EVOLUTION AND FUNCTIONS OF MICROSOFT EXCEL
EVOLUTION AND FUNCTIONS OF MICROSOFT EXCEL
PRESENTED BY:
IMRAN WASTA
INTRODUCTION ::
FIRST COMPUTERIZED SPREADSHEET - DEVELOPED BY DAN BRICKLIN AND BOB FRANKSTON FOR THE APPLE II COMPUTER
MARKETED AS VISICALC IN 1982 LOTUS DEVELOPMENT RELEASED 123 FOR DOS. SETUP AS THE FIRST BUSINESS TOOL IN 1982 MICROSOFT ORIGINALLY MARKETED A SPREADSHEET
PROGRAM CALLED MULTIPLAN. THE FIRST VERSION OF EXCEL WAS RELEASED FOR THE MAC IN
1985 AND THE FIRST WINDOWS VERSION WAS RELEASED IN NOVEMBER 1987.
UPGRADES -TOOL BARS, OUTLINING, DRAWING, 3-D CHARTS, NUMEROUS SHORTCUTS, AND MORE AUTOMATED FEATURES
EARLY SPREADSHEETS ::
MICROSOFT OFFICE EXCEL VERSION 2.0
SALIENT FEATURES :
FIRST VERSION FOR WINDOWS INTRODUCED IN MS OFFICE
1987. BASIC FUNCTIONS VERY LIMITED ROWS AND
COLUMNS BECAME POPULAR AS LAUNCHED EFFICIENT NO CLIPBOARD AVAILABLE EXCEL DISPUTE LEADING TO THE
NAME MICROSOFT EXCEL.
SALIENT FEATURES : INTRODUCED IN MS OFFICE
1990 ADDITION OF TOOLBARS SOME FUNCTIONS WERE
ADDED TO MAKE IT MORE EFFECIENT
INCREASED EFFECIENCY CHANGES IN RELATION TO
FONT AND PRESENTATION NUMBER OF ROWS AND
COLUMNS WERE INCREASED
MICROSOFT OFFICE EXCEL VERSION 3.0
SALIENT FEATURES : INTRODUCED IN MS OFFICE 1992 AGAIN NEGLIGIBLE CHANGES CHANGES ON PRESENTATION AND
FONTS EFFICIENT THEN PREVIOUS VERSION
MICROSOFT OFFICE EXCEL VERSION 4.0
IMPORTANT CHANGE :: THE NEW FEATURE OF
AUTOFILL WAS INTRODUCED
THIS MADE PRESENTATION MORE EFFECTIVE
MICROSOFT OFFICE EXCEL VERSION 5.0
SALIENT FEATURES : INCLUDED IN MS OFFICE 1993 INCLUSION OF VIRTUAL BASIC
(VB) INCLUSION OF EASTER EGGS
SOME DRAWBACKS :: The automation
functionality provided by VBA made Excel a target for MICRO VIRUSES
NO AVAILIBILITY OF CLIPBOARD
TASKS PERFORMED :: Working in workbooks Selecting cells choosing commandsUsing toolbarsEntering dataCreating formulas and linksEditing a worksheetFormatting a worksheetCreating graphic objectsPrintingCreating a chartFormatting a chartUsing Charts to analyze dataOrganizing data in a listUsing pivot tables performing what-if analysisSharing and importing dataUsing visual basic
MICROSOFT OFFICE EXCEL VERSION 7.0
SALIENT FEATURES : INCLUDED IN MS OFFICE
1995 INTERNAL REWRITE TO 32
BITS IT ALSO USES VIRTUAL
BASICS FAST AND STABLE 16384 ROWS SUPPORTED
TASKS PERFORMED :: SIMILAR AS TO EXCEL
VERSION 5.0 BUT AT A COMPARATIVELY
FASTEER SPEED .
