Vol. XVI No. 3 SEPTEMBER 2005 TMCA NEWS

SEPTEMBER 2005SEPTEMBER 2005SEPTEMBER 2005SEPTEMBER 2005SEPTEMBER 2005

TMCA NEWSTMCA NEWSTMCA NEWSTMCA NEWSTMCA NEWSTEXAS MUNICIPAL CLERKS ASSOCIATION, INCORPORATED

VVVVVol. XVI No. 3ol. XVI No. 3ol. XVI No. 3ol. XVI No. 3ol. XVI No. 3

CONTENTS

President’s Message(p. 1)

TMCA Annual AwardsBanquet & BusinessMeeting (p. 4)

TMCCP Seminars(p. 4)

TMCCP GraduateInstitute Seminar(p. 4)

Volunteers Needed!TMCA Booth at TML

(p. 5)

Municipal CodeCorporationScholarship (p. 6)

San Antonio HonorsRodriguez in NamingCouncil Chambers

(p. 7)

Profile: 2005Certification Committee

(p. 8)

IIMC News (p. 11)

TML News (p. 12)

Scott Houston Honored(p. 12)

TMCCP Election LawSeminar (p. 12)

Necrology:Alyce Deering, TRMC

(p. 13)

Chapter News (p. 14)

Chapter Clerk of theYear (p. 14)

Donations (p. 23)

TMCCP CertificatesEarned (p. 23)

TMCA Chapter ContactInformation (p. 23)

Mary Lynne Stratta, TRMC,President, TMCA, Inc.

PRESIDENT’S MESSAGE Continued on page 2

President’s MessageTELLING OUR STORY—————CHAPTER FOUR

Service—————With PASSION!Another three months have flown by, and the time has arrivedto highlight some special events in this article. Our annualTMCCP Graduate Institute will be held September 29-30 atthe Hilton Galveston Island Resort. The educational session is“Character First,” a dynamic, life changing program you willnot want to miss. The TMCA, Inc., Annual Business Meetingwill be held during the Graduate Institute at 11:30 a.m.,Thursday, September 29. As suggested by the membershipduring last year’s meeting, the entire agenda packet will beavailable for your review prior to the meeting. Please checkthe TMCA, Inc., website (www.unt.edu/municlerks) the weekof September 19. You, our members, will be considering andacting on several important business items at this meeting,including adoption of 2005 resolutions as recommended by the Resolutions Committee, a bylawsamendment, and election of your 2006 officers. I encourage you to attend the Annual BusinessMeeting and actively participate in the business of your association. That evening at 6:00, ourannual TMCA, Inc., Awards Banquet will be held at the Galveston Hilton. Our scholarship recipi-ents, committee chairs, chapter clerks of the year, 2005 retirees, and the nominees and winner ofthe 2005 Texas Municipal Clerk of the Year will be recognized and honored. Our 2006 Presidentwill deliver her acceptance speech. There will be special presentations and drawings for gifts forattendees. Dress is “after five” or business attire. Our 30th U.S. President, Calvin Coolidge, re-marked, “No person was ever honored for what he received; honor has been the reward for what hegave.” Please attend so that together we can celebrate the accomplishments of our association andall its members.

&BE SURE TO ATTEND THE

ANNUAL TMCA, INC.,

AWARDSBANQUET

BUSINESSMEETING

TMCA CHAPTERS’TMCA CHAPTERS’TMCA CHAPTERS’TMCA CHAPTERS’TMCA CHAPTERS’CLERK OF THE YEARCLERK OF THE YEARCLERK OF THE YEARCLERK OF THE YEARCLERK OF THE YEAR

INTRODUCING THEINTRODUCING THEINTRODUCING THEINTRODUCING THEINTRODUCING THECERTIFICATION COMMITTEECERTIFICATION COMMITTEECERTIFICATION COMMITTEECERTIFICATION COMMITTEECERTIFICATION COMMITTEE

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k VOLUNTEER - TMCA BOOTHVOLUNTEER - TMCA BOOTHVOLUNTEER - TMCA BOOTHVOLUNTEER - TMCA BOOTHVOLUNTEER - TMCA BOOTHAT THE TML CONFERENCEAT THE TML CONFERENCEAT THE TML CONFERENCEAT THE TML CONFERENCEAT THE TML CONFERENCE

TMCA NEWS SEPTEMBER 2005

2

TMCA News is published by: Texas Municipal Clerks Association, Inc.University of North Texas, PO Box 305067, Denton, TX 76203; Phone 940-565-3488; Fax 940-565-2012; www.unt.edu/municlerksVol. XVI, No. 3, September 2005Co-Editors: Joyce Snay, TRMC; Alexandra Burke; and Peggy Burnside

PRESIDENT’S MESSAGE Continued from p. 1

SPOTLIGHT:900th MemberBy Mary Lynne Stratta, TRMC

Glynnis New has been with theCity of Groesbeck since October2004, at that time as accountspayable clerk and other duties asassigned. In April 2005, she waspromoted to deputy city secretary.She is also enrolled in ourcertification program.

Glynnis is a newlywed, justmarried in February. She has afour year old son and a 15 monthold stepson.

Glynnis says, “I hope to learn asmuch as I can and will thoroughlyenjoy the program. So far, it hasbeen very interesting andintriguing. The very day I got mybooks, I was doing homework thatnight. Before I was named deputycity secretary, I had no clue aboutall the aspects of city government.”

She says that her city manager,Martha Stanton, TRMC, formerTMCA President, and her citysecretary Brenda Jackson, havebeen very supportive of her joiningTMCA and enrolling in thecertification program.

I called and welcomed her toTMCA and the certificationprogram, and congratulated her onbeing our 900th member!

In late June TMCA set amembership record of 900members, and the number hasgrown since. The 900th memberwas City of Groesbeck DeputyCity Secretary Glynnis New.Welcome, Glynnis!

The 2005 Texas Municipal League Annual Conference and Exhibition will beheld October 26-28 in Grapevine at the spectacular Gaylord Texan Resort andConvention Center. It promises to be an exciting event in this new venue. TheTMCA, Inc., affiliate session will be held on Friday, October 28, 2:00-4:00 p.m.Our program is “Practical Considerations in the Employee/Employer Relation-ship,” presented by George Hyde, and “Open Pits for Open Records,” presentedby Ronald J. Bounds. Both of these gentlemen are associate attorneys with the lawfirm of Denton, Navarro, Rocha & Bernal, P.C., San Antonio. Many thanks (inadvance) to our TML Booth Committee Chair Nancy Meadows, TRMC, citysecretary, Watauga, and the members of the North Texas Chapter for overseeing

our booth operations at the TML conference.

As of the date of writing this article, we continue to celebrate recordTMCA membership with 908 members, up from last year’s membershipfigure of 854. Many thanks to Membership Committee Chair Gary Smith,TRMC, city clerk, Baytown, all of our chapter presidents, and Board

Liaison Mary Kayser, TRMC, city secretary, Burleson, for their efforts toincrease TMCA membership. TMCA, Inc., continues to be TML’s largest

affiliate group!

The TMCA, Inc., Executive Board met on July 15 and considered a long agenda(243 pages, so transitioning to electronic packets this year did indeed save copyand postage costs for TMCA). One of the items considered by the board was areport from Advisory Management Committee Chair Terri Johnson, TRMC, citymanager/city secretary, Friona, regarding our future headquarters location on theUniversity of North Texas campus. The building that currently houses our officewill be demolished sometime in late 2006. UNT officials hosted a tour of ourproposed new location on the UNT campus. The meeting with the UNT officialswent extremely well, and we are very hopeful and optimistic that we will havemore good news to report on this issue soon! UNT continues to be a wonderfulpartner to us in our efforts to bring good government to all Texas municipalities.

I was delighted to visit Wichita Falls on June 15 to attend a meeting of the RedRiver Chapter. Although my original flight between D-FW and Wichita Falls wascancelled, these gracious municipal clerks waited for me to arrive. What a greatvisit we had about TMCA, TMCCP, and the advancement of our profession in allareas of our state! On June 25, my granddaughter, Kayli, and I had the pleasure ofjoining the tenth anniversary celebration of the Bluebonnet Chapter, held in thehome of Paul and Jo Moore, TRMC, city secretary, Abilene. The luau wascomplete with great food, grass skirts, birthday cake, fun and fellowship. Con-gratulations again to the Bluebonnet Chapter for achieving this important mile-stone! On July 29-30, I joined the Capital Chapter and Central Texas Chapter atthe annual Salado seminar. If you have never attended this yearly retreat hosted bythese two chapters, you are missing a wonderful opportunity to network and learnin a relaxing, picturesque, historic environment. I was honored to have ourExecutive Director, Dr. Joyce Snay, TRMC, co-teach with me a session called the“X-Y Simulation.” It was tremendous fun! I’m looking forward to visiting allTMCA, Inc., chapters before the end of the year.

The certification committee and our volunteer clerk authors have begun work onthe 8th Edition of the Texas Municipal Clerk Handbook. The handbook will be

PRESIDENT’S MESSAGE Continued on p. 3

TMCA NEWS

CONTENTS






(p. 5)



(p. 7)


(p. 8)

IIMC News (p. 11)

TML News (p. 12)




(p. 13)



Donations (p. 23)



SEPTEMBER 2005

completed and published early next year, and will include all legislative changes since thelast publication. This project is a tremendous undertaking and we thank the CertificationCommittee and clerks who will be contributing chapters to the publication.

All TMCA, Inc., committees have worked very hard this year, and some committees are stillworking on special projects and assignments to assist the Executive Board in improvingpolicies and procedures. “Thank you” seems inadequate to express our appreciation to all ofthese volunteers for their service.

This leads me to the topic of service.

I slept and dreamed that life was joy.I awoke and dreamed that life was service.I acted, and behold, service was joy!

(Rabindranath Tagore, Winner of the 1913 Nobel Prize for Literature)

When I came to the City of Bryan as city secretary, I thought I knew a lot about publicservice. I didn’t. I had always been a hard worker and tried to be nice, courteous and helpfulto all the people I came into contact with. The person who really opened my eyes to whatpublic service is all about is my city manager, Mary Kaye Moore. (Many of you know MaryKaye; she was a panelist last year during our TML affiliate session.) When I came to the Cityof Bryan, Mary Kaye was director of support services. She left for a few years to be deputycity manager in Odessa, but returned to Bryan as city manager in 2001. Mary Kaye “bubbles”service. I can’t think of a better way to describe her. Everything she does and every decisionshe makes are directed toward what is best for our citizens. The difference between MaryKaye and me back in my early days at the city was that I knew about customer service; sheknew about public service. Some of you may ask, “What’s the difference?” True, they are thesame in many ways. The difference, I believe, is public service is service with PASSION!Public service means being totally devoted, committing all your efforts toward a betterquality of life in your community, while promoting the profession you serve. It’s aboutbelieving in what you are doing, and why you are doing it. Before I knew it, I experienced aparadigm shift. It was impossible not to while being around Mary Kaye’s eternal optimismand love of service to others. I’ve tried to devote my professional life to one of public servicewith passion, following Mary Kaye’s example.

