MCHENRY COUNTY TRANSPORTATION COMMITTEE AGENDA ● AUGUST 28, 2019 Public Meeting Division of Transportation - Main Conference Room 8:15 AM 16111 Nelson Rd, Woodstock, IL 60098 McHenry County Page 1 Updated 8/23/2019 1:52 PM 1. CALL TO ORDER Roll Call 2. MINUTES APPROVAL A. Transportation Committee - Public Meeting - Jul 31, 2019 8:15 AM 3. PUBLIC COMMENT 4. MEMBER COMMENTS 5. ROUTINE CONSENT AGENDA 1. Resolution to Approve Adopt-A-Highway Volunteer Group Agreement 2. Resolution Approving an Agreement Between the County of McHenry and the Senior Care Volunteer Network for Senior Transportation Services and Appropriating Funds (Quality Infrastructure) 6. ITEMS REMOVED FROM CONSENT AGENDA 7. NEW BUSINESS A. Staff Recognition B. Lakewood Road and Ackman Road Public Meeting Summary C. Draft 2020-2024 Transportation Program Update D. FY 2019-2020 Division of Transportation Budget Review 8. OLD BUSINESS A. MCRide Update B. Nondedicated Subdivision Roads - Nunda Township Maintenance - Direction C. Township Consolidation 9. EXECUTIVE SESSION (AS NECESSARY) A. Meeting Minutes, Land Acquisition, and Pending Litigation 10. EXECUTIVE SESSION MINUTES APPROVAL
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MCHENRY COUNTY
TRANSPORTATION COMMITTEE
AGENDA ● AUGUST 28, 2019
Public Meeting Division of Transportation - Main Conference Room 8:15 AM
16111 Nelson Rd, Woodstock, IL 60098
McHenry County Page 1 Updated 8/23/2019 1:52 PM
1. CALL TO ORDER
Roll Call
2. MINUTES APPROVAL
A. Transportation Committee - Public Meeting - Jul 31, 2019 8:15 AM
3. PUBLIC COMMENT
4. MEMBER COMMENTS
5. ROUTINE CONSENT AGENDA
1. Resolution to Approve Adopt-A-Highway Volunteer Group Agreement
2. Resolution Approving an Agreement Between the County of McHenry and the Senior Care Volunteer Network for Senior Transportation Services and Appropriating Funds (Quality
Infrastructure)
6. ITEMS REMOVED FROM CONSENT AGENDA
7. NEW BUSINESS
A. Staff Recognition
B. Lakewood Road and Ackman Road Public Meeting Summary
C. Draft 2020-2024 Transportation Program Update
D. FY 2019-2020 Division of Transportation Budget Review
8. OLD BUSINESS
A. MCRide Update
B. Nondedicated Subdivision Roads - Nunda Township Maintenance - Direction
C. Township Consolidation
9. EXECUTIVE SESSION (AS NECESSARY)
A. Meeting Minutes, Land Acquisition, and Pending Litigation
10. EXECUTIVE SESSION MINUTES APPROVAL
Agenda Transportation Committee August 28, 2019
McHenry County Page 2 Updated 8/23/2019 1:52 PM
11. NEXT MEETING DATE AND LOCATION
A. 8:15 A.M. on September 25, 2019 - McHenry County Division of Transportation
12. ADJOURNMENT
MCHENRY COUNTY
TRANSPORTATION COMMITTEE
MINUTES ● JULY 31, 2019
Public Meeting Division of Transportation - Main Conference Room 8:15 AM
16111 Nelson Rd, Woodstock, IL 60098
McHenry County Page 1 Updated 8/8/2019 3:10 PM
1. CALL TO ORDER
Meeting called to order at: 8:15 AM by Jim Kearns. PRESENT: Gottemoller, Skala, Barnes (Remote), Thorsen, Wilbeck, Kearns, Althoff, Doherty ABSENT:
On a motion by Ms. Althoff, seconded by Mr. Thorsen, to allow County Board member Ms. Barnes to
participate in the Transportation Committee meeting remotely.
