VILLAGE OF LINCOLNWOOD PRESIDENT AND BOARD OF … · 13 hours ago  · The focus should be on educating the community while being more flexible. ... Trustee Sargon suggested utilizing

VILLAGE OF LINCOLNWOOD PRESIDENT AND BOARD OF TRUSTEES

COMMITTEE OF THE WHOLE MEETING VILLAGE HALL COUNCIL CHAMBERS

MEETING HELD VIA GOTO MEETING AND AVAILABLE LIVE AT WWW.LINCOLNWOODIL.ORG/LIVE-CABLE-CHANNEL/

6:00 PM, OCTOBER 8, 2020

In accordance with the recently adopted amendments to the Illinois Open Meetings Act permitting the Village Board to conduct a virtual Village Board meeting, members of the public are allowed to be physically present in the Village Board meeting room in Village Hall at 6900 North Lincoln Avenue, subject to room capacity and social distancing requirements. Accordingly, the opportunity to view the virtual meeting at Village Hall is available on a “first come, first-served” basis. Those members of the public present at Village Hall will be able to provide real-time comments in person on the computer available in the Council Chambers. Anyone who does not desire, or who is not able, to be physically present at Village Hall can watch the Village Board meeting live by visiting the Village website or by clicking www.lincolnwoodil.org/live-cable-channel/

AGENDA I. Call to Order

II. Roll Call

III. Approval of Minutes

1. Minutes of the Committee of the Whole Meeting of September 15, 2020

IV. Regular Business

1. Status Report by the Human Relations Commission (Jay Parrott)

2. Discussion Concerning Lincolnwood Fest (Melissa Rimdzius)

3. Discussion Concerning Derelict Vehicles and Storage of Vehicles (Jay Parrott)

4. Discussion Concerning Halloween Trick-or-Treating Guidance (Melissa Rimdzius)

V. Public Comment

VI. Closed Session

VII. Adjournment DATE POSTED: October 1, 2020

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VILLAGE OF LINCOLNWOOD

PRESIDENT AND BOARD OF TRUSTEES MEETING OF THE COMMITTEE OF THE WHOLE

VILLAGE HALL COUNCIL CHAMBERS MEETING HELD VIA GOTO MEETING AND

AVAILABLE LIVE AT WWW.LINCOLNWOODIL.ORG/LIVE-CABLE-CHANNEL/ SEPTEMBER 15, 2020

Draft

Call to Order Village President Bass called the Meet ing of the Committee of the Whole of the Lincolnwood Board of Trustees VIA gotomeeting to order at 6:02 P.M. Tuesday, September 15, 2020, meeting held via GOTO Meeting and available live at WWW.LINCOLNWOODIL.ORG/LIVE-CABLE-CHANNEL/, County of Cook, and State of Illinois. Before calling the roll the Village President read into the record the requirements for public comments for later in the meeting. On roll call by Village Clerk Beryl Herman the following were: PRESENT: President Bass, Trustees Ikezoe-Halevi, Cope, Patel, Sargon, Hlepas Nickell, Klatzco ABSENT: None A quorum was present. Also present: Anne Marie Gaura, Village Manager; Chuck Meyer, Assistant Village Manager; Heather McFarland, Assistant to the Village Manager; Jon Bogue, Management Analyst; Robert Merkel, Finance Director; Andrew Letson, Public Works Director; Steve McNellis, Community Development Director; Jay Parrott, Police Chief; Anna Kaperski-Walsh, Superintendent Parks and Recreation Department; Melissa Rimdzius, Director of Parks and Recreation; Doug Hammel, Development Manager; Travis Parry, Engineer with CBBEL Engineering. Approval of Minutes The minutes of August 18, 2020 and September 1, 2020 Meeting of the Committee of the Whole were presented for approval. Trustee Sargon moved to approve the minutes of August 18, 2020, as amended, and September 1, 2020 of the Committee of the Whole as amended, seconded by Trustee Ikezoe-Halevi. Clerk Herman called the roll. Ayes: Trustees Ikezoe-Halevi, Sargon, Patel, Hlepas Nickell, Klatzco, Cope Nays: None

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Regular Business 1. Code Enforcement Process Improvements Update

Village Manager, Anne Marie Gaura, presented on this item using PowerPoint. Ms. Gaura reviewed the staff report that was provided on August 4 and reviewed the Village Board comments calling for more proactive code enforcement. Ms. Gaura provided an overview of the main areas in which staff has focused on enhancing staff-initiated enforcement. She outlined the administrative actions taken including weekly team meetings, improvements to the code enforcement vehicle and training of Park Patrol staff. Ms. Gaura explained the staff-initiated enforcement efforts including weekend code enforcement and citations. President Bass stated that we have seen some success with weekend enforcement. Ms. Gaura stated that staff has been averaging one code enforcement weekend per month. Staff would be happy to increase this if that is the desire of the Village Board. Trustee Cope asked what is considered too early for putting out a garbage toter. Mr. Hammel answered that he believed the time to be 8:00 p.m. on Sundays but that he would confirm the time. There was some discussion on the clarification of the time. It was suggested the time to put out toters is 6 p.m. or later on Sundays. Ms. Gaura clarified that staff is following the current procedures but are willing to follow the direction of the Village Board if they wish to change the time. Trustee Cope expressed that he is less concerned about someone putting out a toter a few hours early than someone who leaves it out late on Tuesdays. President Bass clarified that after the garbage is picked up, the resident is responsible for putting the toter away but, agreed that it is less concerning whether or not the resident puts out the toter early. Trustee Sargon expressed that the fact that we are unsure about the time the toter needs to be put out shows that we need to evaluate that time and educate the community on the code. She did not believe the toter placement should be prioritized by code enforcement. The focus should be on educating the community while being more flexible. Trustee Hlepas Nickell agreed and clarified that the time the toter can be put out is 6:00 p.m. on Sunday. She received some complaints from people who received tickets for putting the toters out a few hours early. She said staff shouldn’t prioritize giving citations to residents who put them out early and that toters should be picked up by Tuesday night to account for garbage that

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was missed. She clarified that her concerns in regard to code enforcement were not about garbage toters. President Bass summarized Village Board comments, stating that the desire is to focus on educating residents first about the code as it relates to garbage toters. Ms. Gaura continued with the presentation. She explained each week of the modified code enforcement officer patrol that was implemented in response to Village Board comments. She provided a summary of the four-week staff-initiated cases. She expressed that a balanced system of staff-initiated and complaint-based enforcement will be most effective and that to increase the effectiveness of staff, more resources would be required. Ms. Gaura requested direction from the Village Board regarding several policy questions including the question of compliance as the primary premise of effective code enforcement. Trustee Ikezoe-Halevi agreed with Ms. Gaura’s recommendation and complimented staff on their work to increase staff-initiated enforcement. She stated she was surprised to see the amount of enforcement activity on the weekends and that it seemed to be effective. Trustee Cope agreed that compliance is the main objective of enforcement. Trustee Patel agreed compliance should be the goal as well as educating residents on the rules. He reiterated that it is the job of the Village Board to communicate to staff which issues are most important for enforcement. He asked if tickets were issued to residents for placing their garbage toters out too early. President Bass answered that he thought warnings were issued. Trustee Patel expressed that it’s more important to enforce the time when the toters are brought in versus put out. Trustee Hlepas Nickell expressed the importance of the permit processes for construction to create safety for residents. She agreed with the focus on compliance but, stated that focusing on garbage toters is a waste of time. She clarified that she initially advocated for staff-initiated enforcement to go after long standing aesthetic deficiencies. She cited some areas that are long overdue for repairs that are a concern. She reiterated that it should not take a complaint from a resident to enforce the issues in plain view that are being overlooked. Trustee Hlepas Nickell explained that she expected to see an uptick in enforcement after the full time code enforcement officer position was created. Trustee Klatzco expressed that he doesn’t feel there is a crisis in Lincolnwood in regard to code enforcement. He reiterated that the system in place works and that there are other parts of the process that need to be dealt with other than finding violations.

