Top Banner
September 30, 2014 CLERK OF COURT WAKULLA COUNTY, FLORIDA FY 2016 INDIRECT COST RATE PROPOSAL Based on Actual Costs for the Fiscal Year Ended
19

WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

May 26, 2020

Download

Documents

dariahiddleston
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

September 30, 2014

CLERK OF COURT

WAKULLA COUNTY, FLORIDA

FY 2016

INDIRECT COST RATE PROPOSAL

Based on Actual Costsfor the Fiscal Year Ended

Page 2: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

SUMMARY OF TOTAL COSTS

TAB J CENTRAL SERVICE AND OTHER COSTS

TAB K SUMMARY OF MONTHLY INVOICES

TAB G SUMMARY OF INDIRECT COSTS

TAB H SUMMARY OF DIRECT COSTS

TAB I RECONCILIATION OF COSTS

TAB L SUPPLEMENTAL CALCULATIONS

WAKULLA COUNTY, FLORIDA

CLERK OF COURT

Table of Contents

TAB A

TAB B

TAB C

CERTIFICATE OF INDIRECT COSTS

CERTIFICATE OF ON-SITE VISIT

ORGANIZATION CHART

INDIRECT COST RATE AND CARRYFORWARD SCHEDULE

ACTUAL INDIRECT COST RATE

TAB D

TAB E

TAB F

Page 3: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie
Page 4: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie
Page 5: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB C

Page 5 of 19

Cou

nty

Civ

il C

lerk

, Jur

y

Tam

ika

Pete

rson

Fam

ily L

aw C

lerk

G

ail S

mith

File

Cle

rk

Pa

tsy

Hal

ey-S

ande

rs

Juve

niel

Del

& D

ep/ A

ppea

ls

Tasa

Bar

wic

k

Cou

nty

Crim

inal

Mis

d. /

Crim

inal

Tra

ffic

Cle

rk

Bec

ca D

augh

tery

Traf

fic C

ashi

er

D

esire

e W

illis

Traf

fic C

lerk

Vi

cki S

heph

erd

Chi

ld S

uppo

rt C

lerk

Tiffa

ny D

esch

ner

Circ

uit C

ivil

Cle

rk -

Fore

clos

ure/

Prob

ate

Chr

is H

elm

s

Circ

uit C

rimin

al F

elon

y C

lerk

Irv

ene

Met

calf

Bud

get C

oord

inat

or/C

lerk

to

Boa

rd/V

AB

Cle

rk

B

rand

y Pr

ice

Acc

ount

s Pa

yabl

e C

lerk

Lea

Dia

s

HR

& P

ayro

ll C

lerk

Sher

yl S

myt

he

Spec

ial A

ccts

& R

even

ue C

lerk

Tiffa

ny C

onn

Fina

nce

Cle

rkG

ordy

Rob

inso

n

Joe

Finc

h- M

aint

enan

ce

Rec

ordi

ng C

lerk

Jean

ie H

arre

ll

Info

rmat

ion

Des

k/O

R C

lerk

Car

la Z

iem

er

Rec

ords

Man

agem

ent /

A

dmin

istr

ativ

e A

sst.

to C

lerk

Info

rmat

ion

Tech

nolo

gy /

H

elp

Des

k Su

ppor

t

WAKULLA COUNTY, FLORIDACLERK OF COURT

ORGANIZATIONAL CHART

Voters

CLERK OF COURT Brent X. Thurmond

Director of FinanceGreg James

Director of StaffTempie Sailors

Director of Operations Mark Dunlap

Asst. Finance Director Suzanne Hawkins

Recording Supervisor

Donna Richardson

Criminal/Civil Court Supervisor Karen Veal

Page 6: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB D

Page 6 of 19

(FIXED) (FIXED) (FIXED) (FIXED) (FIXED) (FIXED)LINE # FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016

FIXED FUNDING RATE:

1 Indirect Costs Included in Rate 830,658 845,867 683,670 611,421 696,740 761,131 2 Carryforward Included in Current Rate (179,741) 22,748 36,061 (8,325) (73,939) 58,075

3 = 1 + 2 Total Indirect Costs 650,917 868,615 719,731 603,096 622,801 819,206

4 Direct Cost Base 820,187 824,206 589,536 609,646 660,805 702,277

5 = 3/4 Indirect Cost Rate Used on Monthly DOR Invoices 79.4% 105.4% 122.1% 98.9% 94.2% 116.7%

