Volleyball Event Management Information

OSAA / OnPOINT COMMUNTIY CREDIT UNION 2021 VOLLEYBALL STATE CHAMPIONSHIPS

EVENT MANAGEMENT INFORMATION

G:\Tickets\Tournaments\Event Management Info\Volleyball\vbemi.doc Page 1 of 3

OSAA State Championship brackets will be posted to www.osaa.org by 9am the morning after each classification’s cutoff date. Teams will be placed on the brackets according to the procedures outlined in Executive Board Policy – State Championships – Rankings.

Additional information available on the OSAA website, www.osaa.org/activities

PRE-EVENT 1. EMERGENCY ACTION PLAN (OSAA Handbook, Executive Board Policies) (December 2015) www.anyonecansavealife.org

Each full member school shall have an Emergency Action Plan (EAP) in place for responding to life-threatening emergencies in after-school practices and events. Schools are strongly encouraged to utilize the “Anyone Can Save a Life” program, a free, turnkey solution that covers all medical emergencies.

2. EVENT MANAGEMENT CHECKLIST: This communication is vital to a successful contest and should take place as soon as the teams are finalized. Each host school should send a completed Event Management Checklist and a diagram of the seating plan to potential opponents. Please choose this link https://www.osaa.org/docs/forms/EventManagementChecklist-Edit.pdf for the editable form.

3. MATCH LOCATIONS, DATES AND TIMES: Refer to brackets for locations and home team designation. Matches are to be played on the dates indicated on the brackets. Schools have the option, by mutual agreement, to change Saturday matches to Friday. If schools cannot mutually agree, the match will remain as scheduled on the OSAA calendar. Match times are by mutual agreement of both participating schools. If schools cannot mutually agree, the OSAA will make the final decision. Schools are to log on to the OSAA website to enter their match time for each playoff round prior to the final site. A location for the match should only be added when the match isn’t being played at the host school’s campus.

4. OFFICIALS:

A. First Round: The host school is to obtain two officials and two line judges from the association that services its home matches. OSAA will pay the officials and line judges through each commissioner. See OSAA Handbook, Executive Board Policy, Officials – Host School Responsibilities for additional information.

B. Second Round (6A and 1A only) and Quarterfinal Round for all classifications: Two officials and two line judges will be assigned and paid by OSAA through the commissioner. Officials have been instructed to contact the host school AD to reconfirm match times and locations prior to the day of the contest.

5. MATCH FORMAT: All matches will be best three out of five sets to 25 points, win by two points with no cap. Fifth set will be to 15 points, win by two points with no cap.

6. STATE CHAMPIONSHIPS - HOME TEAM DESIGNATION (OSAA Handbook, Executive Board Policies) (Revised Fall 2018)

During all rounds of each OSAA State Championship bracket, the team with the better Adjusted Playoff Ranking (APR) shall be the designated home team.

7. PRACTICE: Practice time will not be available. A minimum of 30 minutes (shared time) on the non-competition court will be allowed prior to a match.

8. PA SCRIPT: Please ensure that your announcer has a copy of the attached PA script and reads these announcements. Included is the OSAA’s required pre-contest PA announcement, along with additional sportsmanship and sponsor announcements to be read throughout the contest.

9. PROGRAMS: The host school has the right to produce a roster sheet / match program. These may be handed out or sold by the host school. Team rosters can be printed from the OSAA website by clicking on a school’s team page for that sport. Go to Volleyball, then Teams & Leagues and click on the school’s name to find their team page.

10. TICKET BOOTH SIGNS: There are five signs attached, Ticket Prices, Pass Gate, OSAA Live Mobile App, OSAA Social Media and Spectator Conduct. Please ensure that these signs are posted at your gates prior to each state championship match.

http://www.osaa.org/activities

http://www.osaa.org

http://www.osaa.org/governance/handbooks/osaa#_Toc456100456



http://www.anyonecansavealife.org



11. ADMISSION:

A. Reserved Seating:

1) Only schools offering reserved seating for regular season matches may sell reserved seats for playoff matches. Schools cannot increase the price of reserved seats for the playoffs. Regardless of what the school charges, the OSAA must receive their regular ticket price of $8.

2) If schools have not had reserved seating during regular season play, they may not institute such a policy for playoffs.