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Trustee Sargon agreed that compliance is key and that the current structure of a balanced system is working. She agreed with the staff’s recommendations and stated that to a certain extent we have to rely on resident complaints. President Bass stated that the code enforcement officer does a good job of talking with our residents and that there is a consensus on mostly focusing on compliance while still creating staff initiated enforcement. He suggested that the Park Patrol t-shirts should stand out more, the faded white does not stand out. Ms. Gaura responded that the Village Board can look at changing the style of the Park Patrol shirts in spring of 2021. She asked for affirmation that the policy of monthly weekend code enforcement is addressing the desire of the Village Board. President Bass affirmed her statement and added that it is important to make it an unpredictable weekend. Ms. Gaura stated that staff will alternate between Saturdays and Sundays and that those days are unannounced to the public. She clarified some weekends were back to back to see if contractors were continuing to work. She asked if there was any other policy direction from the Village Board. President Bass asked for more direction from the Village Board. Trustee Ikezoe-Halevi added that staff should follow through with the element of surprise in regard to weekend enforcement patrol. Trustee Patel added that gas powered leaf blowers have been prohibited. Ms. Gaura stated that staff have received complaints about the leaf blowers and that the complaints are generally handled by the police department. Trustee Patel stated that licensing was involved in allowing certain landscapers to use them. Trustee Sargon suggested utilizing the Village social media campaign or newsletter to be distributing more information to residents about codes and lesser-known violations. Ms. Gaura concluded that staff would report back with the Village Board in November. The next two areas staff will focus on with enforcement are effective stake holder coordination and communication and timeliness in compliance. 2. National Pollutant Discharge Elimination System Annual Presentation (NPDES) This item was presented by Andrew Letson, Public Works Director, using PowerPoint. Travis Parry from CBBEL was present to aid with the presentation. Mr. Parry explained that NPDES is a federally mandated program concerned about point sources such as pipes or man-made ditches. The Village is categorized as an MS4 (Municipal

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Separate Storm Sewer System). He explained point sources as defined by the EPA as well as their importance regarding potential contamination. The receiving stream is the north shore channel watershed. Mr. Parry explained that the Village is required to develop a Stormwater Management Program and summarized the control measures. He explained the primary focus of the program requirements and stated the Village must regulate all discharges to the MS4. He explained the processes of Pollution Prevention Good Housekeeping. President Bass asked for questions from the Village Board. Trustee Ikezoe-Halevi thanked Mr. Parry for the presentation. She asked if residents should be warned not to pour things into the sewer. Mr. Parry answered that the Village should educate residents on everything that is not allowed to be put into the storm sewer. He clarified that anything that is not stormwater is not acceptable. Trustee Patel asked if the Village has an obligation beyond what is in the code to regulate stormwater moving from private property to the street. He asked if the current code is sufficient. Mr. Parry explained that the permit lists exemptions such as roof drains and floor drains but, if there is reason to believe that they have contaminates, then the Village should enforce or educate the property owner. Trustee Hlepas Nickell stated she is confident we are doing what we can do and that education is important. She stated that beet juice has reduced the need for salt and is glad the Village has been using that method. Trustee Sargon thanked Mr. Parry for presenting. She asked staff what is currently in place for fuel or spills into the ground. Mr. Letson answered that there is a single underground fuel system at Public Works. There is a leak detection system that is checked by a contractor and by staff to ensure it is working properly. Trustee Sargon thanked him for his answer. Trustee Klatzco thanked Mr. Parry for the presentation and emphasized the importance of having clean water. President Bass asked if there is any other action needed. Mr. Parry confirmed that the presentation was purely informational. President Bass concluded by thanking him for the presentation.

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3. Discussion Concerning Pratt Avenue Sidewalk Design

This item was presented by Andrew Letson, Public Works Director, using PowerPoint. Mr. Letson stated that staff is seeking concurrence from the Village Board on the design of the Pratt Avenue sidewalk project. He reviewed the background on the project and stated the design contract was awarded to CBBEL. He explained that the original design of the project would require the removal of several trees. An alternate design was created to protect the trees and would require a four-foot wide ADA-compliant sidewalk. It would also require the removal of five light poles and any trees that are removed would be replaced. Mr. Letson stated that staff recommendation is to proceed with the amended design of a four- foot sidewalk while preserving the healthy trees. If the Village Board is agreeable, staff will return with a construction contract at the October 8 meeting. Trustee Ikezoe-Halevi expressed concern about the trees being removed because the replacement trees will take a long time to grow. Mr. Letson clarified that staff reached out to the property owners and some of them expressed a desire to keep the Honey Locust trees. The project would only affect the Buckthorn and Siberian Elm trees. Trustee Patel asked if they can expand the sidewalk in areas where there would be a pinch point due to an inlet so that the sidewalk doesn’t end up smaller than four feet. He suggested that staff let people in the area know the reason those trees are being removed before the project begins. Trustee Hlepas Nickell agreed with Trustee Patel in regard to informing residents about the reason for tree removal. She asked if we have taken into consideration the loss of light with the removal of the light poles. Trustee Hlepas Nickell asked if the light poles are only on one side of the street there. Mr. Letson clarified that there are lights on both sides of the street. Trustee Hlepas Nickell emphasized the importance of not creating a dark spot. Trustee Patel stated that there are dark spots already along Pratt. He suggested installing reflectors to help with that issue. Trustee Hlepas Nickell further expressed her concerns regarding the light on that street. Trustee Sargon agreed with the staff recommendation for the amended plan. Trustee Klatzco asked if moving the light poles would increase the original estimate of the project.

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Mr. Letson answered that it would not increase because the new plans require using less concrete.

Trustee Klatzco asked if the lights are LED lights.

Mr. Letson confirmed that they are. The only light poles that are not LED are the ones that will be replaced with the District 1860 development.

Trustee Patel stated that the wire color is not standard.

There was some discussion about the wire color.

President Bass concluded that we have a consensus to allow staff to return on October 8 with a construction contract for this project. He asked if there were any public comments.

Mr. Meyer stated that comments will be reserved for the Village Board meeting.

Adjournment to Closed Session At 7:21 P.M. Trustee Sargon moved to adjourn the meeting to discuss Pending Litigation Per Section 2(c)(11) seconded by Trustee Patel.

Upon roll call the results were:

AYES: Trustees Ikezoe-Halevi, Patel, Cope, Hlepas Nickell, Sargon, Klatzco

NAYS: None

The motion passed.

Reconvention At 7:46 P.M. Mayor Bass reconvened the Village Board meeting. The Mayor asked for there to be a short recess for attendees to take a break before the Village Board Meeting. The recess concluded at 7:51 P.M.

Adjournment At 7:52 P.M. Trustee Sargon made a motion to adjourn the Meeting of the Committee of the Whole, seconded by Trustee Klatzco.

