In the Name of Allah, The Most Merciful The Beneficent,
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In the Name of Allah,The Most Merciful The
Beneficent,
2 Group Members
Umar majeed 358 Usman Meer 1193 Junaid Habib 221 Salman Aslam 101
Virtual meeting Information system
4 Main Points
Meetings
Virtual meeting
Why ?
Types
Technologies
Advantages
Disadvantages
Etiquettes
Case study
00
Meetings
Meeting
6 Meeting
A situation when two or more people meet
by chance or arrangement.
A situation when two or more people meet
by chance or arrangement.
7 Virtual Meeting
A virtual event is a gathering of people sharing a common virtual environment on the web, rather than meeting in a physical location.
8 Virtual Meeting
OR Conducting live meetings or presentations over
the internet
9
Virtual Meetings: Why?
Low costs Avoid travel hassles Environmentally friendly No catering or AV fees Easily recorded Global reach 24/7
10 Types of Virtual Meetings
Conference calls
Instant messaging
Web collaboration / Web conferencing
Virtual tradeshows
3D environments
Web casts
Video conferencing
Telepresence
11 Next group member
Usman Taj Meer
12 Types of Virtual Meetings
Conference calls A conference call is a telephone call in which the calling party wishes
to have more than one called party listen in to the audio portion of the call
13 Types of Virtual Meetings
Instant messaging (IM) is a type of online chat
14 Types of Virtual Meetings
Web conferencing in which multiple computer users, all connected to the Internet, see the same screen at all times in their Web browsers
15 Types of Virtual Meetings
virtual tradeshow is an online environment, that goes live and stays live online for a limited period of time It can be considered the online equivalent of a traditional tradeshow or exhibition
16 Types of Virtual Meetings
Web casts distribute a single content source to many simultaneous
listeners/viewers.
17 Types of Virtual Meetings
Video conferencing A technology that allows users in different locations to hold face-to-face
meetings
18 Types of Virtual Meetings
3D environments
19 Types of Virtual Meetings
Telepresence which allow a person to feel as they were present
20
Advantages of Virtual Meetings .
21 Advantages
Cost effective
Convenient and easy to setup
22 Advantages
No long distance travel required
No specialized equipment required
23 Advantages
Easy access from most desktops,
laptops and some mobile devices
Meetings can be record
Disadvantages of Virtual Meetings
.
25 Disadvantages
Not completely safe
No Physical Presence
26 Disadvantages
Quality Systems are Not Free
27 Next Group member
Junaid Habib
28
Best Virtual Meeting Technologies
29 Best Virtual Meeting Technologies
Skype
30 Best Virtual Meeting Technologies
Infinite
31 Best Virtual Meeting Technologies
GoToWebinar
32
virtual meeting Etiquettes
virtual meeting Etiquettes
Pre-Meeting Meeting TimePost-Meeting
34 Pre-Meeting
Planning As a team, or majority of the team, agree upon a
consistent virtual meeting day and time
35 Pre-MeetingProject Manager or meeting facilitator should decide
how to virtually host the meeting
Make sure team members have access
36 Pre-MeetingDetermine what the meeting goals and agenda will be
And verify with other important team members
37 Pre-MeetingProject manager or meeting facilitator should send out a email invite/reminder about the meeting
38 Meeting Time
Attendees should arrive a few minutes before or exactly at the start time
39 Meeting Time Meeting attendees should make sure all equipment is
working ahead of time (microphone, speakers, webcam)
40 Post-Meeting
Project Manager or meeting facilitator should follow up by sending out meeting summary to team members
41 Next Group member
Salman Aslam
42 Case Studyvideoconference allows individuals at two or
more locations to communicate simultaneously
through two-way video and audio transmissions. The
critical feature of videoconferencing is the digital
compression of audio and video streams by a device
called a codec. Those streams are then divided into
packets and transmitted over a network or the
Internet. Until recently, the technology was plagued
by poor audio and video performance, and its cost
was prohibitively high for all but the largest and
most powerful corporations. Most companies
deemed videoconferencing a poor substitute for
face-to-face meetings.
43 Case Study
However, vast improvements in videoconferencing
and associated technologies have renewed interest
in this way of working. Videoconferencing is now
growing at an annual rate of 30 percent. Proponents
of the technology claim that it does more than simply
reduce costs. It allows for “better” meetings as
well: it’s easier to meet with partners, suppliers, subsidiaries,
and colleagues from within the office or
around the world on a more frequent basis, which in
most cases simply cannot be reasonably accomplished
through travel. You can also meet with contacts that you wouldn’t be able to meet at all without videoconferencing technology.
44 Case StudyVideoconferencing products have not traditionally
been feasible for small businesses, but another company,
Life Size, has introduced an affordable line of
products as low as $5,000. Overall, the product is
easy to use and will allow many smaller companies
to use a high-quality videoconferencing product.
There are even some free Internet-based options
like Skype videoconferencing and ooVoo. These
products are of lower quality than traditional videoconferencing
products, and they are proprietary,
meaning they can only talk to others using that very
same system.
45 Case Study Questions
>What is the distinction between videoconferencing
and telepresence?
Answer
Telepresence is the high end of video conferencing, where prices of the system is ridiculously outrageous.Video conferencing strives to provide life like interaction between people remotely. Telepresence does that better.
46 Case Study Questions
If you were in charge of a small business, would
you choose to implement videoconferencing?
What factors would you consider in your
decision?
Answer,
whether videoconferencing should be implemented. It is important...
cashflow or capital injection for initial cost outlay, training time, prcedural writing and ongoing costs for training, maintenance and technological improvements,skills resistence,multiple locations, number of staff, travel cost savings, climate friendly involvement and advertising benefits, overall added value to profitability.
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