WAHSET COACHES TRAINING Presented by Robin Chase, PHR Cell: 360-870-3566 Email: [email protected].

WAHSET WAHSET COACHES COACHES TRAININGTRAINING

Presented by Robin Chase, PHRCell: 360-870-3566Email: [email protected]

Ice BreakersIce BreakersIntroduction GamesHelp Students Feel ComfortableHave Veterans Welcome And

Encourage NewbiesInclude Parents Take The Time To Get To Know

Each Other

IntroductionIntroductionMission Statement / Core ValuesCoaches ExpectationsCommunication ChainAthlete EligibilityRegistration ProcessInsurance RequirementsCode of ConductDisciplinary Policies and

ProceduresParent ExpectationsTeam Building Activities

Mission StatementMission StatementA. Washington High School Equestrian Teams (WAHSET) shall be a “not for profit” corporation dedicated

to promoting and organizing equestrian competition in high school athletic or activity programs.

B. WAHSET has as its main goal, recognition in the high schools of the equestrian athlete and to give

them an opportunity to achieve that recognition in a fair, positive and educational format. The goals are

to encourage team play, peer acceptance and good horsemanship. Competition is to follow sportsmanship

guidelines as set down by the Washington State School Board, as well as the individual participating

school activity guidelines and equine sportsmanship guidelines as set forth by the United States Equestrian

Federation (USEF).

C. Any high school in the United States of America is eligible to form a team and join the WAHSET organization.

The state is divided into districts. District competitions will be held with the goal of qualifying

for a final State Championship Meet to be held by the host district for that current year. Each high school

will have an adult and youth representation on their District Board of Directors. Each district will have

adult and youth representatives on the State Board of Directors.

D. Competition is a winter/spring sport scheduled as much as possible not to conflict with other organized

high school sports. The purpose is to promote continuous growth in programs fostering horsemanship

education, sponsor activities to encourage interscholastic participation and to have cooperative adult supervised

leadership for all students in grades 9 through 12.

E. High School Equestrian Teams support, challenge and offer recognition to the dedicated teens that,

both physically and mentally, pursue the challenge of the sport of equine competition.

WAHSET Core ValuesWAHSET Core Values High Expectations For All Members Of The

Organization Strong Leadership Teamwork Clear Expectations And Communication Accountability Appropriate Attire Lifelong Learning And Skill Building Recognition Of, And Rewards For, Excellence Community & Family Participation And Support Safe, Orderly Learning Environments

Coaches ExpectationsCoaches Expectations Required For Every Team

Must Be 21 Years Or Older

Organizes Team

Liaison With High School

Represents Team At District Meetings Along With A Youth

Representative

Communicates With District Chair

Enforces And Advises Rules, Policies and Guidelines

Identifies Team Expectations

Organizes Practices

Coordinates Athlete And Team Registration

Communication ChainCommunication ChainCommunication Encourages

Program GrowthCommunication Flows In Both

DirectionsAthlete/Parent

Team Advisor/Coach

District Board/Chairperson

State Board/Chairperson

Athlete’s EligibilityAthlete’s Eligibility Any High School Student, Regardless Of Race, Creed,

Sex, Ability Or Skill Level, Physical Or Mental Challenge

May Participate In WAHSET

A Student May Participate In WAHSET For Four

Consecutive Years After Entering The 9th Grade

Each Student Athlete Must Supply Their Own

Medical/Health Insurance

Athletes Must Wear A Properly Adjusted, Regulation

Helmet And Boots While Mounted

The Student Must Meet The Scholastic Requirements Of

Their School To Be Eligible To Participate

Athlete’s Parents Are Responsible For Athlete And Equine

Transportation

Athlete’s Registration Athlete’s Registration ProcessProcessCompleted Athlete Registration