ACTUAL FISCAL YEAR COSTS:

6 Indirect Cost Pool 683,670 611,421 696,740 761,131 7 Direct Cost Base 589,536 609,646 660,805 702,277

8 = 6/7 Actual Indirect Cost Rate 116.0% 100.3% 105.4% 108.4% N/A N/A

CARRYFORWARD CALCULATION:

5 Indirect Cost Rate Used on Monthly DOR Invoices 79.4% 105.4% 122.1% 98.9% 94.2% 116.7%7 Actual Direct Cost Base 589,536 609,646 660,805 702,277 - -

9 = 5 x 7 Actual Indirect Cost Recoveries 467,868 642,494 806,739 694,731 - -

Less:2 Carryforward Included in Current Rate 179,741 (22,748) (36,061) 8,325 73,939 (58,075)6 Actual Indirect Costs (683,670) (611,421) (696,740) (761,131) - -

10 = 9 - 2 - 6 Over/(Under) Carryforward for Future Rate (36,061) 8,325 73,938 (58,075) 73,939 (58,075)

WAKULLA COUNTY, FLORIDACLERK OF COURT

INDIRECT COST RATE AND CARRYFORWARD SCHEDULE

Page 7: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB E

Page 7 of 19

CENTRAL SERVICE COSTS: REF.COUNTY-WIDE COST ALLOCATION PLAN (if applicable) -$ TAB JALLOWABLE INDIRECT COSTS OUTSIDE OF THE CLERK'S OFFICE 344,040.69$ TAB J

TOTAL CENTRAL SERVICE COSTS 344,040.69$

INDIRECT COST POOL:ALLOWABLE INDIRECT COSTS WITHIN THE CLERK'S OFFICE 417,090.51$ TAB G

TOTAL INDIRECT COSTS 761,131.20$

DIRECT COST BASE:TOTAL DIRECT COSTS WITHIN THE CLERK'S OFFICE 702,276.62$ TAB H

ACTUAL INDIRECT COST RATE:

INDIRECT COST POOL: 761,131.20$

DIRECT COST BASE: 702,276.62$ 108.38%

WAKULLA COUNTY, FLORIDACLERK OF COURT

ACTUAL INDIRECT COST RATE

=

Page 8: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB F

Page 8 of 19

(A) through (D) (A) (B) (C) (D) (A) through (D) (A) through (D)

INDIRECT/DIRECT

ORG / CENTER CODE & DESCRIPTION

GRAND TOTAL

PERSONAL SERVICES

OPERATING EXPENSES

CONTRACTUAL SERVICES

ALL OTHEREXPENDITURES

TOTAL INDIRECT

COSTS

TOTAL DIRECT COSTS

Indirect 0205-01-516 Non - Court Information Technology Systems 37,876.51 - 1,423.50 25,094.64 11,358.37 37,876.51 Indirect 0205-02-516 Non - Court Information Technology Systems 57,732.67 54,820.94 1,944.95 966.78 - 57,732.67 Indirect 0205-03-516 Non - Court Information Technology Systems 41,048.68 - 533.62 250.00 40,265.06 41,048.68 Direct 0206-01-519 IV-D Child Support Maintenance 48,909.64 45,579.47 3,228.19 101.98 - 48,909.64

Indirect 0206-02-519 Child Support IV-D Child Support - Maintenance 159,948.21 10,876.11 3,601.75 2,895.51 142,574.84 159,948.21 Indirect 0207-01-519 Maintenance 102,722.94 55,706.42 40,902.08 6,114.44 - 102,722.94 Indirect 0210-01-513 Finance & Administration 465,673.36 423,960.08 26,568.72 12,774.60 2,369.96 465,673.36 Direct 0211-01-512 Recording - General Government Services 112,491.64 101,737.36 10,438.71 315.57 - 112,491.64

