VIVA 17 TH ANNUAL USERS GROUP MEETING September 26, 2013 Virginia Library Association Williamsburg, VA Cy Dillon, HSC, VIVA Outreach Committee Chair Kathy.

VIVA 17TH ANNUAL USERS GROUP MEETING

September 26, 2013

Virginia Library Association

Williamsburg, VA

Cy Dillon, HSC, VIVA Outreach Committee Chair

Kathy Perry, VIVA Director

Agenda

Welcome: Cy Dillon, Librarian, Hampden-Sydney College

VIVA Update: Kathy Perry, VIVA Director Vendor Introductions Panel Session: Libraries, MOOCs, and the State

of Online Education Moderated by John Ulmschneider, University

Librarian Virginia Commonwealth University Jeff Nugent, Co-director, Center for Teaching

Excellence Virginia Commonwealth University Judith Thomas, Director of Arts and Media

Services University of Virginia

VIVA Update

Ramona McAleavey Barrett

Cutrice HarrisVIVA’s New Office Coordinator

VIVA Central moved to the GMU-Arlington Campus in December, 2012

VIVA Budget Update

Leveraging Funds to Expand AccessVIVA Revenues, All Sources FY06-FY14

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

Private Nonprofit#REF!General As-sembly

VIVA Revenues FY14

General Assem-

bly46%

Pub-lic In-sti-tu-

tions38%

Private Non-

profits16%

Delivering Value VIVA Expenditures 2012-14

Collections, 94%

ILL, <3%

Travel & Training, <1%

Central Admin, <3%

VIVA IS COST-EFFECTIVE

Cost avoidance through group purchases

July 1, 1994 to June 30, 2013:

$625,000,000

That’s better than a 5-to-1 payoff for Virginia!

Updates on Committee Work

Man, have we been busy!

Rosemary Arneson, Cy Dillon, Carrie Cooper

Meet VIVA’s New Committee Chairs

Steering Committee

Chairs: Gene Damon, VCCS and Carrie Cooper, College of William and Mary RFP Scholarly Publishing and Repository

Services Approved Licensing and Billing for

Discounts Proposal for 2014-16 Biennium

Sustaining Funds for VIVA Collections Public and Private Pooled Funds

Additional Funds for STEM-H The VIVA One Collection, Discovery Layer

Outreach Committee

Chairs: John Ulmschneider, Virginia Commonwealth University and Cy Dillon, Hampden-Sydney College Reviewing the VIVA website with an eye

toward streamlining the communications

Planning the VIVA 20th Anniversary Event for Fall 2014

New VIVA Brochure

Outreach Committee

Product Announcements: STEM-H e-books (Elsevier and Springer) DDA (Innovative e-book Program) Universal Borrowing Pilot MLA and LION JSTOR Discounts (coming soon)

Join us on Facebook!

Resource Sharing CommitteeChairs: Ralph Alberico, James Madison University and Rosemary Arneson, University of Mary Washington Discounts for ILLiad WorldCat Knowledge Base 15th VIVA Community Interlibrary Loan

Forum, July 2013

2013 Interlibrary Lending Among VIVA Members

Privates, 28%

Public 2-Year,

5%

Pub-lic 4-Year

& Doc-toral

s, 66%

Universal Borrowing Pilot

Planning Phase: July 1 – August 31, 2013 Active Phase: September 1, 2013 – June

30, 2014 Lost Copy Fund approved 32 libraries participating in the pilot Concept: patrons at any VIVA institution

are able to borrow print books held at libraries participating in the pilot project by simply walking in the library and presenting their home institution ID

http://www.vivalib.org/borrowing/

Universal Borrowing Pilot Flyer

Resources for Users CommitteeChairperson: Sharon Gasser, James Madison University First, the bad news:

Cancellation of Bowker Books in Print, effective July 1, 2013

Cancellation of Gale Contemporary Women’s Issues, effective August 1, 2013.

