Velsoft Resources Microsoft – Tips n Tricks 7 th May 2010 – Kerrie Street

Velsoft ResourcesMicrosoft – Tips n Tricks7th May 2010 – Kerrie Street

Velsoft Resources

Intranet Home PageCollaborationProfessional Development Site – nearly at the bottom of

the pageOffice 2007 Resources – Velsoft

There are several stepsRead the “Do’s” and “Don’t’s” Statements

Dos and Don’ts of Velsoft

Request PD Approval

Click on the Professional Development Link to send the email

When you have been confirmed click on the Office 2007 Resources - Velsoft   link

Description Document – read this firstQuick Reference Guides – these are really goodOpen specific folder to find the information

Velsoft Folders

Folders containStudent workbook – be aware these are 200-

300 pages in lengthExercise FilesSkill Sharpeners

Microsoft Tips n Tricks

Outlook – Email Options

Love it or hate it, it is here to staySome modifications I always makeTools; Options; Email Options

Close original message on reply or forwardAdvanced Options

Show an envelope icon in the notification area

Customise Quick Access Barfor all MS products

Right Click; Add to Quick Access BarPrint PreviewAlign ObjectsFormat PainterPicture BorderCrop

Outlook – Calendar Options

Add a second time zoneUK or US

Calendar Options; Add Time Zone

Outlook – Print to One Note

Office ButtonPrintChoose Send to Office OneNote 2007Creates a portable electronic file of your emails.File; Save AsShare Screen to demonstrate

Outlook - Signatures

You can have multiple signatures, for example• KS LTU

• KS Wiki

Outlook Signatures can save time

Have you considered editing your signature to include commonly used standard information.

Here is my Adobe Connect signature

Signatures are set up under Tools; Options; Mail Format; Signatures

Outlook and Word – Quick Parts

This is by far the best way to cope with standard text comments.Highlight your text;Alt+F3Name itTo use it, type in the name and press F3

Share Screen to demonstrate

Outlook – Organize Colors

I like my unread messages to stand out – in hot pinkTools; Organize; Using Colors; Automatic Formatting; change the font

colour for unread messagesI like message from:

Louise Turnbull’s in blueBeth Hobbs in green

Outlook - Categories

A great way to group your information together

Right click under Categories column, apply a category

Click on Categories to sort

Outlook – Data File Management

Remove attachments, save the messageCreate Outlook FileCheck Properties

PowerPoint - Slideshow

Start slideshow – F5Start slideshow on current slide – Shift+F5To turn existing slide slide Black – BTo turn existing slide White – WThese are toggles, press B or W to resume slideshow

PowerPoint – Slide Master

To change overall fonts styleView; Slide MasterChange the font attributesClose Slide MasterShare Screen to demonstrateSeparate Screen for Title Slide, etc

Position ObjectsAlign objectsDistribute Horizontally/Vertically on ScreenThe red row is sitting on the screen as placed The blu erow have been aligned to the top and distributed horizontally

How to Nudge an object

Select the object and you can move using the mouse, or the directional arrows on your keyboard.

However, to “nudge” it slightly, hold down the Alt key and move with the mouse

Ctrl + arrow – tiny nudgesShare Screen to demonstrate

Microsoft Word

Keyboard Shortcuts – this will definitely improve your productivityCtrl A – selects allCtrl C – copiesCtrl V – pastesCtrl X – cutsWindows + DWindows + E

A comprehensive list is on the Techtime wiki

Styles in Word

Using StylesShortcuts for StylesRepeat Key – F4

Automatic Table of Contents - WordCreate document with heading

styles appliedReference; Table of contents;

Automatic Table 1 Your document now has the

TOC with automatic hyperlinks to the various pages

Document is available on Techtime wiki

Word – Quick Parts

Quick Parts – same steps as discussed in Outlook Insert File Name and Path

Insert; Quick Parts; Field; FileName (note you can add the path if necessary by ticking the box)

Customise Quick Access Bar

Excel

DemonstrateSheet Chart – F11Data Validation - Freeze panesPrint to one page wideBest Fit