Indirect 0211-02-512 General Administration - General Goverment Services 81,055.57 80,171.60 883.97 - - 81,055.57 Direct 0212-01-724 County Criminal 59,360.18 57,042.51 1,954.94 313.45 49.28 59,360.18 Direct 0212-01-744 County Civil 125,999.56 123,743.24 1,545.25 277.56 433.51 125,999.56 Direct 0212-01-764 Traffic 160,038.95 155,049.71 3,439.54 283.93 1,265.77 160,038.95 Direct 0213-01-614 Circuit Criminal 63,915.61 60,954.02 2,551.15 348.83 61.61 63,915.61 Direct 0213-01-634 Circuit Civil 49,066.22 46,478.60 1,854.56 299.55 433.51 49,066.22 Direct 0213-01-654 Circuit Family 12,006.70 7,493.83 607.56 3,880.67 24.64 12,006.70 Direct 0213-01-674 Circuit Juvenile 20,166.63 18,648.96 1,192.42 263.64 61.61 20,166.63 Direct 0213-01-694 Probate 15,322.88 14,511.10 474.46 219.69 117.63 15,322.88

Indirect 0214-01-604 Court General Administration 220,834.30 205,407.53 15,000.82 359.38 66.57 220,834.30 Direct 0214-01-608 Jury Management 37,563.79 31,465.27 5,363.84 617.06 117.62 37,563.79

Indirect 0214-01-713 Court Information Technology 27,030.91 26,976.83 54.08 - - 27,030.91

GRAND TOTAL 1,898,764.95 1,520,623.58 123,564.11 55,377.28 199,199.98 1,193,923.15 704,841.80

WAKULLA COUNTY, FLORIDACLERK OF COURT

SUMMARY OF TOTAL COSTS

Page 9: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB G

Page 9 of 19

EXCLUDED:(A) through (E) (A) (B) (C) (D) (E) (F)

INDIRECT/DIRECT

ORG / CENTER CODE & DESCRIPTION

GRAND TOTAL

PERSONAL SERVICES

OPERATING EXPENSES

CONTRACTUAL SERVICES

CAPITAL OUTLAY

UNALLOWABLEEXPENDITURES

ADJUSTMENTS/EXCLUSIONS

TOTAL ALLOWABLE

INDIRECT COSTSIndirect 0205-01-516 Non - Court Information Technology Systems 37,876.51 - 1,423.50 25,094.64 11,358.37 - - 26,518.14 Indirect 0205-02-516 Non - Court Information Technology Systems 57,732.67 54,820.94 1,944.95 966.78 - - - 57,732.67 Indirect 0205-03-516 Non - Court Information Technology Systems 41,048.68 - 533.62 250.00 2,465.06 37,800.00 (4) - 783.62 Indirect 0206-02-519 Child Support IV-D Child Support - Maintenance 159,948.21 10,876.11 91,131.73 2,895.51 20,044.86 35,000.00 (4) - 104,903.35 Indirect 0207-01-519 Maintenance 102,722.94 55,706.42 40,902.08 6,114.44 - - 84,653.00 (2) 18,069.94 Indirect 0210-01-513 Finance & Administration 465,673.36 423,960.08 26,568.72 12,774.60 - 2,369.96 (4) 460,881.00 (2,3) 2,422.40 Indirect 0211-02-512 General Administration - General Goverment Services 81,055.57 46,616.46 883.97 - - 33,555.14 (3) - 47,500.43 Indirect 0214-01-604 Court General Administration 220,834.30 116,768.85 15,000.82 359.38 66.57 88,638.68 (3) - 132,129.05 Indirect 0214-01-713 Court Information Technology 27,030.91 26,976.83 54.08 - - - - 27,030.91

GRAND TOTAL 1,193,923.15 735,725.69 178,443.47 48,455.35 33,934.86 197,363.78 545,534.00 417,090.51

(1) Costs included in County Central Services Cost Allocation Plan - removed to prevent double counting of costs(2) Costs funded by the Board of County Commissioners for BOCC Support(3) Constitutional Officer Personal Services Costs removed from Indirect Cost Pool(4) Interfund Transfers / Reversions / Refunds

ADJUSTMENTS / EXCLUSIONS:

WAKULLA COUNTY, FLORIDACLERK OF COURT

SUMMARY OF INDIRECT COSTS

EXCLUDED: Grand Total less(D + E + F)

Page 10: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB H

Page 10 of 19

EXCLUDED:(A) through (F) (A) (B) (C) (D) (E) (F) (G)