Product Reviews

Completed in FY13 APA PsycNET OUP Oxford Reference Online

Scheduled for FY14 Ulrich’s Directory of Periodicals IEEE

Collection Analysis

I. Video Last Copy Project With SCS 7 Participants: GMU, JMU, UR, UVA, VCU, VT

& W&M Goal: to ensure that all currently held

content deemed to be of long-term value will be retained by at least one of the 7 libraries

Address deterioration and possible need to reformat

Collection Analysis

II. Monograph Collection Analysis Pilot With SCS Participants: GMU, JMU, Radford, UR, UVA,

VCCS, VCU, VT & W&L Kickoff meeting held on September 13 Goal: to analyze collections in the

participating VIVA member institutions Outcome is open

Possibilities for cooperative weeding and preservation

Possibilities for collaborative collection development

Collection Analysis

III. Publisher Subject Analysis for Print Monographs

Goal: to explore ways to use print circulation data to inform future collaborative purchases

# of books/school = 10% of FTE 5 institutions: CWM, JMU, ODU, UR, and VT Others are welcome to join Contact Anne Elguindi

Update on Cost Sharing

Public Institutions: Mergent cost sharing formula

40% based on use data averaged over 3 years 25% for the relative amount of original subscription fees 35% for the level of business programs

IEEE cost sharing formula revised for FY14 Uses the Mergent model, but adjusted so no school pays

more than 85% of list price.

Private Institutions: Mergent, Oxford Reference Online, and ProQuest

Dissertations and Theses moved to Pooled Funds

E-books Overview

General Assembly allocated new funds in each year of the biennium (FY2013 and FY2014).

The intent for this new base funding includes e-books, particularly STEM-H (Science, Technology, Engineering and Mathematics and Health) titles.

3 initiatives: Elsevier e-books Springer e-books DDA EBL

It is essential that member libraries load the records to provide access and promote these to students and faculty.

RFI: Academic E-book Packages

VIVA was looking for: 1) competitive pricing, 2) less restrictive DRM, 3) unlimited simultaneous use, and 4) ability to continue ILL.

Packages from 2 e-book vendors: Elsevier: E-book frontlist collection for 2013 (~650

titles) Springer: Four subject collections for 2013:

Behavioral Science (~85 titles) (privates with Pooled Funds)

Biomedical and Life Science (~560 titles) Computer Science (~1,100 titles) Earth and Environmental Science (~285 titles).

Steering Committee approved continuing all of these for 2014

RFP: Demand Driven Acquisitions for STEM-H e-Books

RFP Awarded to EBL EBL is now part of ProQuest

All publics and 12 private nonprofit members Publishers:

John Wiley & Sons Oxford University Press Jossey-Bass McGraw-Hill UK Wiley-VCH Sage

Concept: e-book titles are added to catalogs and/or discovery layers. All participants can access these titles during the pilot. Enough use in 1 title will generate a purchase of that title and then ALL participants will have perpetual access.

RFP: Modern Language Association International Bibliography

RFP Awarded to ProQuest, effective August 1, 2013 All publics and 31 private nonprofit members Includes:

MLA International Bibliography Literature Online (LION) The full-text Editions and Adaptations of Shakespeare The full nine-volume Bibliography of American Literature Twentieth-Century American Poetry (500 volumes) Coming soon: FIAF (International Index to Film Periodicals

Plus) Special thanks to GMU, UVA, and VCU for cost

sharing!

Coming Soon: Discounts for JSTOR

License is still under review VIVA will handle licensing and invoicing

JSTOR Archives JSTOR Current Scholarship

No central funds involved for acquisitions

Discounts effective for FY14 Further discounts possible in the future More details will be forthcoming!

FY03 – FY13

Thank you to our vendors!

AAAS: Keith Layson

Annual Reviews: Jackie Wiederholt

APA: Neil Lader

EBSCO: Ann Murdock

Elsevier: Ryan Bailey, Sarah Buchala

Gale: Kate Vincent

IEEE: Joe Vaitkus

JSTOR: Carol MacAdam

Mergent: John Carino

OCLC:  Suzanne Butte, Meryl Cinnamon, Chris Kirby

OUP:  Jenifer Maloney

ProQuest: Audrey Christle

Springer: Bob Boissy

Wiley: Erika Schweitzer

Libraries, MOOCs, and the State of Online Education

Jeff NugentCo-director, Center for Teaching Excellence

Virginia Commonwealth University

Judith ThomasDirector of Arts and Media

ServicesUniversity of Virginia

Moderated by John UlmschneiderUniversity Librarian

Virginia Commonwealth University

V

www.vivalib.org