Village of Lincolnwood Parks and Recreation Board Meeting Council Chambers 6900 N. Lincoln Ave. Lincolnwood, IL 60712 January 9, 2018 7:00p.m. AGENDA I. Call to Order II. Approval of Minutes of November 14, 2017 meeting III. Audience Participation and Letters/Notes/Emails from the Public IV. Old Business A. Drake Park Naming Request V. New Business A. Presentation of the 2017 Annual Aquatic Center Report B. Presentation of the 2017 Turkey Trot Report VI. Chairperson’s Report VII. Commissioners’ Reports VIII. Director’s Report IX. Staff Reports X. Adjournment Posted: January 5, 2018
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Village of Lincolnwood Parks and Recreation Board Meeting ... · 9/1/2018 · 2016 Purpose: To establish a systematic and consistent approach for the official naming or renaming
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Village of Lincolnwood Parks and Recreation Board Meeting
Council Chambers
6900 N. Lincoln Ave. Lincolnwood, IL 60712
January 9, 2018 7:00p.m.
AGENDA
I. Call to Order
II. Approval of Minutes of November 14, 2017 meeting
III. Audience Participation and Letters/Notes/Emails from the Public
IV. Old Business A. Drake Park Naming Request
V. New Business A. Presentation of the 2017 Annual Aquatic Center Report B. Presentation of the 2017 Turkey Trot Report
VI. Chairperson’s Report
VII. Commissioners’ Reports
VIII. Director’s Report
IX. Staff Reports
X. Adjournment
Posted: January 5, 2018
Lincolnwood Parks and Recreation Board Meeting Lincolnwood Village Hall – Council Chambers
November 14, 2017
CALL TO ORDER The meeting was called to order at 7:01 P.M. PRESENT AT THE MEETING
Park Board Members: Laura Tomacic, Victor Shaw, Grace Diaz Herrera, Maria Leberis, Carol Oraha Parks and Recreation Department Staff: Laura McCarty, Melissa Rimdzius Village Board Liaison: Village Staff: Nadim Badran, Assistant to the Public Works Director Audience: Daniel Brinkman, Gewalt Hamilton Associates, Inc.
APPROVAL OF MINUTES On motion Oraha/Shaw approve the meeting minutes of October 10, 2017. 5-0, motion passed. AUDIENCE PARTICIPATION/LETTERS FROM THE PUBLIC OLD BUSINESS
A. Drake Park Naming Request McCarty- Introduced request to name Drake Park, reviewed naming policy, and read an email from Board Chairperson Reese Gratch. Board Discussion-
• Comments regarding signage continuity throughout the parks (bronze and stone) • Mention of a dedicated bench not being enough to acknowledge Ms. Loyd • Comment on location of signage due to the nature of the basketball courts
Rimdzius- Showed the entrance to the Drake Park courts pictured in the presentation slides Board Discussion-
• Question of where funds for a bench would come from McCarty- A bench could be funded from the park maintenance budget or a donation Board Discussion-
• Additional discussion regarding the type of signage (bronze and stone) • Question of park location (Drake Park or Proesel Park) • Question about sign wording
McCarty- Presented a few options from other agency signs Board Discussion-
• Mentions of being on the right track
• Comments regarding Ms. Loyd needing to be recognized as a role model, Lincolnwood’s own, and an WNBA Star
• Recommendations to work together with the Loyd family in determining the text for the sign and to incorporate parts of the letter submitted to the Board
• Mention that all parks are named after men and it will be great to honor a woman McCarty- Will follow up with the Loyd family regarding park preference
NEW BUSINESS
A. Presentation and Discussion of the Lincoln/Pratt Avenue Lining and Signing Project Badran- Presents overview of the project
• Village applied and received an Illinois Transportation Enhancement Program (ITEP) Grant in 2010 for the installation of bike lane lining and signing on Lincoln Avenue, Pratt Avenue, and East Prairie Road
• ITEP is a federally funded grant program administered through IDOT o Purpose – Enhance the transportation experience through enhancing
connectivity, safety, aesthetic, environmental, and cultural/historical aspects of transportation infrastructure
• Village applied for installation of bike lanes on East Prairie Road, Lincoln Avenue, and Pratt Avenue. The application also included:
o Lining of on-street bike lanes o Installation of bike-friendly sewer covers o Installation of pedestrian push button and countdown crosswalks