MICROSOFT OFFICE EXCEL VERSION 8.0
SALIENT FEATURES : INCLUDED IN MS
OFFICE 1997 UNDO UPTO LAST 16
ACTIONS SUPPORTS THE
SCROLL WHEEL TO PAGE MOVEMENTS
CAPACITY OF 32000 CHARACTERS IN ONE CELL
65536 ROWS ALLOWED
VIRUS CHECKING
SOME DRAWBACKS :: NO AVAILIBILITY OF
CLIPBOARD
MICROSOFT OFFICE EXCEL VERSION 9.0
SALIENT FEATURES : INTRODUCED IN MS OFFICE 2000 MINOR UPDATED WERE ADDED THE CAPACITY OF CLIPBOARD WAS ENHANCED TO HOLD
MULTIPLE OBJECTS MORE EFFICIENT THEN ITS PREVIOUS VERSION WORKING GOT MUCH FASTER
MICROSOFT OFFICE EXCEL VERSION 10.0
SALIENT FEATURES : INTRODUCED IN MS OFFICE
XP LAUNCHED IN 2002 VERY MINOR CHANGES
RELATING TO FONT STYLES
MICROSOFT OFFICE EXCEL VERSION 11.0
SALIENT FEATURES : INTRODUCED IN MS
OFFICE 2003 NEW TABLES INTRODUCED MINOR CHANGES RELATING
PRESENTATION
MICROSOFT OFFICE EXCEL VERSION 12.0
INCLUDED IN MS OFFICE 2007 MAJOR UPDATE IN COMPARISON TO PREVIOUS VERSION USE OF RIBBON MENU SYSTEM ADDITION OF SMART ART I.E BUSINESS DIAGRAMS OFFICE OPEN XML FILES WERE INTRODUCED INCLUDING .XLSM THE NUMBER OF ROWS WAS NOW 1,048,576 (220) AND COLUMNS
WAS 16,384 (214; THE FAR-RIGHT COLUMN IS XFD). EXTENSIVE USE OF MULTIPLE CORES FOR THE CALCULATION OF
SPREADSHEETS
MICROSOFT OFFICE EXCEL VERSION 14.0
SALIENT FEATURES INTRODUCED IN MS OFFICE 2010 MULTI-THREADING RECALCULATION
(MTR) FOR COMMONLY USED FUNCTIONS
64 BIT SUPPORT IMPROVED PIVOT TABLES MORE CONDITIONAL FORMATTING
OPTION ADDITIONAL IMAGE EDITING
CAPABILITIES IN-CELL CHARTS
CALLED SPARKLINES ABILITY TO PREVIEW BEFORE
PASTING OFFICE 2010 BACKSTAGE FEATURE
FOR DOCUMENT-RELATED TASK ABILITY TO CUSTOMIZE THE RIBBON MANY NEW FORMULAS, MOST
HIGHLY SPECIALIZED TO IMPROVE ACCURACY[
MICROSOFT OFFICE EXCEL VERSION 15
SALIENT FEATURES INCLUDED IN MS OFFICE
2013 A LOT OF NEW TOOLS
HAVE BEEN INCLUDED IN THIS RELEASE:
IMPROVED MULTI-THREADING AND MEMORY CONTENTION
FLASHFILL POWERVIEW POWERPIVOT TIMELINE SLICER WINDOWS APP INQUIRE 50 NEW FUNCTIONS
1985 Excel 1.0
1988 Excel 1.5
1989 Excel 2.2
1990 Excel 3.0
1992 Excel 4.0
1993 Excel 5.0
EXCEL VERSIONS FOR APPLE MACINTOSH
1998 Excel 8.0 2000 Excel 9.0 2001 Excel 10.0 2004 Excel 11.0 2008 Excel 12.0 2011 Excel 14.0
FUNCTIONS
Functions in Ms-Excel
1. Financial2. Date & Time 3. Maths & Trignometrical 4. Statistical5. Lookup & Reference6. Database7. Text8. Logical9. Information10.Engineering11.Cube12.Compatibility
PMT: Calculate payment for loan ,based on constant payment and constant interest rates.
PPMT: Returns the payment on the principal for a given period for an investment based on periodic ,constant payment and constant interest rates.
IPMT: Returns the interest payment for a given period base on periodic ,constant payment and a constant interest rate.
