductsthemselvesinamannerwhichisconsideredtohavetransgressedacceptableAustraliancommunitystandards

    isfoundtohavecommittedanactoffraud appliesforavisaotherthantheForeign Affairs or Defence Sector

    (subclass576)visa,or isfoundguiltyofacrime.

    xxvi. TheawardeeacknowledgesthatDFATreservestherighttosuspendtheScholarship,includingif:

    DFATdeterminesthattheawardeeisunabletocontinuetheircourseorstudy,or

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    isunabletocontinueacourseorstudyduetoseriousillnessorincapacityduetomedicalormentalhealthreasons.

    xxvii. TheawardeeacknowledgesthattheScholarshipwillbesuspendeduntiltheawardeecandemonstratethattheawardeeisabletoundertakefulltimestudy,acknowledgingthatDFATwilldeterminewhentheScholarshiprecommences.

    xxviii. Iftheawardeesscholarshipissuspendedtheawardeewillreturntotheirhomecountry(withanydependents)forthedurationofthesuspensionandwillseekthepriorapprovalofDFATandtheinstitutionbeforereturningtoAustralia.

    Privacy

    xxix. Theawardeealsoacknowledgesthattheawardeeisawarethat:

    thePrivacyAct1988governsthehandlingofpersonalinformationbyAustralianGovernmentagencies(http://www.oaic.gov.au/privacy/privacyact/theprivacyact),and

    DFATsprivacypolicyisavailableathttp://www.dfat.gov.au/privacy.html.

    xxx. Theawardeeconsentstotheirpersonalinformationandthatoftheirfamilymembersanddependents,includingsensitiveinformationasdefinedinthePrivacyAct1988,beingcollected,handled,usedanddisclosedbyandexchangedbetweenDFAT,othergovernmentagenciesincludingAustralianimmigrationauthorities,Australiantertiaryinstitutions,partnerorganisations(includingmanagingcontractorsandsubcontractors),medicalinsurers,medicalpractitioners,casemanagers,thehomegovernment(whereapplicable)andotherparties,inthecircumstancesoutlined,andforthepurposesindicated,intheAustraliaAwardsScholarshipsPolicyHandbookasupdatedfromtimetotime.

    xxxi. TheawardeeacknowledgesthatDFATmaydisclosetheirpersonalinformationtotheirhomegovernmentoranotheroverseasrecipient,suchasafamilymembernominatedbyawardeesandthatDFATwillnottakeanystepstoensurehishomegovernmentoranyotheroverseasrecipientdoesnotbreachtheAustralianPrivacyPrinciplesunderthePrivacyActbeforedisclosingtheirpersonalinformationtothem,andawardeesconsenttoDFATdisclosingtheinformationonthatbasis.

    xxxii. TheawardeeacknowledgesthatthepurposeofanysuchexchangeordisclosureofpersonalandsensitiveinformationistoenableDFATandotherstoproperlymanagetheAustralianAwardsScholarshipandanywelfareincidentsorcriticalincidentsaffectingawardeesandtheirscholarshipconditions.

    xxxiii. TheawardeeacknowledgesthatfromtimetotimetheAustralianGovernmentmayproducemediareleasesinAustraliaandintheawardeeshomecountryandcirculateinformationtoDFATsoffshoreProgramAreasandAustralianeducationinstitutionsinhardcopyandontheInternetinrelationtotheScholarshiporotherdevelopmentactivities(promotionalmaterial),and

    xxxiv. TheawardeeconsentstoDFAT,AustralianMinistersandAustralian

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