• Gewalt Hamilton, Associates, Inc. (GHA) retained to design project • Delay due to discussions with IDOT on acceptable areas for signing and striping and
the proposed U.P. Bike Path • IDOT review of scope determined the width of East Prairie Road and Pratt Avenue
west of U.P. Path too narrow for designated or shared bike lane o Minimum bike lane width based on average daily traffic and speed, typically
4-6 feet • IDOT agreed to consider moving forward with shared bike lane “sharrows” on Pratt
Avenue, from the U.P. Bike Path to McCormick Boulevard and Lincoln Avenue as part of Phase I design
• Additional photos and diagrams included in slideshow presentation • Staff is seeking feedback on the Phase I plans for the Lincoln and Pratt Avenues
Lining and Signing Project Tomacic- Opens the discussion Herrera- Asks to confirm the locations and nature of the lanes (shared or designated) Badran- Confirms that connectivity is a requirement; the lanes cannot go past the Union Pacific path, as that path is considered the target destination Brinkman- Comments that having logical termini is a federal requirement. Lists the logical termini for this project (UP Path and Path on McCormick, entire length of Lincoln Avenue, and Devon and Jarvis) Tomacic- Asks if the Public Works Department has had any community input or comments Badran- Uncertain as to the extent of public comment received in 2010. If it has not been done, the Public Works will speak to the Village Manager to determine how to proceed Tomacic- Positive comment of the parking lanes on Pratt
Badran- Comments that the Public Works Department will complete phase one plans for the project and submit it to the state Tomacic- Thanks Badran and Brinkman for providing the information and sharing the plan with the Board
B. 2018 Meeting Dates McCarty- Provides proposed 2018 meeting dates Tomacic- Review of the dates On motion Herrara/Oraha to approve the 2018 meeting dates. 5-0, motion passed.
• Mentions Katie Gamroth has moved on to become the Superintendent of Recreation at the Round Lake Area Park District
• Shares the proposed restructuring of the Parks and Recreation Department • Updates the Board on the Central Park playground equipment replacement project.
The equipment has been removed and donated to Kids Around the World, work will begin on Thursday, and the goal is to complete the project by the end of the month.
• New winter programs are running this year, including Breakfast with Santa, Gingerbread House Decorating, a Candy Cane Hunt at Lincolnwood Lights, and Winter Break Camp
• Mentions the upcoming IAPD/IPRA Soaring to New Heights Conference and comments that additional information will be sent to the Board
STAFF REPORTS
A. SUPERINTENDENT OF PARKS AND FACILITIES - RIMDZIUS Turkey Trot Registration Update
B. RECREATION SUPERVISOR – ANTOSZ As noted in report
C. COMMUNITY OUTREACH AND MARKETING COORDINATOR – VERING As noted in report
D. YOUTH PROGRAMS COORDINATOR – FLETCHER As noted in report
ADJOURNMENT Meeting adjourned at 7:42 P.M. Park Board Minutes prepared by: Melissa Rimdzius-Marsh, Superintendent of Parks and Facilities Park and Recreation Board President: _____________________________________ ___________ Signature Date
Thank you for meeting and going over the goals and objectives for the village in the consideration to re naming Drake Park. This email regards a desire to re-name Drake Park Jewell Loyd Park after a truly outstanding athlete in Lincolnwood sports who has also proven to be an exceptional human being as she continues her journey in the course of her adult life. Our family has lived in the community for twenty plus years, living at 6706 N Drake. Jewell grew up playing basketball at Drake Park and continued her journey to play at Niles West Highschool becoming an All American, scoring 3,000 points and getting a division 1 scholarship to the University of Notre Dame and later becoming a number 1 draft pick in the WNBA. At the University of Notre, Dame Jewell reached four final fours and ranked fifth on Notre Dame's career scoring list with 1,909 points. Jewell holds the school record with seven career 30-point games and ranks fifth with 35 career 20-point games. Jewells extraordinary athletic ability and performance continued as she joined another Chicago native Candace Parker as the second underclassman in league history to be the top drafted in the 2015 WNBA Draft by the Seattle Storm and receiving Rook of the Year Honors.
