Virginia Tech & ASERL Cooperative Print Journal Archive

April 12, 2023

Association of Southeastern Research Libraries Virginia Tech

.

ASERLASERL

Association of Southeastern Research Libraries Virginia Tech

.

ASERLASERLCooperative Print Journal ProgramCooperative Print Journal Program

SHARED PRINT ARCHIVESSHARED PRINT ARCHIVESSHARED PRINT ARCHIVESSHARED PRINT ARCHIVES

2

REGIONAL SHARED PRINT ARCHIVESREGIONAL SHARED PRINT ARCHIVESREGIONAL SHARED PRINT ARCHIVESREGIONAL SHARED PRINT ARCHIVES

• CIC: Committee on Institutional Cooperation (IL, IN, MN, MI, WI, IA, PA)

• TRLN: Triangle Research Libraries Network (NC)

• WEST: Western Regional Storage Trust (CDL)

• ORBIS/CASCADE: (WA, OR, ID)

• GWLA: Greater Western Library Alliance

• PALCI: Pennsylvania Academic Library Consortium, Inc.

• Five Colleges Inc., (Mass.)

• CRL: Center for Research Libraries

• WRLN: Washington Research Library Consortium

• ASERL: Association of Southeastern Research Libraries

3

4

ASERL Agreement PurposeASERL Agreement Purpose• Share costs and efforts of long-term

retention of print journals• Provide assurance of availability of print for

research • Allows for withdrawal of print duplicates

with confidence of access• 23 of the 32 ASERL libraries have signed

AGREEMENT SPECIFICSAGREEMENT SPECIFICSAGREEMENT SPECIFICSAGREEMENT SPECIFICS• Each library has a rep on steering

committee

• Effective through Dec. 31, 2035

• Reviews in 2020, 2030, 2035

• Can opt out but must provide 24 months notice

5

NOT IN THE AGREEMENTNOT IN THE AGREEMENTNOT IN THE AGREEMENTNOT IN THE AGREEMENT

• Retaining current print subscriptions

• Total completeness of title run

• Withdrawal requirements

6

SELECTION CRITERIASELECTION CRITERIASELECTION CRITERIASELECTION CRITERIA

7

STORAGE OPTIONSSTORAGE OPTIONSSTORAGE OPTIONSSTORAGE OPTIONS

8

RISK ASSESSMENTRISK ASSESSMENTRISK ASSESSMENTRISK ASSESSMENT

9

MAJOR PLAYERSMAJOR PLAYERSMAJOR PLAYERSMAJOR PLAYERS

• Triangle Research Libraries Network

• University of Florida

• National Library of Medicine

• Possibly WRLN

10

APPROACHESAPPROACHESAPPROACHESAPPROACHES• Core collection-based

• Publisher / Archive-based

• Wake Forest: Discarded most JSTOR; Keeping Wiley-Blackwell titles

• GT: Discarded most JSTOR; algorithm for rest

11

IMPLEMENTATIONIMPLEMENTATIONIMPLEMENTATIONIMPLEMENTATION• Spreadsheet complete: JSTOR, Project

Muse, Wiley-Blackwell, Springer, Elsevier

• Included Usage Stats and ISI Citation Data

12

WHAT TO WITHDRAW TOOLWHAT TO WITHDRAW TOOL

• Dynamic tool from JSTOR

• Free to download and use

• Customizes lists according to your holdings

• Provides # of potential withdrawals

• Image ratio calculated for each title

13

Microsoft Office Excel 97-2003 Worksheet

AGRICULTURE & LAW JOURNALSAGRICULTURE & LAW JOURNALSAGRICULTURE & LAW JOURNALSAGRICULTURE & LAW JOURNALS

• CRL & AGNIC IMLS GRANT: Amy Wood's Recent Webinar• Using USAIN’s preservation program • Digital and microfilmed journals and

govdocs

• ASERL: Collecting List of Print Journals

14

OCLC STANDARDIZATIONOCLC STANDARDIZATIONOCLC STANDARDIZATIONOCLC STANDARDIZATION• ad hoc Coordinating Committee Spring 2012 Report

OCLC/Malpas• Goal: make shared print collections known through

OCLC• Includes adding an institutional symbol to

differentiate archives from standard collection• Easily populate holdings• Use of 583 Action Notes Field

• Gaps, condition, retention terms, archive name

15

DIGITAL PRESERVATIONDIGITAL PRESERVATIONDIGITAL PRESERVATIONDIGITAL PRESERVATION• JSTOR/ITHAKA/PORTICO

• LOCKSS

• CLOCKSS

• PUBLISHERS

• INSTITUTIONAL REPOSITORIES

16

JSTOR, ITHAKA S+ R, PORTICOJSTOR, ITHAKA S+ R, PORTICOJSTOR, ITHAKA S+ R, PORTICOJSTOR, ITHAKA S+ R, PORTICO

17

CHALLENGESCHALLENGESCHALLENGESCHALLENGES

• Human Resources

• Physical Space

• State Regulations

• Evolutionary process

18

WEBLIOGRAPHYWEBLIOGRAPHYWEBLIOGRAPHYWEBLIOGRAPHY• Ithaka What-to-Withdraw • ASERL Cooperative Journal Retention Program• Portico• JSTOR• Digital Preservation Coalition—UK• CRL Print Archiving & PAPR Registry• PAPR Webinar on Youtube• CRL-USAIN Agriculture Archives• USAIN Preservation & Digital Library Committee

19