Upon roll call: Ayes: Trustees Klatzco, Sargon, Hlepas-Nickell, Patel, Cope, Ikezoe-Halevi Nays: None

Respectfully Submitted,

Beryl Herman Village Clerk

MEMORANDUM TO: President Bass and Members of the Village Board FROM: Anne Marie Gaura, Village Manager DATE: October 1, 2020 SUBJECT: October 8, 2020 Meeting of the Committee of the Whole The Committee of the Whole (COTW) meeting is scheduled for 6:00 P.M. on Tuesday evening. Please find below a summary of the items for discussion: 1. Status Report by the Human Relations Commission (6:00-6:30 P.M.) On a biennial basis the Village Board receives an update from each Commission on their status and provides an opportunity for discussion on future goals and needs of the Commission. Co-Chairperson Jennifer Costantino will be present to discuss the attached report with the Village Board for the Human Relations Commission. 2. Discussion Concerning Lincolnwood Fest (6:30-7:00 P.M.)

Lincolnwood Fest (Fest) is a four-day event that takes place in late-July each year. The Fest is a large, community event that features carnival rides and games, children’s activities, musical entertainment, bingo, food vendors, a beer garden, and more. The fest content has evolved over the years. Attached is a memo from the Parks and Recreation Director explaining that the current volunteer group for the Fest will be stepping down. Staff is seeking direction from the Village Board regarding the future of the Fest. 3. Discussion Concerning Derelict Vehicles and Storage of Vehicles (7:00 -7:20 P.M.) Staff has expressed some concerns regarding passenger vehicles that are currently legally parked within the Village on the public right-of-way and may give the appearance of being considered an “eye sore” or being “unkempt”. Attached is a memo from the Police Chief seeking Village Board direction regarding the staff recommendation on this issue. 4. Discussion Concerning Halloween Trick-or-Treat Guidance (7:20 - 7:30 P.M.) The COVID-19 pandemic has led to the cancellation and modification of several of the Village’s traditional events and recreational opportunities since March 2020. Fall events, including Halloween, has been a point of discussion amongst staff for several months. Attached is a memo from the Parks and Recreation Director outlining different directions for the Village Board to consider for Halloween 2020. If you should have any questions concerning this matter, please feel free to contact me.

Village of Lincolnwood Village Board Committee of the Whole

Commission: Human Relations Commission Commissioners: Jennifer Costantino, Co-Chair

Wynne Terlizzi, Co-Chair Chris Barnabas, Secretary Mary Athans Archawee Anny Dhamavasi (Appointed February 2020) Amina Elmahdy (Resigned January 2020) Sheryl Rae Ghezzi Mario Rizzotti

Summary of Significant Activities: Iron Chief’s Event

Memorial Day Parade

Independence Day Concert in the Park

Diversity Month in the Village of Lincolnwood (Flag Display)

Annual Lincolnwood Turkey Trot

Annual Human Relations Commission Award

o Rosamin Bhanpuri – 2019 Recipient

o Tom Bujnowski – 2020 Recipient

Village Wide Food Drive (Niles Township Food Pantry)

Diabetes Awareness Program (Information Session, Materials & Testing),

Lincolnwood Library

FY 2020-21 Anticipated Activities/Goals

Continuation of Current Programs Improve Event Publicity Continued Involvement in Community Events Consideration of Additional Diversity Month Initiatives

o Summer Cultural Diversity Celebration o Movie in the Park (Proesel and Neighborhood Parks) o Coffee with the Clergy o Training for Leaders of the Local Clergy o Block Party Kits

Specific Questions or Comments for the Village Board:

Proposed HRC Budget - $1,000

Documents Attached: 1. PowerPoint Presentation

Village of LincolnwoodHuman Relations Commission

Biennial ReportOctober, 2018 – October, 2020

The Village of Lincolnwood is a diverse community comprised of people of different racial, ethnic, national and religious backgrounds. Our community encompasses residents of all ages, education and economic levels. The Village’s Human Relations Commission understands that cultural diversity can sometimes become a cause for social unrest and disharmony. Therefore, the Human Relations Commission is committed to promoting recognition and respect for the dignity of each member of the community. With this in mind, the Human Relations Commission will create opportunities for the community to participate in positive interpersonal experiences by:

sponsoring enjoyable events and activities for citizen involvement;providing educational enrichment; and,serving as a resource and facilitator for the citizens of Lincolnwood.

Mission

Jennifer Costantino, Co-ChairWynne Terlizzi, Co-ChairChris Barnabas, SecretaryMary AthansArchawee Anny DhamavasiSheryl Rae GhezziMario Rizzotti

Current Members of theHuman Relations Commission

(HRC)

Participation in the Memorial Day Parade

Iron Chief’s Competition2019

2020

Independence DayAnnual Concert in the Park

July 4, 2020

Since we could not be together to celebrate the wonderful music from

Ms. Carol Janossy and the Lincolnwood Strings Orchestra, thanks to Ms. Janossy and her family,

a montage of music from previous July 4 th Concerts was prepared and made available for viewing on the Village’s Website.

Thank you Carol and Family!

HRC Person of the Year Award

2020 RecipientTom Bujnowski

2019 RecipientRosamin Bhanpuri

HRC Celebrates Lincolnwood’s DiversityAugust has been designated as

“Diversity Month in Lincolnwood” by the Village Board.

In order to celebrate its ethnic diversity, the Lincolnwood Human Relations

Commission (HRC) initiated a Diversity Flag Display on Lincoln Avenue. Currently, there are over fifty flags displayed each August that represent the wide-ranging cultural backgrounds of the residents of Lincolnwood. The flags are interspersed with the American flag to celebrate the unity within the Village of Lincolnwood.

Donation to Niles Township Food Pantry

On behalf of the Human Relations Commission, a check was presented to representatives of the Niles Township Food Pantry from proceeds of the Iron Chief’s Competition during the June 19, 2019 Village Board Meeting.

The Human Relations Commission presented a check (virtually) in the amount of $1,517 to the Niles Township Food Pantry during the July 21, 2020 Village Board Meeting. The donation was from the proceeds of the Iron Chief’s Cook-off held in January 2020.

Food DriveThe HRC conducted a food drive in early spring. Collection sites

included Todd, Rutledge and Lincoln Halls, Lincolnwood

Library, Village Hall, Police Department, Bank Financial,

Brickyard Bank, Liberty Bank, MB Financial Bank and Republic Bank.

Over 400 grocery bags were collected over the past two years.

Year round collection bins are located at the Village Hall and

Police Department.Non-perishable items were collected and donated to the Niles Township Food Pantry.

Prepare HRC programsRelate program information to Village Boards and other CommissionsContinue to work with the Village Administration regarding HRC communications on the Village website and social mediaCreate diversity month activitiesBring public awareness of humanitarian issues as it relates to our community

Future Goals & Projects

Iron Chief’s Cook-offExplore Additional Avenues of Communication (i.e., schools, etc.) to Reach Out to Residents Regarding HRC Activities and Initiatives

Future Goals & Projects (cont’d)

Questions or Comments

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MEMORANDUM

TO: Anne Marie Gaura, Village Manager

FROM: Melissa Rimdzius, Director of Parks and Recreation

DATE: October 8, 2020

SUBJECT: Discussion Concerning Lincolnwood Fest

BackgroundLincolnwood Fest is a four-day festival that takes place in late-July each year. While much of the information regarding the history of this event is not formally documented, it is understood that the event began over 40 years ago as a carnival on the grounds of the School District. In the early years, community members planned the event; the involvement of any governing body overseeing the planning process at that time is unknown. As the event grew and needed more space, it was moved to Proesel Park.

Lincolnwood Fest is a large, community event that features carnival rides and games, children’s activities, musical entertainment, bingo, food vendors, a beer garden, and more. The event content of the event has evolved over the years, with some aspects being added and removed at the discretion of the organization and committee of volunteers who are planning the event.

