Village of Little Chute Monthly Report – February 2017

VILLAGE OF LITTLE CHUTE MONTHLY REPORT –

FEBRUARY 2017

FEBRUARY 2017 Village Administrator Report to the Board of Trustees

Submitted to the Village Board of Trustees and the residents of

Little Chute is a report of the various departments of the

Village. The information contained herein is intended to keep

the Board and public apprised of their government at work.

Village of Little Chute Monthly Report – February 2017

VILLAGE OF LITTLE CHUTE MONTHLY REPORT – FEBRUARY 2017

The information in this report is meant to provide a snapshot of Village operations for the month preceding.

The goal is to provide statistics and measures that can be analyzed and viewed over time. These reports will

be reported to the Board on a monthly basis. The reports will be added to the official files of the Village of

Little Chute and be published on the Village’s website at www.littlechutewi.org.

As we continue this effort, the style and metrics will be fine-tuned to better capture operational aspects that

will serve staff, the board and public with a more robust understanding of operations. Ultimately, this

information can be used to assist in policy and fiscal decisions on the future of Village operations.

Depar tment Overview

The report will track monthly activities for the following Departments:

Village Administrator

Clerk

Community Development

Finance Department

Fox Valley Metro Police Department

Kimberly/Little Chute Library

Parks, Recreation and Forestry Department

Department of Public Works

Engineering Department

Questions or Comments

Should you have questions or comments with the information contained herein, please contact the Village

Administrator:

James P. Fenlon Village Administrator 108 W. Main Street Little Chute, WI 54140 920-423-3850 [email protected]

http://www.littlechutewi.org/


HIGHLIGHTS

Presented changes that address items within the Personnel Manual which the Board adopted on

February 1st.

The Engineering Department and Public Works finalized the letters to residents that own parcels that

abut roads planned to be reconstructed in the recently adopted 5 year Capital Improvement Plan.

Presented the 2017 Robert A. Nechodom Good Citizenship Award to Jim and Sue Spierings and the

Rock Cancer Foundation at the February 15th Regular Board Meeting.

Hosted staff from Outagamie County to discuss the Landfill and a future annexation process to

expand the facility.

The Board agreed to work with the Little Chute Diamond Club on pursuing an indoor recreational

facility.

Presented the Board of Trustees an overview of branding and logo considerations for future

marketing efforts.

Held a staff meeting with all employees to discuss worker’s compensation information.

Held a bid opening for additional items on Well #1 on February 23rd.

TOP PRIORITIES FOR MARCH

Award bids for additional work on Well #1 and prepare for work to commence on that major

project.

Receive final direction from the Board with regards to logo and branding direction for village.

Finalize approach staff will take for Gardenia Drive parking related to major events at the USA

Sports Youth complex for the 2017 season.

Host LCASD Superintendent for an update/presentation on the upcoming referendum in April.

Continue to meet with developers to work through various opportunities on 2017 projects.

Hold the public informational meeting for residents of Harvest Trail street construction.

Host the Fox River Boardwalk feasibility study presentation on March 15th.

Village Administrator


This

Month

This

Month

Last

Year

%

Change

Year to

Date

Last Year

to Date

%

Change

Website Visits 9,700 8,024 20.9% 17,746 16,280 9.0%

Website Page Views 13,949 15,770 -11.5% 25,831 30,774 -16.1%

Facebook Likes 1,948 878 121.9% - - #VALUE!

Facebook Reach 120,252 25,175 377.7% 153,380 53,852 184.8%

Village Hall Blog Views 750 272 175.7% 1,108 1,053 5.2%

Instagram Followers 135 51 164.7% 63 n/a n/a

Twitter Followers 105 n/a n/a 64 n/a n/a

Twitter Impressions 11,508 n/a n/a 65 n/a n/a

Village of Little Chute Website and Social Media Metrics -

February 2017


HIGHLIGHTS

The month of February kept the Clerk’s office busy as we held our annual Employee Recognition dinner which

was a huge success and had Elvis as our special guest entertainment! We then rolled into a quiet, but

successful Spring Primary election where 356 votes were cast. We continue to pick up momentum in issuing

bartender and solicitor licenses and we are entering our busy season of room rentals at the Civic Center.

Continued focus on the “Village Market”

H-Drive cleanup

Primary Election

Maintenance of the Village Website and social media outlets

Civic Center/Village Hall rentals

Prepare Agendas and Minutes for 6 meetings

Ongoing phone and supply ordering support


Mailing Absentee Ballots

Public Testing

Primary Election

Mastering bartending/solicitor licensing

and notification to public of the new

process

Issuing all of the fobs for the new Civic

Center/Library keying system

In-person voting

Summer newsletter

Work with Parks and Rec. on choosing

vendors for Village Market

Weekly Maintenance Reports

Continued maintenance of the Village

Website and social media outlets

Civic Center/Village Hall rentals

Prepare Agendas and Minutes for 6

meetings

Ongoing phone and supply ordering

support

Clerk


HIGHLIGHTS

Attended Chamber of Commerce and Visitors Bureau meetings.