A voice vote was taken with all members present voting “aye”; motion carried.
2. MINUTES APPROVAL
A. Transportation Committee - Public Meeting - Jun 26, 2019 8:15 AM
On a motion by Mr. Thorsen, seconded by Ms. Althoff, the meeting minutes of June 26, 2019 were
approved as presented.
RESULT: ACCEPTED BY VOICE
3. PUBLIC COMMENT
None.
4. MEMBER COMMENTS
Mr. Skala asked how the budgeting process for the Division of Transportation is going.
Staff stated that the DOT has submitted the budget to Administration. It is a maintenance budget
as it has been in the past. The budget will be presented at the August 28, 2019 Transportation
Committee meeting.
Discussion ensued.
Mr. Gottemoller mentioned that two (2) years ago the County sped up the presentation of the five
(5) year plan; it should be due in October.
Staff agreed.
Chairman Kearns welcomed Ms. Jana Blake from the State’s Attorney Office as the attorney
1. Resolution Approving an Intergovernmental Agreement Between the County of McHenry and the Village of Hebron for MCRide Service in 2019 (Quality Infrastructure)
2. Resolution Awarding a Construction Contract on Behalf of Dorr Township Road District for the Improvements to Crystal Vista Subdivision for the Nondedicated Subdivision Road Construction Program and Appropriating Funds (Quality Infrastructure)
3. Resolution Approving an Engineering Services Agreement and Appropriating Funds for the Roundabout Review Design Upon Request Project and Appropriating Funds was removed from the Routine Consent Agenda
6. ITEMS REMOVED FROM CONSENT AGENDA
1. Resolution #3 Approving an Engineering Services Agreement and Appropriating Funds for the Roundabout Review Design Upon Request Project and Appropriating Funds
For consideration was a resolution approving an engineering services agreement with MSA Professional Services, Inc. (MSA) for the Roundabout Review and Design Upon Request project and appropriating funds. Mr. Wilbeck stated that for the same reasoning as before, he doesn’t agree with the consultant
selection process; therefore he will be voting “no” understanding it is law.
MCDOT staff met with the Village of Cary to discuss their participation in MCRide. The Village requested additional information about the Southeast McHenry County Dial-a-Ride and did not give any indication whether they will join MCRide in 2020. MCRide is scheduled to receive $1.2 million in Federal Section 5310 funds from the RTA over the next two years to offset costs for providing transportation to seniors and people with disabilities.
B. Staff Report
Staff passed out an article stating the Tollway’s decision to stop engineering on the Tri County Access Project, formally the 53/120 Extension Project. The Tollway cited a lack of local support for the project from Lake County and the large unfunded cost. The State is considering selling the land
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Minutes Transportation Committee July 31, 2019
McHenry County Page 3 Updated 8/8/2019 3:10 PM
that was purchased for the roadway, which would effectively terminate the project. Ms. Althoff asked whether the County has a back-up plan for this project. This was going to be the only massive extension for the northeastern section of the County. Discussion ensued.
Staff stated that within the next two (2) years MCDOT will be updating the Long Range Transportation
Plan which would address the effects of the Tollway’s project ending.
9. EXECUTIVE SESSION (AS NECESSARY)
A. Meeting Minutes, Land Acquisition, and Pending Litigation
Executive Session was not held at this meeting.
10. EXECUTIVE SESSION MINUTES APPROVAL
Executive Session was not held at this meeting.
11. NEXT MEETING DATE AND LOCATION
A. 8:15 A.M. on August 28, 2020 - McHenry County Division of Transportation
12. ADJOURNMENT
On a motion by Mr. Gottemoller, seconded by Mr. Skala, the meeting adjourned at 8:38 AM.
A voice vote was taken with all members present voting “aye”, motion carried.
Full Comments on the above agenda items are included in the audio recording of this meeting, which can be found on the McHenry County Meeting Portal.