Sally Koch, American graphic designer, said, “Great opportunities to help others seldomcome, but small ones surround us daily.” As municipal clerks, we daily have so manyopportunities to do what may seem small at the moment, but over time, will make ourcommunities better places for us all.

I encourage you to passionately embrace every opportunity to serve your city organization,your citizens, our association, and our profession. By doing so, you will help to tell the storyof the Texas municipal clerks – the stars of Texas local government! As Winston Churchillonce said, “We make a living by what we get. We make a life by what we give.”

I look forward to seeing you September 29-30 in Galveston and/or at an upcoming chaptermeeting. In the meantime, if I can be of service to you, please let me know.

Mary Lynne Stratta, TRMC2005 TMCA, Inc., President

PRESIDENT’S MESSAGE Continued from p. 2

3


&ANNOUNCING THE TMCA, INC.,

ANNUAL AWARDS BANQUET

BUSINESS MEETING

SepSepSepSepSeptember 29, 2005, 11:3tember 29, 2005, 11:3tember 29, 2005, 11:3tember 29, 2005, 11:3tember 29, 2005, 11:30 AM.0 AM.0 AM.0 AM.0 AM. The Annual TMCA Business

Meeting is held prior to the luncheon of the TMCCP Graduate Institute.

TMCA association matters are voted on and elections are held.

SepSepSepSepSeptember 29, 2005, 6:00 PM. tember 29, 2005, 6:00 PM. tember 29, 2005, 6:00 PM. tember 29, 2005, 6:00 PM. tember 29, 2005, 6:00 PM. The Annual TMCA Awards Banquet

is an opportunity to honor fellow TMCA members. Scholarships are

awarded, proclamations are read, and the TMCA 2005 Municipal Clerk of

the Year is announced.

TTTTTo ato ato ato ato attend the TMCA Business Meetend the TMCA Business Meetend the TMCA Business Meetend the TMCA Business Meetend the TMCA Business Meeting and Ating and Ating and Ating and Ating and Awards Banquewards Banquewards Banquewards Banquewards Banquet,t,t,t,t,please submit our registrplease submit our registrplease submit our registrplease submit our registrplease submit our registration form.ation form.ation form.ation form.ation form.

TMCCP Upcoming Seminars

GRADUATE INSTITUTE“Character First”SPEAKERS:Cary Gniffke and John BurnettGalveston, Tx., Sept. 29-30, 2005Course 1 TMCCP seminar credit

TEXAS MUNICIPAL LEAGUEAffiliates’ Day - TMCA sessionSPEAKERS:George E. Hyde andRonald J. BoundsGrapevine, Tx., October 28, 2005no TMCCP seminar credit

ELECTION LAWSPEAKERS:Texas Municipal ClerksAustin, Texas, Jan. 18-20, 2006Course 4 TMCCP seminar credit

MUNICIPAL FINANCESPEAKER: Monty Nitcholas,First SouthwestIrving, Texas, April 6-7, 2006Course 3 TMCCP seminar credit

For further information onupcoming TMCCP seminars,please visit our website or call theTMCCP office, 940-565-3488.

4

Mr. Cary Gniffke and Mr. John Burnett are the instructors for the TMCCP Graduate Institute inGalveston. (More biographical information: www.unt.edu/municlerks/tmccp_seminar_gi1.htm)The Character First! program was developed in 1996 and has caught the attention of leaders inbusiness, government, education, and social organizations who are searching for a way to increaseproductivity and satisfaction among the workforce. Through hands-on activities and exercises thatdemonstrate how to recognize, develop, and promote the 49 identified character-based traits, theinstructors will illustrate how putting character first will enhance morale, increase productivity,reduce turnover rate, improve service quality, and strengthen work relationships and teams. For moreinformation, visit the Character First! website: www.characterfirst.com. This is a worthwhileseminar for all municipal officials and anyone may attend the session.

A grant obtained from the Municipal Clerks Education Fund (MCEF), chaired by Mr. Dale Barstow,was obtained to help finance the fee for the speakers.

Registration information may be downloaded from the TMCCP website and brochures will be mailedto every Texas municipal clerk in August. THE SEMINAR BEGINS ON THURSDAY AT 8:00 A.M. ANDENDS ON FRIDAY AT 3:30 P.M.

Texas Municipal Clerks Association will hold the Annual Membership Meeting at 11:30a.m., Thursday, in the classroom at the Hilton to make it easy for all members to attendthis important meeting. TMCA President Mary Lynne Stratta, TRMC, city secretary, Bryanwill preside. This is a grand opportunity for all members to participate in the business mattersof TMCA, Inc.

Thursday night at 6:00 p.m. at the Hilton, TMCA will hold the Annual Awards Event toinstall 2006 officers, honor the municipal clerk of the year and present scholarshipawards. Attire is business or “after five.” TMCA, Inc., belongs to the membership andeveryone is welcome and encouraged to attend.

TMCCP Seminar

GraduateInstituteCHARACTER FIRST!with Cary Gniffkeand John Burnett

September 29-30, 2005Hilton Galveston IslandResort, 409-744-5000

www.characterfirst.com www.unt.edu/municlerksBurnett Gniffke

ABurke

Text Box

REGISTRATION FORM http://www.unt.edu/municlerks/gi2005.pdf

http://www.unt.edu/municlerks/gi2005.pdf

TMCA NEWS

CONTENTS






(p. 5)



(p. 7)


(p. 8)

IIMC News (p. 11)

TML News (p. 12)




(p. 13)



Donations (p. 23)



SEPTEMBER 2005

Volunteer! Promote TMCATMCA Booth at the TML Conference

By TML Booth CommitteeChair Nancy Meadows, TRMC

It is always great to have anopportunity to share informationabout the Texas Municipal ClerksAssociation, Inc. The best place todo that this year will be in theTMCA booth at the Texas Munici-pal League Annual Conference,October 26-28, at the Gaylord Texanin Grapevine.

The TMCA Booth at TML will give all of us an oppor-tunity to promote TMCA as well as the Texas Munici-pal Clerks Certification Program. Volunteers that workin the booth will experience such a good feeling whilegreeting and sharing TMCA information with othercity officials from all over the state. It is surprising thatmany city officials do not realize the many different dutiesand responsibilities of the municipal clerk. Many are notaware of how professional TMCA really is. This is ouropportunity to show how proud we are of this veryworthwhile organization.

MeadowsTo volunteer to spend anhour or two at the booth,please contactNancy Meadows, TRMC,city secretary, Watauga, at817-514-5811 [email protected].

5

Texas Municipal League ConferenceGaylord Texas Resort and Convention CenterGrapevine, Friday, October 28, 2:00-4:00 PM

President Mary Lynne Stratta, TRMC, city secretary, Bryan will preside during theTMCA professional development session on TML’s Affiliates’ Day.

George E. Hyde, associate attorney, Denton, Navarro, Rocha & Bernal, P.C., willpresent the topic “Practical Considerations in the Employee/EmployerRelationship.” Mr. Hyde’s presentation is an exciting, entertaining andworthwhile session on human relationships skills such as listening, negotiating,and critical thinking.

Ronald J. Bounds, associate attorney, Denton, Navarro, Rocha & Bernal, P.C.,will present the topic “Open Pits for Open Records.” Mr. Bounds has vitalinformation to help you prepare and maintain a smooth process for handling theusual and unusual open records requests.

Join your professional colleagues for these two outstanding sessions. See you atthe Gaylord!

TMCA NEWS

CONTENTS






(p. 5)



(p. 7)


(p. 8)

IIMC News (p. 11)

TML News (p. 12)




(p. 13)



Donations (p. 23)



6

SEPTEMBER 2005

The Municipal Code CorporationScholarship was established in 2002 inrecognition of the mission of TMCA,Inc., and TMCCP, which states:

“The Texas Municipal Clerks Associa-tion, Inc., and the Texas MunicipalClerks Certification Program are dedi-cated to providing an educational andprofessional development program fornovice and experienced municipalclerks.”

This $500 scholarship may be used by eligible members whoare pursuing the Texas Registered Municipal Clerk Certifica-tion or Recertification.

Follow this link for further information, and an applicationform:http://www.unt.edu/municlerks/tmccp_scholarshipmc.htm

PURPOSE

The purpose of the scholarship isto advance the education,professional development, and jobperformance of Texas MunicipalClerks by providing financialassistance to the members who areenrolled in the Texas MunicipalClerks Certification Program.

SCHOLARSHIPCOMMITTEE

The Certification Committee willdeliberate and award the Munici-pal Code Corporation Scholarship.A Certification Committeemember applying for the Munici-pal Code Corporation Scholarshipmust abstain from the deliberationand award process.

The committee notifies themembership of the date, amountof the scholarship, and theselection criteria by announce-ment.

The executive director receivesand verifies the qualifications ofall the applications. The delibera-tions of the committee and theexecutive director are confidential.The selection(s) by the committeeis final.

The 2005 Certification Commit-tee members are: Chair LindaKnight, TRMC, city secretary,Breckenridge; Art Camacho, Jr.,TRMC, city secretary, Azle;LaDonna Floyd, TRMC, citysecretary, Nederland; Susie Quinn,TRMC, city secretary, Rowlett;and Toni Wilson, TRMC, citysecretary, Sundown.

The committee notifies theTMCA, Inc., president of thenamed recipient(s) and theamount of the award(s). Thepresident notifies the recipient(s)and confirms his, her, or theirattendance at the TMCCPElection Law Seminar held inAustin, January 18-20, 2006. The

Municipal Code CorporationScholarshipBy Certification Committee ChairLinda Knight, TRMC

applications and committee paperswill be forwarded to the corporateoffice by the committee chair.

SCHOLARSHIPADMINISTRATION

The Chair of the CertificationCommittee must receive thescholarship application byDecember 15. Applicationspostmarked or faxed dated afterDecember 15 of the specified yearwill be returned. The scholarshiprecipient(s) will be announced tothe membership at the TMCCPElection Law Seminar luncheon.