Inspections at Nestle freezer warehouse.

Inspections on new homes on Tulip, Gardenia, West Main, West Florida, Buchanan and Harvest Trail.

Inspections on additions at Heartland.

Owner assistance regarding fire damage repair on Adams St. and Orchard Ln.

Prepared documents for developers and title companies on upcoming developments.

Met with or spoke to developers about upcoming commercial projects.

Training for Inspection Certifications.


Analyzing sales and computing property assessments.

InDevelopment Conference in Oshkosh.

Creating forms and process for MS4 compliance.

Inspections of homes and commercial projects.

Inspections of Fire damage repair at Apple Storage.

Inspections at municipal garage project.

Zoning Workshop in Fox Crossing

FIELD PHOTOS: ONGOING DEVELOPMENT

Community Development


FEBRUARY DATA

February-172017 Year to

Date

Permits Issued 15 25

Property Complaints 3 6

Property/Field Inspections 50 100

Letters Sent 0

Action Corrected 2

Fwd to FVMPD 0

Ongoing 3 4

February-172017 Year to

Date

Permits Issued 15 25

Permit Fees $3,754 $4,375

Permit Value $540,268 $668,268

Community Development Department

2017 Permit & Property Inspection Report

Community Development Department

2017 Permit Data


HIGHLIGHTS

4,093 Utility Bills created and 715 ACH payments processed by the Village.

46 Service Orders (Final Reads, High/Low Reads) for Utility Billing created and coordinated with MCO.

842 ratepayers have registered on PSN, 382 ratepayers opted out of postcard billing and 729 ratepayers utilized PSN for payments through February 28, 2017.

298 Landlord Notices were mailed for delinquency notification.

Finance Director and Accountant attended the Ehlers Conference on February 16-17, 2017. Conference included State Reporting Updates/Additions, Debt, TID and Investment seminars.

2016 Audit Preparation Process Continues

WRS webinars (3) for Finance Director

In an effort to support FVMPD’s Arresting Hunger food drive, Finance Department team member Kelly Vanden Heuvel matched 40 jars of jelly with 40 of her own! Way to go Kelly and thank you for your generosity!


Continue 2016 Audit Preparation Process.

MCO/Staff Training for Service Orders to be completed on a mobile app as of March 10, 2017.

Implement Asset Management module with Civic Systems.

Prepare Water Rate Case.

Utility Commission and Monthly Utility Meeting.

Water Conference in LaCrosse, WI

Finance Department


FEBRUARY DATA


HIGHLIGHTS

Operation #ArrestingHunger- eight agencies across the valley including Metro teamed up with the St. Joes food program to fight hunger in the Fox Valley. UPDATE:

Jan-Peanut Butter – Metro came in second out of the eight agencies

Feb-Jam/Jelly – final numbers are not in yet, but Metro (and all three village halls that contributed) appears to have the lead in February

Implementation of the LEAAP (Law Enforcement Addiction Assistance Program.) Metro partnered with the Appleton Police Department on this program which provides a way for people addicted to opiates and other drugs to come to the police department and seek treatment without fear of reprisals or arrest. This program started on the East coast and has been very effective in helping people with their addiction.

On the notable incidents front: o Kimberly stabbing suspect taken into custody on 02/02/17. Currently awaiting trial in custody on a

$50,000 bond. o Little Chute Skyview drug warrant- Yielded Cocaine, Marijuana, and a gun. Subsequent successful

abatement, tenants have now moved out of our jurisdiction. o Metro served two warrants in Appleton while investigating a burglary at Jack Richeson & Co. in

Kimberly. This resulted in recovering approx. $12,000 worth of construction equipment and returning it to the owner.

Junior Achievement- on 02/10/2017, Officer Dissen and Lambie spend the afternoon at FVTC coaching 8th grade students from across the Fox Valley on crime scene evidence collection.

First Responder Training-On 02/20/2017 Slotke and Lambie presented to the Combined Locks and Buchanan first responders on precautions responding and working at a crime scene.

Officer Thorson and Stahmann collaborated to arrest numerous juveniles responsible for graffiti and other damages to the new elderly living facility in Kimberly as well as old mill site and sunset park.

