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VENDOR CREATION HANDBOOK
1) Log into the Portal with the Bacardi NT User Id and passworda. http://sapp60.gva.data:50900/irj/portal
2) Click on the tab Vendor Creation.
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3) Select the Account Group : KRED Third Party from the dropdown.
4) Select the Company corresponding company from the dropdown.
3) Select the Purchasing Organization
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4) Click Next.
5) Click on Expand.
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6) Enter the following details:a. Name: Vendor Nameb. Name3: Vendor Name (can only be different if specified from invoice for
check to print with the correct name)
c. Search Term1: Vendor Name (as much it lets you type. NOTE: noteverything will fit).
7) Enter Address information:a. Street/House/Numberb. Postal Codec. Cityd. Country
***If P.O. Box is available, enter this information as well.
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8) Enter:a. The language desired by the vendor.b. Telephone number.c. Email Address
***Please make sure the to circle below Default is marked.
9) Enter in Tax Number the vendors IRS number.
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10)Select the Industry.
11)Select the Category.**Please refer to the Industry key provided.
12)Attach any back up available.
13) Click on Duplicate Check.
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14)If there are no matching records or the records suggested do not match the vendorbeing set up. Click on Next: Additional General Data.
15)Enter the banking information:a. Select the Bank Country where the bank is located.
b. Select the Bank Key from the box.
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c. Type the name or routing number on the box to filter the bank.
d. Hit Entere. Select the box next to the corresponding bank.
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16)Click on Next: Company Date.
17)Select the Reconciliation Account. 0071000000 Trade Payables 3Party.
18)Click Next: With Holding Tax Data.
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19)Enter any withholding information. (Tax withholding).**The vendor must provide a copy of the annual certificate of tax
withholding.
20)Select the Currency.
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21)Enter the payment terms. (Per Bacardis policy, 30 days from invoice date). EnterZ011 and press Enter.
22)Click Submit.
23)The system will provide you with a Request ID number in order for you to beable to track your request.
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24)To check the status of your request, click on the Vendor Report tab.a. You can search by different options.
i. Enter Request IDii. Requester Name: (log in id)
iii. Vendor Nameiv. Vendor Numberv. Start Date / End Date
vi. Request Type.b. Click Enter