B. Ticket Prices (Excluding Service Fees): Student is any child age 5 & up through a senior in high school.

First - Quarterfinals Adults – $8 Students – $5

C. Complimentary Tickets: Each school that participates in a state championship match will receive the following complimentary tickets: 6A, 5A, 4A, 3A, 2A – Superintendent, 2; Principal, 2; Athletic Director, 2; 1A – Superintendent / Principal, 2; Athletic Director, 2. The host school is to provide these tickets for all matches prior to the finals.

D. Gate Lists: Gate lists in excess of the complimentary ticket allotments mentioned above shall not be used. Every person in attendance must have a ticket or a pass in order to enter.

E. Passes: ONLY the OSAA Gold Card, OSAA VIP pass, OSAA Media pass and Volleyball Media pass which will admit the bearer only with photo ID, are to be honored at any OSAA State Championship event. No school, athletic district, officials’ association, etc., passes are to be accepted.

12. STATE CHAMPIONSHIPS – ADOPTED BALL (OSAA Handbook, Executive Board Policies) (Fall 2010)

The OSAA shall require that the officially adopted ball for that sport be used in all state championship contests, first round through final sites.

A. State Championship Contests at Home Sites.

1) Team sports (other than football).

a) Procedure. Officials shall confirm that the game balls provided by the home team are the officially adopted balls (Wilson K1 Gold; white or multi-colored). If the home team does not have the officially adopted ball, officials shall inquire if the visiting team has the officially adopted ball and use them if they are available. If neither team has the officially adopted ball, the contest shall be played, and officials shall report the violation by the host school to the OSAA.

b) Penalty. If no officially adopted balls are available for use at an OSAA state championship contest, the host school shall be subject to fines, forfeiture and/or other penalties as determined by the OSAA Executive Board.

B. State Championship Contests Administered by OSAA Staff. Officially adopted balls (Wilson K1 Gold; OSAA will provide multi-colored balls in white/blue/silver) shall be provided by OSAA staff administering the contests if needed.

13. STATE CHAMPIONSHIP - PRE-CONTEST PUBLIC PRAYER (OSAA Handbook, Executive Board Policies) (Fall 2012)

All playoff contests beyond the regular season cutoff date are OSAA sponsored events. It has been legally established that the OSAA is a state actor, and is subject to the same requirements as a governmental agency with respect to compliance with the Establishment Clause of the First Amendment of the United States Constitution. Under rulings of both Federal and State Courts, a pre-contest public prayer at any OSAA sponsored event is a violation of both federal and state constitutions regardless of where the game is played and which schools are participating. Therefore, offering a pre-contest public prayer over a public-address system at any OSAA sponsored interscholastic event is prohibited.

14. CHEERLEADING SQUADS: Complimentary admission will be given to 12 varsity cheerleading members in uniform (plus one advisor) during the session in which their school is playing. Please be reminded that cheerleaders are expected to remain in the designated student seating area during matches.

15. RULE 3 – CONTESTS – SPORTSMANSHIP – CROWD CONTROL (OSAA Handbook, Rules)

16. STATE CHAMPIONSHIPS – BROADCASTING/STREAMING (OSAA Handbook, Executive Board Policies) (OSAA for Media) (Revised July 2019)

A. The OSAA owns the broadcasting / streaming rights to all state championship events, first round through the championship finals. Radio and television stations, cable companies, websites and social media accounts planning to broadcast / stream games in any round of the OSAA state championships must register with the OSAA by submitting an online Registration Form. Registered and approved broadcasts / streams will be listed on the OSAA State Championship Broadcast Schedule. Those not listed will not be allowed.





http://www.osaa.org/media


B. For OSAA state championship events hosted by member schools, it shall be the responsibility of those registered and approved to contact the host school's athletic director to arrange for space, power and Internet access if available. The OSAA will coordinate these arrangements at all final sites and semifinal sites for football only.

C. NOTE: The NFHS Network is the exclusive video broadcast rights holder of OSAA state championship events. Live and on-demand video of OSAA state championship events (full or condensed versions) is strictly prohibited and in direct violation of the OSAA's agreement with the NFHS Network. Those registered and approved for broadcasting / streaming state championship events declined by the NFHS Network shall pay a rights fee to the OSAA.

D. Video highlights are limited to a total of two minutes per game, including broadcasts, streams and social media posts.

POST EVENT 1. REPORT FINAL SCORE: The home team is responsible for submitting the result using the OSAA website immediately following

the contest for each playoff round prior to the final site. Per Executive Board Policy, Reporting Schedules, Rosters and Results, results must be submitted by 10pm on the day of the contest.