INDIRECT/DIRECT

ORG / CENTER CODE & DESCRIPTION

GRAND TOTAL

PERSONAL SERVICES

OPERATING EXPENSES

CONTRACTUAL SERVICES

CONTRACTUAL SERVICES IN

EXCESS OF $50kCAPITAL OUTLAY

UNALLOWABLEEXPENDITURES

ADJUSTMENTS/EXCLUSIONS

MODIFIED TOTAL DIRECT

COSTS BASEDirect 0206-01-519 IV-D Child Support Maintenance 48,909.64 45,579.47 3,228.19 101.98 - - - - 48,909.64 Direct 0211-01-512 Recording - General Government Services 112,491.64 101,737.36 10,438.71 315.57 - - - - 112,491.64 Direct 0212-01-724 County Criminal 59,360.18 57,042.51 1,954.94 313.45 - 49.28 - - 59,310.90 Direct 0212-01-744 County Civil 125,999.56 123,743.24 1,545.25 277.56 - 433.51 - - 125,566.05 Direct 0212-01-764 Traffic 160,038.95 155,049.71 3,439.54 283.93 - 1,265.77 - - 158,773.18 Direct 0213-01-614 Circuit Criminal 63,915.61 60,954.02 2,551.15 348.83 - 61.61 - - 63,854.00 Direct 0213-01-634 Circuit Civil 49,066.22 46,478.60 1,854.56 299.55 - 433.51 - - 48,632.71 Direct 0213-01-654 Circuit Family 12,006.70 7,493.83 607.56 3,880.67 - 24.64 - - 11,982.06 Direct 0213-01-674 Circuit Juvenile 20,166.63 18,648.96 1,192.42 263.64 - 61.61 - - 20,105.02 Direct 0213-01-694 Probate 15,322.88 14,511.10 474.46 219.69 - 117.63 - - 15,205.25 Direct 0214-01-608 Jury Management 37,563.79 31,465.27 5,363.84 617.06 - 117.62 - - 37,446.17

GRAND TOTAL 704,841.80 662,704.07 32,650.62 6,921.93 - 2,565.18 - - 702,276.62

(1) Costs included in County Central Services Cost Allocation Plan - removed to prevent double counting of costs(2) Costs funded by the Board of County Commissioners for BOCC Support(3) Constitutional Officer Personal Services Costs removed from Indirect Cost Pool(4) Interfund Transfers / Reversions / Refunds

EXCLUDED:

ADJUSTMENTS / EXCLUSIONS:

WAKULLA COUNTY, FLORIDACLERK OF COURT

SUMMARY OF DIRECT COSTS

Grand Total less(D + E + F + G)

Page 11: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB I

Page 11 of 19

Actual ExpendituresGeneral Fund 759,573.00$ Child Support Grant Fund 173,860.00$ Employee Benefit Fund 1,213.00$ Records Modernization Trust Fund 98,858.00$ State Court Fund 791,305.00$

Totals Per Certified Audited Financial Statements 1,824,809.00

Actual Expenditures025-SOF-001 General Fund State 791,305.73$ 025-WCC-001 General Fund County 761,943.51$ 100-DOR-001 Child Support Grant 208,857.85$ 100-RMT-001 $1.50 Public Record Modernization Trust Fund 37,876.51$ 100-RMT-002 $1.90 Court Records Modernization Trust Fund 57,732.67$ 100-RMT-003 10% Court Fine 41,048.68$

Total Tab F (Summary of Total Costs) 1,898,764.95

Actual Expenditures0205-03-516-5910 Interfund Transfer (37,800.00)$ 0206-02-519-5910 Interfund Transfer (35,000.00)$ 0210-01-513-5910 Interfund Transfer (2,369.96)$ 700-EBF-Employee Benefit Fund 1,213.00$

Total Reconciling Items (73,956.96)

Variance 1.01

Variance is due to rounding (immaterial).