For all the athletic accolades, it is no mistake that Jewells best achievements have shone forth in the quality of human being she has always been and is becoming. Jewell's focus on community, youth sports, and spokesman for Dyslexia inspires many to achieve their dreams. Our objectives for the renaming of Drake Park is to align our vision with the parks and rec vision of providing an enjoyable, attractive, safe, park for the residents of Lincolnwood. In this effort, we would like to make an initial donation to the parks and recreation department to help resurface the court of Drake Park as over the years the wear and tear of the court have shown.
Our vision of this renaming is to bring a sense of community of diversity to Lincolnwood because we know that Jewell has impacted not only Lincolnwood residents positively being an African American Female but the nation in extraordinary ways. Jewell has brought honor and dignity to the village, and we are in support of the Parks and Rec's mission and vision.
I would be happy to elaborate, answer questions, produce other sources/references to corroborate and explain my suggestion at the convenience of any who might wish such Best Jarryd Loyd
Additional volunteers included School District 219 students who assisted in packaging
pins for racers prior to packet pick-up, and Homeland Security, which provided tower
and K9 officers to walk around the race village on race day.
New this year, Dick Pond Racing provided pacing for the 5K and 10K. Racers
interested in meeting a minute per mile goal were encouraged to follow runners
holding pace signs and finish with a group of runners with a similar goal.
Financials - Revenue
Revenue 2017 Estimate 2016 Actual 2015 Actual
Pre-Registered Entries $66,030 $61,865 $61,640
Race Day Registration Entries $0 $0 $0
Sponsorship $12,300 $13,800 $15,650
Total Revenue $78,330 $75,665 $77,290
Expenses 2017 Estimate 2016 Actual 2015 Actual
Wages – Salaried $6,000 $7,455 $10,031
Wages – Part Time/ Seasonal $7,680 $6,699 $5,221
Employment Contributions $4,167 $4,900 $4,463
Personnel Services $17,847 $19,054 $19,715
Purchased Program Services $9,675 $10,132 $10,977
Advertising $450 $314 $1,686
Equipment Rental $5,719 $5,631 $5,543
Printing/Copying Services $856 $826 $300
Awards $4,427 $4,289 $1,543
Concessions and Food $1,185 $1,860 $550
Program Supplies $23,050 $26,802 $23,610
Postage $900 $813 $914
Commodities $46,262 $49,676 $45,123
Total Expenses $64,109 $67,812 $64,838
Financials - Expenses
Financials - Estimates vs. Budget
2017 Estimate 2017/18 Budget Variance
Total Revenue $78,330 $81,500 $3,170
Personnel Services $17,847 $19,047 $1,200
Commodities $46,262 $48,300 $2,038
Total Expenses $64,109 $67,347 $3,238
Net $14,221 $14,153 $68
Survey - Results
How did you learn about the 2017 Lincolnwood Turkey Trot?
Number of Response(s) Response Ratio
Active.com 28 11.0%
CARA 8 3.1%
Facebook or other social media 9 3.5%
Internet Search 33 13.0%
Friend/Family Member 86 33.9%
Other Races 17 6.7%
Newspaper Ad 5 1.9%
Other 85 33.5%
Total 253 100%
How many times have you participated in the Lincolnwood Turkey Trot?
Number of
Response(s)
Response
Ratio
This was my first year! 107 41.9%
2-3 70 27.4%
4-5 26 10.1%
5-6 10 3.9%
6+ 35 13.7%
Other 5 1.9%
No Responses 2 <1%
Total 255 100%
Would you recommend this race to a friend or family member?