2. EVENT MANAGEMENT EXPENSES: Within one week after completion of each game the host school shall forward the following to the OSAA office:

A. Online Event Management & Ticket Report:

1) School administrators can access the online Event Management & Ticket Report form from the My Account page on the OSAA website.

2) Event Management Expenses:

a) Includes PA announcer, scoreboard operator, ticket-takers, sellers and supervision.

b) Approval must be granted by the OSAA for any expense that is beyond your normal expenses to host a league game. These might include, but would not be limited to, field rental, additional security or police, portable bleacher rental, portable restrooms. Receipts must be attached.

c) Programs and game films are not reimbursable expenses.

3) This online report will gather contest information automatically and allow you to record ticket sales and expenses.

4) Once all required information has been entered, a printable version of the ticket report will be generated which you will mail to the OSAA office along with a check for the total.

5) Print the completed form.

6) Mail form, receipts and check to: OSAA, 25200 SW Parkway Avenue, Suite 1, Wilsonville, OR 97070.

B. Important Reminders:

1) Expenses are not to be withheld from ticket sales.

2) Only one report per game - each contest will generate its own online Event Management & Ticket Report.

3) Receipts must be attached.

4) The OSAA will pay officials through the commissioner.

General questions about post event management, contact Candy at our office, 503.682.6722 x225, or [email protected] .

Questions about the form, contact Gibby at our office 503.682.6722 x228, or [email protected] .


Oregon School Activities Association 25200 SW Parkway Avenue, Suite 1

Wilsonville, OR 97070 503.682.6722 http://www.osaa.org

C:\Users\kathif.osaacorp\Desktop\SC\HostVenueSportsmanshipGuidelines.doc

HOST VENUE SPORTSMANSHIP GUIDELINES

When hosting an athletic event, the home team should: • Provide an environment that is free of safety hazards. Provide appropriate number of supervisory personnel for the

activity.

• Develop a plan of action to address inappropriate behavior at interscholastic contests. This procedure should be discussed and explained to all involved.

• Make contact with the visiting school’s administrator and / or coaching staff.

• Meet and accompany visiting schools and officials to their locker rooms.

• Assure that visiting team and officials’ locker rooms are secure.

• Escort officials and visiting team from playing area to their locker rooms at the completion of the contest.

• Provide the same services that are available to the home team to the visiting team, such as an athletic trainer, filming area, access to the press box, whiteboards, etc.

• Provide beverages and food to officials prior to, during and after contests whenever possible.

• Allow only positive cheers that boost their own team / spirit without antagonizing the opponents or the officials.

• Establish a designated area for cheerleaders to stand that causes the least distraction to players.

• Provide students and fans from the visiting school adequate seating and cheering areas. During playoff or rivalry contests, the student sections shall be specifically marked and separated (such as by ropes, pennants, or other barrier) from the general spectator seating areas. In the interest of sportsmanship and positive behavior, the student sections for competing teams shall not be adjacent to each other or directly behind the bench of the opposing team.

• Monitor the music played by bands, performance groups or over the PA system to assure that it is appropriate and is played at the proper time during the athletic contest.

• Have the public-address announcer read a prepared citizenship / sportsmanship message prior to each contest.

• Assure that the announcer acts in a professional manner absent of emotional favoritism and editorial comment.

• Remain at the site upon completion of contest to assure that all needs and concerns are met.

• An administrator from each participating school, the host site administrator and representative of the game officials shall make contact prior to game time to reiterate the site’s guidelines for student cheer and spirit groups, discuss the sportsmanship goals of the contest, and confirm the physical location of the school administrators during the contest.

INDOOR CONTESTS

• At least one empty row must serve as a buffer between the floor and the student sections.

• The student sections for competing teams shall not be directly behind either goal or directly behind the bench of the opposing team.

• At no time, should cheerleaders be stationed directly underneath the goal.

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Oregon School Activities Association 25200 SW Parkway Avenue, Suite 1

Wilsonville, OR 97070 503.682.6722 fax: 503.682.0960 http://www.osaa.org

G:\Volleyball\Forms\Generic Forms\Libero Tracking Instructions.doc

LIBERO TRACKING INSTRUCTIONS NOTE: Tracking instructions can also be found at the bottom of the tracking sheet.

1. Enter Home and Visiting team on Tracking Sheet.

2. Next to L: put the # of the Libero being used for that set. If no Libero is being used, no tracking will take

place.

3. Enter in the “SP” column the starting players for each team. This should be an exact match of the line-up

entry in the scorebook.

