Veinuqa Village Rural Water Project - Water Authority · Veinuqa Village Rural Water Project ... The Water Authority of Fiji is currently in the process of extending its water reticulation

Veinuqa Village Rural Water Project

Supply of Material & the Construction of Dam, Ferro Cement Tank and

Installation of Pipes and Reticulation System

Issued on: 15th June, 2016

Tender No.: WAF 16/04/13/RUR/VRWP

Employer: Water Authority of Fiji

Country: Fiji Islands

Proposals Close 2:00pm 28th June, 2016

Page 2

Construction of Dam, Reservoir, Pipe Laying and Other Minor Works for Rural Water Project

Contents

1 Project background & purpose .......................................................................................................................... 3

2 Instructions to bidders ........................................................................................................................................... 4

2.1 Introduction .................................................................................................................................................... 4

2.2 General information...................................................................................................................................... 4

2.3 Eligibility of the bidder .................................................................................................................................. 6

2.4 Proposal document ...................................................................................................................................... 6

2.5 Preparation of proposals.............................................................................................................................. 7

2.6 Submission of proposals ............................................................................. Error! Bookmark not defined.

2.7 Opening of proposals ................................................................................................................................... 8

3 Evaluation of proposals and award ................................................................................................................... 9

3.1 General ........................................................................................................................................................... 9

3.2 Proposal evaluation ...................................................................................................................................... 9

3.3 Technical / non-price evaluation............................................................................................................. 11

3.4 Price evaluation ........................................................................................................................................... 14

3.5 Administration evaluation .......................................................................................................................... 15

3.6 Award of contract ...................................................................................................................................... 15

4 Proposal forms and schedules .......................................................................................................................... 16

5 Conditions of contract........................................................................................................................................ 22

5.1 Particular conditions a - reference to clauses in general conditions ............................................... 22

5.2 Tender terms and conditions .................................................................................................................... 23

5.3 Contract data .............................................................................................................................................. 28

6 Scope of Works..................................................................................................................................................... 34

7 Personnel, Equipment, Facilities and Services to be Provided by Others ................................................. 36

7.1 Personnel ....................................................................................................................................................... 36

7.2 Equipment, Facilities and Services ........................................................................................................... 36

7.3 Information ................................................................................................................................................... 36

8 Remuneration& Payment .................................................................................................................................. 37

8.1 Basis of Payment .......................................................................................................................................... 37

8.2 Schedule of Rates and Prices (Normal Services) .................................................................................. 39

9 Cost Summary ...................................................................................................................................................... 49

10 submission .............................................................................................................................................................. 50

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1 PROJECT BACKGROUND & PURPOSE

The Water Authority of Fiji is currently in the process of extending its water reticulation system to

meet the demands of the people of Fiji and at the same time, provide Clean Water for a

Better Life

This year, all projects under the rural scheme will be outsourced for the first time. All projects

were selected based on the locality and accessibility to the dam and reservoir site. High water

demand & damages in the existing pipeline has resulted in frequent disruption of supply to

villagers daily. Therefore the villagers have requested WAF to investigate alternative or

methods to eliminate the issue of water supply to the villagers.

These projects will include the supply of materials and the construction of new village dam at

the proposed new water source, installation of Ferro Cement tanks and the installation of pipes

to meet its daily water requirements. Hence, prior to the construction of the new water

systems, the villagers will be utilising the existing system for daily consumption. There would also

be excavation works and material carting done by villagers to respective sites of work

required, however, The Contractors will be given the obligation to pay off villagers for

excavation works based on the lengths of pipe laid per day and materials carting will be part

of the village contribution under the Rural Policy, Similarly, the villagers will be responsible for

providing accommodation to the contractors within the period of contract. All payments to

the villagers will be in accordance to the amount agreed by the Employer.

The Water Authority of Fiji (WAF) seeks proposals from competent and suitably qualified

contractors to conduct this project, pursuant to the requirements stipulated under Scope of

Works, as per the designs by WAF. All materials will be supplied by Water Authority of Fiji to the

contractors and therefore the contractors are to only bid for the construction works and not

the supply of materials.