DiscussionPlanning and implementation of Lincolnwood Fest is an enormous undertaking, which is managed by a committee of multiple residents and business owners. While it bears the name of the Village, Lincolnwood Fest is coordinated by The Friends of Lincolnwood 2015, Inc. The Friends of Lincolnwood 2015, Inc. is a 501c3 organization, separate from the Village. The organization’s main mission has been to raise money to contribute to the improvement and development of the Parks and Recreation Department’s facilities and to support the Parks and Recreation Department scholarship fund.

All Fest Committee members help plan and implement the event and spend countless hours doing so, especially over the course of the weeks prior, during, and after the event. The Friends of Lincolnwood 2015, Inc. also works with an event planner at a discounted fee of $5,000 each year to assist in coordinating Lincolnwood Fest. Now having five years of experience planning this event, it is estimated that the event planner spends approximately ten hours per week planning the event, beginning in

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December of the year prior. This estimated amount of time does not include the coordination of sponsorships or the time spend in the weeks leading up to, during, and immediately following the event.

The Village works cooperatively with the Friends of Lincolnwood 2015, Inc. to ensure necessary approvals, permits, insurance, and other requirements are met each year. During the weeks leading up to, during, and immediately following the event, multiple Village Departments are involved in a pre-event safety and planning meeting, on-site support of staff and volunteers, and ongoing communication with the Friends of Lincolnwood 2015, Inc. in the event of any challenges that may arise. The Village is not involved in the detailed planning of Lincolnwood Fest, but offers suggestions and shares community feedback about the event with the organizers.

With the history of the charitable purpose of the event planning committee, Lincolnwood Fest has led to the contribution of funds to Parks and Recreation projects for several years. While operated by the Friends of the Community Center, $297,631 was donated between 1995 and 2009 and $100.000 was donated in 2014 when the group stopped coordinating the event. The Friends of Lincolnwood 2015, Inc. has donated $92,000 between 2015 and 2020. The typical donation is approximately $20,000 per year. Due to the financial success of the event, $30,000 was donated to support Parks and Recreation projects and the Parks and Recreation scholarship fund. Included below is a summary of the 2019 Lincolnwood Fest financials.

Income Expenses Net Donation$126,838 $73,135 $53,705 $30,000

After five fantastic years, the Friends of Lincolnwood 2015, Inc. has indicated that the group will be ending their coordination of Lincolnwood Fest. A replacement group has not yet been determined. Doing so has been a challenge due, in part, to the immense amount of time and energy that must be put toward the coordination of the multi-day and multifaceted event. Looking toward the future, it would be ideal if a community member, business owner, or not for profit group would take the lead in planning the event, while maintaining the charitable goal of raising money to contribute to the improvement and development of the Parks and Recreation Department’s facilities and to support the Parks and Recreation Department scholarship fund. If a community member, business owner, or not for profit group does not step in to take the lead, it is unknown as to what the future holds for Lincolnwood Fest.

Documents Attachment1. PowerPoint Presentation

Direction Requested1. When the incredible run of volunteerism and giving back to the community comes to an end for the

Friends of Lincolnwood 2015, Inc. for running Lincolnwood Fest, does the Village Board wantLincolnwood Fest to continue?

2. What is the Village Board’s vision for Lincolnwood Fest?3. Are there community members, business owners, or not for profit groups that may want to take on

this event?

Lincolnwood FestPAST, PRESENT, AND FUTURE

General InformationLincolnwood Fest is a four-day festival that takes place in late-July each year

Began over 40 years ago as a carnival on the grounds of the School District; the event grew and was moved to Proesel Park◦ In the early years, community members planned the event◦ It is unknown if an organization, business, or government entity was involved

The event features carnival rides and games, children’s activities, musical entertainment, bingo, food vendors, a beer garden, and more◦ The event content has evolved over the years

◦ Pancake Breakfast◦ Car Show◦ Extended Hours

Friends of Lincolnwood 2015While it bears the name of the Village, Lincolnwood Fest is coordinated by The Friends of Lincolnwood 2015, Inc.

The Friends of Lincolnwood 2015, Inc. is a 501c3 organization, separate from the Village

The organization’s main mission has been to raise money to contribute to the improvement and development of the Parks and Recreation Department’s facilities and to support the Parks and Recreation Department scholarship fund

The Village works cooperatively with the Friends of Lincolnwood 2015, Inc. to ensure permit, insurance, and other requirements are met each year and to provide multi-department support; the Village is not involved in the detailed planning of the event

Planning & ImplementationPlanning and implementation of Lincolnwood Fest is an enormous undertaking, which is managed by a committee of multiple residents and business owners◦ All Fest Committee members help plan and implement the event

◦ Countless hours are spent planning and implementing the event

◦ The Fest Committee works with an event planner at a discounted fee of $5,000 each year to assist in coordinating this community event◦ Planning: Ten or more hours per week beginning December/January of each year

◦ Process has been streamlined significantly due to five years experience planning this event◦ Sponsor Coordination: Exact time unknown due to the nature of the work◦ Event Week(s): Countless hours

◦ Multiple Village Departments provide support prior to and during the event◦ The Lincolnwood Chamber of Commerce provides volunteers in exchange for

a percentage of beer tent sales

Financial Support & StatusLincolnwood Fest has contributed to Parks and Recreation projects for several years

Friends of the Community Center◦ 1995-2009: $297,631 ◦ 2010-2013: No contributions ◦ 2014: $100,000

Friends of Lincolnwood 2015, Inc.◦ 2015-2020: $92,000

2019 Event FinancialsIncome Expenses Net Donation

$126,838 $73,135 $53,705 $30,000

Recent History of LeadershipFriends of the Community Center (1995 - 2014)

Friends of Lincolnwood 2015, Inc. (2015 - 2021)

The Friends of Lincolnwood 2015, Inc. has indicated that the group will be ending their coordination of Lincolnwood Fest, and that a replacement group has not yet been determined

Future LeadershipIdeally a community member, business owner, or not for profit group would take the lead in planning the event while maintaining the charitable goal of raising money to contribute to the improvement and development of the Parks and Recreation Department’s facilities and to support the Parks and Recreation Department scholarship fund

If a community member, business owner, or not for profit group does not step in to take the lead, it is unknown as to what the future holds for Lincolnwood Fest

Future Lincolnwood FestWhen the incredible run of volunteerism and giving back to the community comes to an end for the Friends of Lincolnwood 2015, Inc. for running Lincolnwood Fest, does the Village Board want Lincolnwood Fest to continue?

What is the Village Board’s vision for Lincolnwood Fest?

Are there community members, business owners, or not for profit groups that may want to take on this event?

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MEMORANDUM

TO: Anne Marie Gaura, Village Manager

FROM: Jay Parrott, Chief of Police

DATE: October 8, 2020

SUBJECT: Derelict and Unkempt Vehicles on the Public Way

This memorandum is being submitted to address some concerns regarding passenger vehicles that are currently legally parked within the Village on the public way and may give an appearance of being considered an “eye sore” or being “unkempt” and having a negative impact on the Village image.

Historically, the Village has addressed vehicles on the public way and private property through the Abandoned Vehicle section of the Village Code. Listed below is the section number followed by definitions of what an abandoned vehicle is and the definition of an inoperable vehicle. The Village Code does not have a violation associated with an inoperable vehicle specifically. However, if a vehicle was inoperable it may meet the criteria established for an officer to tow the vehicle under section 17-1-2 after seven days.