The TMCA, Inc., treasurerdisburses scholarship funds to therecipient(s) on a cost-reimburse-ment basis not to exceed theamount(s) awarded. The rec-ipient(s) shall be reimbursed forqualifying expenses incurredbetween January 1 and December31 of the year following the award

Knight

SCHOLARSHIP Cont. on p. 7

$500.00

SCHOLARSHIP AMOUNT

DECEMBER 15, 2005

DEADLINE

thankyou

to

Municipal CodeCorporation

for their generous

scholarshipdonation

http://www.unt.edu/municlerks/tmccp_scholarshipmc.htm


of the scholarship. Cost-reimbursable expensesare exclusive to cost of enrollment, textbooks,and seminar registration fees.

The recipient must submit original, officialreceipt(s) issued by TMCCP to receivepayment for reimbursable expenses.

ELIGIBLE APPLICANTS

Eligible applicants shall be current paidmembers of TMCA, Inc., and shall have beenpaid members of TMCA, Inc., for twoconsecutive years previous to application forthe scholarship. Applicants must be activelypursuing certification or recertification in theTexas Municipal Clerks Certification Program.

SELECTION CRITERIA

1 Applicants must meet all of the eligibilityrequirements.

2 Scholarships will be awarded on the basis ofan applicant's academic qualifications.

3 Preference will be given to applicants whohave not received a previous award.

4 Preference will be given to 1) municipalclerks/city secretaries; 2) assistant or deputymunicipal/deputy city secretaries; and 3)other TMCA, Inc., members.

5 Recipient of the Municipal CodeCorporation Scholarship is automaticallyineligible to receive the Lila Fern MartinScholarship, the Franklin Legal Publishing,

SCHOLARSHIP Continued from p. 6 Inc., Scholarship, or the Dorothy F. ByrdScholarship within the same year.

POST AWARD REQUIREMENTS

The scholarship recipient must complete thesame TMCCP course for which the MunicipalCode Corporation Scholarship funds werereimbursed. Failure to fulfill these requirementswill obligate the recipient to repay TMCA,Inc., the amount awarded. Failure to repay theawarded funds shall result in appropriate legalaction by the Texas Municipal Clerks Associa-tion, Inc.

The scholarship recipient pursuing TRMCcertification shall maintain a passing grade,receive passing examination grades, and attendthe total 24 hours of the two requiredseminars.

7

Norma Rodriguez Honored in Naming of San Antonio’s‘Norma S. Rodriguez City Council Chamber’Congratulations, Norma!

Thank you, Norma, for “raising the bar” of public service and for being anexemplary mentor for all Texas municipal clerks! Thank you most of all for beingour leader and friend!

Just a few of the many, many highlights of Norma’s amazing accomplishments over hersuccessful career of serving the City of San Antonio for 32 years (23 years as city clerk)include:

2005 - Municipal Clerks Educational Foundation, IIMC- Quill Award, IIMC

2004 - Emblema de Ouro, Portugal (the first time a non-Portuguese citizen hasreceived an award from this organization, which is similar to the NationalLeague of Cities)

- Albert Pena, Jr., Lifetime Achievement Award by the Mexican American UnityCouncil

2002 - Host city secretary for IIMC conference in San Antonio- Named as Woman of the Year for 2002 by the Mexican American Business

& Professional Women’s Club- Recognized by the National Latina Organization (MANA), Washington, D.C.

2001 - San Antonio Woman’s Hall of Fame: Public Service Category

1997 - Recertified (TRMC)

1994 - President, IIMC

1992 - Texas Municipal Clerk of the Year, TMCA, Inc.- Recertified (TRMC)

1989 - President, TMCA, Inc.- Outstanding City Clerk, Alamo Chapter of TMCA, Inc.

1988 - President, Alamo Chapter of TMCA, Inc.

1987 - Received Texas Registered Municipal Clerk Certification (TRMC # 131)- Associates Degree in Public Administration, San Antonio College

Mrs. Rodiguez is happily married to Arthur S. Rodriguez and has two sons, A.J. andMichael.

click here to viewthe ordinance

Rodriguez

http://www.unt.edu/municlerks/rodriguez.pdf

http://www.unt.edu/municlerks/rodriguez.pdf

8


Certification CommitteeChair Linda Knight,TRMC, was appointedBreckenridge’s city secretaryin October 1992. Shepreviously served as assistantcity secretary and adminis-trative assistant to the citymanager from April 1975until she was appointed citysecretary. She holds theTexas Registered MunicipalClerks Certification (No.307), and completed her firstrecertification in January2003. She is currentlyworking on her secondrecertification.

Linda has served as secre-tary, treasurer, vice presidentand president of the Blueb-onnet Chapter. She hasserved on various commit-tees of the chapter also. Shewas honored as the Bluebon-net Chapter Municipal Clerkof the Year in 1996. She hasserved on the TMCA, Inc.,Municipal Clerk of the Year

Committee as committeemember and chair and as acommittee member on theMembership Committee.She co-authored Chapter 6,“Municipal Purchasing andContracting,” in the sixthand seventh editions of theTexas Municipal ClerksHandbook, and is currentlyoverseeing the publication ofthe eighth edition.

Linda states, “It has trulybeen an honor to serve aschair of the CertificationCommittee this year. Ibelieve the education thatyou receive through TMCCPwill be one of the bestinvestments that you canmake in your profession ascity secretary/municipalclerk. It will give you theconfidence and knowledgethat you will need to do yourjob in a professional manner.My hope is that through thescholarships awarded by thecommittee, someone, who

might otherwise have beenunable to attend a TMCCPseminar, has been given theopportunity to attend one ofthis organization’s greateducational and professionaldevelopment programs. Thescholarships are a great toolfor the clerks in our organi-zation to utilize in thecontinuance of their educa-tion. I have met so manywonderful new friendsthrough TMCA, Inc., andthe Bluebonnet Chapter. Ourprofession is so rewarding inthat we get to work not onlywith our citizens, but withsuch a great group ofindividuals willing to give oftheir time and share theirknowledge. It gives me greatpride to be a part of theseprofessionals and to have theopportunity to serve on thiscommittee that is so dedi-cated to providing educa-tional and professionaldevelopment programs formunicipal clerks. Thank you

again for the honor to serveon this committee.”

Arthur Camacho Jr.,TRMC, was appointed citysecretary of Ranger in 1999.He held that position untilhe was appointed citysecretary for the City of Azlein January 2005. He re-ceived his Texas RegisteredMunicipal Clerk Certifica-tion (No. 414) in January2003, and will recertify in2007. Art was a recipient ofthe Dorothy F. Byrd Scholar-ship in 2001 and the LilaFern Martin Scholarship in2003. While in Ranger and amember of the BluebonnetChapter, he received theBluebonnet Chapter Munici-pal Clerk of the Year Awardin 2003.

© JB

eck Photo

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2005 Certification CommitteeBy Certification Committee Chair Linda Knight, TRMC

Knight Camacho Floyd Quinn Wilson

I am pleased to introduce the members of the 2005 Certification Committee. The primary duties of the Certification Com-mittee are to promote the Texas Municipal Clerks Certification Program and to set the policies and procedures for theoperation of the Certification Program. This means that each member is ready to assist and encourage the participants in theTexas Municipal Clerks Certification Program. We are committed to your professional development and personal growth asyou endeavor to achieve and retain your status as Texas Registered Municipal Clerks. The Certification Committee ischarged with maintaining excellence in our education process. We encourage your input and value your opinions as we striveto uphold the professional educational standard set through the Texas Municipal Clerks Certification Program. The Commit-tee wishes each of you the best in your continued success!

CERTIFICATIONCOMMITTEEContinued on p. 9

TMCA NEWS

CONTENTS






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(p. 7)


(p. 8)

IIMC News (p. 11)

TML News (p. 12)




(p. 13)



Donations (p. 23)



9

SEPTEMBER 2005

appointed city secretary for Tye. In Decem-ber 2000, she was appointed city secretaryin Azle and then in December 2002, shemoved to Rowlett where she is currentlyserving as city secretary. Susie received herTexas Registered Municipal Clerk (No 295)certification in January 1997 and recertifiedin 2002. She received the Dorothy ByrdScholarship in 2002.

Susie is a member of the North TexasMunicipal Clerks Association (NTMCA)and currently serves as treasurer for the localchapter. In 2005, Susie was named asNTMCA Municipal Clerk of the Year. Shewas a charter member of the BluebonnetChapter and served as its first president. In1995, she was honored as the BluebonnetChapter Municipal Clerk of the Year. Thisyear, she was presented with a plaque ofappreciation at the 10th Anniversary Celebra-tion of the Bluebonnet Chapter. Susie co-authored Chapter 10, “Board and Commis-sions and Constitutional Oath of Office,” ofthe seventh edition of the Texas MunicipalClerks Handbook.

Serving on the certificationcommittee for his third year,Art says, “The education Ireceived through the TexasMunicipal Clerks Certifica-tion Program has beenespecially beneficial inhelping me maneuver thougha different level of municipalservice in a larger city. I feelprivileged to be able to serveon a committee with otherindividuals who are devotedto providing this fineeducational and professionalprogram to other municipalclerks throughout the state.And the true friendshipsshared through TMCA, Inc.,are an additional enjoymentof this program.”

LaDonna Floyd, TRMC,began working for the Cityof Nederland in 1977 afterreceiving an AssociatesDegree from Lamar Univer-sity. While working for thecity she has worked in everydepartment until appointedto the city clerk’s position inMay 1993. LaDonnacompleted the TRMCCertification in January 1998(No. 306) and recertified in2003. She also received thedesignation of CertifiedMunicipal Clerk through theInternational Institute ofMunicipal Clerks in Novem-ber 1997. LaDonna wasaccepted into IIMC’s MasterMunicipal Clerk Academy inFebruary 2003.

CERTIFICATIONCOMMITTEEContinued from p. 8

LaDonna co-authored chapter 14, “Elec-tions,” of the seventh edition of the TexasMunicipal Clerks Handbook. She served aspresident and chair of several committees ofthe Golden Triangle Chapter of TMCA, Inc.

About her service to the certification com-mittee, LaDonna says, “It is such an honor tonot only serve, but to be associated with thisgreat state association and certificationprogram. We strive to serve all memberswith the highest level of educational oppor-tunities through the Texas Municipal ClerksCertification Program and to keep allinformed of new legislation that affects allcities – large and small. Every graduate, andthose currently enrolled in the program,should be extremely proud of their accom-plishments. I encourage all Texas municipalclerks to pursue the distinguished designa-tion of becoming a Texas Registered Munici-pal Clerk.”

Susie Quinn, TRMC, began her career incity government with the City of Eastland inJune of 1994 as city secretary. She held theposition until March 1999 when she was

The education that

you receive through

TMCCP will be one of

the best investments

that you can make in

your profession as city

secretary/municipal

clerk. It will give you

the confidence and

knowledge that you

will need to do your

job in a professional

manner.