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R E S O L U T I O N
7911 / tranthony Page 1
RESOLUTION TO APPROVE ADOPT-A-HIGHWAY VOLUNTEER GROUP AGREEMENT
WHEREAS, in order to augment the McHenry County Division of Transportation's litter collection
efforts, McHenry County enacted the McHenry County Adopt-A-Highway Ordinance to allow for volunteer groups to adopt various sections of highways for the purpose of litter collection; and
WHEREAS, the Adopt-A-Highway Ordinance requires said volunteer groups to enter into an
agreement with McHenry County defining the responsibilities of the volunteer groups and the County; and WHEREAS, the Transportation Committee recommends approval of the following group(s) for
inclusion in the Adopt-A-Highway Program:
Group Section of Roadway
In Memory of Todd "Toddo" Pihl Flat Iron Road from Streit Road to Airport Road
NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois, that
the agreement between McHenry County and the above listed volunteer group(s) is hereby approved; and
BE IT FURTHER RESOLVED, that the County Board Chairman is authorized to execute said
agreement; and BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to transmit one certified
copy of this resolution to the Director of Transportation/County Engineer.
DATED at Woodstock, Illinois, this 17th day of September, A.D., 2019.
_______________________________ Jack D. Franks, Chairman McHenry County Board
ATTEST: _________________________________ Joseph J. Tirio, County Clerk ATTACHMENTS:
AAH_Apl_IMOTP_A2703_20190813 (PDF)
AAH_Map_IMOTP_A2703_20190813 (PDF)
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McHenry County Board Meeting: 08/28/19 08:15 AM County Board Room Department: Division of Transportation Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Thomas Anthony
SCHEDULED
RESOLUTION DOC ID: 7911
Page 2
TO: McHenry County Board FROM: Thomas Anthony DATE: August 28, 2019 SUBJECT: Resolution to Approve Adopt-A-Highway Volunteer Group Agreement
Board / Committee Action Requested: For consideration is a resolution approving the inclusion of the identified group(s) into the McHenry County Division of Transportation (MCDOT) Adopt-A-Highway Program: In Memory of Todd "Toddo" Pihl - Flat Iron Road from Streit Road to Airport Road Background and Discussion: In order to augment the Division of Transportation's litter collection efforts, the County enacted an ordinance to allow for volunteer groups to adopt various sections of highways for litter collection. With approval of this resolution, the MCDOT has 159 groups enrolled in the program covering 158 centerline miles of the 213.5 available miles in the program which is roughly 74%. The ordinance requires that each volunteer group enter into an agreement with McHenry County defining the responsibilities of the group and the County. This resolution approves the County to enter into an agreement with the identified group(s) and section(s) of highway. Impact on Human Resources: none Impact on Budget (Revenue; Expenses, Fringe Benefits): To duplicate the efforts of the Adopt-a-Highway volunteers, it would cost the County approximately $500,000 annually. Impact on Capital Expenditures: none Impact on Physical Space: none Impact on Other County Departments or Outside Agencies: none Conformity to Board Ordinances, Policies and Strategic Plan: Conforms to County ordinances, policies, and County's Strategic Plan.
Attachments / Appendices:
AAH_Apl_IMOTP_A2703_20190813 (PDF)
AAH_Map_IMOTP_A2703_20190813 (PDF)
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EXHIBIT AADOPTED McHENRYCOUNTY HIGHWAY
SECTION
Group: In Memory of Todd "Toddo" PihlSection: A27-03County Highway: Flat Iron RoadFrom: Streit RoadTo: Airport Road
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Information on this map may containinaccuracies or typographical errors.Information may be changed or updatedwithout notice. Information on this mapis provided "as-is" without warranty ofany kind, either express or implied,including (without limitation) any impliedwarranties of merchantability or fitnessfor a particular purpose. In no event willMcHenry County be liable to you or toany third party for any direct, indirect,incidental, consequential, special orexemplary damages or lost profitresulting from any use or misuse of thisinformation. Information herein has beenreproduced from original sources.Information produced on this map shouldnot be used in place of a survey or legaldocuments.
DISCLAIMER DATE
FILE
PROJECTION Transverse MercatorNAD 1983 State PlaneIllinois East
Wednesday, July 31, 2019
IMO Todd (Toddo) Pihl
.