Per Tab F (Summary of Total Costs)

Reconciling Items

WAKULLA COUNTY, FLORIDACLERK OF COURT

RECONCILIATION OF COSTSPer the Certified Audited Financial Statements

Page 12: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB I

Page 12 of 19

WAKULLA COUNTY, FLORIDACLERK OF COURT

RECONCILIATION OF COSTS

Page 13: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB I

Page 13 of 19

WAKULLA COUNTY, FLORIDACLERK OF COURT

RECONCILIATION OF COSTS

Page 14: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB J

Page 14 of 19

County Wide Central Services Cost Allocation Plan Clerk of Courts-

Total County Wide Central Services Cost Allocation Plan -

Allowable Indirect Costs Oustide The Clerk's OfficeYear-To-Date Depreciation Expense / Use Allowance Clerk of Courts

Buildings & Improvements 34,120.79 (a)

Furniture, Fixtures & Equipment (FF&E) Use Allowance 7,889.39 Total Year-To-Date Depreciation Expense 42,010.18

Buildings & ImprovementsBuilding / Facility /Location

YTDDepreciation

Expense

TotalSquare

Footage

Clerk Square

Footage

Clerk Percentage of Total Sq. Ft.

Clerk Share of Expense

Wakulla County Courthouse 92,561.71 35,224 12,858 36.50% 33,788.28 (a)

Porter Building 600.23 834 462 55.40% 332.50 (a)

Furniture, Fixtures & Equipment (FF&E) Use Allowance0206-02-519 Child Support IV-D Child Support - Maintenance

YTDActual

Expense

YTDAmount

Capitalized

YTD Expense Amount Not Capitalized

Annual DepreciationPercentage (Year 1

of 15 Year Useful Life)

Clerk Share of Expense

5640 Capital Outlay - Machinery & Equip 20,044.86 18,921.58 1,123.28 6.67% 74.89

Utilities Actual Expense001-0202-511-5430 94,716.75 (b)

Building / Facility /Location

TotalSquare

Footage

Relative Percentage

Total

Allocationof

UtilitiesWakulla County Courthouse 35,224 97.69% 92,526.01 (b)

Porter Building 834 2.31% 2,190.74 (b)

Building /Facility /Location

Allocationof

Utilities (b)

TotalSquare

Footage

Clerk Square

Footage

Clerk Percentage of Total Sq. Ft.

Clerk Share of Expense

Wakulla County Courthouse 92,526.01 35,224 12,858 36.50% 33,775.25 Porter Building 2,190.74 834 462 55.40% 1,213.58

34,988.83

WAKULLA COUNTY, FLORIDACLERK OF COURT

CENTRAL SERVICE AND OTHER COSTS

Page 15: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB J

Page 15 of 19

WAKULLA COUNTY, FLORIDACLERK OF COURT

CENTRAL SERVICE AND OTHER COSTS154-REC-0400-XX-XXX-5410

Clerk Share of Expense

Telephones 18,751.18

General Building SecurityBuilding /Facility /Location

General Building

Security Expenses

TotalSquare

Footage

Clerk Square

Footage

Clerk Percentage of Total Sq. Ft.

Clerk Share of Expense

Wakulla County Courthouse 64,822.00 35,224 12,858 36.50% 23,662.31

Property, Equipment & Flooding Insurance

TotalInsurancePremium

001-0202-GA-513-5450-Property Insurance 199,356.62 (c)

Building / Facility /Location

TotalSquare

Footage

Relative % ofTotal InsuredSquare Feet

Allocationof Insurance

PremiumWakulla County Courthouse 35,224 14.22% 28,341.01 (c)

Porter Building 834 0.34% 671.03 (c)

Admin / Storage 6,232 2.52% 5,014.23 (c)

All Other Insured Buildings 205,483 82.93% 165,330.35 (c)

Building / Facility /Location

Allocationof InsurancePremium (c)

TotalSquare

Footage

Clerk Square

Footage

Clerk Percentage of Total Sq. Ft.

Clerk Share of Expense

Wakulla County Courthouse 28,341.01 35,224 35,224 100.00% 28,341.01 Porter Building 671.03 834 834 100.00% 671.03 Admin / Storage 5,014.23 6,232 6,232 100.00% 5,014.23 All Other Insured Buildings 165,330.35 205,483 - 0.00% -

34,026.27

001-0202-GA-513-5450

TotalInsurancePremium

Number of FTE

Employees

Number of Clerk FTE

Employees

Clerk Percentage ofFTE Employees

Clerk Share of Expense

General Liability 130,532.00 309.00 28.00 9.06% 11,828.14

Page 16: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB J

Page 16 of 19

WAKULLA COUNTY, FLORIDACLERK OF COURT

CENTRAL SERVICE AND OTHER COSTSWorkers' Compensation Insurance

TotalInsurancePremium

ClericalPayroll On

Work Comp Bill

Clerk Payroll(Salaries, Wages,

Overtime & On Call)