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2 INSTRUCTIONS TO BIDDERS

2.1 Introduction

2.1.1 Water Authority of Fiji (WAF), invites proposal for ‘Supply of Material & the Construction of Dam,

Ferro Cement Tank and Installation of Pipes and Reticulation System’

2.1.2 Refer to Section 6 for the full Scope of Services

In summary, the services will include, but are not limited to:

Preliminaries and General

Site Clearance

Dam Construction

Reservoir Construction

Pipe Laying

Reticulation works

Day works

2.1.3 Evaluation of Proposals will be carried out in accordance with Section 3 of this Request for

Proposals

2.2 General Information

2.2.1 For further information on the Tender Process Contact:

Tevita Balenivale

Acting Procument Manager

Email: [email protected]

Ph.: +679 9104019

For further information on the Scope, Basis of Payment & Schedule of Rates & Prices or other

general information, contact:

Lusiano Koroiveibau


Ph.: +679 9104314

Water Authority of Fiji

Wai loku Depot ,

Tamavua

Suva

Fiji Islands

Tel: +6793346777

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2.2.2 This Proposal document includes

(i) Instructions to Bidders, Evaluation Criteria and Method of Evaluation

(ii) Forms for Letters of Proposal, Schedule of Key Personnel, Schedules of Compliance &

Departures and Schedule of Rates and Prices

(iii) Agreement, General Conditions, Particular Conditions Parts A& B

(iv) Scope of Services

(v) Personnel, Equipment, Facilities and Services to be Provided by Others

(vi) Remuneration and Payment

(vii) Appendices

The Bidder shall bear all costs incurred in the preparation and submission of its Proposal,

including any visits, interviews, meetings of clarifications and other actions mentioned in or

implied by these Instructions. The Employer will not be responsible or liable for such costs,

regardless of the conductor outcome of the proposal process. In the event that there is an

error or defect of a technical nature in the Employers Requirement as per the Bidders site

inspection and measurement, subject to clause of the General Conditions, the Bidder shall

promptly give notice to the Employer of such error or defect.

Subject to the above clause, the Contract Price shall be taken as final and inclusive of all the

above necessary due diligence by the Bidder. Should the Bidder be awarded the contract,

WAF will not revise any costs or increase price or consider any increase in price or time

extension because the contractor was not in a position to ascertain all proper investigations

before quoting for the price.

2.2.3 The Employer reserves the right to withdraw or cancel the request for proposals by notice, at

any time and at its own discretion due to any reason, without incurring liability to any Bidder

and without the Bidders being entitled to claim any compensation. Such reasons may be, but

are not limited to, changes in terms of reference requiring a re-tender, collusion or improper

tender practices, extended tender period (after proposals close) that may affect fairness or

impartiality, inadequate or unacceptable proposals, or in the event of any other occurrence

deemedto to have had, or likely to have, a significant impact on the tender process.

2.2.4 Proposal procedures are subject to the law of the Fiji Islands and the rules applicable

hereunder.

2.2.5 No offer, payment, consideration, or benefit of any kind, which constitutes illegal or corrupt

practice, shall be made, either directly or in directly, including bribery of public officials, as an

inducement or reward in relation to:

(i) The proposal process,

iii) The award of the assignment, or

(iii) The implementation of the Agreement.

Any such practice will be grounds for the immediate cancellation of the Agreement and for

such additional actions (civil and/or criminal) as may be appropriate. At the discretion of the

Water Authority of Fiji, a further consequence of any such practice can be the definite

exclusion from any further tendering for Water Authority of Fiji

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2.3 Eligibility of the Bidder

2.3.1 For a joint venture of two or more legal persons to be eligible, the following shall apply:

(i) The joint venture shall have nominated a leader with authority to bind the joint

venture and this leader shall be authorised to incur liabilities and receive instructions

for and on behalf of the joint venture;

(ii) Evidence of this authorisation shall be provided with the proposal in the form of a

power of attorney signed by legally authorised signatories of all persons in the joint

venture;

(iii) The Proposal Form, and (if accepted) the Agreement, shall be signed as to be

legally binding on the joint venture;

(iv) The proposal shall include a copy of the joint venture agreement entered into by all

persons;

(v) The proposal shall describe the organisational arrangements of the joint venture and

how the roles and responsibilities will be divided between its members.

2.3.2 Any entity may be proposed as a prospective sub-Contractor by more than one respondent in

addition to being either a sole respondent or a participant in one joint venture offer.

2.3.3 Apart from the specific exceptions stated above, no legal person or entity shall participate in

the preparation of another’s offer for the same contract.

2.3.4 Joint venture proposals which fail to satisfy the eligibility requirements in this clause or which fail

to convince the evaluators that the joint entity will be capable of performing the Services may

be rejected.

2.3.5 Any legal entity may only submit one Proposal.

2.4 Proposal Document

2.4.1 The Bidder shall be responsive to the complete Proposal document which comprises the

documents listed in Clause 2.2.2 above and any Addenda/Notices to the Proposal document

which may be issued as described in this Clause 2.4.

2.4.2 At any time prior to the deadline for submission of proposals, the Employer may amend the

Proposal Document by issuing addenda / notices.