Number of
Response(s)
Response
Ratio
Yes 253 99.2%
No 1 <1%
No Responses 1 <1%
Total 255 100%
Survey - Results
Top number is the count of respondents selecting the option. Bottom number is the
percent of the total respondents selecting the option.
Good Neutral Not So Good
Overall Organization 244 8 2
96% 3% <1%
Registration Process 248 6 0
97% 2% 0%
Packet Pick-Up 237 16 1
93% 6% <1%
Water Station 225 20 2
92% 8% 1%
252 2 0 Overall Experience
99% 1% 0%
Comments:
I love this race. I have been running it every year for 20 years. A great start to the
Thanksgiving season.
The sunshine and the temperatures were cooler than ideal, but so manageable. The
camaraderie of all of the runners and volunteers made it a very wholesome and fun
race!
The Lincolnwood Turkey Trot was one of the best organized races I have done all year!
From having more than enough port-a-potties to the race pacers and course flaggers!
Oh and the bonfires to keep warm, Amazing!
Please add more official parking. Binny’s only has a total od 24-40 spots. You need to
recruit 3-4 more local businesses like that who can provide their parking for the event.
It was a relief to have multiple pick up times to accommodate working families. I had
planned on coming 6-7pm on a weeknight but then ended up going on Saturday.
Flexibility was key!
Hats off to the volunteers! It was cold. But they were great and it’s appreciated!
This was my very first turkey trot ever. I'm 32 years old and I had been wanting to do
a turkey trot (as a walker) for probably the last 10 years. I am so glad I finally did it. I
loved the course, going through the streets of Lincolnwood, and I enjoyed being around
so many lovely people. The cheering from the volunteers on the sidelines was especially
fun and added great energy. Thank you for putting on such a wonderful event.
I love this nice friendly neighborhood race. A good starting time, nice and close to
home so no need to drive and get there way ahead of the start time. Quick and sim-
ple gear check and food drop and everything is within a short distance from the start
line.
2018 Recommendations
Based on feedback from racers, volunteers, and staff, the following recommendations are
being considered for the 2018 Turkey Trot:
Invite local students to participate in sign decorating prior to race day
Consider adding a second, tiered registration fee within the current fee range
Split the registration bins using a new alphabetical system
Provide training to staff volunteers who could serve in key roles prior to race day
Ask additional local businesses to allow for race day parking
Adjust the order of ceremonies to build momentum at the start line
Additional speakers along the start line corrals and finish line
Consider renting a larger tent for the sponsor village
Shift bleachers from the start line to the finish line for spectators
Communicate a generous minimum pace and limit for each race
Address congestion at the race merge by adding barricades, cones, and signage
Additional barricades and/or volunteers along the intersections along Pratt
Consider additional distance markers, possibly with sponsor logos
Adjust the start line for the Drumstick Dash to allow for runners/walkers to continue
finishing the race while the dash is being set up
Have signage and a board designated for race results in the registration tent
UPCOMING EVENTS
Date Event Location Thursday, January 4 Indoor Playground Starts Community Center Thursday, January 4 Seniors Lunch Bunch Graziano’s in Niles Thursday, January 4 Indoor Playground Begins Community Center Friday, January 5 Winter Break Camp Ends Community Center Wednesday, January 10 Senior City Style Lunch Tapas Barcelona in Evanston Wednesday, January 17 Senior City Trip Art Institute of Chicago Wednesday, January 24 Joseph and the Amazing
Technicolor Dreamcoat (Seniors)
Drury Lane Theatre
Tuesday, January 30 Seniors City Style Lunch Manny’s Deli in Chicago Friday, February 2 Daddy Daughter Dance Skokie Banquet and Conference
Center Friday, February 23 Coupes and Comedy Community Center
LINCOLNWOOD PARKS & RECREATION Staff Report: January 2018
2
ADMINISTRATIVE OPERATIONS HIGHLIGHTS
Staff News:
Learning and Continuing Education The Parks and Recreation Department as well as the Village values continuous learning and continuing education in employees’ areas of expertise and responsibilities. All Parks and Recreation staff will be attending the Illinois Park and Recreation Association Conference (IPRA) at the Hilton Chicago on January 18 and 19. As the premier state conference for parks and recreation in Illinois, forest preserves and conservation agencies in Illinois, this conference brings together more than 4,200 professionals and elected officials for three exciting days of quality educational programming, networking and professional development. The conference also includes an exhibit hall where more than 300 exhibitors showcase their latest and greatest products and services. Highlights:
2nd Annual Iron Chief Cook-off The 2nd Annual Iron Chief Cook-off will be held on Saturday, February 2 beginning at 6:30pm at the Community C enter. This event is hosted by Lincolnwood’s Human Relations Committee (HRC). Iron Chef America Judge Mario Rizzotti will be the Emcee for the event. Tickets are $40/person and are available online or at the Parks and Recreation office until January 30. Proceeds will be donated to the Niles Township Food Pantry.