SCALE 1 inch = 2,000 feet
0 1,000 2,000500Feet
LEGEND
State/US RouteCounty Route
Interstate Route
Rail RoadMunicipal/Township Route
Hydrography
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R E S O L U T I O N
7915 / SAHennings Page 1
RESOLUTION APPROVING AN AGREEMENT BETWEEN THE COUNTY OF MCHENRY AND THE SENIOR CARE VOLUNTEER NETWORK FOR SENIOR TRANSPORTATION
SERVICES AND APPROPRIATING FUNDS
WHEREAS, the McHenry County Board approved the McHenry County 2018 Transit Plan Update
as the long-range transit plan for McHenry County on March 19, 2019; and WHEREAS, the County has provided funding to the Senior Care Volunteer Network annually
since 2012 to provide cost-effective transit services for seniors consistent with the goals and objectives of the County Transit Plan; and
WHEREAS, the funding assistance of the Senior Care Volunteer Network has saved McHenry
County over $1,200,000 over the last eight years in reduced MCRide costs; and WHEREAS, the Transportation and Finance & Audit Committees of the County Board have
reviewed the agreement with the Senior Care Volunteer Network stipulating the specific responsibilities and eligible funding amounts for Fiscal Years 2020 and 2021 said agreement attached hereto and made a part hereof.
NOW THEREFORE BE IT RESOLVED, by the County Board of McHenry County, Illinois, that
the attached agreement between McHenry County and the Senior Care Volunteer Network attached here to and made part here of is hereby approved and that the annual sum of seventy thousand dollars ($70,000.00) shall come from the RTA Sales Tax Fund, Fund-Dept.-Div.-Main Acct. 263-82-8210-423200 for each of the County’s fiscal years for FY2020 and FY2021 for said agreement; and
BE IT FURTHER RESOLVED, that the County Board Chairman is authorized to execute said
agreement; and BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to distribute two certified
copies of this resolution to the Director of Transportation/County Engineer, one of which will be forwarded to the Senior Care Volunteer Network.
DATED at Woodstock, Illinois, this 17th day of September, A.D., 2019.
_______________________________ Jack D. Franks, Chairman McHenry County Board
ATTEST: _________________________________ Joseph J. Tirio, County Clerk ATTACHMENTS:
SCVN Contract 2020-2021 (PDF)
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McHenry County Board Meeting: 08/28/19 08:15 AM County Board Room Department: Division of Transportation Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Scott Hennings
SCHEDULED
RESOLUTION DOC ID: 7915
Page 2
TO: McHenry County Board FROM: Scott Hennings DATE: August 28, 2019 SUBJECT: Resolution Approving an Agreement Between the County of McHenry and the
Senior Care Volunteer Network for Senior Transportation Services and Appropriating Funds
Board/Committee Action Requested: For consideration is a resolution approving an agreement between the County and the Senior Care Volunteer Network (SCVN) to provide fuel reimbursements to volunteers providing transportation services for seniors and to fund database management, salary and fringe costs associated with the administration of the volunteer driver senior transportation services. The amount is not to exceed $70,000 in FY2020 and $70,000 in FY2021. Background: The SCVN has used funding from the County to provide very cost-effective transportation services for seniors in the county. By providing volunteers fuel reimbursement, the SCVN has been able to encourage those volunteers to provide 107,000 trips (approximately 940 trips each month) since December 2009. Over the past eight years, the County has provided funding assistance in the amounts of $43,000, and $56,000 in FY2012 and FY2013, respectively. In FY2014 through FY2019, the County provided $60,000 each year. Based on cost per trip, McHenry County funding of the SCVN transportation program has saved the MCRide program over $1,200,000 over the last eight years were MCRide to take on all the trips that the SCVN provided. Over the last three years, the SCVN volunteer-based program provided trips for about $7.88 for a one-way trip. This is extremely cost effective compared to MCRide, which averaged $19.27 per one-way trip during the same period. Additionally, volunteers are available at all hours throughout the week and are able to provided needed transportation to areas just outside the county. However, the number of individuals willing to volunteer is limited and subject to volunteer burn-out. As such, volunteer driver programs such as the SCVN are important to fund in order to reduce the overall cost of transit trips in the county because they support and promote the volunteer's efforts. Discussion: This agreement outlines the responsibilities of the Senior Care Volunteer Network including required reporting and eligible expenses. Impact on Human Resources: none Impact on Budget (Revenue, Expenses, Fringe Benefits): Funding for this project has been budgeted in the FY2020 budget out of the Regional Transportation Authority Sales Tax Fund. The County is responsible for approximately $70,000 each year in reimbursements to the Senior Care Volunteer Network. The funding is allocated as part of the annual allocation for MCRide
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Resolution (ID # 7915) Meeting of August 28, 2019
Updated: 8/23/2019 12:54 PM by Mary Haines Page 3
services. Impact on Capital Expenditures: none Impact on Physical Space: none Impact on Other County Department or Outside Agencies: none Conformity to Board Ordinances and Policies: Conforms to the recommendations made in the McHenry County 2040 Long Range Transportation Plan and 2018 Transit Plan Update.