2.4.3 The Bidder must carefully examine the proposal document. Failure to comply with these

Instructions or with any other tendering requirements will be at the Bidders risk and may result in

the Proposal being rejected.

2.4.4 If the Bidder finds any discrepancy, error or omission in the Proposal Documents, the Bidder

shall notify the Contact Officer immediately, in writing, giving details of the ambiguity,

discrepancy, error or omission and in any case before the date and time for closing of

proposals.

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2.4.5 If the Bidder requires any clarification of the Proposal document, he/she shall notify the

Contact Officer in writing. Requests for clarification must be received not later than 14 days

before the Proposal closing date.

2.4.6 The Employer will respond to the notices by issuing addenda/notices:

(i) the text of the question or request for clarification (the authoring Bidder will not be

identified) and

(ii) The clarification.

2.4.7 Any addenda / notices issued shall be part of the Proposal Document and shall be

communicated in writing to all who have obtained the Proposal Document where WAF has

been advised accordingly.

2.4.8 These addenda / notices will also be posted on the WAF website under

http://www.waterauthority.com.fj/en/tenders.

2.4.9 To give prospective Bidders reasonable time in which to take an addendum/notice into

account in preparing their proposals, the Employer may, at its discretion, extend the deadline

for the submission of proposals.

2.4.10 Individual meetings or communications (except for requests for clarifications) by the Bidders

with the Employer are not allowed.

2.5 Preparation of Proposals

2.5.1 The proposal price shall, except where otherwise provided, allow for all the Contractor’s

obligations including all costs, overhead and profit for carrying out and successfully

completing the Services in accordance with the Agreement and other documents referenced

therein

2.5.2 The Proposal and all communication between the Bidder and the Employer shall be in English.

Supporting documentation may be in another language provided an appropriate translation

of all the relevant parts into English is also provided. If such translation is not provided, that

information will not be considered in the evaluation.

2.5.3 The Proposal Documents to be submitted by each Bidder shall comprise a technical and a

price submission as detailed in Clause 2.6.1.

2.5.4 Technical, Price and Administration Proposal

To enable Proposals to be evaluated the Bidder shall supply information on the following non-

price attributes and as further detailed in Section 3.3:

Relevant Experience and Track Record

Technical / Personnel Skills

Management

Methodology

Failure to supply any of the information required under Section 3.3 may result in the Tender not

being evaluated and excluded from any further consideration.

http://www.waterauthority.com.fj/en/tenders

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The Technical Tender shall be limited in total to no more than 25 A4 size pages of reasonable

font size, excluding cover letter (no price information to be included), cover page,

contents/index page, schedules, CVs and other supplementary information required.

The Proposal price shall, except where otherwise provided, allow for the entire bidders

obligations including all costs, overhead and profit for carrying out and successfully


therein

If a bidder wishes to make a Departure, such Departure shall be listed on the Schedule of

Compliance and Departures. The Proposal Price is deemed to be inclusive of all Departures

listed.

The Proposal Administration shall, except where otherwise provided, allow for the entire

bidders obligation including all cost associated to administration and successfully completing

the Services in accordance with the Agreement.

2.5.5 Duties, Taxes and Levies

All duties, taxes, VAT, and other levies applicable for the contract in question payable by the

Contractor in relation to the performance of the Agreement, or for any other cause, shall be

included in the rates, prices and total Proposal Price submitted by the Bidder, and the

evaluation and comparison of Proposals by the Employer shall be made accordingly The

duties, taxes, and other levies shall be those prevailing 28 days prior to the Proposal Submission

Deadline.

2.5.6 It is the responsibility of the Bidder to acquaint himself fully with the tax and excise laws in force

in Fiji prior to the submission of the Proposal.

Bidders not resident or registered in Fiji for tax purposes or who are procuring sub-Contractor

services from outside Fiji may be liable to pay Non Resident Withholding Tax (NRWT) on

payments they receive under the Agreement. Bidders must ascertain for themselves any such

exposure to NRWT prior to submitting their proposals as per the Fiji Revenue and Customs

Authority (FRCA) requirements. The FRCA website is http://www.frca.org.fj/withholding-tax/.

Bidders will be deemed to have made full allowance for NRWT in their proposed VEP (i.e. VAT

exclusive) prices.

For Value Added Tax (VAT) implications, Bidders shall refer to Section 8.1.5

2.5.7 All prices and unit rates quoted in the Schedule of Prices shall be in Fiji Dollars (FJD).

2.6 Opening of Proposals

2.6.1 Proposals s u b m i t t e d in accordance with Clause 2 . 6 above, will be opened by the Tender

Committee or nominated person immediately after the Proposal Closing time and date. The

Bidders’ representatives maybe present at the opening.

