ViciDocs Enterprise Product Overview Creating Info repositories from documents.

ViciDocs Enterprise Product Overview

Creating Info repositoriesfrom documents

Agenda

Company Introduction

Product Suite Introduction

Products Features

Case Studies

Implementation Specifics

Contact Info

Company Introduction

Incorporated in 2000 Promoted by alumni of IITs and IIMs. A mix of product development and custom

software services Current business areas : Document, Workflow

and Email Management Solutions; ERP focusing on SMBs.

Domain expertise: Document Imaging, Document Management, Email Management, Workflow & ERP

Geographical markets : US, India, Middle East and Singapore

Offices in India, Middle East and USA with strategic partnerships in key markets.

Product Suite Introduction

Data volumes of organizations double every year

Disorganized approach to manage data is hitting the profits of the organizations

- Butler Group In US alone, there are 4 trillion paper and

growing at 22% 90% of paper get shuffled. Average document

gets copied 19 times. On an average, USD 20 is spent to file a doc,

USD 220 to find a misfiled document. 7.5% of all documents are lost, 3% are misfiled. Professionals spend 5.5% of the time reading a

document and 50% finding it.- Coopers and Lybrand

Product Suite Introduction

Information can either be Structured (like Purchase Orders, Invoices,

Vouchers, Forms etc.) Unstructured (Internet downloads,

Correspondence letters etc.)The sources of data can be Paper, Electronic, Email or Faxes.

ViciDocs Products Suite offers the following products to provide structure to unstructured or semi structured documents. ViciDocs Enterprise Email Safe FaxCapture ViciFlow ViciForm

Products – ViciDocs Architecture

Server: Windows 2000 Server (OR) Windows 2003 Server OS. Client M/cs: Any Windows OS with IE 5.0+Database: SQL Server or OracleOCR: Abbyy Fine Reader RTLApplication server: .NET FrameworkWeb Server: IIS 5.0

Products – ViciDocs Enterprise

Storage of different forms of documents like Paper (scanning), Electronic, Emails and Faxes.

Browser based Full text and meta data based retrieval of documents.

Comprehensive Security Version Control Creation of Users and Groups. Distributed Component Architecture. Compliant with any ODBC compliant database.

Products – ViciDocs Enterprise

Products - EmailSafe

Storage of Emails with mail body, mail header and attachments.

Support for popular mail clients like Microsoft Outlook, Outlook Express, Lotus Notes client etc.,

Manual and Automatic storage of emails with user configurable options for replicating the folder structure and frequency of uploads.

Full Text indexing of body and attachments as well.

Metadata indexing of mail header. Retrieval of emails through mail client as well

as through the browser.

Products - EmailSafe

ScreenshotsOutlook Toolbar depicting the ViciDocs options

Menu Item in Lotus

Products – EmailSafe Search and Results

Products - FaxCapture

Integration with Fax server for automatic storage of faxes in the ViciDocs repository.

Rule definitions for routing the documents to the appropriate folders based on the incoming numbers.

Text extraction from faxes for full text indexing.

Deployment of Fax server on a machine different from ViciDocs Server.

Products - ViciFlow

Graphical designer to define workflows. Setting of escalation, notification rules to the

nodes defined in the workflow. Supports user and group based processing of

documents in the workflow. Workflow client includes a viewer which

supports more than 150 file/image formats. Enables multiple types of annotations on the

documents Supports document attachments, comments,

user based annotation viewing.

Products - ViciFlow

Products - ViciForm

Creation of multiple form templates with multiple zones.

Different types of recognition technologies like OMR, OCR, Barcode and ICR applicable at a field level.

Batch processing of multiple documents belonging to different forms.

Automatic detection of form templates to extract data from the forms.

Multiple output formats like XML, CSV, ODBC compliant database storage etc.,

Products - ViciForm

The Data Correction module allows the user to view the zone in highlighted fashion to make corrections.

Products - ViciForm

Photograph Image file Area

Machine Printed Number for OCR

Signature portion that needs to be saved separately

UI based zone creation for creating templates.

Assignment of data types (Numeric, character) to the fields

ICR/OCR/OMR field types support

Case Studies - Unilever

Case Studies - Unilever

Issues Accounting documents in physical form leading to

highdispatch costs and huge turnaround times

Documents being processed multiple times resulting in

financial losses and waste of manpower

Benefits Reduced turnaround time for invoice processing Improved control over documents received Improved productivity and efficiency in approval

process Ease of operations for executives at Central

processing Cell. Mechanism for avoiding duplicate payments

Case Studies - SBI

Issues Circulars received from Head Office in physical form

being dispatched by courier to branches - leading to high dispatch costs and huge turnaround times

Difficulty in retrieving the exact circular needed at Branch’s end

Benefits Significant savings in printing and dispatch Average lead time for circulars to reach the

customer-facing branches brought down by 75%. The circulars are fully searchable making it easy for

users to retrieve Easy navigation for users through related links

provided torelated circulars

Case Studies - TCS

Integration with Java based web application

TCS has implemented Java based web application for various state governments of India. The users had to scan the documents using the interface provided by the scanner and retrieval of the documents was based on meta data alone.

As part of the ViciDocs integration with the eGovernance solution, Vicisoft developed a Java wrapper for ViciDocs solution with Oracle as the database. With this the users could perform content searches on the documents stored.

Vicisoft provided a browser based scanning client and the documents get uploaded directly to the repository

A browser based Viewer with annotation support was provided to enable the users annotate the documents.

Implementation

Modular and Scalable Built on components which can be easily customized Components for text extraction etc. can be added ‘on-the-

fly’ thus making it extremely scaleable Storage of the documents can be on multiple machines

within the network Scalable to millions of documents with existing track

record of clients.Extendable DCOM, HTTP based and .NET APIs to enable developers to

create custom interfaces. Can be integrated with any ERP systems like SAP or with

home grown solutions. Can be used with any ODBC-compliant RDBMS With Indian Offshore development center, Customization is

quick and cost effective.Support Single Click Install and fastest ready to use deployment. Onsite Implementation Offshore support and maintenance through messengers,

Telephone, WebEx and Email. 24x7 support option possible.

Implementation – Market Segments

General business Human resources Purchasing Correspondence Contracts Customer serviceHealthcare and Biotech Billing support Patient records New Drug ApplicationsBPO (ViciDocs has a BPO Version) Accounting and Financial Health Care Legal

Education Admissions Student records Teacher certification

Government Land records Building permits

Utilities Engineering

drawings Regulatory

documents Procedures Environmental

permitsBanking & Finance

Implementation – Client List

ANGRAU, Hyderabad

IMM, New Delhi

Al Khafji Joint Operations

AP GENCO

Al Badi group Abu Dabhi

Unilever Arabia, Dubai

Thank You

India OfficeVicisoft Technologies Pvt LtdH. No. 3-42-41, Adjacent to Plot No. 55Samrat Colony, West MarredpallyHyderabad – 500026Tel(O): +91-40-27713167, 27713168

UAE OfficeVicisoft Technologies FzeP.O. Box: 120864Sharjah, U.A.ETel: +971-6-5572900Fax: +971-6-5572100

Email: [email protected] URL: www.vicidocs.com