Certification CommitteeChair Linda Knight, TRMC

CERTIFICATION COMMITTEEContinued on p. 10

TMCA NEWS

CONTENTS






(p. 5)



(p. 7)


(p. 8)

IIMC News (p. 11)

TML News (p. 12)




(p. 13)



Donations (p. 23)



JUNE 2005

receive her recertification January2006. She obtained the designation ofCertified Municipal Clerk through theInternational Institute of MunicipalClerks in December 2003. Toni was arecipient of the Dorothy F. ByrdScholarship in 2003.

Toni is currently vice president of theSouth Plains Chapter of TMCA,previously serving as director, reporter,and treasurer, as well as on variouscommittees. She will co-authorChapter 4, “Municipal Finance,” of theeighth edition of the Texas MunicipalClerks Handbook.

“As a past recipient of the Dorothy F.Byrd Scholarship, I understand thebenefit this committee gives foreducation. Today’s budget constraintshave an impact on our continuingeducation. I am proud to be a part of agroup that is beneficial to providingeducational assistance and encourage-ment to municipal clerks all over thegreat state of Texas. I was encouragedby fellow municipal clerks, and I striveto also encourage other clerks to enrollin the best educational resource inTexas.”

Other members of the TMCA certificationcommittee include TMCA President Mary LynneStratta, TRMC, city secretary, Bryan; PresidentElect Patrice Fogarty, TRMC, city secretary,Missouri City; Immediate Past President JoMoore, TRMC, city secretary, Abilene; and JoyceSnay, TRMC, director, TMCCP/TMCA, Inc.

This is Susie’s second year to beserving on the certification committeeand she states, “It is a privilege to workas a public servant, assisting ourcitizens with their questions and theirproblems. The Texas Municipal ClerksCertification Program is one of the bestprograms in the nation for a profes-sional to acquire the knowledge andskills to do the best job we can for ourcities. It is an honor to participate witha committee that is committed toassisting Texas clerks by providingthem with the opportunity to succeedin this very educational programwhether they are certifying for the firsttime or recertifying once again.”

Toni Wilson, TRMC, was hired by theCity of Sundown in April 1983, as taxand court clerk. She received theRegistered Texas Collector certificationin November 1986. After two years shetransferred to utility billing for the city.Toni assumed the election process andpersonnel department responsibilitiesas well as the financial duties prior toofficially being appointed as citysecretary in October 2000. Toni is aTexas Registered Municipal Clerk (No.385). She completed the TRMCCertification in January 2001, and will

CERTIFICATION COMMITTEEContinued from p. 9

The 2006 TMCCP Election Calendar by Texas Municipal ElectionLaw Manual author Analeslie Muncy will be published this fall. AllTexas municipal clerks will receive a complimentary copy via mail.The calendar will also be available to download from the TMCCPwebsite, www.unt.edu/municlerks.

2006 TMCCPElection Law Calendar

COMING

FALL 2005

10

http://www.unt.edu/municlerks

11


IIMC NewsBy TMCA President Mary Lynne Stratta, TRMC,IIMC Region IV Director

Following the IIMC Annual Conferenceheld in May in St. Paul, Minnesota, Isent out a lengthy report regardingactions taken at that conference by theIIMC board of directors and member-ship. If you did not get a copy of thereport, let me know and I will be happyto send it to you ([email protected]).

Mr. Chris Shalby, director of communi-cations/marketing for IIMC, has been

named as interim executive director of IIMC. FormerExecutive Director Joe Tiernay is now the executive directorof the Ontario Good Roads Association in Ontario, Canada.The IIMC executive committee, along with three otherindividuals, will be interviewing candidates for the IIMCdirector of education and research on August 12-13 inArlington, Virginia, at the IIMC satellite office.

Your Region IV directors have appointed a Region IVcommittee to study the IIMC constitution for recommendedchanges. The IIMC constitution is in dire need of updating.Marty Hendrix, TRMC, city secretary, Fort Worth, willrepresent Region IV on the IIMC Constitution Review Task

Stratta

Force. Many thanks to Marty and the other Texas clerksserving on that committee for your hard work and time.

IIMC members are encouraged to take advantage of Munici-pal Clerk Education Foundation scholarships. Informationabout MCEF scholarships is available on the IIMC website:www.iimc.com.

The IIMC Region IV annual meeting will be held in NewOrleans, Louisiana, on December 8-10, 2005, hosted by theLouisiana Municipal Clerks Association. The conferencewill begin with a reception Thursday evening, a day-longeducation session will be held on Friday, and the Region IVannual business meeting will be conducted Saturday morn-ing, with adjournment around noon. The hotel is the JWMarriott New Orleans, phone 504-525-6500. For moreinformation, contact Pamela Washington, LMCA President,at [email protected].

The IIMC 2006 Annual Conference will be held in Ana-heim, California, May 14-18, 2006. The California hostclerks are planning an educational format that promises tobe unique and diverse. For more information, visit the IIMCwebsite.

Sandy Hart, TRMC, citysecretary, McKinney, hasbeen accepted into theFirst Level Membershipof the IIMC MasterMunicipal Clerk Academy.

Sandy Hart, TRMC, hasbeen employed with theCity of McKinney sinceOctober 2004. Priormunicipal service includesserving with the City ofHaslet for seven years. Sheearned her TexasRegistered Municipal ClerkCertification in 2001 (No.373). Sandy is active inprofessional affiliations,including IIMC, TMCA, andthe North Texas MunicipalClerks Association Chapterof TMCA.

Marie Dolores Cordova,TRMC, city secretary/taxassessor/collector,Jourdanton, has beenaccepted as a memberof IIMC’s Master MunicipalClerk Academy Program.

Marie Dolores Cordova,TRMC, has been employedwith the City of Jourdantonsince August 1984, servingas utility billing clerk beforeappointment to her currentposition in 1996. Marieearned her TexasRegistered Municipal ClerkCertification in 2001 (No.368). She is active inprofessional affiliations,including IIMC, TMCA, andTexas Association ofAssessing Officers.

Martha Gillett, TRMC;Linda Knight, TRMC;Aimee Nemer, TRMC; andKaren Thompson, TRMC,have been awardedIIMC’s Certified MMCdesignation. They join81 active municipalclerks from Texas whocurrently hold the CMCdesignation.

Martha Gillett, TRMC, citysecretary, La Porte, hasbeen employed by the City

of La Porte as humanresources assistantmanager from 1981 through1988, and as city secretarysince 1997. She earned herTexas Registered MunicipalClerk Certification in 2001(No. 372). Martha is activein professional affiliations,including IIMC, TMCA(where she has served onthe membership and thescholarship committee), andthe Salt Grass Chapter ofTMCA (where she hasserved as president).

Linda Knight, TRMC, hasbeen employed with theCity of Breckenridge sinceApril 1975, serving asadministrative secretary tothe city manager, and asassistant city secretary,before her appointment toher current position of citysecretary in October 1992.Linda earned her TRMC in1998 (No. 307). She isactive in professionalaffiliations, including IIMC

and TMCA, where shecurrently chairs thecertification committee.

Aimee Nemer, TRMC, hasbeen employed as citysecretary of the City ofMurphy since November2004. Prior municipalexperience includes servingwith the City of Wylie forseven years. Aimee earnedher TRMC in 2005 (No.475). She is active inprofessional affiliations,including IIMC, TMCA, andthe North Texas MunicipalClerks Association Chapterof TMCA.

Karen Thompson, TRMC,has been employed with theCity of Pflugerville sinceMay 1999, serving asassistant city secretarybefore appointment to hercurrent position of citysecretary in January 2000.Karen is active inprofessional affiliations,including IIMC and TMCA.

TMCA

Mem

bers

Exce

l in

IIMC


Lydia Ozuna, TMLBoard Representa-tive was appointedby TML PresidentDock Jackson toserve on the TML2005 Budget andAudit Committee.This Committeemet on May 20,2005 in Austin,

Texas to review preliminary budgetdocuments. The Committee approved apreliminary draft of the budget.

TML Board met on June 17 in Austin.

President Jackson reported that NLCwould hold a Youth Council Summit inSan Antonio, Texas, September 24-28,2005. Municipalities with YouthAdvisory Councils will benefit greatlyby attending this Summit.

Frank Sturzl, TML Executive Director,and Staff presented a follow-up on the79th Legislative Session. Some high-lights are as follows:

• AG Opinion – PUC has authorityover rights of way. Although City ofAllen appealed this, PUC decision wasupheld. Shows trends of courts towardsmunicipalities as well as the erosion oflocal control in the Legislature and thecourts. SBC had approximately 124lobbyists and spent between $3.3million and $6.5 million on this effort.

• AG Opinion – Open MeetingsAct: Quorum discussing city businessconstitutes a meeting. This A.G.opinion provides guidance on criminalconspiracy of Open Meetings Act. The“Daisy Chain Issue” or “WalkingQuorum” allows that less than a

TML NewsBy TML Board Representative Lydia Ozuna, TRMC

quorum can discuss issues amongsteach other but not on the merits ofhow they will vote on certain issues.

• Trial Court Opinion: Any Chapter380 agreement that lasts longer than ayear is unconstitutional. JHR-8 Consti-tutional Amendment will be on theNovember 8 Ballot.

• Municipal Court fees increased.Legislature sets fees for perceived needsbut do not increase taxes instead putthe task on cities to collect additionalfees.

• Elections – Uniform election datesare the second Saturday in May and thesecond Tuesday in November.

It is my pleasure to represent TMCA,Inc., on the TML Board.

Ozuna

12

Scott Houston, TML’s director oflegal services, has been awardedthe Eighth Annual JeffersonFordham “Up and Comers”Award. The award is presentedannually by the State and LocalGovernment Law Section of theAmerican Bar Association. TheJefferson Fordham awardsprogram was established torecognize and honor theaccomplishments of those whoare active in the varied areas ofpractice associated with state andlocal government law. The “Upand Comers” award annuallyrecognizes an attorney whoseearly career reflects animpressive record ofachievement. The award waspresented during the AmericanBar Association’s annual meetingin Chicago, Illinois, on August 5,2005.

Houston Receives Award

Scott Houston ispresently serving asdirector of legalservices with theTexas MunicipalLeague and generalcounsel to the TexasCity AttorneysAssociation. He willbe the keynotespeaker for theTMCCP ElectionLaw Seminar inJanuary 2006.

2006TMCCP Election Law SeminarJanuary 18-20, 2006

SEMINAR HOTELHyatt Regency on Town Lake208 Barton Springs Rd., Austin; 512-477-1234

OVERFLOW HOTELEmbassy Suites300 S. Congress, Austin; 512-469-9000

The seminar begins at 7:00 p.m. WEDNESDAYwith Legislative Update by Melinda Nickless of theSecretary of State’s Office. The seminar ends Friday at11:30 a.m.