2.6.2 Proposals for which the Employer has received a valid notice of withdrawal in accordance

with Clause 2.6.9of these Instructions shall be returned unopened.

2.6.3 All other Tenders shall then be opened.

http://www.frca.org.fj/withholding-tax/

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3 EVALUATION OF PROPOSALS AND AWARD

3.1 General

3.1.1 All Proposals will be evaluated in accordance with Section 3.2 below.

3.1.2 The technical evaluation will be undertaken prior to the Pricing evaluation.

3.1.3 To assist in the examination, evaluation and comparison of Proposals, the Employer may ask

any Bidder for clarification of its Proposal, including breakdowns of unit rates and sums. The

request for clarification and the response shall be in writing. No change in the price or

substance of the Proposal shall be sought, offered or permitted except as required to confirm

the correction of arithmetic errors discovered by the Employer during the evaluation of the

Proposals.

3.2 Proposal Evaluation

3.2.1 The Proposal Evaluation Team (PET) appointed by the Employer will consider technical (non-

price) and price information submitted by each Bidder in order to identify the most

advantageous proposal. The Employer may supplement this with any additional information

about any bidder which the evaluators deem fit to obtain

3.2.2 Proposals shall be evaluated using the principle of:

Quality Cost Based Selection with a weight of 50% given to the technical part and a weight of

40% given to the financial part and a weight of 10% given to the administration part.

3.2.3 The method of evaluation is detailed below:

Step 1: Completeness & Suitability

Proposals will be screened on an initial eligibility and competence screening, based on:

a. completeness of each proposal (non-price information) to ensure that all documentation

requested in the RFP has been correctly submitted

b. appropriateness of the material submitted – is it within scope

c. the organisation is eligible to submit a proposal

d. No conflict of interest exists.

Should the Proposal be incomplete or deemed inappropriate or non-responsive, the PET may

exclude it from further evaluation or, if the omission is relatively minor or clarification is required,

request the missing information or clarification from the Bidder

Step 2: Mandatory Criteria

Determine that the Bidder meets the following minimum requirements to qualify for further

technical evaluation

a. Include project / skills requirements (some reference to scale, complexity, $ value

useful)

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b. Exclude from further consideration any proposal that does not meet the minimum

requirements of the Mandatory Criteria.

Step 3: Technical Evaluation (Non-Price Information)

Grade each attribute of the non-price information for each proposal against the Scoring

Sheets provided below in Section 3.3.

Exclude from further consideration any proposal that fails against an attribute (scores of 4

or less).

The weighting to be applied to the technical attributes is as follows:

Attribute Attribute Weighting

Relevant Experience & Track Record 10

Technical /Personnel Skills 10

Resources 10

Management Skills 10

Methodology 10

Total 50%

Scoring of these criteria will use a scale of 1 to 10, as per the following definitions:

Rating Description Score

Excellent Exceeds requirements in all ways, with very little, or no risk. 10

Excellent /

Very Good

Exceeds requirements in most ways, with very little, or no

risk.

9

Very Good Meets requirements in all ways, exceeds it in some, little risk

involved.

8

Very Good /

Good

Meets the requirement, little risk involved. 7

Good Meets the requirement and is workable, acceptable risk 6

Good /

Marginal

Meets the requirement, may require work in some areas,

some element of risk.

5

Marginal Nearly meets the requirement, may be deficient or limited

in some areas, element of risk.

4 (Fail)

Marginal /

Poor

Deficient or limited in most areas, high element of risk. 3 (Fail)

Poor Information provided does not meet the requirement, is

not workable and is deficient, high element of risk.

2 (Fail)

Poor / Non-

compliant

Information provided does not meet the requirement, is

not workable and is deficient, high element of risk.

1 (Fail)

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The remaining proposals will be evaluated to determine their total weighted scores, being the

sum of the products of each proposal’s individual attribute score multiplied by the attribute

weighting

Step 4: Financial Evaluation (Price Information)

Proposals that pass the technical evaluation will have their financial proposal opened and

points awarded in accordance with the following formula:

Sf= (Fm/F) x 100

Where Sf= points to be awarded

Fm= lowest financial proposal

F = amount proposed by individual firm

Step 5: Final Evaluation

Proposals will be ranked and the Preferred Bidder identified according to their combined

technical and financial scores using the following weights

Technical 50%

Financial 40%

Administration 10%

TOTAL SCORE 100%

3.3 Technical / Non-Price Evaluation

3.3.1 The non-price evaluations shall be completed prior to opening the price envelopes.The

evaluation criteria that will be applied for the Technical Proposal are as identified below:

RELEVANT EXPERIENCE / TRACK RECORD

Each Bidder shall submit a record of their company's relevant experience, in particular

technical experience, which shows its suitability for the work described in the Scope of Services

and demonstrates their ability to complete technically similar projects to required standards on

schedule and within budget.