FormPay Team/Club Individual FeesCopy of Current Report CardCopy of Insurance Card (front and

back)◦Each Team Member Must Provide

Proof of Coverage School Offered Policies Acceptable

Copy of Athlete Goals & Evaluation Form

Athlete’s Required Athlete’s Required EquipmentEquipmentAppropriate Boots At All Practices

And CompetitionsProperly Fitted Regulation Helmet

When Mounted At All Practices And Competitions

Appropriate Team Long Sleeve Polo Shirt And Appropriate Pants At All Competitions

Horse And Equipment For Disciplines That They Wish To Compete In

Team Registration Team Registration ProcessProcessCopies of Completed Athlete

Registration FormCompleted Team Registration

FormCompleted Team RosterDistrict Team FeesCompleted Coop Sponsorship

Application (if applicable)

General Registration General Registration InformationInformationDistrict Fees For 2008-09 Are $175 Per

CompetitorThere Are No Fees Paid To Coaches Or

TrainersTransportationWAHSET Code Of ConductWAHSET Commercial Liability Policy

◦ Does Not Cover RidersAthletes Participate At Their Own Risk

◦ WA State Equine Inherent Risk Laws, RCW 4.24.540 And 4.24.530

Insurance RequirementsInsurance RequirementsWAHSET Maintains General

Commercial Liability Insurance To Cover Spectators During Events

WAHSET State Board Maintains Directors’ And Officers Insurance Policy

Athlete’s Ride At Their Own RiskAthlete’s Must Maintain Health

Insurance To Cover Any Personal Injury

Any Incident That May Be Covered By WAHSET Insurance Will Be Reported Within 48 Hours

Is My Team Insured???Is My Team Insured???Prior To Practices, Complete The Team

Registration And Submit To The District Chair◦Each athlete’s name, address and

telephone #◦Each coach’s name, address and telephone

#◦Each advisor’s name, address and

telephone #◦Authorizing signature from high school with

name and telephone #Keep Your Information Updated With

Your District ChairProvide Registration Information On

Non-competing Athletes As Well

Additional InsuranceAdditional InsuranceAmerican Income Life InsuranceBlanket Group Accident Insurance

http://americanincomelife.com

Am I Insured???Am I Insured???Washington Equine Activity Statute

◦RCW 4.24.530 And 4.24.540Federal Volunteer Act Provides Civil

Liability Protection For Non-profit Volunteers

WAHSET’s Directors’ And Officers’ Insurance Only Covers Persons Listed As State Board Members, District Board Members And Advisors◦Make sure that all coaches and advisors

are listed on the team registration, is following WAHSET rules and are not paid for any services

Certificates of InsuranceCertificates of InsuranceClarify If The Facility Needs A

Proof Of Liability Insurance Or Needs To Be Listed As Additionally Insured

Request Certificates From Your District Chairs

Regular Certificate Of Insurance◦Whom and where to send it

Certificate Of Insurance Naming Additionally Insured◦Name of entity, address, phone and

contact person

WAHSET Code of Conduct WAHSET Code of Conduct StandardsStandardsAll Athletes, Volunteers And

Contractors With WAHSET Shall Comply With WAHSET Code Of Conduct

Standards Of Conduct Order◦School-Written rules of the school or

school district◦WAHSET Code of Conduct

USEF has been used as a guideline

Discuss the Code of Conduct Discuss the Code of Conduct and Your Expectationsand Your ExpectationsHave A Meeting!!!Discuss The School

Code Of Conduct And The WAHSET Code Of Conduct With Students And Parents

Have Them Sign And Acknowledge That Both Parent And Student Understand The Code Of Conduct And Your Expectations

Disciplinary Policies and Disciplinary Policies and ProceduresProcedures

Always Be CONSISTENTAlways Be CONFIDENTIALCommunication Expectations

Athlete/Parent

Team Advisor/Coach

District Board/Chairperson

State Board/Chairperson

Discipline ProceduresDiscipline ProceduresIdentify The ProblemInvestigate

◦ConfidentiallyFollow The School’s Identified

ProcessFollow WAHSET’s Disciplinary

Process◦Fair, Positive And Educational Format◦DOCUMENTATION

Disciplinary Disciplinary DocumentationDocumentationDocument All Disciplinary Actions