Check the Texas Municipal Clerks website forupdates! www.unt.edu/municlerks

make your hotelreservations now!

http://www.unt.edu/municlerks


13

ourF R I E N DF R I E N DF R I E N DF R I E N DF R I E N D

C O L L E A G U EC O L L E A G U EC O L L E A G U EC O L L E A G U EC O L L E A G U E

M E N T O RM E N T O RM E N T O RM E N T O RM E N T O RAlyceAlyce was a true pioneer in helping to bring a comprehensive education/certification program to all Texas

municipal clerks. She was a friend, mentor, role model, leader and example to all of us. We will continue to honor

Alyce and her service, leadership and dedication to our association and our profession.

Alyce’s many achievements provide a legacy for all municipal clerks. As a warm-hearted, cheerful person, Alyce

paved the way for so many clerks and associates to benefit from her hard work, vision, and professionalism. The

highlights of her many accomplishments are listed below.

NecrologyBy TMCA/TMCCP Director Joyce Snay, TRMC, andTMCA President Mary Lynne Stratta, TRMC, MMC

EDUCATION1985. Associate of Applied Science Degree inMid-management for Tarrant County JuniorCollege; member of Phi Theta Kappa

1991. Bachelor of Applied BusinessAdministration—Public Administration fromDallas Baptist University

NORTH TEXAS MUNICIAL CLERKSASSOCIATION CHAPTER1982. Member

1983-1990. Served on all NTMCA Chaptercommittees

1991-1992. Chapter president

TEXAS MUNICIPAL CLERKSCERTIFICATION PROGRAM1984. Texas Registered Municipal ClerkCertification (Number 100)

1985. Active in the process of the passage ofHouse Bill 2092 by the Texas State Legislature,which formally recognized the TexasMunicipal Clerk Certification Program andprovided for certification and recertification.

1991. First recertification

1987-1995. Certification Committee Chair

1996. Second recertification

1990-2003. Instructor for TMCCP ElectionLaw Seminar

2001. Third recertification

2002. Co-instructor with Marty Hendrix,TRMC, city secretary, Fort Worth, “CitySecretary 101" seminar, a comprehensivetwo-day workshop covering the duties andresponsibilities of the municipal clerk’sposition

2005. Enrolled and nearly completed fourthrecertification

TEXAS MUNICIPAL CLERKSASSOCIATION, INC.1982. Texas Municipal ClerksAssociation, Inc., member

1986. During process of incorporation ofTMCA, Alyce helped draft the Articles ofIncorporation and Corporation Bylaws.

1996-2005. Author of Chapter One: “TheOffice and Duties of the Municipal Clerk,” TheTexas Municipal Clerks Handbook, fifth, sixth,seventh and eighth editions

1998. President of TMCA, Inc.

2000. Texas Municipal Clerk of the Year

2000-2001. TMCCP AdministrativeManagement Committee Chair

INTERNATIONAL INSTITUTE OFMUNICIPAL CLERKS1982. IIMC member: attended ten AnnualIIMC conferences and eight Region IV sessions

1987. IIMC Annual Conference HostCommittee, Fort Worth

1988-93. Co-chair, Education and PersonalGrowth

1993-1994. Chair, Program Review andCertification Committee

1993-1994. Co-vice chair, ResearchCommittee

1994. Review and Selection Committee,Institute Directors Award of Excellence

1998. Quill Award

1998. Chair, Elections Credentials Committee

1999. IIMC President’s Award of Merit for hercontributions as Chair of the ElectionsCredential Committee and for “other signif-icant roles undertaken in the support of IIMC”

2000. Master Municipal Clerk Certification

2002. IIMC Annual Conference, Co-chair GolfTournament Committee, San Antonio

Alyce Deering, TRMC, MMC, City Secretary, Hurst. City of Hurst from May 1988 to present; City of Crowley,May 1982 until May 1988. Alyce served over twenty years as a public servant in municipal government.

SEPTEMBER 2005

14

TMCA NEWS

CHAPTER NEWS

BLUEBONNET CHAPTERBLUEBONNET CHAPTERBLUEBONNET CHAPTERBLUEBONNET CHAPTERBLUEBONNET CHAPTERBy Nancy Turnbow

The Bluebonnet Chapter, members and families, celebratedour chapter’s 10th Anniversary on June 25 with a HawaiianLuau at the home of 2004 TMCA President Jo Moore,TRMC, city secretary, Abilene. We were fortunate to haveseveral honored guests present to celebrate our chapter’sanniversary. We all had a wonderful time and the food wasexcellent. The picture shows current and former membersand an honored guest.

The Bluebonnet Chapter’s 10th Anniversary in June.Top photo, standing from left to right: Dr. Joyce Snay,TRMC, director, TMCCP; Renee Scott, assistant citysecretary, Abilene; Pat Martindale, city secretary, Bronte;Kay Torres, city secretary, Robert Lee; Nancy Turnbow, citysecretary, Baird (charter member); Linda Knight, TRMC,city secretary, Breckenridge (charter member); Karen LouGraham, city secretary, Anson; Art Camacho, TRMC, citysecretary, Azle (former member); Susie Quinn, TRMC, citysecretary, Rowlett (former charter member); Jo Moore,TRMC, city secretary, Abilene (charter member). Seated infront: TMCA President Mary Lynne Stratta, TRMC, citysecretary, Bryan; and Kathy Keane, TRMC, city secretary,San Angelo. Above photo: Charter members NancyTurnbow, city secretary, Baird; Linda Knight, TRMC, citysecretary, Breckenridge; Susie Quinn, TRMC, citysecretary, Rowlett; and Jo Moore, TRMC, city secretary,Abilene.

SEPTEMBER 2005

Chapter Clerkof the YearTMCA chaptersrecently honored afellow member byselecting her as their2005 chaptermunicipal clerk ofthe year.Congratulations toall the honorees—you are shiningexamples to yourfellow TMCAmembers and Texasgovernment.(Honorees included arethose known at time ofpress.)

From top:Capital ChapterTeresa Valdez, TRMC, citysecretary, Bastrop

North Texas MunicipalClerks Assoc. ChapterSusie Quinn, TRMC,city secretary, Rowlett

Red River ChapterLydia Ozuna, TRMC,city clerk, Wichita Falls

Salt Grass ChapterPatrice Fogarty, TRMC,city secretary, Missouri City

South Plains ChapterLeAnn Gallman, TRMC,city secretary, Muleshoe

Watch forannouncement of STATENOMINEES in theDecember newsletter!The TMCA TexasMunicipal Clerk of theYear will be announcedat the Graduate Institute in October. Statenominees are: Jo Moore, TRMC, city secretary,Abilene (Bluebonnet Chapter); SherryMashburn, TRMC, city secretary, Bee Cave(Capital Chapter); Patricia Ervin, TRMC, citysecretary, Waco (Central Texas Chapter);Susie Quinn, TRMC, city secretary, Rowlett(NTMCA Chapter); Lydia Ozuna, TRMC, cityclerk, Wichita Falls (Red River Chapter);Martha Gillett, TRMC, city secretary, La Porte(Salt Grass Chapter); LeAnn Gallman, TRMC,city secretary, Muleshoe (South PlainsChapter).

© JB

eck Photo

grap

hy


15

CHAPTER NEWS

CAPITAL CHAPTERCAPITAL CHAPTERCAPITAL CHAPTERCAPITAL CHAPTERCAPITAL CHAPTERBy Melissa Brunner, TRMC

The Capital Chapter held a meeting onJuly 29 in the City of Salado after theFriday session of the Salado Seminar.President Shirley Garvel called themeeting to order. Members presentwere: Cynthia Archibeque, assistantcity secretary, Bryan; Betty Brown,TRMC, local government electionspecialist, Bickerstaff Heath; MelissaBrunner, TRMC, city secretary,

Flatonia; Jodi Chaney, records management technician, Bryan; KathyClark, city secretary, Liberty Hill; Shirley Garvel, city secretary, Elgin:Linda Hambrick, city secretary, Jonestown; Sherry Mashburn, TRMC,city secretary, Bee Cave; Toni Milam, administrative assistant, Buda;Brenda Page, city secretary, Smithville; Janet Rogers, city secretary,Westlake Hills; Rose Sickel, TRMC, deputy city secretary, Liberty

Hill; Mary Lynne Stratta, TRMC, city secretary, Bryan; KarenThompson, city secretary, Pflugerville; Teresa Valdez, TRMC,city secretary, Bastrop; and Ruby White, TRMC, city secretary,Luling.

Sherry Mashburn presented Teresa Valdez, TRMC, citysecretary, Bastrop, with the honor of the Municipal Clerk ofthe Year for the Capital Chapter for 2005. The Capital Chaptermembers decided to contribute $500.00 to the Dorothy F.Byrd Scholarship Fund. The members further decided tocontribute a $75.00 Visa gift card as a door prize at theTMCA Graduate Institute. Betty Brown presented the effectivedates of many of the bills passed during the last legislativesession that will affect cities. The meeting schedule for the restof 2005 and for 2006 was discussed and set. Karen Thompson

was congratulated on achieving her CMC with IIMC. Betty Brown congratulatedMary Lynne on her work as president of TMCA. Mary Lynne Stratta reported onsome of the activities with IIMC. President Garvel adjourned the meeting.

The Annual SaladoSeminar.Top photo: Attendees atthe seminar.Above photo: TMCAPresident Mary LynneStratta, TRMC, citysecretary, Bryan, andJoyce Snay, TRMC,director, TMCCP/TMCA, co-taught the “X-Y Simulation”session.Right photo: Teresa Valdez,TRMC, city secretary,Bastrop, was chosen as theCapital Chapter MunicipalClerk of the Year. SherryMashburn, TRMC, city secretary, BeeCave, presented her with a plaque.

CENTRAL TEXAS CHAPTERCENTRAL TEXAS CHAPTERCENTRAL TEXAS CHAPTERCENTRAL TEXAS CHAPTERCENTRAL TEXAS CHAPTERBy Lydia Lopez, TRMC

The Central Texas Chapter held their quarterly meeting at City of Hillsboro onJune 8. The City of Hillsboro hosted the meeting and served a wonderful lunch inthe beautiful home of Municipal Court Judge Flo Logan. The group initially metat the Hillsboro Mall Outlet and some of us had the once-in-a-lifetime chance toride a London styled red double-decker bus owned by Council Member JimMoore.

The Central Texas Chapter with Councilmember Jim Moore’s double-decker bus. Front row: Lydia Lopez, TRMC, assistant city secretary, Waco;Patricia Ervin, TRMC, city secretary, Waco; Betty Harrell, city secretary,Hillsboro; Brenda Jackson, city secretary, Groesbeck; and Amanda McClung,utility billing clerk/records specialist, Hillsboro. Back row: Sandie Polk, Waco;Dorothy Jackson, city secretary, Hubbard; and Jennifer Canady, TRMC, citysecretary, Woodway.