Information should be limited to projects undertaken / completed within the last five (5) years.

Similar information shall be provided for any proposed sub-Contractor.

Bidders shall nominate three (3) referees to verify experience and performance and shall

provide their contact details – name, company, phone and email.

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In particular, the following criteria will be assessed:

Relevant Experience & Track Record (Weighting = 10%)

Evaluation Criteria Weighting

Experience in projects to similar scale, specifications and complexity in

similar environment

2.5

Understanding of the objectives 2.5

Provide three (3) referees for whom the Contractor has completed a

project within the last five (5) years

2.5

Timeliness - adherence to project program 2.5

Information should include relevant experience and track record of any sub-contractors

Total 10%

TECHNICAL / PERSONNEL SKILLS

In addition to the information on Schedule 1 - Key Personnel, each Bidder shall submit

supplementary details of the key personnel to be employed on the project, indicating each

person's proposed involvement in the project.

The submission should demonstrate that their experience and skills are compatible with the

project requirements and their nominated role.


Technical / Personnel Skills (Weighting = 10%)


Project Manager 2

Civil Engineer 2

Structural Engineer 2

Foreman/Supervisor 2

Carpenter 2

Total 10%

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RESOURCES

Each Bidder shall submit details of the key resources to be used on the project, indicating

availability and suitability for its intended purpose.


Resources (Weighting = 10%)


All plant and machinery required for the construction works

Total 10%

MANAGEMENT

Each Bidder shall describe the management methods and skills which will be applied to ensure

successful implementation of the Contract.

Information given should include but not be limited to:

Bidders should include with their submission, an organisation chart demonstrating key internal

and external relationships for the project.


Management Structures and Systems (Weighting = 10%)


Organisation structure (include organisation chart showing internal

and external relationships) 2

Organisation’s Management Structure and Internal Systems including

programming, reporting, invoicing, QA and Health & Safety 2

Employer / Stakeholder liaison / communication 2

Mobilization 2

Management of Sub-contractors 2

Total 10%

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METHODOLOGY

Each Bidder shall describe the methodology proposed to achieve the successful

implementation of this contract.


Methodology – (Weighting = 10%)


Mobilization, and arranging other safety aspects prior to work

commencement

2

Site Clearance of the Dam site, Reservoir Site and pipe Laying route. 2

Excavation and trenching works for cutting up to the Reservoir level

and also doing trenching works.

2

Construction of Dam and Reservoir with giving the test results for the

concrete used for construction.

2

Labour and plant and also includes site access improvement 2

Total 10%

3.4 Price Evaluation

3.4.1 Errors and Omissions in Price Proposals

The pricing information will be checked by the Employer for any omissions or arithmetic errors

in computation and summation. Any errors will be corrected as follows:

i. If there is any discrepancy between amount in figures and in words, the amount in words

will take precedence.

ii. If there is a discrepancy between the Total Price entered and the equivalent sum

computed on the basis of the breakdowns, the Total Price shall be adjusted to the sum

computed on the basis of the breakdowns.

iii. If there is discrepancy between a stated amount and the correct amount calculated by

multiplying the stated unit rate by the quantity, the stated amount shall be adjusted to the

correct amount and the Total Price adjusted correspondingly.

The Bidder may be notified of these corrections and if the Bidder does not accept these

adjustments as notified, its Proposal may be rejected.

For the purpose of evaluating Proposals, the Employer will determine for each Proposal the

evaluated price by making any correction for errors as described above.

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3.4.2 To permit a fair comparison, proposal prices may also be adjusted to take account of the

effect on the Employer of a bidders exceptions to the risks and responsibilities defined in these

Instructions to Bidders.

3.5 Administration Evaluation

Administration (Weighting = 10%)

Admin Criteria Weighting

Tin Registration Letter 3

Business License 3

Certification of VAT Verification 4

Total 10%

3.6 Award of Contract

3.6.1 The preferred Bidder maybe invited to participate in meeting(s) with the Employer to clarify

outstanding issues and finalize an Agreement, and the Employer will arrange for minutes of

such meetings to be prepared and agreed with the Bidder. The minutes of the meeting will be

part of the basis upon which the agreement is to be concluded.

3.6.2 The agreed minutes shal l be binding on the successful Bidder as an acceptable

clarification of its Proposal until its validity expires, and shall be wholly subject to the formal

Agreement, and shall not bind the Employer nor commit him to entering into any agreement

under any terms.