4. When a Libero enters the set as a replacement, cross off the number of the player the Libero is replacing and

put “L” on the line next to the number.

5. Caution: Only the same player’s number crossed out before the “L” can be the number after. The player the

Libero came into the set for can only be the Libero replacement.

6. When the Libero is replaced (again, by the same player) the “L” is crossed out and the number of the player

is next entered on the line.

7. The Libero Tracker also records all substitutions. When a player (not a Libero) is substituted out of the set,

their number is crossed off and the player’s number entering the set is written on the line.

8. There are unlimited Libero replacements but only 18 substitutions per set.

9. Note: A different Libero can be designated for each set, but the designation must be made on the lineup

sheet when it is submitted before the set.

10. The libero can serve in one rotation by replacing the player who is in the service position and who would

serve the next ball.

11. When the libero serves, a triangle is used on the serving order position. This is the only position during the

set the libero may serve in.

12. If a libero goes to the service position from another back row position and a “phantom” replacement takes

place, the tracking sheet still needs to be noted as if the entire libero procedure exchange took place.

Oregon School Activities Association

LIBERO TRACKING SHEET

G:\Volleyball\Forms\Generic Forms\Libero Tracking Sheet.doc

TEAM: L:

SET Serving Order SP

1 I II III IV V VI

TEAM: L:


2 I II III IV V VI

TEAM: L:


3 I II III IV V VI

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4 I II III IV V VI

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5 I II III IV V VI

TEAM: L: Serving Order SP

I II III IV V VI


I II III IV V VI


I II III IV V VI


I II III IV V VI


I II III IV V VI

Enter the Libero’s number next to the L. Enter the jersey number of the starting player for each position under SP. When the Libero enters, slash the player number and enter L. When the Libero leaves, slash the L and enter the returning player number. If a regular sub occurs, slash the player number and enter the new number. A placed on the serving order position number indicates the only Libero serving position for that set.

I 14 L 14 L 14 7 L 7

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G:\Public Relations\Public Address\2021-22\Volleyball Early Rounds.doc

OSAA / OnPoint Community Credit Union Volleyball State Championships Public Address Script

Good afternoon/evening ladies and gentlemen. We welcome you to today’s/tonight’s OSAA / OnPoint Community Credit Union Volleyball State Championships Playoff match. The Oregon School Activities Association is proud to partner with the participating schools in presenting this match between the visiting ______________________________________ and your ______________________________________! INTRODUCTIONS Now let’s meet the starting lineups for this state championship playoff match. Visiting team and coaches, then Home team and coaches OFFICIALS The officials for this match are ________________________ and ____________________________. NATIONAL ANTHEM Ladies and Gentlemen, we now ask that you please stand and remove your hats as we honor America with the playing our National Anthem. SPORTSMANSHIP (REQUIRED) Every student performing here today has had dreams of being a star in their own right. What they never dreamed of, is being ridiculed or threatened for how they look, where they came from, how they worship, or who they love. And yet this happens repeatedly at sporting events across our state. We are better than this. As athletes. As fans. As Oregonians. In sport, every participant must play by the same rules. Now, so does everyone in attendance at OSAA interscholastic events. Each of us is expected to encourage and contribute to an environment of SAFETY, TOLERANCE, ACCEPTANCE and RESPECT throughout the event. The OSAA calls it being a STAR. And if you can do it, consider yourself a STAR. If you can’t, you’ll find yourself on the outside looking in at this and potentially any future interscholastic events in Oregon. We all have a role to play in making events like this a success. So, whether you’re on the field or in the stands—play well, play hard, and play fair. Because Greatness…is Hateless. OSAA SPONSOR ANNOUNCEMENTS Sponsor announcements are for use during breaks in the action and can be read more than once.

1. Wearing a mask and keeping your distance form others helps prevent the spread of Covid-19. Please be courteous of those around you and help us keep each other safe.

2. OSAA dot org is the online home of the OSAA Volleyball State Championships. The official website of the OSAA has updated results and brackets, plus links to purchase tickets and souvenir merchandise. You can also find year-by-year results from past volleyball state championships and links to media coverage throughout the state. Be sure to visit OSAA dot org

3. OnPoint Community Credit Union is a proud sponsor of the OSAA State Championship. OnPoint is Oregon’s largest locally headquartered credit union – serving more than 452,000 members. Federally insured by NCUA. Equal housing opportunity.