2018-2019 Budget The budget process for the 2018/2019 fiscal year has started. All department staff has completed budgets for their areas of responsibility. The Parks and Recreation Department budget meeting at which the department’s proposed budget is reviewed by Village Administration is scheduled for January 15. The department is also in the process of developing goals and objectives for the 2018/2019 fiscal year.
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MARKETING CHANNEL HIGHLIGHTS
Oct Nov Dec
FACEBOOK
Posts 30 35 35 Total Followers 1,141 1,148 1,155 Daily Total Reach: Number of unique visitors who have seen any content associated with the page
5,532 29,203 9,193
Top Post* *new highlight added to table
Pumpkins in Proesel Park Organic Reach: 152
Turkey Trot – Another Record Breaking Turnout: 879
New Central Park Playground Equipment Organic Reach: 540
TWITTER
Tweets 7 12 6 Impressions 2,993 3,419 1,1885 Followers 206 210 210 Top Tweet Register for the
Press Releases Lincolnwood Lights Sent for distribution Breakfast with Santa Sent for distribution Turkey Trot Sent for distribution
Online Promotions Event Dist.
74 Nextdoor Chicago
Parent Oaklees Guide
Chicago Kids
Yelp Metromix Eventbrite
Turkey Trot • • • • • • • • Breakfast with Santa
• • • • • • • •
Lincolnwood Lights & Candy Cane Hunt
• • • • • • • •
Winter Break Camp
• • • • • • • •
Gingerbread House Decorating
• • • • • • • •
Event Sponsorship Date Sponsor Event Amount $ 11/19 Republic Bank Turkey Trot 2,000 11/19 Care Free Massage Turkey Trot 1,000 11/19 Illinois Bone & Joint Turkey Trot 1,000 11/19 Liberty Bank Turkey Trot 1,000 11/19 Lincolnwood Fire Dept. Turkey Trot 1,000 11/19 NorthShore Univ. Health System Turkey Trot 1,000 11/19 Athletico Turkey Trot 600 11/19 Christopher B. Burke Turkey Trot 600 11/19 CIBC Turkey Trot 600 11/19 Groot Turkey Trot 600 11/19 Holland & Knight Turkey Trot 600 11/19 Physicians Immediate Care Turkey Trot 600 11/19 Voss Belting Turkey Trot 600 11/19 BankFinancial Turkey Trot 350 11/19 Children’s Care & Devl. Center Turkey Trot 350 11/19 Complete Chiropractic & Rehab Turkey Trot 350 11/19 Global Podiatry Turkey Trot 350 11/19 Halogen Supply Turkey Trot 350 11/19 Orange Theory Fitness Turkey Trot 350 11/19 Swedish Covenant Hospital Turkey Trot 350 11/19 The Learning Experience Turkey Trot 350 11/19 Top Driver Turkey Trot 350
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Businesses that provided products/refreshments for Turkey Trot:
• Lou Malnati’s provided soup • Kefir provided by Lifeway Foods • Breakfast sandwiches provided by Meatheads • Maduros provided by 90 Miles Cuban Café • Gatorade provided by NorthShore University HealthSystem • Coffee provided by Starbucks • Bagels provided by New York Bagel & Bialy • Snack bars provided by KIND
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RECREATION
PROGRAMMING HIGHLIGHTS Turkey Trot Drumstick Dash A total of 100 children ages six and under participated in the 2017 Drumstick Dash. To ensure a safe and successful event, children are divided into age groups which included: three and under, four year olds, 5 year olds and 6 year olds. All participants received a swag bag with a t-shirt, turkey headband, Frisbee and a variety of sponsorship items. All participants also received a Drumstick Dash metal upon completion of the Dash. Breakfast with Santa The first annual Breakfast with Santa was held on Saturday, December 2 at the Community Center. This first time event was a success selling out at 81 registrations. Participants had the opportunity to visit with Santa, enjoy a delicious catered breakfast from Lee n’ Eddies and make holiday-themed crafts. This magical morning ended as Santa read Twas the Night before Christmas to all participants.