Attachments / Appendices:
SCVN Contract 2020-2021 (PDF)
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1
AGREEMENT BETWEEN the COUNTY of McHENRY
AND
SENIOR CARE VOLUNTEER NETWORK
FOR
SENIOR TRANSPORTATION SERVICES
THIS AGREEMENT, entered into this ___ day of ___________, ______ by and between
the County of McHenry (herein after called the “County”) and Senior Care Volunteer
Network; and
WHEREAS, in order to provide for a comprehensive and coordinated system of
transportation in McHenry County, it is necessary to undertake a multi-year approach to
the planning of said system; and
WHEREAS, the McHenry County Board has approved the McHenry County 2040 Long
Range Transportation Plan, 2019 to 2023 Transportation Program, and 2018 Transit Plan
Update; and
WHEREAS, the McHenry County Board has authorized a policy on the utilization of the
County Regional Transportation Authority quarter cent sales tax for the purposes of
funding the McHenry County Board’s approved multi-year transportation plans; and
WHEREAS, the annual update of the five year Transportation Program includes a line item
each year for “Volunteer Driver and Transit Enhancement” to be paid for with County
Regional Transportation Authority funds; and
WHEREAS, with the approval of the McHenry County Board, the County has provided
funding to the Senior Care Volunteer Network (formerly known as Faith in Action of
McHenry County) in 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, and 2019 to
provide senior transportation services consistent with the goals and objectives of the
County’s aforementioned multi-year plans; and
NOW, THEREFORE, it is agreed between the parties hereto that;
I. SCOPE OF SERVICE
A. Activities
Senior Care Volunteer Network shall continue to provide Transportation Services for
seniors who are residents of McHenry County. In relation to these Transportation Services,
Senior Care Volunteer Network shall work to increase fuel rewards for their volunteer
drivers, increase the number of fulfilled transportation requests or trip-miles driven,
increase volunteer recruitment for Transportation Services, and coordinate Transportation
Services with McHenry County Veterans Assistance Commission (VAC). The cost of the
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service shall be determined by the policies and procedures required by Senior Care
Volunteer Network as called for under Section VI. SPECIAL CONDITIONS.
B. Program Delivery
The County shall provide funding in the sums specified in Section III. GRANT BUDGET
for salaries and fringe benefits, fuel, and database management for trip scheduling and
reporting associated with the operation of Transportation Services.
C. General Administration
Senior Care Volunteer Network shall provide all administration, advertising, publicity and
liability insurance connected with the operation of Transportation Services. Drivers
operating any vehicle used in the operation of Transportation Services shall at all times be
in possession of the appropriate driver’s license as required for the operation of such
vehicle under the laws and regulation in effect by the Illinois Secretary of State during the
period of this Agreement. Volunteer drivers for Senior Care Volunteer Network are also
required to have personal automobile insurance coverage.