3.6.3 Subject to approval of the funding by the relevant authority, the Employer and the Contractor

shall sign the formal Agreement. The Contract shall not be concluded until the expiry of a

stand-still period of 10 calendar-days following the Employer’s electronic notification of all

Bidders of the award of the contract, or 15 calendar days following the Employer’s notification

of the award by letter.

3.6.4 Prior to the expiration of the period of proposal validity, the Employer shall notify the successful

Bidder, in writing, that its proposal has been accepted

3.6.5 Unsuccessful bidders will be notified, in writing, by the Employer of its decision within seven (7)

days from the date of the letter of acceptance to the successful proposal

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4 PROPOSAL FORMS AND SCHEDULES

The following forms are included for submission with the proposal:

Envelope (Technical & Price Proposal)

Form of Technical Proposal

Proposal Schedule 1 - Key Personnel

Proposal Schedule 2A - Compliance and Departures – Non-Price / Technical

Form of Price Proposal

Proposal Schedule 2B - Compliance and Departures –Price

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FORM OF TECHNICAL PROPOSAL

Date:

Invitation for Proposal No.:

To: CEO, Water Authority of Fiji

We, the undersigned, declare that:

a. We have examined and have no reservations to the Proposal Document, including

Addenda No.: issued in accordance with Instructions to Bidders Clause 2.4.6 of the Instructions to

Bidders (ITB)

b. We offer to execute inconformity with the Proposal Document the following Works:

‘Supply of Material & the Construction of Dam, Ferro Cement Tank and Installation of Pipes

and Reticulation System’

c. Our Proposal consisting of the Technical Proposal and the Price Proposal shall be valid for a period

of one hundred and twenty (120)days from the Proposal submission deadline in accordance with

the Proposal Documents, and it shall remain binding upon us and maybe accepted at any time

before the expiration of that period;

d. We, including any subcontractors for any part of the contract, have eligibility to submit this

Proposal, in accordance withClause2.3 of the ITB;

e. We, including any subcontractors for any part of the contract, do not have any conflict of interest

in accordance with Clause 2.6.12 of the ITB;

f. We are not participating, as a Bidder or as a subcontractor, in more than one Proposal in this

Proposal process in accordance with Clause2.3 of the ITB.

Name In the capacity of

Signed

Duly authorised to sign the Proposal for and on behalf of

Dated

Page 18


FORM OF PRICE PROPOSAL

Date:

Invitation for Proposal No.:

To: CEO, Water Authority of Fiji

We, the undersigned, declare that:

a. We have examined and have no reservations to the Proposal Document, including

Addenda No.: issued in accordance with Instructions to Bidders (ITB) Clause 2.4.6

b. We offer to execute inconformity with the Proposal Document the following Works:

‘Supply of Material & the Construction of Dam, Ferro Cement Tank and Installation of Pipes

and Reticulation System’

c. The total price of our proposal is:

(VIP) (words)

(VIP) (numbers)

d. Our Proposal shall be valid for a period of one hundred and twenty (120) days from the date fixed

for the Proposal submission deadline in accordance with the Proposal Document, and it shall

remain binding upon us and may be accepted at any time before the expiration of that period

e. We understand that this Proposal, together with your written acceptance thereof included in your

notification of award, shall constitute a binding contract between us, until a formal contract is

prepared and executed; and;

f. We understand that you are not bound to accept the lowest evaluated Proposal or any other

Proposal that you may receive;

Name In the capacity of

Signed

Duly authorised to sign the bid for and on behalf of

Dated

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PROPOSAL SCHEDULE 1

KEY PERSONNEL

Schedule of Key Personnel

Position / Role Name Current Position

Project Manager

Civil Engineer

Structural Engineer

Foreman/Supervisor

Carpenter

Others (to be listed by Bidder)

Name Position

Signed

Dated

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PROPOSAL SCHEDULE 2A

SCHEDULE OF COMPLIANCE AND DEPARTURES – NON-PRICE

This criterion will not be scored but may affect the evaluation of proposal conformance and the

scoring of other non-price attributes.

(To be included in Non-Price / Technical & Price)

Using the schedule below, bidders shall provide details of any non-compliances or departures from

the requirements of this Request for Proposals and any Addenda / Notices to Bidders. The Employer

reserves the right to reject any proposal that contains non-compliances or departures which it

deems unacceptable and which the bidder declines to remove or amend. Departures acceptable

to the Employer may result in adjustment to the proposal price for the purposes of comparison of

proposals.

Price information must not be included on this form.

Any price adjustments that the Bidder may wish to offer to remove a non-compliance must be

shown in the Schedule of Compliance and Departures - Price and be included in the Price Envelope.