Clerk Percentage ofTota Payroll

Clerk Share of Expense

Clerical Office Employees NOC 94,031.02 2,979,513.00 911,848.43 30.60% 28,777.20

Accounting & Auditing ExpemseAnnualCAFR Audit

TotalActual

Expense

Number of FTE

Employees

Number of Clerk FTE

Employees

Clerk Percentage ofFTE Employees

Clerk Share of Expense

001-0202-513-53200 71,211.00 309.00 28.00 9.06% 6,452.78

County AttorneyAnnualCAFR Audit

Total ActualExpense

(Retainage)

Number of FTE

Employees

Number of Clerk FTE

Employees

Clerk Percentage ofFTE Employees

Clerk Share of Expense

BOCC, Clerk, Tax Collector, Property Appraiser 120,819.00 153.00 28.00 18.30% 22,110.67

BOCC Funded Expenditures That Support Clerk Operations

Total BOCC Funded Allowable

Expenditures

Number of BOCC

FTE Employees

Number of Clerk

FTE Employees

Clerk Percentage ofFTE Employees

Clerk Share of Expense

0210-01-513 Finance & Administration 416,833.74 131.00 28.00 21.37% 89,094.24

0207-01-519 Maintenance 84,653.00 (d)

Building / Facility /Location

TotalBuilding

Square Footage

Percentage of Total

Square Footage

Allocation ofBOCC Funded

Allowable Expense (d) Wakulla Courthouse 35,224 83.29% 70,508.80 Porter Building 834 1.97% 1,669.44 Admin / Storage 6,232 14.74% 12,474.76

Building / Facility /Location

Allocation ofBOCC Funded

Allowable Expense (d)

TotalSquare

Footage

Clerk Square

Footage

Clerk Percentage of Total Sq. Ft.

Clerk Share of Expense

Wakulla Courthouse 70,508.80 35,224 12,858 36.50% 25,738.20 Porter Building 1,669.44 834 462 55.40% 924.80 Admin / Storage 12,474.76 6,232 2,798 44.90% 5,601.03

32,264.02

Total Allowable Indirect Cost Outside the Clerk's Office 344,040.69

Page 17: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB J

Page 17 of 19

WAKULLA COUNTY, FLORIDACLERK OF COURT

CENTRAL SERVICE AND OTHER COSTSFTE Employees Square FootageFunction Total FTEs Rel % Occupant Clerk All Other Total Sq FtClerk 28.00 9.06% Wakulla Courthouse 12,858 22,366 35,224 BOCC 103.00 33.33% Porter Building 462 372 834 Sheriff 154.00 49.84% Admin / Storage 2,798 3,434 6,232 Tax Collector 10.00 3.24% Total Sq Ft. 16,118 26,172 42,290 Supervisor of Elections 2.00 0.65%Property Appraiser 12.00 3.88%

309.00 100.00%

BOCC Funded FTE EmployeesFunction Total FTEs Rel %Clerk 10.00 8.85%BOCC 103.00 91.15%

113.00 100.00%

Page 18: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB K

Page 18 of 19

Column1 Line 1 Line 2a Line 2b Line 3 Line 4 Line 5a Line 5b Line 7 Line 8 Line 9 Line 10c Line 17 Line 19 Line 22 Line 23