Lincolnwood Lights and First Annual Candy Cane Hunt The 5th annual Lincolnwood Lights celebration took place on Monday, December 4 at Village Hall. Participants enjoyed music from the Lincoln Hall Chorale group, hot cocoa and coffee, cookies, a holiday story read by a Lincolnwood librarian and the ceremonial lighting of the holiday lights. The event ended as Santa Claus and Mrs. Claus arrived on a fire truck to visit with all the children. There were approximately 200 people in attendance on this unseasonably warm night! New this year the first annual candy cane hunt took place outside Village Hall. Our good friend Rudolph left candy canes outside Village Hall to find before Lincolnwood Lights. Approximately 100 participants ages 10 and under searched for candy canes.
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Gingerbread House Making Event The first annual Gingerbread House Decorating event for families was held on Thursday, December 14 from 4:30-6pm at the Community Center. The event was a success with over 30 participants displaying major creativity as they built and decorated their own gingerbread house. Participants also enjoyed chocolate fondue, hot chocolate and a candy bar.
Indoor Playground Indoor Playground has returned to the Community Center. In it’s 4th year, this program provides drop-in play spcae for parents and children ages 9 months to 4 years to run, play and explore during the cold winter months. The Indoor Playground will be open on Thursdays starting January 4 through February 22 from 11am-1pm.
8
Winter Break Camp A new winter break camp is being offered for children ages kindergarten through 5th grade and features daily field trips, active play, art projects, team building activities, educational games and fun themes. Approximately 25 children are enrolled in the camp. Below are some pictures from the first week of camp as well as a compliment from a happy camp parent. Winter Break Camp ends Friday, January 5, and we hope to see all participants at our Spring Break Camp (grades K-5) from March 26-30!
9
Lincolnwood Social Club (Ages 55+) The Lincolnwood Social Club provides wonderful opportunity for adults 55 and older to experience theatre, dining and events. Social Club events for November & December included: a trip to Escape to Margaritaville at the Cadillac Palace, a visit to the Naperville Christkindlemarket, Pasta D’Arte for a City Style Lunch, a lunch at Monastero’s, and a trip to 42nd Street at Drury Lane. Holiday events included the Thanksgiving luncheon at L’Woods, Holiday Tea at The Peninsula and the Winter Holiday Luncheon at McCormick & Schmick’s.
Drop-In Senior Exercise This program is for adults 55 and older and combines four types of exercise (cardio, strength, balance, and stretching) recommended by the National Institute of Health (NIH) to stay healthy and independent. This program covers all four elements in a drop-in format (pay at the door).
9
13 14
21
16 16
9
19
0
5
10
15
20
25
City-Style Lunch Theatre Day Trip Lunch Bunch
Social Club Participation
2017
2016
52
71
0
10
20
30
40
50
60
70
80
16-Dec 17-Dec
Senior Exercise Participation
Number of Participants
10
Adult Programs Below are fall registration numbers for adult programs for fall session two. Adult programs consist of Juzz Dance and fitness programs including: Zumba & Peace Yoga. Zumbini was a new program that incorporated early childhood and parents light fitness, but did not run in both fall sessions.