CENTRAL TEXAS Continued on p. 16

TMCA NEWS

CONTENTS






(p. 5)



(p. 7)


(p. 8)

IIMC News (p. 11)

TML News (p. 12)




(p. 13)



Donations (p. 23)



JUNE 2005

CHAPTER NEWS

The Central Texas Chapter. Back row: Connie Foreman, Kendra Pursche,Linda Vranich, Carolyn Martin, Brenda Jackson, Sandie Polk. Middle Row: PattyPaschal, Donna Hawkins, Betty Harrell, Lydia Lopez. Front row: Jennifer Canady,Becky Frels, Patricia Ervin and Dorothy Jackson.

Chapter members present were: President Connie Foreman, city secretary, LacyLakeview; Vice President Carolyn Martin, TRMC, city secretary, Mexia; Trea-surer Donna Hawkins, city secretary, Beverly Hills; Secretary Lydia Lopez,TRMC, assistant city secretary, Waco; Brenda Jackson, city secretary, Groesbeck;Becky Frels, TRMC, city secretary, Hewitt; Lee Garcia, finance director, Hewitt;Dorthy Jackson, city secretary, Hubbard; Betty Harrell, city secretary, Hillsboro;Amanda McClung, utility billing clerk/records specialist, Hillsboro; Patty Paschal,city secretary, McGregor; Linda Vranich, city secretary, Robinson; KendraPursche, Robinson; Patricia Ervin, TRMC, city secretary, Waco; Sandie Polk,Waco; and Jennifer Canady, TRMC, city secretary, Woodway.

Jim Moore, communications director, Leadership Management, Inc., and councilmember of Hillsboro, was the guest speaker. Mr. Moore began his presentationwith remarks of appreciation for the role that city secretaries play in municipalgovernment. He presented a formula on how to determine your actual rate of pay.More importantly, he elaborated on how to determine the value of your time andhow to make better choices on high pay-off activities. He also emphasized theimportance of teamwork.

The chapter also discussed our nomination for the Municipal Clerk of the Year.Patricia Ervin, TRMC, city secretary, Waco, was unanimously nominated. Anominating committee was appointed to make recommendations on next year’schapter officers.

For additional information on the Central Texas Chapter, contact President ConnieForeman, city secretary, Lacy Lakeview, at 254-799-2458, extension 217.

CENTRAL TEXAS Continued from p. 15

CHAPTER NEWS Continued on p. 17

16


17

CHAPTER NEWS

COASTAL BEND CHAPTERCOASTAL BEND CHAPTERCOASTAL BEND CHAPTERCOASTAL BEND CHAPTERCOASTAL BEND CHAPTERBy Irma Parker

Cynthia Contreras, city secretary, Bishop, hosted the Chaptermeeting on May 25 in Bishop at the Taqueria Jalisco. Thespeaker for this meeting was Clarissa Martinez, communityservices specialist, Office of Rural Community Affairs.Those in attendance were: Esther Arzola, city secretary, PortAransas; Pat Brown, administrative assistant, Rockport; PamHatzenbuehler, deputy city secretary, Port Aransas; EdnaLopez, city secretary, Kingsville; Irma Parker, city secretary,Rockport; and special guest Georgina Ibarra, TML FieldServices Representative. After the meeting and program,Bishop city officials provided participants with a tour ofBishop City Hall.

Several chapter members also took the opportunity to attenda workshop presented by Nan Pfiester of the Texas StateLibrary on May 4 titled “Improving Your Filing Systems.” Anadditional workshop will be presented by TSLAC’s KimScofield, government information analyst, on August 17 inRockport. That workshop topic is “Managing ElectronicRecords for Local Governments.”

The August chapter meeting will be held on August 25 inRockport at the Lighthouse Inn at Aransas Bay. CoastalBend Council of Governments Instructor Danielle Gibson,will present a program on “Weapons of Mass Destruction.”This is an ongoing program to assist in development of anemergency management resource book for use by bothcoastal and inland communities. Also, we are happy toannounce that TMCA President Mary Lynne Stratta,TRMC, city secretary, Bryan, will be the chapter’s specialguest at our August meeting.

Chapter newsletters are distributed to members withspecific details of any upcoming meeting. For furtherinformation concerning our chapter or meeting dates,contact any members of the chapter or President KimberlyDrysdale, 361-776-2517 or [email protected] orchapter Secretary/Treasurer Irma Parker, TRMC, at 361-729-2213 ext. 138 or [email protected].

HILL COUNTRY CHAPTERHILL COUNTRY CHAPTERHILL COUNTRY CHAPTERHILL COUNTRY CHAPTERHILL COUNTRY CHAPTERBy Shelley Britton

The chapter met June 23 in August E’sRestaurant. Members present were:Maria Alvarado, assistant city secretary,Junction; Shelley Britton, city secretary,Fredericksburg; Janell Bullock, citysecretary, Ingram; Brenda Craig,TRMC, city secretary, Kerrville; PatDildine, city secretary, Johnson City;Karen Howden, assistant city secretary,Fredericksburg; Bobbie Mowery, citysecretary, Blanco; and K. Vivian Saiz,city secretary, Junction.

The following officers were elected:President Vivian Saiz; Vice PresidentJanell Bullock; Treasurer Brenda Craig;Secretary Shelley Britton.

Several items were discussed, includingthe upcoming conference in Salado andthe TMCCP Legislative Update Semi-nar.

The North Texas Municipal Clerks Association Chapter held our annual recogni-tion luncheon on June 8, as our regular meeting, at the Harvey Hotel in Irving atnoon, which included recognition of accomplishments of members. The TexasMunicipal Clerk of the Year Committee, which includes Chair Codi Delcambre,TRMC, city secretary, Argyle, along with members Pam Schmidt, TRMC, citysecretary, Richardson; and Jean Dwinnell, TRMC, town secretary, Westlake,announced and recognized Susie Quinn, TRMC, city secretary, Rowlett as theNTMCA City Secretary of the Year.

At the July 13 meeting, our nominating committee, which includes Chair PaulaLawrence Paschal, TRMC, town secretary, Flower Mound; Shelly Doty, TRMC,city secretary, Cleburne; and Ivy Peterson, TRMC, deputy city secretary, Cleburne,presented the following slate of proposed officers for 2005-2006 to the member-ship: President Jeanne Fralicks, TRMC, city secretary, Duncanville; Vice PresidentSusie Quinn, TRMC, city secretary, Rowlett; Treasurer Ashley Mitchell, TRMC,city secretary, Carrollton; Secretary Sandy Hart, TRMC, city secretary, McKinney;Historian Codi Delcambre, TRMC, city secretary, Argyle. The membership willvote on a slate of officers in September.

The program for our July 13 meeting was a presentation explaining the charteringof a proposed new chapter to be formed from five of the counties included in the

NORTH TEXAS MUNICIPAL CLERKS ASSOCIATION CHAPTERNORTH TEXAS MUNICIPAL CLERKS ASSOCIATION CHAPTERNORTH TEXAS MUNICIPAL CLERKS ASSOCIATION CHAPTERNORTH TEXAS MUNICIPAL CLERKS ASSOCIATION CHAPTERNORTH TEXAS MUNICIPAL CLERKS ASSOCIATION CHAPTERBy Nancy Meadows, TRMC

NORTH TEXAS Continued on p. 18

TMCA NEWS

CONTENTS






(p. 5)



(p. 7)


(p. 8)

IIMC News (p. 11)

TML News (p. 12)




(p. 13)



Donations (p. 23)



SEPTEMBER 2005

CHAPTER NEWS

NTMCA. The NTMCA Chapter covers a very large area of nineteen counties, whichincludes all of TML Regions 8 and 13. The proposed new chapter (Lone Star) includescounties in the far northeast portion of the NTMCA region. The counties include Collin,Fannin, Grayson, Hunt and Rockwall, which are a portion of TML Region 13. TheNTMCA members that made the presentation of the proposed new chapter were SandyHart, TRMC, city secretary, McKinney; Dorothy Brooks, city secretary, Rockwall; AimeeNemer, TRMC, city secretary, Murphy; Carole Ehrlich, TRMC, city secretary, Wylie; andRosa Stovall, city secretary, Lavon. It was noted that chapter dues would be $25 and thatchapter membership would not be restricted to any one chapter. City secretaries and otherinterested individuals may belong to either or both chapters. As a result of the discussions atthe meeting, information on the new chapter and a survey was mailed out to all city secretar-ies in TML Regions 8 and 13 in an effort to get as much information as possible out toeveryone in our area. The membership will vote on a resolution supporting formation of thenew chapter at the September 14 meeting.

TMCA President Mary Lynne Stratta, TRMC, city secretary, Bryan, will be the special guestspeaker at our September 14 meeting and we are looking forward to hearing her remarks.

Our reception committee, which includes Chair Cathy DiMaggio, TRMC, city secretary,Grand Prairie; Linda Rhodes, TRMC, city secretary, Lake Worth; Mary Kayser, TRMC, citysecretary, Burleson; and Kathy Wingo, TRMC, deputy city secretary, Frisco, planned a goodtime for all for the Texas Municipal Clerks at the August 18 and 19 seminar in Irving, whichincluded door prizes and bus transportation to Grapevine Mills.

The holiday celebration committee, which includes Chair Carole Ehrlich, TRMC, citysecretary, Wylie; Rosa Stovall, city secretary, Lavon; and Aimee Nemer, TRMC, city secre-tary, Murphy, is busy making plans for the holiday celebration.

NTMCA MEETING CALENDAR 2005:

September 14 – Regular Meeting at Harvey Hotel at 12:00 NoonOctober 12 – Regular MeetingNTMCA Members will be the TMCA Booth Committee for the TML Conference inGrapevine October 25-29November 9 – Regular MeetingDecember 14 – Holiday Luncheon

NORTH TEXAS Continued from p. 17

PANHANDLE CHAPTERPANHANDLE CHAPTERPANHANDLE CHAPTERPANHANDLE CHAPTERPANHANDLE CHAPTERBy Connie McKiernan

The Panhandle Chapter of Texas Municipal Clerks met on April 21 and June 16 at theAmarillo Club in Amarillo with members attending as follows: Crystal Black, city clerk/court clerk, Fritch; Frances Childers, city secretary, Dalhart; Suzanne Finch, city secretary,Hereford; Cheryl Gibson-Salgado, TRMC, city secretary, Spearman; Jannie Guerra, citysecretary, Cactus; President Janice Henson, TRMC, city secretary, Perryton; Phyllis Jeffers,city secretary, Pampa; Mary Sue Lyles, city secretary, Groom; Vickie Macon, city secretary,Stinnett; Secretary/Treasurer Connie McKiernan, city secretary, Panhandle; Carolee Nance,city secretary, Fritch; Patricia Phipps, deputy city secretary, Friona; Kim Rehkopf, citysecretary, Dumas; Kathy Rendon, city secretary, Stratford; Vice President Terry South, citysecretary, Canadian; Nelwyn Ward, city secretary, Memphis; and Historian Mark Washburn,city secretary, Gruver.