4. Stay connected to your favorite team with the OSAA Live mobile app. OSAA Live features the latest

scores, schedules and rankings for all teams and leagues across Oregon. Purchase State Championship tickets. Access OSAA State Championship programs. Read the latest prep news and information. Search OSAA Live in the App Store or on Google Play to download today.


5. Purchase your official State Championships merchandise at OSAA store dot com. With RushTeamApparel, the exclusive merchandise partner of the OSAA, you have more options! Customize your gear with your school name, a student-athlete name, event decals, and more! Nike products are also available. Browse the selection of official State Championships merchandise at OSAA store dot com.

6. Each of us is here to either compete in a sporting event, or to support those who are. An event in which

the rules apply equally to everyone, designed to ensure fair competition, encourage sportsmanship, and bring out the best in each participant. We are here to share our support — for our students, our community, and for each other. And to create an environment of SAFETY, TOLERANCE, ACCEPTANCE and RESPECT. We call it being a STAR. Learn what it takes to be a STAR at O-S-A-A dot org slash equity.

7. Watch the OSAA Volleyball State Championships LIVE online at NFHS Network dot com slash OSAA! It’s your one stop for all of the high school state championships throughout the year. Tune in championship night to watch all of the Volleyball State Championship action. That’s online at NFHS Network dot com slash OSAA!

8. Your local Toyota Dealers are proud to support the OSAA, it’s member schools, and the thousands of students competing each and every day. Toyota is the official automobile of the OSAA. Toyota dot com.

9. For in-depth coverage of high school activities across the state, OSAA today is the answer. OSAA today has the latest news, stories, coaches polls and more. OSAA today features stories from around the state. Also, be sure to subscribe to the OSAA today Podcast wherever you get your podcasts! Visit OSAA dot org slash today!

10. A sponsor of OSAA State Championships, OnPoint provides our local communities with the banking and lending solutions they need to get ahead. Federally insured by NCUA. Equal housing opportunity.

11. The OSAA is proud to use Wilson Volleyballs, the official ball of the AVP Tours and the NCAA Beach Championships. From the court to the beach, Wilson volleyballs dominate the sport and are used by the top players in the world, as they strive to become the very best. Learn more at Wilson.com

12. Moda Health is a proud sponsor of O-S-A-A events because students who discover their strength through sports grow into healthy adults. Be Better. Moda Health.

13. High school students deserve the right to participate in sports and activities – the problem is that not every student or their family can afford the costs associated. The OSAA Foundation Student Assistance Program is here to help breakdown those barriers to allow students to learn the life long lessons you receive from participating. Visit o-s-a-a foundation dot org to find out how you can help.

14. Black Bear Diner, the OSAA’s official family restaurant, where community connection and good food matter would like to celebrate and congratulate our athletes and families here today. When you’re done here, be sure to feed your inner bear with huge portions of comfort food classics for breakfast, lunch and dinner! There’s something for everyone at black bear diner. Dine in or order online for carryout or delivery at blackbeardiner.com.

15. For over forty years, Pacific Office Automation has remained locally owned and operated. They support the community and people and places that matter. That’s why they continue to sponsor the OSAA year after year. To learn more, visit Pacific Office dot com. Pacific Office Automation – Problem Solved.

16. Nike is a proud sponsor of the OSAA Volleyball State Championships. Visit them online at nike dot com to see the latest in Nike gear.


17. As participants, coaches, fans, friends, and parents, we now have our own rules. Designed to ensure and encourage an atmosphere of SAFETY, TOLERANCE, ACCEPTANCE and RESPECT for all of us. We call it being a STAR, and it means not threatening or ridiculing anyone in attendance based on their race, gender, age, color, national origin, ethnicity, disability, sexual orientation or religion. Learn what it takes to be a STAR at O-S-A-A dot org slash equity.

18. Want to stay in shape, be involved in a sport you love and earn money in the process? Become an athletic official! There’s a shortage of officials in Oregon and we need you now more than ever. Visit OSAA-dot-org backslash officials for more information and to get registered.

END OF MATCH ANNOUNCEMENT Special thanks to OSAA title sponsor OnPoint Community Credit Union for their support of Oregon High School Activities. All OSAA State Championships will utilize digital tickets, so plan ahead. Purchase tickets today through the OSAA Live mobile app or at O-S-A-A dot org slash tickets. Purchase your state championship merchandise and pick it up at the final site by visiting OSAA Store dot com. We look forward to seeing the final 4 teams in (Hillsboro / Corvallis / Redmond) this upcoming weekend!

Volleyball Event Management Information

Documents