MonthPersonal Service

Expenses

Operating and Contractual

Expenses

Contractual less than

$50,000/Year Sub-Total IDC % Capital Outlays

Contractual in Excess of

$50,000/Year

Depository Expenditures Sub-

TotalRMS

Percentage RMS CalculationUnit Costs Sub-

Total

Depository Expenditures Eligible Costs

IV-D Fees Received Net IV-D Costs

Reimbursement Due @ 66% FFP

Oct-13 3,120.52$ 150.56$ -$ 3,271.08$ 3,235.10$ -$ -$ 6,506.18$ 94% 6,141.83$ 2,907.56$ 9,049.39$ -$ 9,049.39$ 5,972.60$ Nov-13 6,518.74$ 150.56$ -$ 6,669.30$ 6,595.94$ -$ -$ 13,265.24$ 94% 12,522.39$ 756.61$ 13,279.00$ -$ 13,279.00$ 8,764.14$ Dec-13 4,975.62$ 150.56$ -$ 5,126.18$ 5,069.79$ -$ -$ 10,195.97$ 94% 9,625.00$ 70.53$ 9,695.53$ -$ 9,695.53$ 6,399.05$ Jan-14 4,962.89$ 150.56$ -$ 5,113.45$ 5,057.20$ -$ -$ 10,170.65$ 80% 8,116.18$ 206.77$ 8,322.95$ -$ 8,322.95$ 5,493.15$ Feb-14 2,920.80$ 150.56$ -$ 3,071.36$ 3,037.57$ -$ -$ 6,108.93$ 80% 4,874.93$ 145.38$ 5,020.31$ -$ 5,020.31$ 3,313.40$ Mar-14 2,876.80$ 150.56$ -$ 3,027.36$ 2,994.06$ -$ -$ 6,021.42$ 80% 4,805.09$ 51.54$ 4,856.63$ -$ 4,856.63$ 3,205.38$ Apr-14 2,966.70$ 150.56$ -$ 3,117.26$ 3,082.92$ -$ -$ 6,200.18$ 80% 4,947.74$ 163.47$ 5,111.21$ -$ 5,111.21$ 3,373.40$ May-14 4,201.57$ 150.56$ -$ 4,352.13$ 4,304.26$ -$ -$ 8,656.39$ 80% 6,907.80$ 171.67$ 7,079.47$ -$ 7,079.47$ 4,672.45$ Jun-14 2,989.81$ 150.56$ -$ 3,140.37$ 3,105.83$ -$ -$ 6,246.20$ 80% 4,984.47$ 500.65$ 5,485.12$ -$ 5,485.12$ 3,620.18$ Jul-14 2,975.70$ 150.56$ -$ 3,126.26$ 3,091.87$ -$ -$ 6,218.13$ 80% 4,962.07$ 218.73$ 5,180.80$ -$ 5,180.80$ 3,419.33$

Aug-14 2,975.70$ 150.56$ -$ 3,126.26$ 3,091.87$ -$ -$ 6,218.13$ 80% 4,962.07$ 106.41$ 5,068.48$ -$ 5,068.48$ 3,345.20$ Sep-14 4,280.77$ 150.56$ -$ 4,431.33$ 4,382.58$ -$ -$ 8,813.91$ 80% 7,033.50$ 113.02$ 7,146.52$ -$ 7,146.52$ 4,716.70$

TOTAL 45,765.61$ 1,806.72$ -$ 47,572.34$ -$ -$ 94,621.33$ 79,883.06$ 5,412.34$ 85,295.40$ -$ 85,295.40$ 56,294.96$

WAKULLA COUNTY, FLORIDACLERK OF COURT

SUMMARY OF MONTHLY DOR CLAIMS

Page 19: WAKULLA COUNTY, FLORIDA CLERK OF COURT FY 2016 INDIRECT COST RATE PROPOSAL Support Indirect Cost... · 2018-04-23 · FY 2016 INDIRECT COST RATE PROPOSAL: Based on Actual ... Jeanie

TAB L

Page 19 of 19

Clerk of Circuit Courts Fringe Benefits YTD Expense

5210 FICA Tax 8,137.15 5220 Retirement Benefits 38,100.07 5230 Health Insurance 19,796.20

Total Clerk of the Circuit Courts' Fringe Benefits 66,033.42

Adjustments / ExclusionsOrg / Center Code & Description

5110 Executive

Salaries

FundingPercentage

Splits

Allocation Of Fringe Benefits

Clerk of Courts Total

Compensation0210-01-513 Finance & Administration 29,983.38 28.56% 18,856.24 48,839.62 0211-02-512 General Administration - General Goverment Services 20,600.01 19.62% 12,955.13 33,555.14 0214-01-604 Court General Administration 54,416.63 51.83% 34,222.05 88,638.68

Grand Total 105,000.02 100.00% 66,033.42 171,033.44

WAKULLA COUNTY, FLORIDACLERK OF COURT

SUPPLEMENTAL CALCULATIONS