Verification Reporting in CNIPS

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Verification Reporting in CNIPS

SY 13-14

Division of School and Community Nutrition

Kentucky Department of Education

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Agenda and Objectives By the end of today’s training you will

be able to: understand the purpose of verification

reporting and what is new-FNS 742; report results in CNIPS; understand the SCN approval process and

communication; locate tips and resources for the

verification process.

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What’s New This year, FNS is requiring the

submission of SNAP direct certification data.

For this reason, the FNS-742 has been redesigned.

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First Reporting Window: November’s Required

Information This section must be completed in

CNIPS between November 1st and November 18th.

During the November Period, SFA’s must complete the following information: Sections 1-5 (may vary depending if

school is special provision) of Verification Report This includes enrollment data, eligibility

information, etc.

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When Verification is complete after November

If the SFA had a 0% non-response rate and no applications changed to paid status during the verification process, Verification Reporting will be complete and the submission may be approved after the close of the first reporting window.

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Second Reporting Window: February’s Required Information

February verification reporting will be required if the SFA had households that: did not respond to verification or had applications that changed to a paid status

The SFA will need to enter the final piece of Verification Reporting in the February period- Feb. 15th to March 1st

Guidance will be provided following the first reporting window.

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Where to start:Verification Reporting in CNIPS

Verification Reporting is under “Applications” Go to Applications > Verification Reporting Select “SY 2013-2014”

Note: It is not required that all areas are addressed in order to save the information entered.

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Section 1 All SFA’s with schools or RCCI’s operating the NSLP and/or SBP

must complete this section regardless if all schools are exempt from verification.

Report schools or institutions operating the NSLP and/or SBP and/or any students with access to the NSLP and/or SBP as of the last operating day in October.

To be completed by all SFA’sWatch Key to see if this applies to your SFA

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Section 2- Special Provision Schools All SFA’s with some or all schools and/or operating under an alternative provision must complete this section.

Report students with access to NSLP and/or SBP as of the last operating day in October.

2-1 through 2-4 should be reported only if the school operates alternate provisions for BOTH programs resulting in no collection of applications for the school.

Schools operating Provision 2/3 for only one program and collecting household applications for the other should report applicable provision data in 2-5.

To be completed by participating CEO and Provision 2 schools only

Section 3

3-1 All SFA’s must complete this section. If all schools and/or RCCI’s in the SFA were not required to perform direct certification with

SNAP, then check box 3-1. Direct certification is the process by which the student is certified eligible based on

documentation received directly from the applicable program (e.g. SNAP or KTAP agency). This process eliminates the need for the household to submit an application. Report students approved FREE eligible as of the last operating day in October.

3-2: Include students directly certified with SNAP. If a student is directly certified with SNAP as well as another program, count SNAP. Also include any student deemed eligible based on extended categorical eligibility via an eligible student in the primary household who has been directly certified with SNAP.

3-3: Include students directlycertified through programs other than SNAP. Include students deemedeligible due to extended categorical eligibility via an eligible student in the primary household directly certifiedwith KTAP/TANF, Medicaid.

3-4 Include ONLY students certified as categorically FREE eligible based on a letter submitted by family from the SNAP agency. Include students in the SFAdeemed eligible due to extended categorical eligibility via an eligible studentin the primary household certified as FREE categorically eligible with the letter method with SNAP.

To be completed by all SFA’s

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Section 4

All SFAs with schools and/or RCCIs collecting individual household applications must report this section, including schools and/or RCCIs in a Provision 2/3 base year. Report number of applications (A) approved as of October 1st. Report number of students (B) as of the last operating day in October.

4-1 Number of applications approved FREE eligible based on documentation submitted on an application (i.e., case number for SNAP or KTAP on an application) on file as of October 1st and the number of students as of the last operating day in October approved FREE eligible based on documentation submitted on an application (i.e. case number for SNAP or KTAP). Include students in the SFA deemed eligible due to extended categorical eligibility via an eligible student in the primary household categorically FREE eligible with SNAP or KTAP. 4-2 Number of applications approved FREE eligible based on income information submitted by the household on file as of October 1st and the number of students as of the last operating day in October approved FREE eligible based on income Information submitted by the household.

4-3 Number of applications approved REDUCED PRICE eligible based on income information submitted by the household on file as of October 1st and the number of students as of the last operating day in October approved REDUCED PRICE eligible based on income information submitted by the household.

To be completed by SFAs collecting applications at any site.

# of applicantsas of 10/1

# of students as of 10/31

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Section 5 5-1: If ALL schools and/or RCCI’s in the SFA are

exempt from verification activities, check box 5-1 and no further reporting is required in Section 5. Verification activities are NOT required for: RCCIs which do not have any day students; schools electing the Community Eligibility Option; schools participating only in the Special Milk Program; all schools that are Provision 2/3 in a non base year.

Completed by all SFA’s

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Section 5 cont.

5-6: Check if direct verification was not conducted in the SFA (not one school in the SFA conducted direct verification). Direct verification is using records from public agencies to verify income and or program/participation.

5-2 Indicate whether verification wasperformed and completed by November 15th.

5-3 If verification was complete, check the type of verification process used to comply with the requirements of 7 CFR 245.6.

5-4: Error-prone applications are household applications approved as ofOctober 1st indicating monthly incomewithin $100 of the monthly limit or annualincome within $1200 of the annual limitof the applicable income eligibility guidelines.

5-5: Enter the total number of applicationsinitially selected for the verification processas indicated in 5-3.

5-7: Only report applications and students if FREE and/or REDUCED PRICEeligibility is confirmed through directverification. Report applications andstudents not directly verified in theappropriate category in 5-8.

Complete if 5-1 was NOT checked.

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Section 5 cont. For the purposes of this report verification is complete:

For households whose eligibility does not change as of the date of the confirmation of eligibility by a reviewing official;

For households which do not appeal a change in eligibility as of the first operating day following the last date for filing an appeal in response to a notice of change in eligibility;

For households which appeal a change in eligibility as of the first operating day following a decision by the hearing official.

Responded: The household provided sufficient documentation. This includes verbal or written notification that the households declines benefits.

NOT Responded: The household did not provide sufficient documentation or the household did not provide a response.

The number of applications reportedin 5-8 should include both the resultsof verification from verificationprocess and the results from anyapplications verified for cause reported in VC-1.

Applications verified for cause are NOTconsidered part of the requiredsample size.

Complete if 5-1 is not checked.

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Verification Reporting Approvals SFA’s will not receive an email notification from

their consultant as to whether or not they are eligible for an alternate sample size at the close of verification activities.

Notification of the SFA’s eligibility will be indicated by your consultant inside the Verification Report itself upon approval of your submission.

After submission, SFA’s should check back in the “Verification Report” to see if they will be eligible to request an alternate sample size next year based upon the information reported.

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Verification Recap FNS 742 now requests SNAP Direct

Certification data to be submitted. First Open Window for Reporting in

CNIPS is November 1st until November 18th.

Second Open Window will open in February. More guidance to follow.

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Verification Resources Check the SCN website under

“Verification and Reporting” for additional resources.

Questions?

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