PANHANDLE Continued on p. 19

18


CHAPTER NEWS

Guests in attendance for theApril meeting were TMCAPresident Mary LynneStratta, TRMC, city secre-tary, Bryan and members ofthe Plains Chapter ofTMCA: LeAnn Gallman,TRMC, city secretary,Muleshoe; Cynthia Thigpen,city secretary, Farwell; ToniWilson, TRMC, city secre-tary, Sundown; and City ofMemphis CouncilpersonJausetta Martin. The guestfor the June meeting wasAngelique Weaver of the lawfirm Mayfield, Crutcher andSharpee.

At the April meeting we were honored by the presence ofTMCA President Mary Lynne Stratta, TRMC, city secretary,Bryan. Mary Lynne gave a program on the Texas MunicipalClerk certification program and legislative issues effectingmunicipalities. Her program encouraged active participationin the organization and highlighted the importance andrewards of achieving certification through Texas MunicipalClerks.

The June meeting was highlighted by a program entitled“The Basics of Mobile, Manufactured and Modular/Industri-alized Homes” presented by Angelique Weaver. Weaver gavea very informative presentation regarding the differences inthese structures as well as tips on identifying the structures.

Minutes and treasurersreports were given at bothgatherings. President Hensonreported that TMCAmembership was up to an alltime high of approximately900 members and thatTMCA lapel pins were nowavailable for $35.00. Hensonalso reminded the memberspresent that scholarshipmonies are available fromTMCA for travel andtraining purposes.

LeAnn Gallman from thePlains Chapter reported onthe Public Employee Man-agement seminar held April7-8 in Dallas. Suzanne Finchand Connie McKiernan were

also in attendance from the Panhandle Chapter.

Secretary/Treasurer McKiernan proposed that the secretarybe appointed the records retention officer for the chapter sothat records not legally required to be retained may bedisposed of. Additionally she proposed that when newofficers take their positions in December 2005 the offices ofsecretary and treasurer be separated to allow for the mem-bership to more efficiently share the responsibilities of thechapter. Members of the chapter concurred that this wouldpositive action for the group. President Henson expressedappreciation for the excellent attendance the PanhandleChapter has achieved and encouraged the group to pursuecertification with TMCCP.

PANHANDLE Continuedfrom p. 18

TMCA President Mary Lynne Stratta, TRMCdemonstrates communication skills with TerrySouth, city secretary, Canadian; Cheryl Gibson-Salgado, city secretary, Spearman; and LeAnnGallman, city secretary, Muleshoe.

PINEYWOODS CHAPTERPINEYWOODS CHAPTERPINEYWOODS CHAPTERPINEYWOODS CHAPTERPINEYWOODS CHAPTERBy Terre Noble, TRMC

The Pineywoods Chapter held their quarterly meeting onJuly 21 at Timpson City Hall. Members present wereSecretary/Treasurer Tina Cavazos, city secretary, Diboll;Stacey Corley, deputy city secretary, Nacogdoches; TeresaCrawford, city secretary, Timpson; Betsy Gregson, citysecretary, Huntington; Ashley Judd, city secretary, Hudson;President Terre Noble, TRMC, city secretary, Center; andMitzi Thompson, city secretary, Crockett.

Right: The Pineywoods Chapter at Timpson City Hall.

CHAPTER NEWS Continued on p. 20

19

TMCA NEWS

CONTENTS






(p. 5)



(p. 7)


(p. 8)

IIMC News (p. 11)

TML News (p. 12)




(p. 13)



Donations (p. 23)



JUNE 2005

20

CHAPTER NEWS

RED RIVER CHAPTERRED RIVER CHAPTERRED RIVER CHAPTERRED RIVER CHAPTERRED RIVER CHAPTERBy Stacy Clark, TRMC

The Red River Chapter met June 15 for their quarterly meeting at the SecretGarden Tea Room in Wichita Falls. Members attending were Marie Balthrop,TRMC, city secretary, Holliday; Stacy Clark, TRMC, city secretary, Throck-morton; Lori Dunn, TRMC city secretary, Saint Jo; Revell Hardison, TRMC, citysecretary, Nocona; Trish Holley, TRMC, city secretary, Burkburnett; LydiaOzuna, TRMC, city secretary, Wichita Falls; Sandy Page, deputy city secretary,Bowie; Pat Quisenberry, TRMC, city secretary, Vernon; Elaine Simpson, TRMC,city secretary, Seymour; Mitzi Wallace, city secretary, Bowie; and visitor TMCAPresident Mary Lynne Stratta, TRMC, city secretary, Bryan.

Lydia Ozuna, city clerk, Wichita Falls, was nominated TMCA Municipal Clerk ofthe Year. Special guest President Mary Lynne Stratta presented a very informativetalk about the recent house bills that were passed that will effect Texas cities.Also, the members held a roundtable discussion on the DRE’s that will berequired January 1, 2006, for elections.

The next meeting will be held September 21 in Wichita Falls. The program willbe Cobe Dunn, Department of Information Resources.

SALT GRASS CHAPTERSALT GRASS CHAPTERSALT GRASS CHAPTERSALT GRASS CHAPTERSALT GRASS CHAPTERBy Michele L. Glaser, TRMC

In preparation of the 2005/06 year, SaltGrass officers sent a survey to allmembers asking their opinion onmeeting times, locations, and meetingtopics. The survey “borrowed” an ideafrom the Texas Municipal ClerksAssociation, Inc., by giving a descrip-tion of all the Salt Grass committeesand inviting members to volunteer toserve on a committee. The survey willbe used to plan activities for this yearand in the future.

Members began the year with aninformative seminar at the Hess Clubin Houston in August by Robert HalfManagement Resources on “Network-ing Tactics for Career Success.”

On September 14 Deer Park will hostan all-day seminar at the BattlegroundGolf Course. This is a fantastic facilitywith delicious food. The law firm ofOlson & Olson will conduct a session

SALT GRASS Continued on p. 21

Patrice Fogarty, TRMC (center),city secretary, Missouri City, wasnamed the Salt Grass Chapter’s2005 Chapter Clerk of the Year atthe chapter’s annual banquet inApril. With Patrice are MissouriCity Mayor Allen Owen (left) andCouncilmember Eunice Reiter.

21


CHAPTER NEWS

on duties of notaries. Baytown City Secretary Gary Smith,TRMC, will present an update of the 2005 legislativesession.

Other scheduled events for the 2005/06 year are the annualholiday party in December; the annual public informationseminar in March; and the installation banquet in April.

Patrice Fogarty, TRMC, city secretary, Missouri City, wasnamed Salt Grass Chapter Clerk of the Year for 2005. Patricewas honored as the TMCA Clerk of the Year in October2003.

We are proud to nominate Martha Gillett, TRMC, citysecretary, La Porte, as the Salt Grass Chapter’s nominee forTMCA Clerk of the Year. Martha was the Salt Grass Chapter2004 Clerk of the Year.

SALT GRASS Continued from p. 20

SOUTH PLAINS CHAPTERSOUTH PLAINS CHAPTERSOUTH PLAINS CHAPTERSOUTH PLAINS CHAPTERSOUTH PLAINS CHAPTERBy Toni Chrestman, TRMC

The South Plains Chaptermet on June 15 at theLubbock County ElectionsOffice, Lubbock, Texas. Themeeting was hosted by theCity of Muleshoe and CitySecretary LeAnn Gallman,TRMC.

Gayla Cowan welcomedmembers and guests. Wewere very pleased to have somany representatives fromthe counties and ISDspresent for the DRE presen-tation.

Toni Chrestman reportedthat TMCA President MaryLynne Stratta, TRMC, citysecretary, Bryan, will presenta program on parliamentaryprocedure for our localtraining seminar on October14. The program will beginat 9:00 am and will con-clude about lunch time. Wewill have a catered lunchand then a short meeting ofour chapter members withPresident Stratta.

It was decided to hold theseminar at the LubbockMunicipal Garden and ArtsBuilding, the same place aslast year. We will use HoneyChild Catering for the noonmeal. The registration feewill be $40.00 and will

cover refreshments andlunch. It was the consensusof the members to let theCommittee work out theremaining details. We willbe sending brochures to theother municipal clerks’chapters in our area andhope to welcome anyoneinterested in gaining a betterunderstanding of parliamen-tary procedure.

Chairman Becky Garza,TRMC; city secretary,Lubbock; Mary Joe Collins,TRMC, city secretary,Brownfield; and ToniWilson, TRMC, city secre-tary, Sundown, of theMunicipal Clerk of the YearNominating Committee,nominated LeAnn Gallman,TRMC, city secretary,Muleshoe, for the SouthPlains Chapter MunicipalClerk of the Year, and alsofor the TMCA MunicipalClerk of the Year. LeAnn hasserved as city secretary ofMuleshoe since 1999, and iscommitted to the professionof municipal clerk. She hasbeen an outstanding leaderin our local chapter andrepresents us well at thestate level. She has served assecretary for our chapter andcurrently holds the office oftreasurer. She has served on

the TMCA certificationcommittee, administrativemanagement committee,scholarship committee, andcurrently holds a seat on theTMCA board of trustees.Congratulations, LeAnn, andgood luck!

Chris Wade, TRMC,member of the TMCAretirement committee, askedthat anyone who knows aretiring city secretary, pleasecontact her so that theperson may be recognized atthe TMCCP GraduateInstitute.

The next meeting was set forSeptember 21, to be hostedby Brenda Shaw, City ofMorton.

LeAnn Gallman, TRMC,introduced DorothyKennedy, Lubbock CountyElections Administrator.Ms. Kennedy introduced thethree DRE vendors. Eachvendor had 45 minutes todemonstrate the DRE andanswer questions. It was avery informative programand the first time for someof us to see a DRE in action.We appreciate Ms. Kenneyand her staff organizing thispresentation and allowing usto use their offices.