17-1-2 Abandonment of Vehicles:

It shall be unlawful for any person to abandon any vehicle within the Village, and no person shall leave any vehicle at any place within the Village for such time and under such circumstances as to cause such vehicle reasonably to appear to have been abandoned. A vehicle or any part thereof so abandoned on public or private property, not belonging to the owner or tenant of such property, may be authorized for removal by the Village Police Department after a waiting period of seven days or more has expired. Any person who abandons any vehicle within the Village in violation of this Section 17-1-2 is subject to a fine in the amount set forth in the Annual Fee Resolution.

The below definitions apply to the application of the above Code violation as it applies to abandoned autos.

ABANDONED VEHICLEAll vehicles in a state of disrepair rendering the vehicle incapable of being driven in its condition; or any vehicle that has not been moved or used for seven consecutive days or more and is apparently deserted.

INOPERABLE MOTOR VEHICLEAny motor vehicle from which, for a period of at least seven days, the engine, wheels or other parts have been removed, or on which the engine, wheels or other parts have been altered, damaged, or otherwise so treated that the vehicle is incapable of being driven under its own motor power. "Inoperable motor vehicle" shall not include a motor vehicle which has been rendered temporarily incapable of being driven under its own power in order to perform ordinary service or repair operations nor to any motor vehicles that are kept within a building when not

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in use, to historic vehicles over 25 years of age, or to a motor vehicle on the premises of a place of business engaged in wrecking or junking of motor vehicles. (This provision of the Village Code originates in part from the Illinois Municipal Code)

After staff review of the current language of the Village Code, other municipalities Codes were reviewed to determine if the Village should enhance the Code to deal with unkempt vehicles that are left for long periods of time on the public way and for vehicles that may be parked for long periods of time from other jurisdictions that are inhibiting the ability of Village residents to park their vehicles on the public way.

Lincolnwood as other nearby suburbs, allow for on-street overnight parking. Municipalities that prohibit on-street overnight parking, can address vehicles that appear unkempt by requiring the placement on private property or in a garage by inherently prohibiting overnight parking on the public way. Vehicles on private property that are inoperable are often addressed with property standards and code provisions that prohibit such activity. The Illinois Municipal Code allows municipalities the ability to conduct enforcement of abandoned vehicles on the public way or on private property that are in view to the public eye.

Staff is not recommending prohibiting overnight public way parking due to the geographic foot print of the Village and the inability to sustain off street parking for all residents during the overnight hours. However, a discussion on limiting the number of vehicles a household can have on the public way overnight might be of interest or limiting overnight public way parking to Village residents only.

The following local municipalities within the close boundaries of Lincolnwood provided the following provisions of their Code regarding the interpretation of abandoned, inoperable and/or derelict vehicles. The following municipalities allow for overnight parking.

Provisions of the Code Evanston Park Ridge Skokie Wilmette Niles(7) Day Limit without movement

YES YES NO NO NO

Abandoned 7 DAYS 7 DAYS 7 DAYS YES YESNo Registration (48) Hours – Declared Abandoned

YES YES & INCLUDES

LOCAL

NO NO YES

Derelict Vehicle Defined or Inoperable

YES NO 14 DAYS YES YES

Permitting of Vehicles RESIDENTIAL NO NO NO NONuisance Provision NO NO YES YES NO

Based on the variety of ordinances that address abandoned, inoperable or vehicles that have not been moved for a lengthy period of time. Staff recommends amending the Village Code 17-1-2 Abandonment of Vehicles to expand the definition of abandoned vehicle to specifically include the following:

Any vehicle located on the public way; and in such a state of disrepair that it is incapable of being driven; or the passenger compartment is being utilized for storage that would inhibit the safe movement of the vehicle due to an obstruction of windows and/or mirrors; or the vehicle is emitting a foul odor; or the vehicle has been unmoved for a period of (7) days; or has been left on the public way without valid State registration plates or a valid temporary State registration placard of (2) or more days.

To address circumstances when a resident may require the need to leave an operable vehicle that is not otherwise in violation of the Code more than (7) days on the public way, may request a temporary waiver of enforcement from the police department. Examples of valid waivers would be, extended periods of being out of town or home repairs that require the extended use of the resident’s driveway.

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These amendments will address the concerns that have been brought about from previous complaints within the Village regarding vehicles that may be operable but have not been moved for extended periods of time, used for storage or left for extended periods of time on the public way. Currently, the abandonment of vehicle violation has a fine of $30.00. Staff recommends this find be increased to a $100.00.

Staff discourages any adoption of permitting of vehicles based on advice of the Village attorney.

Documents Attached: 1. PowerPoint Presentation

Committee of the Whole – COTWOctober 8, 2020 Discussion Regarding Parked Vehicles on the Public Way

VILLAGE CODE•Abandoned / Inoperable Vehicles

17-1-2 Abandonment of Vehicles:

It shall be unlawful for any person to abandon any vehicle within the Village, and no person shall leave any vehicle at any place within the Village for such time and under such circumstances as to cause such vehicle reasonably to appear to have been abandoned. A vehicle or any part thereof so abandoned on public or private property, not belonging to the owner or tenant of such property, may be authorized for removal by the Village Police Department after a waiting period of seven days or more has expired. Any person who abandons any vehicle within the Village in violation of this Section 17-1-2 is subject to a fine in the amount set forth in the Annual Fee Resolution.

CONCERNS•Abandoned / Inoperable Vehicles

• Public Way and Private Property Without Owner Consent

•Vehicles Parked for Long Periods of Time On Public Way (Several Weeks)• Residents• Non-residents

•Unlicensed Vehicles• State Registration• Local Registration (Village Sticker)• Temporary Registration

•Unkempt Vehicles – Appearance • Vehicles That Emit Bad Odors• Passenger Compartments Used for Storage• Vehicles With Leaking Fluids• Excessive Rust• Missing Parts (i.e. Wheels, Bumpers, Windows)

WHAT OTHER COMMUNITIES DO•Expand the Definition of Abandoned / Inoperable Vehicles or Derelict Vehicles

• Vehicle Must Be Moved Within (7) Days• Must Have Valid Registration and/or Local Registration (With Time Limit)• Cannot Be Inoperable• Cannot Be a Hazard Such as Missing Wheels, Doors, Windows, Excessively Leaking Fluids

•Allow Temporary Waiver With Police Department Approval• Residents Only • Non-residents (Possibly)

• Out of Town • Home Repairs That Necessitate Vehicle to Be Parked on the Street

OTHER CONSIDERATIONS•Remove Overnight Parking

• Not Recommended Due to Geographic Footprint - Cannot Sustain for All Residents

•Modify Overnight Parking• Restrict Overnight Parking Per Household

• 2 or 3 Motor Vehicles Per Household • Amount Depends on Whether Household has a Garage or Driveway

• Limit Overnight Parking to Residents Only• Non-residents Can Obtain Temporary Waiver as a Guest of Resident• No Complaints to Police/Village Regarding Lack of Overnight Parking

•Permitting of Vehicles • Limits Vehicles of a Household Based on Eligible Drivers (Not Recommended)

COMPARISON OF OTHER NEARBY COMMUNITIESTHAT DOES NOT PROHIBIT OVERNIGHT STREET PARKING

Provisions of the Code Evanston Park Ridge Skokie Wilmette Niles

(7) Day Limit Without Movement Yes Yes No No No

Abandoned (7) Days (7) Days (7) Days Yes Yes

No Registration (48) Hours – Declared Abandoned Yes Yes & Includes

Local No No Yes

Derelict Vehicle Defined or Inoperable Yes No (14) Days Yes Yes

Permitting of Vehicles Residential No No No No

Nuisance Provision No No Yes Yes No

RECOMMENDATIONS Staff Recommends Adjustments to the Existing Code

◦ Further Define Abandoned Vehicle to Include the Following:Any Vehicle Located on the Public Way; and in Such a State of Disrepair That it is Incapable of Being Driven; or the Passenger Compartment is Being Utilized for Storage That Would Inhibit the Safe Movement of the Vehicle Due to an Obstruction of Windows and/or Mirrors; or the Vehicle is Emitting a Foul Odor; or the Vehicle has Been Unmoved for a Period of (7) Days; or has Been Left on the Public Way Without Valid State Registration Plates or a Valid Temporary State Registration Placard of (2) or More Days.