Community Center The months of November and December were successful rental months at the Community Center. During the month of November a total of nine rentals were held, six large room and three small room, generating a total of $5,558 in revenue. During the month of December a total of eight rentals were held, seven large room and one small room, generating a total of $3,345 in revenue. Although the number of rentals is slightly lower compared to 2016, total hours rented only decreased by five hours. This is attributed to the length of each individual rental. The rentals in 2017 were longer in duration then the rentals in 2016.
510
365
0
100
200
300
400
500
600
2017 2016
Adult Programs
Number of Participants
9 8 8
12
0
2
4
6
8
10
12
14
2017 2016
November & December Rentals
11
PARKS AND FACILITIES Central Park Playground The new Central Park playground equipment has been installed, inspected, and is ready for play! The full scope of this project includes installation of two additional benches around the perimeter of the playground and installation of two tables in the new picnic space. These items will be installed in the next month, weather dependent.
Proesel Park Family Aquatic Center Hiring for the 2018 season has begun! Anyone interested in becoming a lifeguard is encouraged to apply now at http://www.lincolnwoodil.org/government/employment/. Hiring for all other support positions at the aquatic center will begin in early January. Staff is also finalizing the schedules for the aquatic center’s swim lessons, swim team, fitness classes, and special events throughout the month of January.
The following charts display the status of strategic objective focus area.
10
20
16
0
2
4
6
8
10
12
14
16
18
20
Not Started On Track Achieved
Parks and Recreation Department Overall Strategic Objectives 2016-2019
0
5 5
0
2
4
6
Not Started On Track Achieved
Park Development & Maintenance
5 6 6
0
2
4
6
Not Started On Track Achieved
Program & Services Development
5 4 4
0123456
Not Started On Track Achieved
Public Relations & Marketing
0
5
1
0123456
Not Started On Track Achieved
Grants and Partnerships
Lincolnwood Parks and Recreation Board Meeting Lincolnwood Village Hall – Council Chambers
November 14, 2017
CALL TO ORDER The meeting was called to order at 7:01 P.M. PRESENT AT THE MEETING
Park Board Members: Laura Tomacic, Victor Shaw, Grace Diaz Herrera, Maria Leberis, Carol Oraha Parks and Recreation Department Staff: Laura McCarty, Melissa Rimdzius Village Board Liaison: Village Staff: Nadim Badran, Assistant to the Public Works Director Audience: Daniel Brinkman, Gewalt Hamilton Associates, Inc.
APPROVAL OF MINUTES On motion Oraha/Shaw approve the meeting minutes of October 10, 2017. 5-0, motion passed. AUDIENCE PARTICIPATION/LETTERS FROM THE PUBLIC OLD BUSINESS
A. Drake Park Naming Request McCarty- Introduced request to name Drake Park, reviewed naming policy, and read an email from Board Chairperson Reese Gratch. Board Discussion-
• Comments regarding signage continuity throughout the parks (bronze and stone) • Mention of a dedicated bench not being enough to acknowledge Ms. Loyd • Comment on location of signage due to the nature of the basketball courts
Rimdzius- Showed the entrance to the Drake Park courts pictured in the presentation slides Board Discussion-
• Question of where funds for a bench would come from McCarty- A bench could be funded from the park maintenance budget or a donation Board Discussion-
• Additional discussion regarding the type of signage (bronze and stone) • Question of park location (Drake Park or Proesel Park) • Question about sign wording
McCarty- Presented a few options from other agency signs Board Discussion-
• Mentions of being on the right track
• Comments regarding Ms. Loyd needing to be recognized as a role model, Lincolnwood’s own, and an WNBA Star
• Recommendations to work together with the Loyd family in determining the text for the sign and to incorporate parts of the letter submitted to the Board
• Mention that all parks are named after men and it will be great to honor a woman McCarty- Will follow up with the Loyd family regarding park preference
