WALL-E & The Digital Landfill A Survival Guide to Information Management
WALL-E & The Digital Landfill
Jan 26, 2015
WALL-E was left on earth cleaning up garbage for 700 years, and many IT staff risk ending up in the same situation with the digital expanding universe. This presentation provides you with some practical steps for saving your organization by taking control of your information assets.
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WALL-E & The Digital Landfill
A Survival Guide to Information Management
Who is WALL-E?
Image from the movie WALL-E by Pixar/Disney
Agenda
Source: Wordle.net
The Digital Landfill
What is the Digital Landfill?Word files
PowerPoint filesExcel files
…and multiple various versions of these documents
JPEGsTIFFs
E-mails…and all their attachmentsBusiness system documents…on the network on PCs on sticks on phones on PDAs
…and so on
By 2011, the digital universe will be
10Xas big as it was in 2006
Source: IDC
For each type of content, evaluate the degree of control that exists in your organization in
managing it.
All respondents (476)
Will you become WALL-E?
Image from the movie WALL-E by Pixar/Disney
The Future for Information Workers?
The Information Age
Worker Models
1. Islands of Me2. One-way Me3. Team Me4. Proactive Me5. Two-way Me6. Islands of We7. Extended Me
Apple.com
From...
To…
Microsoft Surface
The Office Information Worker Board of the Future
Technology as a 6th sense
Source: MIT MediaLab
Worker Strategies
• The Digital Delusionals• The WebEmersonians• The Delegationals• The Cyber-Sailors• The Boundaries• The Neo-Utopians
Source: May Thornton, IT Leadership Academy
Survival Guide for Information
Management
1. Business benefits of information
Information Alignment Framework
• Minimize risks– Market, financial, legal, and operational risks
• Add value– Customers and markets
• Reduce costs– Transaction and processes
• Create New Reality– Intelligence (social, political, technological, etc)
Source: Prof Donald Marchand, IMD
When you consider document and records management technologies, what is the most significant business driver ?
All respondents (476)
2. Strategies, methods and tools to find, control and optimize information
Enterprise Content Management
• Document-Centric Collaboration• Imaging• Document Management• Electronic Records Management• Workflow• Web Content Management
Which 3 of these typical aspects of ECM products would be most important in your choice of new products or satisfaction with
existing products?
All respondents (275)
Have you implemented Microsoft SharePoint 2007 (WSS/MOSS) in your
organization?
50% of organizations polled using or implementing SharePoint All respondents (406)
Do you currently use or have immediate plans to use SharePoint 2007/MOSS in the
following applications?
SharePoint users (233)
Use of SharePoint with regard to existing ECM, DM and RM suite
SharePoint users (233)
3. Strategy and blueprint
3. Strategic Program Blueprint
Source: The Open Methodology MIKE2, www.openmethodology,org
How would you describe the return on investment (ROI) of your document/records
management or ECM system?
System users (289)
4. Roadmap and foundation activities
Think big, implement small
Which 3 of these typical problems have affected your organization’s document or records management implementation?
All respondents (284)
5. Governance
PreventDetectRespond
Factors for Success
1. Collaboration
Image from the movie WALL-E by Pixar/Disney
Government & Enterprise 2.0
• A system of web-based technologies that provide rapid and agile collaboration, information sharing, emergence and integration capabilities in the extended enterprise
Image from StarTrek
Search
Links
36© AIIM | All rights reserved
Authoring
37© AIIM | All rights reserved
Tags
38© AIIM | All rights reserved
Extensions
39
Signals
2. Control
Information Management Compliance
Compliance = legal requirements + industry standards + organisational policies and guidelines, and more...– Finding and retrieving information on demand– Controlling access and confidentiality– Monitoring and reporting for enforcement– Comprehensive auditing– Secure retention and destruction
Source: Ovum
Electronic Records Management
• Declaration• Classification• Access Control• Disposition• Long-term
preservation
3. Users
My work
Image from the movie WALL-E by Pixar/Disney
Benefits
Corporate benefits
Personal benefits
Source: http://gobigalways.com/old-people-ruining-social-software-young-people-ruining-the-workplace/
Simplicity
Next Step?
Do not end up like WALL-E….
Get Educated
www.aiim.org/training
Thank You!
Atle Skjekkeland
Vice President, AIIM
Web:
www.aiim.org
Email:
Twitter:
twitter.com/skjekkeland
LinkedIn:
www.linkedin.com/in/skjekkeland
Image from the movie WALL-E by Pixar/Disney
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