• Consideration of Further Restrictive Actions Regarding On-Street Parking• This May Assist in Areas of the Village That Have Parking Congestion that Do Not Have a

Current Resident Only Parking Restriction or Limited Overnight Parking for Residents on the Public Way.

• Challenges to Changing the Code

DISCUSSION •Questions of Staff?

•Board Direction to Staff?

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MEMORANDUM

TO: Anne Marie Gaura, Village Manager

FROM: Melissa Rimdzius, Director of Parks and Recreation

DATE: October 8, 2020

SUBJECT: Halloween Trick-or-Treating Guidance

BackgroundThe COVID-19 pandemic has led to the cancellation and modification of several of the Village’s traditional events and recreational opportunities since March 2020. The celebration of fall events, including Halloween, has been a point of discussion amongst staff for several months. The Village’s Pumpkins in Proesel and Trunk-or-Treat events were replaced with several alternative options that adhere to pandemic-related guidance for events. The Village is understanding of the significance of Halloween and the Trick-or-Treating tradition for many community members. Staff from multiple departments worked together to consider a variety of scenarios and ways in which the Village could provide support and information to residents as municipalities across the State of Illinois waited for further guidance.

On September 22, the Centers for Disease Control and Prevention (CDC) released considerations for fall holiday celebrations, including Halloween. The CDC’s website now includes a list of typical holiday celebrations and ranks them by risk level (low, moderate, and high). Traditional Trick-or-Treating is listed as a higher risk activity. The information released by the CDC is intended to supplement any state or local health and safety laws, rules, and regulations with which holiday gatherings must comply.

On September 30, the Illinois Department of Public Health (IDPH) released Halloween guidance. IDPH indicates that the safest way to celebrate Halloween is at home, while offering guidance for those who choose to celebrate in person. IDPH recommends that people who Trick-or-Treat should maintain social distance, wear a face covering, participate only with household members, and use hand sanitizer. For those who are handing out treats, IDPH recommends the treats be individually wrapped and placed on a table at least 6 feet away from their door.

DiscussionTraditionally, the Village Board does not take action as to the status of Trick-or-Treating in Lincolnwood. It is an annual activity that takes place during a standard time that was established years ago. In light of the information released by the CDC and IDPH, staff is seeking guidance as to the

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Village Board’s preference for how the Village should proceed with the traditional style of Trick-or-Treating throughout the community on Halloween.

The Northwest Municipal Conference (NWMC) is a regional council that works to enhance intergovernmental relationships in the North and Northwest suburbs of Chicago. NWMC conducted a survey of the action being taken by several municipalities as it relates to Trick-or-Treating. The survey took place one week prior to the CDC’s statement on Halloween; it is anticipated that some of the results may change based on the recently released information from the CDC and IDPH.

If Trick-or-Treating is permitted, the municipality will provide residents:Municipality Is Trick-or-Treating

permitted? Guidance ToolsAntioch Yes LikelyArlington Heights TBD YesBarrington Yes / TBD YesBuffalo Grove TBD YesDeerfield Discouraging N/ADes Plaines Yes YesElk Grove Yes / TBD Yes Household SignageEvanston Yes YesGrayslake TBD TBDHanover Park TBD TBDHoffman Estates Yes YesLake Forest Yes YesLake Zurich Yes YesLincolnshire Yes YesNiles Not Regulating/Endorsing N/ANorthbrook Yes / TBD YesPalatine TBD TBDPark Ridge TBDRolling Meadows Yes Yes Household SignageSchaumburg TBD YesSkokie No N/AStreamwood TBD YesVernon Hills Yes YesWest Dundee TBD Yes

Trick-or-Treating Status Quick Color Key: Green – Yes | Orange – TBD | Yellow – Yes, pending State guidance | Red - No

Since the release of the CDC guidance, several municipalities have taken a stance on Trick-or-Treating. While many are not outright encouraging the activity, several municipalities have posted hours and recommendations. The decisions of our neighboring communities can have an impact on what takes place in Lincolnwood; thus, a summary of updates from the Village’s closest neighbors is included below.

Evanston, Morton Grove, Wilmette, Glenview, and Norridge posted hours Skokie and Niles are not posting hours Chicago and Park Ridge have not yet released information

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As the IDPH guidance was released shortly before this memorandum was finalized, information on the impact of their statement is not yet available.

As previously mentioned, staff is seeking guidance as to the Village Board’s preference for how the Village should proceed with the traditional style of Trick-or-Treating throughout the community on Halloween. Included in this memo are three options for consideration and discussion by the Village Board.

1. Encourage Trick-or-Treating Post Trick-or-Treating hours (example: 3-7pm on October 31, 2020) Share practical and common guidelines to help promote a safe experience Ensure Trick-or-Treating “Open” and “Closed” signs are readily available to residents

o Signs provide residents a way to communicate to potential Trick-or-Treatparticipants about the status of the activity at their home

2. Discourage Trick-or-Treating - Provide Structure State the Village is not encouraging Trick-or-Treating due to the pandemic

o Note CDC recommendation of avoiding higher risk activitieso Note IDPH recommendations for Halloween celebrationso Note personal choice to participate in trick-or-treating

Post Trick-or-Treating hours for those who choose to participate (example: 3-7pm onOctober 31, 2020)

Share practical and common guidelines to help promote a safe experience Ensure Trick-or-Treating “Open” and “Closed” signs are readily available to residents

o Signs provide residents a way to communicate to potential Trick-or-Treatparticipants about the status of the activity at their home

3. No Position on Trick-or-Treating Make no statement and post no information regarding Trick-or-Treating

o Refer all inquiries to CDC and IDPH guidance Do not post Trick-or-Treating Hours Do not share practical and common guidelines to help promote a safe experience Do not make Trick-or-Treating “Open” or “Closed” signage available

It is anticipated that regardless of the action taken or not taken by the Village of Lincolnwood, families will attempt to Trick-or-Treat on Halloween. To ensure the safety of the children and families who may choose to do so, the Police Department and Public Works Department will follow standard Halloween protocol. The Police Department will ensure high visibility patrol throughout the day. The Public Works Department will put barricades at the end of several streets in the Towers subdivision. This is done to deter vehicles from traveling down the streets due to the lack of sidewalks and potential increase in foot-traffic. The goal of these efforts is to ensure public safety; not to encourage, discourage, or take a position on Trick-or-Treating.

Documents Attachment1. CDC Website Content Regarding Traditional Halloween Activities2. IDPH Halloween Guidance3. Draft Trick-or-Treating “Open” and “Closed” Signs4. PowerPoint Presentation

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Direction Requested1. How should the Village proceed with the traditional style of Trick-or-Treating throughout the

community on Halloween?2. If a consensus is reached regarding this matter, is the Village Board supportive of staff

proceeding with initiatives listed in this memorandum underneath the selected option, in addition to any other initiatives brought forward by the Village Board during the discussion?