Members and guests attend-ing were Jane Bell, Lubbock;Angie Benningfield, DenverCity ISD; Paula Benton,Bailey County Clerk; SusieBrown, election clerk,Lamesa; Hilda Cannon, citysecretary, Abernathy; ZaneaCarpenter, utility billingsupervisor, Muleshoe; ToniChrestman, TRMC, citysecretary, Slaton; TommyCombs, deputy city secre-tary, Lubbock; GaylaCowan, city secretary,Amherst; Linda Devitt,Levelland ISD; Jana Dowell,Levelland ISD; MecheleEdwards, city secretary,Sudan; LeAnn Gallman,TRMC, city secretary,Muleshoe; Becky Garza,TRMC, city secretary,Lubbock; Joyce Good,finance director, Seminole;Debbie Gressett, citysecretary, Seminole; SherriHarrison, Bailey CountyJudge; Linda Hart, Lubbock;Maria Hatchett, TRMC, citysecretary/treasurer, Lamesa;Teresa Hensley, SundownISD; De Anne Holder,Shallowater ISD; DorothyKennedy, Lubbock County;Sharon Kerby, Slaton; PatKidd, Lubbock; Karen

SOUTH PLAINSContinued on p. 22

TMCA NEWS

CONTENTS






(p. 5)



(p. 7)


(p. 8)

IIMC News (p. 11)

TML News (p. 12)




(p. 13)



Donations (p. 23)



JUNE 2005

CHAPTER NEWSSOUTH PLAINS Continuedfrom p. 21

Lawson, TRMC, city secretary,Floydada; Kathie Littlefield, DenverCity ISD; Patricia Phipps, deputy citysecretary, Friona; Jean Richardson,Muleshoe ISD; Pam Rowe, TRMC,city secretary, Plains; Bonnie Scaff, citysecretary, Bovina; Belinda Terrell, citysecretary, Whiteface; Sharon Trumble,

city secretary, New Deal; Chris Wade,TRMC, city secretary, Levelland;Dianne White, personnel director,Lamesa; Wilma Williams, city secre-tary, Denver City; Susie Williamson,city secretary, Shallowater; and ToniWilson, TRMC, city secretary, Sun-down.

WEST TEXAS CHAPTERWEST TEXAS CHAPTERWEST TEXAS CHAPTERWEST TEXAS CHAPTERWEST TEXAS CHAPTERBy Tami Matthews

The West Texas Chapter met on April20 in Van Horn at Chuy’s Restaurant.The following members were present;Norma Aguilar, TRMC, city secretary,Odessa; Laura Barragan, TRMC,deputy city secretary, Van Horn; BeckyBrewster, TRMC, city secretary, VanHorn; Lesa Gamble, administrativeassistant, Big Spring; Tami Matthews,assistant city secretary, Big Spring; andFlorencio P. Sauceda, city administra-tor, Marfa. We had several guestspresent at our meeting; Mayor Okey D.Lucas, Van Horn; Jeff McCoy, managerof the Texas Mountain Trails of VanHorn; and Mayor Oscar Martinez,Marfa.

Mayor Okey Lucas opened the meetingby welcoming everyone to Van Horn.Guest speaker, Jeff McCoy, manager ofTexas Mountain Trails, gave an inter-esting presentation on the purpose andstructure of the Texas Mountain Trails.The West Texas Chapter membersdecided at this meeting to donate

$100.00 to the Dorothy F. ByrdScholarship Fund, and also to nominateBecky Bewster, TRMC, city secretary,Van Horn, for the TMCA MunicipalClerk of the Year.

Our next meeting was held inMonahans at the Gift Shop and TulipRoom on July 20.

Guest speaker Jeff McCoy withthe Texas Mountain Trails made apresentation at the West TexasChapter meeting on April 20.

22

TMCA NEWS

SPECIAL THANKSto the

Capital ChapterNorth TexasMunicipal ClerksAssociation ChapterWest Texas Chapterfor theirgenerous donationsto the

Dorothy F. ByrdScholarship Fund

SEPTEMBER 2005

COURSE 1

Angela Winkle, WEATHERFORD

Patricia Phipps, FRIONA

COURSE 2

Nina Browning, WINNSBORO

Kimbra Caldwell, GROVES

Debbie Chelf, LEANDER

Matthew Denton, THE COLONY

Bonnie Gibbs

Terri Hanks, PORT ARTHUR

Debra Howe, ALVARADO

Nyla Peña, McALLEN

Bonnie Scaff, BOVINA

Vicky Varnau, PILOT POINT

TMCCPCourse Certificates AwardedThe following enrollees earned course certificates in the Texas Municipal ClerksCertification Program after completing the homework, attending the requiredseminars, and passing the examination for the designated course.

COURSE 3Stephanie Brim, HUNTSVILLECrista Bromley, BURNETNina Browning, WINNSBOROSuzanne Finch, HEREFORDBonnie GibbsDebra Howe, ALVARADOPatricia Phipps, FRIONADonna Ford Robbins,

MINERAL WELLSLinda Taylor, VENUSKaren Thompson, PFLUGERVILLEVicky Varnau, PILOT POINTDeana Watson, POSTCynthia Williams, POSTSheila Williams, BRAZORIAKathleen Wingo, LUCAS

COURSE 4Delia Flores,

BALCONES HEIGHTS

Sherry Newport, ONALASKA

Angie Scarlett, THROCKMORTON

Christi Shivers, MEXIA

Linda Taylor, VENUS

Deana Watson, POST

Angela Winkle, WEATHERFORD

Norma Zenk, BEDFORD

23

TMCA, INC., CHAPTERS

ALAMO CHAPTERALAMO CHAPTERALAMO CHAPTERALAMO CHAPTERALAMO CHAPTERNorma Althouse, PresidentPO Drawer I, Schertz, TX 78154-0890210-658-7477, ext. 1131; 210-659-3204 [email protected]

BLUEBONNET CHAPTERBLUEBONNET CHAPTERBLUEBONNET CHAPTERBLUEBONNET CHAPTERBLUEBONNET CHAPTERRhonda Williams, TRMC, President213 E Blackjack St, Dublin, TX 76446-2303254-445-3331; 254-445-3727 [email protected]

CAPITCAPITCAPITCAPITCAPITAL CHAPTERAL CHAPTERAL CHAPTERAL CHAPTERAL CHAPTERShirley Garvel, PresidentPO Box 591, Elgin, TX 78621-0591512-281-5724; 512-285-5962 [email protected]

CENTRCENTRCENTRCENTRCENTRAL TEXAS CHAPTERAL TEXAS CHAPTERAL TEXAS CHAPTERAL TEXAS CHAPTERAL TEXAS CHAPTERConnie Foreman, PresidentPO Box 154549, Waco, TX 76715254-799-2458; 254-799-3640 [email protected]

COCOCOCOCOASTASTASTASTASTAL BEND CHAPTERAL BEND CHAPTERAL BEND CHAPTERAL BEND CHAPTERAL BEND CHAPTERKimberly Drysdale, PresidentPO Drawer 400, Ingleside, TX 78362-0400361-776-2517; 361-775-0109 [email protected]

HILL COUNTRY CHAPTERHILL COUNTRY CHAPTERHILL COUNTRY CHAPTERHILL COUNTRY CHAPTERHILL COUNTRY CHAPTERK. Vivian Saiz, President730 Main St, Junction, TX 76849915-446-2622; 915-446-3003 [email protected]

LLLLLOWER RIO GROWER RIO GROWER RIO GROWER RIO GROWER RIO GRANDE VANDE VANDE VANDE VANDE VALLEYALLEYALLEYALLEYALLEYCHAPTERCHAPTERCHAPTERCHAPTERCHAPTERMary Munoz, PresidentPO Box B, Pharr, TX 78577-1202956-702-5335 x 112; 956-702-5313 [email protected]

NORTH TEXAS MUNICIPNORTH TEXAS MUNICIPNORTH TEXAS MUNICIPNORTH TEXAS MUNICIPNORTH TEXAS MUNICIPALALALALALCLERKS ASSOCIACLERKS ASSOCIACLERKS ASSOCIACLERKS ASSOCIACLERKS ASSOCIATION CHAPTERTION CHAPTERTION CHAPTERTION CHAPTERTION CHAPTERNancy Meadows, TRMC, President7101 Whitley Rd, Watauga, TX 76148817-514-5811; 817-281-1991 [email protected]

NORTHEAST TEXAS CHAPTERNORTHEAST TEXAS CHAPTERNORTHEAST TEXAS CHAPTERNORTHEAST TEXAS CHAPTERNORTHEAST TEXAS CHAPTERCassandra Brager, PresidentPO Box 2039, Tyler, TX 75710-2039903-531-1106; 903-531-1127 [email protected]

PPPPPANHANDLE CHAPTERANHANDLE CHAPTERANHANDLE CHAPTERANHANDLE CHAPTERANHANDLE CHAPTERJanice Henson, TRMC, PresidentPO Box 849, Perryton, TX 79070-0849806-435-4014; 806-435-2490 [email protected]

PINEYWOODS CHAPTERPINEYWOODS CHAPTERPINEYWOODS CHAPTERPINEYWOODS CHAPTERPINEYWOODS CHAPTERTerre Noble, TRMC, PresidentPO Box 1744, Center, TX 75935-1744936-598-2941; 936-598-2615 [email protected]

RED RIVER CHAPTERRED RIVER CHAPTERRED RIVER CHAPTERRED RIVER CHAPTERRED RIVER CHAPTERPatricia “Trish” Holley, TRMC, President501 Sheppard Rd, Burkburnett, TX 76354940-569-2263; 940-569-4192 [email protected]

SSSSSALALALALALT GRT GRT GRT GRT GRASS CHAPTERASS CHAPTERASS CHAPTERASS CHAPTERASS CHAPTERJenny Key, TRMC, PresidentPO Box 839, Morgan’s Point, TX 77572281-471-2171; 281-471-7473 [email protected]

SOUTH PLAINS CHAPTERSOUTH PLAINS CHAPTERSOUTH PLAINS CHAPTERSOUTH PLAINS CHAPTERSOUTH PLAINS CHAPTERGayla Cowan, PresidentPO Box 560, Amherst, TX 79312-0560806-246-3421; 806-246-3575 Fax

WEST TEXAS CHAPTERWEST TEXAS CHAPTERWEST TEXAS CHAPTERWEST TEXAS CHAPTERWEST TEXAS CHAPTERLaura Barragan, TRMC, PresidentPO Box 517, Van Horn, TX 79855-0517432-283-2050; 432-283-2839 [email protected]

DEADLINE FOR PUBLICADEADLINE FOR PUBLICADEADLINE FOR PUBLICADEADLINE FOR PUBLICADEADLINE FOR PUBLICATION: TION: TION: TION: TION: OCTOBER 15 FOR THE DECEMBER NEWSLETTERSend articles to: TMCA, Inc., PO Box 305067, Denton, TX 76203; 940-565-3488; FAX 940-565-2012; [email protected]

Vol. XVI No. 3 SEPTEMBER 2005 TMCA NEWS

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