NPMT: It is used to find number of periods for an investment based on periodic ,constant payment and interest rate.
Financial function
RATE: It is used to find interest rate for an investment based on periodic ,constant payments.
PV: Used for finding present value of investment.
FV: Used for finding future value of investment.
IRR: Used to find internal rate of return on investment.
NPV: Calculate net present value of investment. If NPV is positive that is favorable but negative is not favorable.
Date: It display a given date in American FormatDay: It gives day of the month for the given serial number
or date-text.Month: It gives month of the year for the given serial
number or date-text.Year: It gives year for the given date-text.Weekday: It gives day of the week for the given date-
text. day360: It gives no. of days between two given dates.
(assumption 360 days in year.)Time: It gives time in hh.mm am/pm form for given time.Today: It gives current date in American format.Now: It gives current date as well as current time.
Date & time
ABS: Used to find absolute value of given number.
SQRT: Used to find square root of a given number.
MOD: Used to find remainder of the divison.
INT: Used to round off a given number to a lower integer.
ROUNDDOWN: Rounds a number down towards zero.
ROUNDUP: Rounds a number up,away from zero.
Maths function
FLOOR: Rounds number down, towards zero ,towards nearest multiple of second number.
CEILING: Rounds a number up ,away from zero, to the nearest multiple of second number.
SUM: Adds all number in a range of cells. If there is a text entry in the range then it will be ignored but if text is given as an argument then it will give an error.
SUMIF: Add all number in a range of cells for which given condition is true.If sum range is given then values from sum range are added otherwise values from range (first range) are added where the given conditions are true.
*Max: It is used to find highest number between given range of data.
*Min: It is used to find smallest number between given range of data.
*Average: It is used to find average of given numbers
*Count: Counts the number of cells that contains numbers.
*Count if: It will count number of cells that are satisfying a given condition.
Statistical function
*VLOOKUP: It stands for vertical look up.It is used to search a value in the leftmost column of the given range.
*HLOOKUP: It stands for horizontal look up.It is used to search a value in the first row range.
*LOOKUP: It is used to search value in the given range .it will search for an approx match i.e if exact match is not found ;the next largest value that is less than search value is returned.
Database(lookup) functions
Left: used to find characters from left side of string.
Right: used to find characters from right side of string.
Mid: used to find characters from middle of the string.
Upper: used to convert lowercase alphabets into upper case
Lower: used to convert uppercase alphabets into lowercase.
Proper: used to capitalise the first alphabet in a text string & any other alphabet in a text that follows any non alphabetical characters.
Len: used to find length of the string.
Trim: used to remove all blank spaces except single blank spaces between the word.
TEXT FUNCTIONS
*IF: It is used to check the condition. If condition is true then true part of IF is solved otherwise false part of IF is solved.
*AND: Used to combine two or more condition. If all the conditions are true then it will return true otherwise false.
*OR: Used to combine two or more functions. If any condition is true then it will return true otherwise false.
Logical functions
Below is a listing of all the major shortcut keys in Microsoft Excel. See the computer shortcut page if you are looking for other shortcut keys used in other programs.
Microsoft Excel shortcut keys
Shortcut Keys Description
F2 Edit the selected cell.
F3 After a name has been created F3 will paste
names.
F4 Repeat last action. For example, if you
changed the color of text in another cell
pressing F4 will change the text in cell to the
same color.
F5 Go to a specific cell. For example,
C6.
F7 Spell check selected text or
document.
F11 Create chart from selected data.
Ctrl + Shift + ; Enter the current time.
Ctrl + ; Enter the current date.
Alt + Shift + F1 Insert New Worksheet
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up search box.
Ctrl + A Select all contents of the worksheet.
Ctrl + K Insert link
Ctrl + 1 Change the format of selected cells.
Ctrl + 5 Strikethrough highlighted selection.
Ctrl + P Bring up the print dialog box to begin printing.
Ctrl + F3 Open Excel Name Manager.
Ctrl + F9 Minimize current window.
Ctrl + F10 Maximize currently selected window.