D. Levels of Accomplishment
Senior Care Volunteer Network shall log every trip and register all riders. A trip is defined
as a one way ride when a driver is transporting a client. Senior Care Volunteer Network
shall provide a monthly report to the County which includes rider, trip and mileage data.
A representative from Senior Care Volunteer Network shall attend quarterly Public
Title: Chairman McHenry County Board Title: Executive Director
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A G E N D A I T E M
7910 / SAHennings Page 1
LAKEWOOD ROAD AND ACKMAN ROAD PUBLIC MEETING SUMMARY
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A G E N D A I T E M
7942 / JRYoung Page 1
FY 2019-2020 DIVISION OF TRANSPORTATION BUDGET REVIEW
ATTACHMENTS:
82 - Div of Transportation TC 082819 (PDF)
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Fiscal Year 2019/2020 Budget Highlights and Goals
Division of Transportation
FY2019 Highlights • Initiated Phase I Preliminary Engineering on six (6) County and Township bridge rehabilitation projects (Hunter, Johnson, Kishwaukee Valley, Millstream, Thayer, and White Oaks).• Initiated Phase I Preliminary Engineering for the Algonquin Road Flashing Yellow Arrow project.• Completed Phase II Design Engineering on two (2) County and Township bridge rehabilitation projects (O’Brien and Union Roads).• Completed construction on the following projects:
• River Road at Dowell Road roundabout.• Deerpass Road Bridge, Union Road Bridge and O’Brien Road Bridge.• Stage I work for southbound Randall Road and eastbound Algonquin Road.
• County Board approved the FY 2020-2024 Transportation Program.• Completed Transit Plan Study update.• Completed the pavement preservation program by resurfacing 36 lane miles of County Highways.• The Adopt-A-Highway program has 154 groups enrolled adopting over 73% of the County Highway system.• The MCRide system provided a total of 107,000 trips.• Partnered with local municipalities, Visit McHenry County, McHenry County Conservation District, Planning and Development, and Health Department to fund a bikeshare program for
McHenry County using Zagster as the vendor.• Coordinated through Municipal Partnering Initiative (MPI) group for the shared contracted services for pavement markings, street sweeping, and finish mowing.• Single cut mowing reducing visibility issues along with observance of the Monarch Butterfly shortage awareness issue and to reduce costs.• Cleaned out 500 manholes to ensure proper maintenance for safety and performance of the County’s storm water sewer system.• Completed year 5 of a 5 year program updating all County Highway curve signs to improve safety.• Completed the snow plow truck capital plan analysis study to reduce costs.• Created performance measure to provide an initial field response time in less than 24 hours to residential service work orders at least 95% of the time.• Created an all-liquid test route for winter operations reducing salt usage by 38% compared to the other routes.• Transferred jurisdiction of approximately 20 of the 24 miles of Nondedicated Subdivision Roads to local agencies.
FY2020 Goals • Initiate Phase I Preliminary Engineering on 4 Township bridge rehabilitation projects (Allendale, Flat Iron, Harmony, and West Solon Roads).• Initiate Phase I Preliminary Engineering for the Walkup Road/Crystal Lake Road Flashing Yellow Arrow project.• Initiate Phase I Preliminary Engineering for the Charles Road Corridor Safety Project and Virginia Road complete streets project.• Complete Phase II Design Engineering for the Kishwaukee Valley Road bridge project.• Complete Phase II Design Engineering for the Algonquin Road Flashing Yellow Arrow project.• Complete Feasibility Study for the Ackman Road Corridor Complete Street project.• Complete construction on the following projects:
• Rehabilitation for the Carls Road and Streit Road Bridges.• Flashing Yellow Arrow Safety projects funded Highway Safety Improvement Program (HSIP) funding along Algonquin Road and at the Wilmot Road intersection with Main Street.• Complete all Stage II work for the Randall Road project (northbound Randall Road and westbound Algonquin Road).
