Marc Silverman Bruce Nelson David Hindman December 3, 2009
May 25, 2015
Marc SilvermanBruce Nelson
David HindmanDecember 3, 2009
AgendaGoing Green – Bruce NelsonHot Topics – Marc SilvermanNew Media Marketing – David Hindman
04/12/23 2“Hot” Technology Topics for the Legal
Industry
Going GreenFiscal Concerns
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Environmental Concerns
TopicsStrategic Initiatives
VirtualizationVirtual OfficeSaaSElectronic Recycling
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VirtualizationWhat is it?
Virtualization is the creation of a virtual (rather than actual) version of something, such as an operating system, a server, a storage device or network resources.
5 foot File cabinet Without Virtualization technology – one big drawer
with a lot of extra space With Virtualization technology – 5 individual
drawers maximizing the space utilized and dividing the contents in each drawer
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VirtualizationHow did we end up with a room full of
serversExplosion of client server based softwarePublishers requirement for separate physical
servers to run their applications Back office, front office, document management, etc
Rapidly reducing cost per unit for the hardware
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VirtualizationWhy is it important?
Reduce the number of physical servers require to run your organization Reduce power consumption - analyst estimate that
the average enterprise utilizes between 5 and 25% of their server capacity
Reduce physical space requirements Reduce cooling and maintenance cost
Reduce the time to bring new applications on line
Improve system performance and availability
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VirtualizationWho are the players
Microsoft – Windows Server 2008 Hyper-VVMWareNovell CitrixIBM
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VirtualizationChallenges
Solution knowledge base – relatively new to midsized firms
Upfront investmentApplication SupportLack of shareholder support
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VirtualizationThe Plan
This must be a part of the firms strategic IT plans
Document existing infrastructure and solutionsDocument all cost associated with the current
environmentDevelop the ROIIdentify and select the appropriate solutions
for your firmImplement
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Virtual OfficeYou’ve consolidated your servers, reduced maintenance, physical space requirement and
cooling cost so what’s next?
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Virtual OfficeVirtual Office Planning and Implementation
that’s what!
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Virtual Office PlanningWhy go virtual?
Reduce physical space requirements (and cost)Increase productivityImproved client serviceAttract qualified employees
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Virtual Office PlanningItems to consider
Remote connectivity (Network, Applications)Communication systemsSecurityRegulation and complianceBusiness continuity
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Virtual Office ImplementationNetwork and application access
Identify the components of the network available through remote access (applications, file storage, knowledgebase etc)
Relevant TechnologiesMicrosoft Terminal ServerCitrix Server SolutionsVPN Solutions
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Virtual Office ImplementationCommunication Systems
VOIP based phone systemRelevant Providers
CiscoMitelAvayaNEC
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Virtual Office ImplementationSecurity Considerations
Network security solutions and policies Password and access policies Encryption solutions Monitoring
Remote device security Laptops Cell phones, Smart phones, PDAs
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Virtual Office ImplementationRegulation and compliance
Document the firms regulatory or compliance requirements Emails, document retention, privacy
Test adherence of policies Address gaps between compliance and testing
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Virtual Office ImplementationBusiness continuity
Virtual office solutions and strategies facilitate this concept
Include existing and new systems in your Business Continuity Planning
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SaaSSoftware as a Service
An increasingly popular option for using various types of applications
Offers firms the ability to pay a monthly fee for the use of a particular application
Typically hosted by the service provider
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SaaSItems to consider
Are there available options for existing or new applications
Do the fee structures offer a better ROIHow to the contract handle termination of the
agreement, i.e. rights and transfer of dataDo theses applications need to be integrated
with other solutions
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Industry
Electronic RecyclingEnvironmental concerns
Electronic waste is the fastest growing waste stream in the world
Electronic equipment or ewaste contains high amounts of lead, mercury, cadmium, beryllium, and flame retardant plastics containing PCB’s.
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Industry
Electronic RecyclingSecurity concerns
Data security – i.e. reformatting a drive does not get rid of the data
Physical security of the equipment during the process
eLoop, LLC. – www.eLoopllc.com
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Industry
Hot TopicsWindows 7Office 2010Managed IT ServicesBackup and Disaster RecoveryEmail Retention PoliciesCyber Security
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Industry 24
Windows 7 – Value Proposition
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Industry 25
Works The Way You Want
FundamentalsFaster and more reliable
CompatibilityWindows XP Mode*
NetworkingHomeGroupDomain Join and Group Policy Control
TroubleshootingAction CenterProblem Steps Recorder
Get More Done
Ease of Use and ProductivityWindows Desktop SearchEnhanced TaskbarSnap, Peek, ShakeLibrariesIE8 Accelerators
MobilityLocation-Aware PrintingMobility Center with Presentation SettingsRemote Desktop HostOffline Files
Safeguard Your Work
SecurityStreamlined UACIE8 Domain Highlight and Smart-Screen FilterWindows DefenderAdvanced BackupRestore Previous File VersionsBit-Locker and Bit-Locker To Go
Office 2010 – Is There Value?
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Industry 26
Works The Way You Want
FundamentalsCut, Copy and PasteHigh Definition ContentAdvanced VisualizationsReal-Time CollaborationAbility to work anywhere/anytime
(Office Web Applications)
Get More Done With the RibbonOutlookOutlook Web AccessSharePoint 2010
Dramatic Changes?
OutlookRibbonConversation ViewCalendar ViewsAbility to access multiple Exchange Accounts
X64 Version means scalability and performance
Managed IT ServicesProactive vs. Reactive ApproachCan utilize Internal, External or Combination
of ResourcesRequires Active Monitoring of Network
InfrastructureAutomate Basic MaintenanceHelp Desk EnhancementWeb Console
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Industry
Backup and Disaster RecoveryHow to Evaluate
Recovery Point Objective – How current does my data need to be?
Recovery Time Objective – How long can I afford to be down?
Executive ScorecardBy the NumbersTape vs. Disk
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Industry
10 Steps to a Sanction-Proof Email Retention Policy by Eric Ludgren – InfoManagement Direct 7/16/2009
Define an Email Retention PolicyEliminate the Variables Hindering CentralizationEducate Employees about the Retention PolicyIncorporate Relevant Regulations into the Retention
PolicyIdentify Roles with Unique Retention RequirementsBalance Retention Guidelines and Related IT CostsProvide Employees Access to Archived Messages
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Industry
10 Steps to a Sanction-Proof Email Retention Policy by Eric Ludgren – InfoManagement Direct 7/16/2009
Ensure that Retention Policies Can Accommodate Legal Holds
Validate that All Messages Are ArchivedUse Technology to Enforce Retention Policies
04/12/23 30“Hot” Technology Topics for the Legal
Industry
Cyber SecurityEncryptionHack and Denial of Service AttacksPhishing Fraud & Identity TheftPrivacySpywareViruses, Worms & Trojan HorsesSystem and Application HolesEmail, Spam & 419 ScamsCyber Stalking & Cyber Predators
04/12/23 31“Hot” Technology Topics for the Legal
Industry