Officer Stahmann conducted a 2-day mini-course at JRG where about 30 students were able to collect fingerprints, test out some of the equipment we use, and then took a field trip to the justice center. There, they met with Judge McGinnis, watched a portion of a jury trial, and heard from a dispatcher and a jail representative.


Continued work on details of de-merger with Combined Locks



HIGHLIGHTS

Interviews held for Library Director

Completed Annual Report to DPI

Acting Director completed Lean Certification course

Spring Events Guide published

Work began on Artist-in-Residence mural in Little Chute Library

FOLKS Bacon & Beer Night raised $5,000 for Library programs


Finalize planning for 2017 Summer Reading Program

Prepare for transition to new library director

Host Artist-in-Residence events

Host Purple Angel training for library and village staff

Develop promotional materials and training tools for new digital products

Kimberly/Little Chute Joint Public

Library



HIGHLIGHTS

Work with GRAEF Engineering to complete the feasibility and cost analysis study on the proposed multi-modal boardwalk to cross the Fox River.

Met with local media to discuss advertisement for the Village Market. Also, began to plan the layout and design of the plaza for this event.

The crew continued to work on the annual tree trimming route.

Began formulating plans for the future of the Doyle Park Pool.

Worked with the Diamond Club on the design of the Diamond Club Facility at Van Lieshout Park.

Performed tasks to begin planning for The Great Wisconsin Cheese Festival.

Youth dance program classes started on February 16 – total of 5 classes taught on Thursday evenings for kids age 3 to 11.

Finalized 2017 Spring/Summer Program Book and approved printing.

Entry of rec programs and descriptions in RecDesk software program to prepare for start of registration March 20.


Begin structural design and permitting for the ADA Kayak Launch at

Heesakker Park with McMahon Group.

Park Planning Committee Meeting scheduled for Tuesday, March 7.

Finalize a preliminary plan for the Village Wayfinding system.

Begin to operate the Little Chute Crossing Guard program under the Parks,

Recreation, & Forestry Department on March 1.

Review vendor applications with the Clerk’s Department. Begin to make

vendor selections for this summer.

Finalize drafting contracts for the Diamond Club Facility at Van Lieshout

Park.

Complete the annual tree trimming route for 2017.

Receive program books from printer then prepare for mailing with post office – deliver books to post office 3/9 for LC resident delivery 3/10.

Prep work for Arbor Day ceremony in April (coordinate with 4th grade teachers & local nursery, submit proclamation for event).

Prep work for Chute-ing Stars Dance Team tryouts (dancer/parent information packet, season practice schedule, confirm facilities).

Review applications for summer help following 3/10 submittal deadline. Schedule interviews for later in month with selected applicants.

Parks, Recreation and Forestry

Department

VILLAGE MARKET FLYER

2017 SPRING/SUMMER PROGRAM

BOOK



HIGHLIGHTS


Municipal Services Building:

3D viewing of the building will take place

Storm inlets will be installed

Walls will start to be constructed onsite

Finish MS4 report for the DNR with other Village Departments.

Stonecast workers manufacturing the Municipal Services Building walls.

Department of Public Works

Visited Stonecast in Germantown, WI. This is where the walls for the Municipal Services Building are being built. Staff watched as the walls were being created in front of them.

Municipal Services Building footings are 100% complete. Plumbing installation began.

Sent out SARA III report – emergency planning, emergency release notification, hazardous chemical storage reporting and toxic chemical release inventory.


OVERVIEW OF HOURS WORKED IN FEBRUARY 2017 FOR PUBLIC WORKS


HIGHLIGHTS

Mailed letter informing residents who will be affected by the 5-year Capital Improvement Project for paving

and utility construction. The full CIP plan can be viewed at:

http://www.littlechutewi.org/DocumentCenter/View/3897.

All storm pipe has been installed for Industrial Park project. All that remains is restoration of pavement and

terrace.

Engineering Department completed the creation of an electronic filing system to retrieve documents more

effectively.

Robert E. Lee presented Stormwater Management findings to Utility Commission.

Completed third floor Engineering Department renovation for the Staff Engineer’s cubical and conference room.


Public assessment hearing / information meeting will be held on March 15th for Harvest Trail. Specs and

preliminary engineer’s report will be completed for that evening.

Complete standard detailed drawings, technical specification for construction and title blocks for Harvest Trail.

60% plan completion for the Harvest Trail paving project and begin final design phase.

Final Engineers report to be completed for McKinley, Grand, and Wilson.

Working on creating geographically correct system plans for storm and sanitary sewer. This is the first step that

will enable the Village to accurately model these systems.

Engineering Department

http://www.littlechutewi.org/DocumentCenter/View/3897


Village of Little Chute Monthly Report – February 2017

Documents