Schedule of Compliance and Departures-NON-PRICE

We, the Bidder, confirm that our proposal is fully compliant with the requirements of the Request for

Proposal and Draft Agreement, together with all Notices to Bidders, except in the following respects:

Item Clause reference

in RFP

Detailed description of the

departure or non-compliance

Perceived benefit to Employer

(if any)

1

2

3

4

Name Position

Signed

Dated

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PROPOSAL SCHEDULE 2B

SCHEDULE OF COMPLIANCE AND DEPARTURES –PRICE

With reference to any non-compliance items the bidder may have included in Schedule 2A, and

using the format below, bidders shall provide details of the adjustment to their proposed price (if any)

that they would require in order to remove a non-compliance which the Employer deems to be

unacceptable.

Prices to remove departures must be included in the Technical & Price section.

Schedule of Compliance and Departures – PRICE

We, the Bidder, confirm that we are willing to remove the non-compliances listed in Schedule 2A of

our proposal (technical / non-price envelope) in return for adjustment to our proposed price by the

amount(s) below:

We accept that failure by us to provide a price for removal of any departure will entitle the

Employer to make its own assessment of the diminished value to it of our proposal and compare

our proposal price with those of other bidders accordingly.

Item No. in Schedule 2A Price to remove non-compliance (FJ$) VIP

1

2

3

4

5

6

Name Position

Signed

Dated


5 CONDITIONS OF CONTRACT

The General Conditions of Contract applicable to the Agreement shall be the FIDIC

“Conditions of Contract for Construction, First Edition 1999” published by the

International Federation of Consulting Employer’s Representatives (FIDIC), also known

as the “FIDIC Red Book”, which shall be subject to the following Particular Conditions

A and the Contract Data as stipulated below.

Electronic and hard copies of this document can be purchased on the following

website, www.fidic.org

5.1 Particular Conditions A - Reference to Clauses in General Conditions

The numbering of the Clauses and Sub-Clauses of the Particular Conditions follows the

numbering of the Clauses and Sub-Clauses of the General Conditions

Clause Particular Condition

8.1 Commencement Date The Commencement Date shall be 14 Days

from the date of the issue of Letter of

Acceptance

1.4 Law and Language Ruling Language – English

Governing law – Laws of Fiji

1.1.2.6 Employer’s Personnel Graduate Engineer


Ph: +67(9) 9104314

In the event of the unavailability of the

Employers Personnel, the Engineer may

notify the contractor of any other personnel

assisting in the execution of the works.

7.5 Rejection If the Employer incurs additional costs through

rejection and retesting of plant, materials or

workmanship, the Contractor shall subject to

Clause 2.5 [Employer's Claims] pay these costs

to the Employer.

11. Defects Liability Defects Notification Period shall be 12 months

14.7 Payment The first instalment of the advance payment

shall be paid within 42 days after issuing the

Letter of Acceptance or within 21 days after

receiving the documents in accordance

with Sub-Clause 4.2 [Performance Security]

and Sub-Clause 14.2 [Advance Payment],

whichever is later.

The first progress payment shall not be

released until the Employer receives both

http://www.fidic.org/


Clause Particular Condition

the Advance Payment Guarantee and the

Performance Bond.

18 Relevant Insurance

Amend clauses 18.1 to read as follows “ The

Contractor shall as required under the

Agreement take out a Public Liability

Insurance (PIL) and appropriate Workman’s

Compensation Cover valid for the duration

of the Agreement or for any extended

period thereof “.

5.2 Tender Terms and Conditions

1. These Water Authority of Fiji Tenders General Terms and Conditions, the request for

company particulars, the returnable schedule and the specification requirements

attached will apply to this tender.

Details of Bidders

2. Bidders responding to this tender must be of good repute and should be in a position

to provide the Water Authority of Fiji with quality transactional services. A brief history of

the company’s background must be submitted. Bidder’s should also clearly state the

locations and contact details of the head office and branches throughout the country

(local companies only) together with the brief history.

3. Bidders (both local and overseas) must provide valid evidence of company

registration and business licenses (if relevant), including a copy of the company’s valid

registration certificate or certificate of incorporation and a TIN Letter. Copies of any

documents provided must be certified by a director of the company. Trading names

and business name registration certificates of any Bidder should also be provided (if

applicable).

4. Bidders are to disclose all parent companies and subsidiaries of the bidding company.

A corporate structure diagram showing the shareholding of the bidding group must be

provided.

5. Bidders must name each entity that will enter into the contract documents with the

Water Authority of Fiji. If the Bidder is in consortium or joint venture, details of each joint

venture party or consortium member are required, including a breakdown of the

responsibilities of each member.