• Completed bi-annual inspection of 110 of 133 County and Township bridges.• Complete the FY 2021-2025 Five-Year Transportation Program.• Initiate Sub-regional Bicycle and Pedestrian Plan study.• Initiate a performance measure to perform preventative maintenance on the County fleet within an average of 300 miles over the manufacturers’ recommendation at least 90% of the time.• Complete the 2021-2028 Eight-Year Capital Plan.• Research vehicle leasing for light duty trucks.• Focus on in-house training for winter operations: winging and both salt and liquid calibration training for maintenance employees in order to obtain and reduce accurate salt and liquid
County of McHenryFiscal Year 2020 Budget Development
Projected/Requested Revenues & Expenditures
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Fund 262 - County Option MFT Fund
Revenues
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 262 Co Option MFT Fund 70 Tax Revenue 4,680,969 4,707,671 4,616,725 4,700,000 1,060,312 4,600,00082 262 Co Option MFT Fund 91 Utilization of Fund Balance 0 0 0 4,339,680 0 082 262 Co Option MFT Fund 94 Intergovernmental 152,574 118,892 0 270,000 0 082 262 Co Option MFT Fund 95 Interest Income 41,296 94,197 138,646 50,000 87,277 150,00082 262 Co Option MFT Fund 96 Other Income 0 0 0 0 18,893 0
County of McHenryFiscal Year 2020 Budget Development
Projected/Requested Revenues & Expenditures
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Fund 263 - McDot RTA Sales Tax Project Fund
Revenues
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 263 McDot RTA Sales Tax Project Fund 94 Intergovernmental 0 0 681,736 740,000 194,619 1,410,00082 263 McDot RTA Sales Tax Project Fund 96 Other Income 0 0 9,060 10,000 52,799 20,00082 263 McDot RTA Sales Tax Project Fund 98 Operating Transfers In 0 0 9,864,624 10,206,542 134,246 10,892,515
0 0 10,555,420 10,956,542 381,664 12,322,515
Expenditures
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 263 McDot RTA Sales Tax Project Fund 40 Contractual Services 0 0 3,503,734 4,922,000 585,766 4,782,00082 263 McDot RTA Sales Tax Project Fund 60 Capital Outlay 0 0 7,735,991 6,034,542 467,303 7,540,515
0 0 11,239,725 10,956,542 1,053,069 12,322,515
County of McHenryFiscal Year 2020 Budget Development
Projected/Requested Revenues & Expenditures
Fund in Balance
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Fiscal Year 2019/2020 Performance Indicators
Department – Division of Transportation Fund: 205, 206, 207, 261, 262, & 263
1 – In 2016, initiated a one-cut program where only one pass is made to save fuel/time and preserve the natural environment. All intersection areas are fully cut for visibility.
Performance Indicators: 2018
Actual 2019
Projected 2019
As of 6/5/19 2020
Projected Maintenance
Pavement Striping (Contracted) 606 mi 680 mi 0 mi 700 mi Street Sweeping (Contracted) 560 mi 640 mi 0 mi 640 mi One-Cut ROW Mowing (1 Round ~ 830 miles)1
5,810 mi 5,810 mi 830 mi 5,810 mi
Boom ROW Mowing (1 Round ~ 415) 830 mi 830 mi 415 mi 830 mi Finish Mowing (1 Round ~ 45 miles) 495 mi 495 mi 135 mi 495 mi Shoulder Grading (1 Round ~ 410 miles) 820 mi 820 mi 205 mi 820 mi
Major Access Developer Projects Construction/Coordination 13 8 7 8
Open for business 4 6 0 5
Other MCRide Cost per Trip $20.42 $20.30 $20.30 $20.00 MCRide Patrons (trips) 111,912 100,000 30,759 110,000 MCRide Service Area (% of County residents)
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
FY 2019-2020 NEW PERSONNEL REQUEST
SLEPREG
Division of Transportation
Maintenance
N/A
205-82-8200
Highway Maintenance Worker #1 of 2
REG SLEP
TOTAL
ETP RATE
REG SLEP
ETP RATE
Two additional Maintenance Workers are requested. Impact on budget is: $76,045.12 x 2 = $152,090.24. This is in anticipation of completing the Randall Road project. Due to the added lanes, additional snow plows will need to be added to adequately serve the public. There has been no change in maintenance headcount since 2009 (10 - years) yet lane miles that the DOT is responsible for has increased from 496 to 523 miles, not including the widening of Randall Road.
