Villa Alhambra Owners Meeting Presentation 3-19-2012 (meeting version)

• 1. Villa AlhambraOwners MeetingMarch 19, 2012Villa Alhambra Engaged Owners 1

2. Agenda Purpose of Meeting 10 Things Owners Need to Know Next Steps Open ForumVilla Alhambra Engaged Owners 2 3. Purpose of Meeting Board Has Not Held a Public MeetingSince 12/7/2011 (3+ Months) Provide Transparency Owners to Stay Informed,Communicate and Help Each Other Villa Alhambra Engaged Owners 3 4. 10 Things Owners Needto Know Villa Alhambra Engaged Owners 4 5. 1. Hallway-Lobby Project Owners Requested, in Writing, forProject to Be Suspended to ReviewFinances Written Requests for Quote/Contract Lobby Flooring not in Quote Presentedto Owners at 12/7/11 Meeting Tile in Elevator Lobbies and ElevatorsChanged After Install Change in Tile/Flooring Material =$1.50/sf increase (estimated) Villa Alhambra Engaged Owners 5 6. 2. Turnover Monies $56,588 Moved from Reserve Fund toOperations Fund after Discovered byOwners (1/11/12) Accountant Explained that OperationsFund Cannot be Used forImprovements (1/12/2012) Villa Alhambra Engaged Owners 6 7. 3. Financials 2010 Financials, Completed on2/18/2011, Not Delivered To OwnersWithin 120 Days (12/15/2011) 2011 Financials Need To Be CompletedBy March 30, 2012 2011 Financials Need to Be DeliveredBy April 29, 2012 Owners or Authorized Person CanRequest DocumentsVilla Alhambra Engaged Owners 7 8. Florida Chapter 718.111Financial Reporting:Within 90 days after the end of the fiscalyear, the association shall prepare andcomplete a financial report for the precedingfiscal year. Villa Alhambra Engaged Owners8 9. Florida Chapter 718.111Financial Reporting:Within 21 days after the final financial reportis completed by the association, but not laterthan 120 days after the end of the fiscal yearthe association shall mail or hand deliver toeach unit owner, a copy of the financialreport or a notice that a copy of the financialreport will be mailed or hand delivered to theunit owner upon receipt of a written requestfrom the unit owner Villa Alhambra Engaged Owners 9 10. 4. Contracts Lukes-Sawgrass Landscaping =Continental Expired and Self Renewing Contracts AT&T Ecolo Odor Control HIVAC and ACME Air Conditioning Service Power Exterminators SIS Security System Expensive or Overpaid Contracts MayEqual Higher Maintenance FeesVilla Alhambra Engaged Owners 10 11. 5. Engineers Report-Moss Moss Representative States Moss WillNot Cover All Repairs Moss Lawyer Sent Villa Alhambra aLetter Outlining What Moss isResponsible For and Will Repair Written Request for This Letter HasBeen Submitted Property Manager Claims They Do NotHave This Letter Villa Alhambra Engaged Owners 11 12. 6. Written Requests Board Has Requested for All RequestsBy Unit Owners to Be Made In Writing Written Requests Have Been SubmittedRepeatedly Board and Continental Have ConfirmedReceipt of Written RequestsVilla Alhambra Engaged Owners 12 13. Florida Chapter 718.111Definition of Official Records:Insurance PoliciesManagement AgreementAccounting RecordsReceipts and ExpendituresAudits, Reviews, Accounting Statements, and Financial ReportsContracts and BidsVilla Alhambra Engaged Owners 13 14. Florida Chapter 718.111The official records of the association mustbe maintained within the state for at least 7years. The records of the association shallbe made available to a unit owner within 45miles of the condominium property or withinthe county in which the condominiumproperty is located within 5 working daysafter receipt of a written request by theboard or its designee. Villa Alhambra Engaged Owners 14 15. Florida Chapter 718.111A unit owner who is denied access to officialrecords is entitled to the actual damages orminimum damages for the associationswillful failure to comply. Minimum damagesare $50 per calendar day for up to 10 days,beginning on the 11th working day afterreceipt of the written request. Villa Alhambra Engaged Owners 15 16. 7. Replacement of Janitor Why Rafael Was ReplacedVilla Alhambra Engaged Owners 16 17. 8. Meetings-Committees Owners Have Requested on SeveralOccasions for Regular Board Meetings Board Has Verbally Cited Expense forHolding Meetings is Prohibitive Board Will Schedule Meetings andCreate Committees When They DeemNecessaryVilla Alhambra Engaged Owners 17 18. 9. Board Transparency 2nd Cease and Desist Letter from DaniaS. Fernandez & Associates, P.A. Ms. Fernandez Claims to Be RepresentingVilla Alhambra Ms. Fernandez Was Representing MaggieUribarri We Have Requested for Ms. FernandezContract with Villa Alhambra Gerri E-mail to ContinentalVilla Alhambra Engaged Owners 18 19. 10. Previous Meeting Locks Still Not Replaced Next Board Meeting Should BeAnnounced By E-Mail, and WrittenNotice New Notice Frames in Parking GarageStairwells Property Manager ReplacedVilla Alhambra Engaged Owners 19 20. Next Steps Get Owners More Engaged Build a Strong Voice Demand Access to Financials Demand Access to Liabilities Demand Transparency Prepare to Vote In New Board atElection Villa Alhambra Engaged Owners 20 21. Open ForumVilla Alhambra Engaged Owners 21 22. Thank YouVilla Alhambra Engaged Owners 22