◦ Verbal, Written, Disqualification, Suspension, Expulsion

Include Present Misconduct , Disciplinary Action And Plan For Improvement As Well As Action If Any Misconduct Occurs Again

Signatures Of Parties InvolvedProvide Copies To Parties Involved

Suggested Disciplinary Suggested Disciplinary ActionsActionsFirst ViolationsDiscussion, Plan Of Action For

ImprovementLoss Of Points For Athlete Or TeamDisqualification For Athlete Or TeamDisqualification From A ClassSuspension From A Meet

Suggested Disciplinary Suggested Disciplinary ActionsActionsSecond ViolationsDisqualification For Athlete Or TeamDisqualification From A ClassSuspension From Present MeetSuspension From Next MeetExpulsion From WAHSET

Suggested Disciplinary Suggested Disciplinary ActionsActionsThird ViolationsDisqualification For Athlete Or TeamSuspension From Present Meet & Next

MeetExpulsion From WAHSET

When To Ask For HELP!!!!When To Ask For HELP!!!!It is recommended that actions

that include or are similar to removing of points or disqualification be discussed with your district chair

It is recommended that actions that include suspension or expulsion be discussed with you district chair and the state chair

Conflict ResolutionConflict ResolutionMake sure that good relationships

are the first priorityKeep people and problems

separatePay attention to the interests that

are being presentedListen first; talk secondSet out the “Facts”Explore options together

Conflict Resolution Conflict Resolution ProcessProcessStep 1- Set The SceneStep II – Gather InformationStep III – Agree On The ProblemStep IV – Brainstorm Possible

SolutionsStep V – Negotiate A Solution

Outline Parent Outline Parent ExpectationsExpectationsCommunication ChainTransportation Of Athlete And

EquinePrompt Payment Of FeesPositive EncouragementVolunteer Expectations

Scoring/PlacingScoring/PlacingMethod of Scoring Will Be Consistent

At State and District LevelTeam Points Including Participation

are Double of Individual PointsPoints Are Awarded Equally To All

Athletes/Teams With Tied ScoresTies Will Not Be Broken At District or

State MeetsThe Points For Placings Below The

Ties Are Awarded As Usual After the Number of Tied Positions Has Been Subtracted

Team PointsTeam PointsIf a School Has More Than One

Team In An Event, Only The Top Team Score is Counted Toward Total Team Points

All Team Points Are Tracked For State Qualification

Individual PointsIndividual PointsJV Points Are Not Awarded To The

Team or Year End High Point Team Award

Disqualification-No Points Awarded

No Time/Off Course/Elimination◦No Times Are Not Considered

Elimination◦Participation Points Are Awarded

Year End District PointsYear End District PointsEach Individual/Team’s Points Will Be

Added Together For RankingRiders May Qualify For A Maximum of

Five Individual Year-End Awards or State Qualification

Ties Are Not Broken For Year End Awards Average Event/Class SizeMinimum Of Three/Maximum of 10%All Award Winners Qualify For State

MeetTie For Last Qualifying, All Will Qualify

for State Meet

Qualifications For State Qualifications For State MeetMeetBased On District Year-End PointsAll Medal Winners Qualify For

StateTop 10% Of Average Event SizeOther State Qualifiers Include:

◦Record Breakers In Timed Events◦Must Break Record Of Current

Season And Hold Record At The End Of The Season

◦Placing 1st, 2nd or 3rd In Two Meets In The Same Event

Team BuildingTeam BuildingKeep Things FunKeep Things In ControlKeep Things PositiveTry And Do Something Non-Horse

Related

Questions…Questions…Robin Chase, PHRCell: (360) 870-3566Home: (360) 867-9736Email: [email protected]