W-9 WEBSITE INFORMATION Department of Financial Services Division of Accounting & Auditing 1
Jan 15, 2016
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W-9 WEBSITE INFORMATION
Department of Financial ServicesDivision of Accounting & Auditing
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OverviewLegal BasisImpact
Website Overview Taxpayer Authentication Communication Plan Additional Information
LinksContact InformationQ & A
Topics for Discussion
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SubstituteForm W-9
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3% Withholding Legal Basis•Created
Section 3402(t) I.R.C.
•3% withholding law
•Effective January 1, 2012
•Requires governments to withhold 3 percent on individual payments for goods and services of $10,000 or more
Public Law 109-222, Section
511, Tax Increase
Prevention and Reconciliation Act (TIPRA) of
2005
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1099 and W-9 Legal Basis•Requires
vendors to provide their correct Taxpayer Identification Number (TIN) to Department of Financial Services (DFS) who must file information returns with the IRS to report certain payments
Internal Revenue Code (I.R.C.)
Section 6109-Identifying Numbers
•Healthcare Reform Bill
•Passed by Congress
•Eliminates corporate exemptions from 1099 reporting
Public Law 111-148, “Patient Protection and Affordable Care
Act”
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Impact
State must obtain Substitute Form W-9 for all vendors (over 200,000 vendors)◦Automate the submission of Substitute Form W-9
Vendors will need to submit a valid Substitute Form W-9 to State of Florida ◦Prior to first order or purchase
Business Designation section will expand to align with requirements of 3 percent withholding and draft regulations
IRS TIN matching will be used for validation
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W-9 Website Overview
W-9 Website Overview
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Launch Date: March
W-9 Website
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Vendor Portal Page
Click here to access “Profile Registration” screen
Select any of these options for additional information
Once registered, vendors can sign on to the W-9 Website
Training on how to access and complete forms is offered through this link
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Vendor Website
For details on registration and submission of the Substitute Form W-9, please view the presentation at the following link:
http://www.myfloridacfo.com/aadir/docs/SubstituteFormW9Workshop.pdf
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Taxpayer Authentication
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State of Florida participates in IRS TIN Matching Program◦ Nightly load of all of the Substitute Form W-9 adds or name changes
will check the TIN against the IRS Name/TIN combination contained in the IRS database
Vendor will receive one of three responses via email1. IRS Name and TIN combination match IRS records and vendor
account will be activated2. TIN submitted has not been issued to any entity therefore it is
invalid3. IRS Name and TIN combination does not match IRS records
Status will appear on W-9 Main Menu
Status may be checked in Statewide Vendor File
IRS TIN Matching Process
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Communication Plan
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Webinars for State of Florida Vendors◦ February 24, 2011◦ March 17, 2011◦ March 24, 2011
Message on Warrant and EFT Remittances
Notification and link on MyFloridaMarketPlace (MFMP) website
DFS Flyer
Messages and links on DFS website
Planned link on MyFlorida.com website
Communications
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Additional Information
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LINKS
Vendor Portal• https://flvendor.myfloridacfo.com
3% Withholding Requirement• http://www.myfloridacfo.com/aadir/IRS3PercentWithhold
ing.htmMFMP• http://dms.myflorida.com/business_operations/state_pu
rchasing/myflorida_marketplace/mfmp_vendorsW-9 Information
• http://www.myfloridacfo.com/aadir/SubstituteFormW9.htm
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Contact Information
Vendor Management Section ◦[email protected]◦(850) 413-5519
MFMP Vendor Help◦[email protected] ◦1-866-352-3776
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