NEW BUSINESS
A. Presentation and Discussion of the Lincoln/Pratt Avenue Lining and Signing Project Badran- Presents overview of the project
• Village applied and received an Illinois Transportation Enhancement Program (ITEP) Grant in 2010 for the installation of bike lane lining and signing on Lincoln Avenue, Pratt Avenue, and East Prairie Road
• ITEP is a federally funded grant program administered through IDOT o Purpose – Enhance the transportation experience through enhancing
connectivity, safety, aesthetic, environmental, and cultural/historical aspects of transportation infrastructure
• Village applied for installation of bike lanes on East Prairie Road, Lincoln Avenue, and Pratt Avenue. The application also included:
o Lining of on-street bike lanes o Installation of bike-friendly sewer covers o Installation of pedestrian push button and countdown crosswalks
• Gewalt Hamilton, Associates, Inc. (GHA) retained to design project • Delay due to discussions with IDOT on acceptable areas for signing and striping and
the proposed U.P. Bike Path • IDOT review of scope determined the width of East Prairie Road and Pratt Avenue
west of U.P. Path too narrow for designated or shared bike lane o Minimum bike lane width based on average daily traffic and speed, typically
4-6 feet • IDOT agreed to consider moving forward with shared bike lane “sharrows” on Pratt
Avenue, from the U.P. Bike Path to McCormick Boulevard and Lincoln Avenue as part of Phase I design
• Additional photos and diagrams included in slideshow presentation • Staff is seeking feedback on the Phase I plans for the Lincoln and Pratt Avenues
Lining and Signing Project Tomacic- Opens the discussion Herrera- Asks to confirm the locations and nature of the lanes (shared or designated) Badran- Confirms that connectivity is a requirement; the lanes cannot go past the Union Pacific path, as that path is considered the target destination Brinkman- Comments that having logical termini is a federal requirement. Lists the logical termini for this project (UP Path and Path on McCormick, entire length of Lincoln Avenue, and Devon and Jarvis) Tomacic- Asks if the Public Works Department has had any community input or comments Badran- Uncertain as to the extent of public comment received in 2010. If it has not been done, the Public Works will speak to the Village Manager to determine how to proceed Tomacic- Positive comment of the parking lanes on Pratt
Badran- Comments that the Public Works Department will complete phase one plans for the project and submit it to the state Tomacic- Thanks Badran and Brinkman for providing the information and sharing the plan with the Board
B. 2018 Meeting Dates McCarty- Provides proposed 2018 meeting dates Tomacic- Review of the dates On motion Herrara/Oraha to approve the 2018 meeting dates. 5-0, motion passed.
• Mentions Katie Gamroth has moved on to become the Superintendent of Recreation at the Round Lake Area Park District
• Shares the proposed restructuring of the Parks and Recreation Department • Updates the Board on the Central Park playground equipment replacement project.
The equipment has been removed and donated to Kids Around the World, work will begin on Thursday, and the goal is to complete the project by the end of the month.
• New winter programs are running this year, including Breakfast with Santa, Gingerbread House Decorating, a Candy Cane Hunt at Lincolnwood Lights, and Winter Break Camp
• Mentions the upcoming IAPD/IPRA Soaring to New Heights Conference and comments that additional information will be sent to the Board
STAFF REPORTS
A. SUPERINTENDENT OF PARKS AND FACILITIES - RIMDZIUS Turkey Trot Registration Update
B. RECREATION SUPERVISOR – ANTOSZ As noted in report
C. COMMUNITY OUTREACH AND MARKETING COORDINATOR – VERING As noted in report
D. YOUTH PROGRAMS COORDINATOR – FLETCHER As noted in report
ADJOURNMENT Meeting adjourned at 7:42 P.M. Park Board Minutes prepared by: Melissa Rimdzius-Marsh, Superintendent of Parks and Facilities Park and Recreation Board President: _____________________________________ ___________ Signature Date