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Centers for Disease Control and PreventionHoliday Celebrations Information

Information copied directly from https://www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/holidays.html#halloween on September 24, 2020.

Halloween

Many traditional Halloween activities can be high-risk for spreading viruses. There are several safer, alternative ways to participate in Halloween. If you may have COVID-19 or you may have been exposed to someone with COVID-19, you should not participate in in-person Halloween festivities and should not give out candy to trick-or-treaters.

Lower risk activities

These lower risk activities can be safe alternatives:

Carving or decorating pumpkins with members of your household and displaying them Carving or decorating pumpkins outside, at a safe distance, with neighbors or friends Decorating your house, apartment, or living space Doing a Halloween scavenger hunt where children are given lists of Halloween-themed

things to look for while they walk outdoors from house to house admiring Halloween decorations at a distance

Having a virtual Halloween costume contest Having a Halloween movie night with people you live with Having a scavenger hunt-style trick-or-treat search with your household members in or

around your home rather than going house to house

Moderate risk activities

Participating in one-way trick-or-treating where individually wrapped goodie bags are lined up for families to grab and go while continuing to social distance (such as at the end of a driveway or at the edge of a yard)

o If you are preparing goodie bags, wash your hands with soap and water for at least 20 second before and after preparing the bags.

Having a small group, outdoor, open-air costume parade where people are distanced more than 6 feet apart

Attending a costume party held outdoors where protective masks are used and people can remain more than 6 feet apart

o A costume mask (such as for Halloween) is not a substitute for a cloth mask. A costume mask should not be used unless it is made of two or more layers of breathable fabric that covers the mouth and nose and doesn’t leave gaps around the face.

o Do not wear a costume mask over a protective cloth mask because it can be dangerous if the costume mask makes it hard to breathe. Instead, consider using a Halloween-themed cloth mask.

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Going to an open-air, one-way, walk-through haunted forest where appropriate mask use is enforced, and people can remain more than 6 feet apart

o If screaming will likely occur, greater distancing is advised. The greater the distance, the lower the risk of spreading a respiratory virus.

Visiting pumpkin patches or orchards where people use hand sanitizer before touching pumpkins or picking apples, wearing masks is encouraged or enforced, and people are able to maintain social distancing

Having an outdoor Halloween movie night with local family friends with people spaced at least 6 feet apart

o If screaming will likely occur, greater distancing is advised. The greater the distance, the lower the risk of spreading a respiratory virus.

o Lower your risk by following CDC’s recommendations on hosting gatherings or cook-outs.

Higher risk activities

Avoid these higher risk activities to help prevent the spread of the virus that causes COVID-19:

Participating in traditional trick-or-treating where treats are handed to children who go door to door

Having trunk-or-treat where treats are handed out from trunks of cars lined up in large parking lots

Attending crowded costume parties held indoors Going to an indoor haunted house where people may be crowded together and screaming Going on hayrides or tractor rides with people who are not in your household Using alcohol or drugs, which can cloud judgment and increase risky behaviors Traveling to a rural fall festival that is not in your community if you live in an area with

community spread of COVID-19

JB Pritzker, Governor Ngozi O. Ezike, MD, Director

9/30/2020

Version 1

Halloween Guidance

As we enter fall, families are starting to plan for the upcoming holiday season, starting with Halloween.

Because some of the traditional ways to celebrate this holiday do not allow for proper social distancing,

the Illinois Department of Public Health (IDPH) is providing the following guidance to allow for safe

Halloween celebrations. Trick-or-treating events need to incorporate social distancing, masking, and

proper handwashing, as well as adherence to event size limitations. For this year, it would be safest to

plan special events at home, using social media and other meeting platforms to connect with family and

friends. However, for those who choose to celebrate in person IDPH is offering the following guidance.

Please reference your local health department, village/city, or county information for guidance or

policies specific to your location as well. The Centers for Disease Control and Prevention (CDC) offers

additional guidance, available at https://www.cdc.gov/coronavirus/2019-ncov/daily-life-

coping/holidays.html#halloween.

As a reminder, if you think you could have COVID-19 or may have been exposed to someone with COVID-19, you should not participate in in-person Halloween festivities and should not give out candy to trick-or-treaters. Individuals at increased risk for severe illness should not attend in-person Halloween gatherings.

Neighborhood trick-or-treating

1) As an alternative to door-to-door trick-or-treating, anyone who would like to distribute treats should leave individually wrapped candy or treats on a table, on their front walkways, sidewalks, or any outdoor space that allows for at least 6 feet of social distance from the door. The individually wrapped candy should be spread out so each piece is not touching another. Anyone distributing candy or treats should wash their hands properly for at least 20 seconds before placing the candy on the table and when replenishing.

2) All individuals participating in trick-or-treating, including those passing out candy should maintain social distance of least 6 feet and wear proper face coverings. A costume mask, such as those worn for Halloween, is not a substitute for a face covering. If face coverings are worn under costume masks, please ensure this does not create breathing problems, and if so, discard the costume mask.

3) Only household members should trick-or-treat together, and they should maintain 6-feet social distance from other trick-or-treaters at all times. Mixed household trick-or-treaters are discouraged.

4) Alcohol-based hand sanitizer should be carried and used frequently. 5) Candy collected during trick-or-treating should not be consumed until after handwashing. As

always, a parent/guardian should check all candy to make sure it is wrapped and should discard unwrapped candy.

6) And, of course, practice good dental hygiene as well. 7) Outdoor areas are preferred for trick-or-treating. Enclosed indoor areas, like apartment

buildings, present greater risk of transmission. Open doors and windows as appropriate to promote increased ventilation.

Alternatives to Trick-or-Treating Trunk or treat events are considered a higher risk activity and are discouraged. An alternative activity

involves trick-or-treating in a large parking lot or other outdoor setting with adherence to social

distancing. Tables are pre-set up with participants allowed to parade with a parent/guardian while

maintaining at least 6-feet social distancing and wearing proper face coverings at all times. A limited

number of people should staff the event, keeping tables replenished and monitoring social distancing.

Proper handwashing should be performed before candy is consumed.

1. Recruit a set number of table sponsors. 2. Create a timed entry schedule to figure out what the attendance limit will be. 3. Create a map of where tables will be with plenty of space between. 4. Advertise with information about reserved time slots, social distancing, and mask wearing. 5. Package candies or favors in treat bags for easy distribution. 6. Create signage to direct the flow of foot traffic. 7. Draw markers on the ground to indicate 6 feet for social distancing. 8. Mask up and enjoy!

Other Halloween Activities and Events Haunted Houses, Forests, or Walks

• Halloween haunted houses are currently not allowed in Restore Illinois Phase 4 Guidelines. Instead consider open-air, one-way haunted forests or haunted walks where social distancing of 6 feet or greater and appropriate masking is enforced. If screaming is anticipated, even greater social distancing is advised to lower the risk of spreading respiratory viruses.

Pumpkin Patches, Orchard Visits, and Hayrides

• Visitors to these locations should use hand sanitizer before handling the produce. Cloth face coverings and social distancing should be enforced.

• Hayrides should not exceed 50% capacity with parties spaced at least six feet apart. Best practice is for hayrides to be limited to members of the same household. Participants should wear a mask to keep your nose and mouth covered at all times when around people who don’t live in your household.

Fall Festival Events

• Avoid attending fall festivals outside your community if you live in an area with community spread of COVID-19.