NEW POSITION
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 6
PROPOSED GRADE 6
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURSPT FT 2080
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATIONPT REG FTPT SLEP FT $0.00
PROPOSED CLASSIFICATIONETP RATE
PT REG FTPT SLEP FT $0.00
ANNUAL IMPACT $0.00NEW EMPLOYEE - HOURLY SALARY:
$0.00 ETP RATE $22.00PT $0.00 REG FT $22.00PT $0.00 SLEP FT $0.00 $45,760.00
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
205-82-8200
TOTAL
REG SLEP
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Maintenance
Snow Bird 1 of 7
Currently, the DOT does not have enough personnel to run 24-hours efficiently during winter operations. Last year, only 3 of the 7 Snow Bird positions were filled due to pay differential from compared to other entities (IDOT at $25/hour). This salary adjustment also takes into account the collective bargaining agreement pending. Total Annual Impact to budget for 7 Snowbirds Salary Adjustment would be: 7 x $3,579.36 = $25,055.52.
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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DEPARTMENT:
FUND: 205 (Use a separate sheet for each fund)
Requested Item: Document Management - SoftwareProjected Cost: 60,000.00$ Division Code: 8200Main Account: 605000Justification: (Please start justification on next line)
TOTAL DEPARTMENT SUPPLEMENT REQUESTS: 60,000.00$
McHenry County Government
Fiscal Year 2019-2020 Supplemental Request
(Please give a brief description and justification for the supplemental request)
(Include only supplemental requests not covered on the personnel and capital outlay request forms)
Division of Transportation
The DOT closely collaborates with dozens of consultants/contractors on its engineering projects requiring redundant and inconsistent project file storage on the County servers causing lost productivity, charged time from consultants, and errors.The cloud based document management software helps project teams to manage, share, and distribute engineering project content and review in a single platform. The software will manage any type of computer drafting software, modeling, and project data fully integrating with standard microsoft products. It could also be used by other County Departments in the future on their own or collaborating on DOT projects.
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DEPARTMENT:
FUND: 205 (Use a separate sheet for each fund)
Requested Item: Engineering for Tank Farm Upgrade & ReplacementsProjected Cost: 29,000$ Division Code: 8240Main Account: 400100Justification: (Please start justification on next line)
Requested Item: Engineering and Construction for Manual Transfer Switch for 100KV GeneratorProjected Cost: 24,200$ Division Code: 8240Main Account: 430500Justification: (Please start justification on next line)
TOTAL DEPARTMENT SUPPLEMENT REQUESTS: 53,200$
McHenry County Government
Fiscal Year 2019-2020 Supplemental Request
(Please give a brief description and justification for the supplemental request)
(Include only supplemental requests not covered on the personnel and capital outlay request forms)
Division of Transportation
The tanks the DOT utilizes for liquid storage for our winter operations have out grown their service life because of age and being exposed to the sun's ultraviolet rays for years. The DOT is looking to replace the tanks, add containment capabilities, and build a 3 sided building around the tanks in order to protect them from ultraviolet radiation. This project will replace the 10 tanks increasing the capacity from 10,000 gallons to 15,000 gallons as the use of liquids on the County Highways has proven to be cost effective and less harmful on the environment. The DOT average usage of liquids is 300,000 to 500,000 gallons each year.
The DOT facility is located in a rural setting that frequently loses electricity service. The DOT does own its own generator with limited abilities allowing enough electricity to operate a few garage doors, the salt dome, fuel island, and the maintenance superintendent's office computers. The remainder of the building does not have power during these events. Ability to obtain a greater power generator does exist for the DOT; however, there is no means to hook it up to the building. This project would build a quick hookup manual transfer switch allowing DOT personnel to activate the power when needed.