Social Gatherings, Costume Parties in Adult Settings, Halloween Parties at Bars

• Large gatherings with more people are considered higher risk than smaller group gatherings, and must adhere to event size limitations

• Indoor parties or gatherings with attendees who are not adhering to social distancing (staying at least 6 feet apart), wearing masks, handwashing, or otherwise participating in prevention behaviors will result in a higher risk for transmission of the virus that causes COVID-19 illness. These types of gatherings are strongly discouraged.

• Use of alcohol or drugs can impair judgement and result in increased risky behaviors.

• Gathering with groups of people who routinely do not adhere to prevention measures or those who travel from areas with increased community transmission will increase the risk for others at the party or gathering.

• The more time you spend at a gathering, the closer the contact, the more people, the higher your risk of exposure to COVID-19.

• For more information, refer to IDPH’s Small Social Gathering Safety Tips

Día de los Muertos It is possible to take a lower risk approach to many of the traditional activities associated with Día de los

Muertos that may put you at increased risk of exposure to COVID-19. Events and activities to honor

deceased loved ones should be held outdoors, and participants should wear masks and maintain 6-feet

social distancing. Avoid having large dinner parties. Smaller gatherings with local friends or family, held

outdoors, where social distancing of 6 feet or more can be maintained, will have less risk of COVID-19

transmission. (See IDPH guidance on hosting gatherings.) Consider preparing and sharing traditional

family recipes with family and neighbors in a way that doesn’t involve contact with others, such as

individual servings in separate dishes. Avoid large indoor gatherings with singing or chanting.

After the Celebration If you participated in higher-risk activities or think that you may have been exposed during your

celebration, take extra precautions for 14 days after the event to help protect others. You should:

• Stay home as much as possible. • Avoid being around people at increased risk for severe illness from COVID-19. • Consider getting tested for COVID-19.

If you develop symptoms consistent with COVID-19, such as fever, cough, or shortness of breath, or if you test positive for COVID-19, immediately contact the host and others who attended the event or celebration you attended. Contact your health care provider and follow the CDC-recommended steps for what to do if you become sick, and follow the public health recommendations for community-related exposure.

If you are tested for COVID-19, stay home while waiting for your test results. If you have been diagnosed with COVID-19, a public health worker will contact you to check on your health and ask you who you have been in contact with and where you’ve spent time in order to identify other people (contacts) who may have been infected. Your information will be confidential.

If you are the host of an event and are notified by an attendee that they have symptoms or have tested positive for COVID-19, please contact your local health department for additional guidance.

If you are notified that you were a close contact of someone who tested positive for COVID-19 • Stay home for 14 days from the last time you had contact with that person. • Monitor for symptoms of COVID-19. • Get information about COVID-19 testing if you feel sick.

Stay safe this Halloween!

Draft Trick-or-Treating Signage

Trick-or-treating “open” and “closed” signs were developed to provide homeowners with an

opportunity to consistently communicate if they are or are not participating in Trick-or-

Treating. Depending on guidance from the Village Board, one or both signs will be distributed

to residents.

If distributed, the signs will be available for pick-up from the Parks and Recreation Department

in Village Hall, the signs will be able to be printed from our website, and signs will be mailed

upon request. Residents will be encouraged to post them in a highly visible location near the

entrance to their home/property on Halloween.

Trick-or-Treating

BackgroundThe COVID-19 pandemic has led to the cancellation and modification of several of the Village’s traditional events and recreational opportunities since March 2020

The Village is understanding of the significance of Halloween and the Trick-or-Treating tradition for many community members

The celebration of fall events, including Halloween, has been a point of discussion amongst staff for several months◦ The Village’s Pumpkins in Proesel and Trunk-or-Treat events were replaced

with several alternative options that adhere to pandemic-related guidance for events

BackgroundOn September 22, the Centers for Disease Control and Prevention (CDC) released considerations for fall holiday celebrations, including Halloween◦ Traditional door-to-door Trick-or-Treating and Trunk-or-Treats are listed as

high risk activities that should be avoided

The information released by the CDC is intended to supplement any state or local health and safety laws, rules, and regulations with which holiday gatherings must comply

On September 30, the Illinois Department of Public Health (IDPH) released Halloween guidance◦ States the safest way to celebrate is at home, while offering guidance for

those who choose to celebrate in person

DiscussionTraditionally, the Village Board does not take action as to the status of Trick-or-Treating in Lincolnwood◦ It is an annual activity that takes place during a standard time that was

established years ago

NWMC conducted a survey of the action being taken by several municipalities as it relates to Trick-or-Treating; this information is being shared to provide insight into how Lincolnwood’s neighboring communities plan to proceed

Municipality Is Trick-or-Treating permitted?

If Trick-or-Treating is permitted, the municipality will provide residents:

Guidance Tools

Antioch Yes Likely

Arlington Heights TBD Yes

Barrington Yes / TBD Yes

Buffalo Grove TBD Yes

Deerfield Discouraging N/A

Des Plaines Yes Yes

Elk Grove Yes / TBD Yes Household Signage

Evanston Yes Yes

Grayslake TBD TBD

Hanover Park TBD TBD

Hoffman Estates Yes Yes

Lake Forest Yes Yes

Lake Zurich Yes Yes

Lincolnshire Yes Yes

Niles Not Regulating/Endorsing N/A

Northbrook Yes / TBD Yes

Palatine TBD TBD

Park Ridge TBDRolling Meadows Yes Yes Household Signage

Schaumburg TBD Yes

Skokie No N/A

Streamwood TBD Yes

Vernon Hills Yes Yes

West Dundee TBD Yes

DiscussionSince the release of the CDC guidance, several municipalities have taken a stance on Trick-or-Treating

While many are not outright encouraging the activity, several municipalities have posted hours and recommendations

Neighboring Communities:◦ Evanston, Morton Grove, Wilmette, Glenview, and Norridge posted hours◦ Skokie and Niles are not posting hours◦ Chicago and Park Ridge have not yet released information

As the IDPH guidance was released shortly before this presentation was finalized, information on the impact of their statement is not yet available

DiscussionIn light of the information released by the CDC and IDPH, staff is seeking guidance as to the Village Board’s preference for how the Village should proceed with the traditional style of Trick-or-Treating throughout the community on Halloween

Three options: ◦ Encourage Trick-or-Treating◦ Discourage Trick-or-Treating – Provide Structure◦ No Position on Trick-or-Treating

Encourage Trick-or-TreatingPost Trick-or-Treating hours (example: 3-7pm on October 31, 2020)Share practical and common guidelines to help promote a safe experienceEnsure Trick-or-Treating “Open” and “Closed” signs are readily available to residents◦ Signs provide residents a way to communicate to potential Trick-or-Treat

participants about the status of the activity at their home

Discourage Trick-or-Treating Provide Structure

State the Village is not encouraging Trick-or-Treating due to the pandemic◦ Note CDC recommendation of avoiding higher risk activities◦ Note personal choice to participate in trick-or-treatingPost Trick-or-Treating hours for those who choose to participate Share practical and common guidelines to help promote a safe experienceEnsure Trick-or-Treating “Open” and “Closed” signs are readily available to residents

No PositionMake no statement and post no information regarding Trick-or-TreatingDo not post Trick-or-Treating hoursDo not share practical and common guidelinesDo not make Trick-or-Treating “Open” or “Closed” signage available

Direction RequestedHow should the Village proceed with the traditional style of Trick-or-Treating throughout the community on Halloween?◦ If a consensus is reached regarding this matter, is the Village Board

supportive of staff proceeding with initiatives listed in this memorandum underneath the selected option, in addition to any other initiatives brought forward by the Village Board during the discussion?