6. If sub-contracting then details of the sub-contractor must also be clearly provided as

part of the bidding document. If the Water Authority of Fiji is not informed of a sub-


contractor in the bidding document and the sub-contractor is engaged to carry out

the requirements of this tender, this will result in the termination of the contract.

7. Bidders (including sub-contractors), especially those that are locally-registered and

conduct or have conducted operations or services in Fiji, must be in compliance with

all laws and statutory requirements such as those of the Fiji National Provident Fund

(FNPF) and the Fiji Revenue & Customs Authority (FRCA). Certified copies of

compliance letters from the FNPF and FRCA must accompany the bidding documents.

8. Bidders must provide financial statements for the last three financial years.

9. Bidders must provide information regarding the financing of the proposed contract if

the contract is awarded to the Bidder. Details of the Bidder’s financier, any third party

financing required by the Bidder to perform the contract and any security being

provided by the Bidder must be provided (if applicable).

Pricing and Delivery

10. Local Bidders must quote their price on Duty Paid VAT inclusive delivered directly on

“as and when” required basis as per the tender documents. Overseas Bidders must

quote price on C&F Sea, Suva and C&F Air, Suva basis as per the tender documents, or

to the destination stated.

11. The successful Bidder must, upon request by the Manager Procurement or his

representative, produce all documents supporting their pricing of the commodities

under the tender.

12. Bidders are required to disclose the rate of exchange used for the conversion into local

currency.

13. For the purposes of comparison, WAF may use the exchange-rate applicable on the

date of opening of tenders.

14. (a) Bidders must quote prices separately for each item and not on whole lot basis,

unless required otherwise.

(b) Price should be valid for a period of 90 days from the closing date of

tender. Any counter validity of less than 90 days is likely to render the

bid invalid.

15. The contract price after the award of the tender should be valid for the period of the

tender and no price increase will be entertained.


Subject to Contract and Contract Terms

16. The successful bidder must enter into a contract with the Water Authority of Fiji with a

performance bond to be paid as surety. The amount of the performance bond will be

determined after the award of the contract, in accordance with the Water Authorities

of Fiji’s Performance Bond Guide. Any bank charges pertaining to the performance

bond, such as for the refund of a performance bond through a requested bank draft

will be borne by the bidder.

17. Selection of a preferred bidder is subject to contract and bidders should not rely on

communications with WAF as evidence of acceptance until a formal contract is

signed.

18. Supply, services or works should only be rendered upon receipt of a Purchase-Order

(for local-procurement) and (for procurement-abroad) from Water Authority. Any

other form of an order (whether verbal, via alternative-documentation, or otherwise)

WILL not be accepted and may not be claimable for payment from WAF.

19. In the event that delivery cannot be met, the PO (subject to funds being made

available by end-users) should be cancelled or the PO returned. It should be noted

that payment from funds available in the current year cannot be carried forward to

the following year.

20. Payment, for supplies or services-rendered, will be made upon satisfactory execution

of the order in compliance with the tendered-prices, delivery time and full supply of

quantity ordered.

21. The Water Authority reserves the right to return the goods, if wrongly supplied, at the

bidder’s expense.

22. The Water Authority reserves the right to terminate the services of a successful bidder,

in the event of undue delay in delivery or unsatisfactory performance by the bidder.

23. WAF reserves the right to require any overseas bidder to provide a legal opinion in a

form acceptable to WAF, from a law firm acceptable to the WAF, in respect to entry

into the contract documents.

24. All conditions listed herein will form part of the contract whenever a contract

arrangement is drawn up between the successful bidder and the WAF.

General Tender Requirements

25. Bidders must familiarize themselves with the tender and contract requirements and

should seek clarification if required. Assumptions with respect to the tender response

cannot be relied upon by bidders.

26. Bidders must inform Water Authority of any potential conflict of interest in respect to

their bids.


27. Bidders must not collude with other bidders or engage in improper tender practices.

Any evidence of collusion or improper tender practices may render the offers invalid.

28. Water Authority may withdraw the tender at any time in accordance with the Tender

Policy 2014.

29. Bidders are to note that by bidding, the bidder is taken to have authorised WAF to

inspect their warehouse, farm, office, or other premises and access any information

(including financial information) it may so require.

30. All costs in respect to the preparation of bids and tenders responses will be borne by

the bidder. Water Authority will not reimburse any bidder for costs incurred in preparing

bids or responding to requests for further information.

Evaluation and Award of Tender

31. Qualification to bid will be carried out during the tender evaluation process and only

bidders that comply with requirements will be considered.

32. The Water Authority reserves the right to award the contract to the bidder that is

considered the most advantageous to the WAF.

33. The Water Authority reserves the right to split the award amongst bidders, to cater for

orders on the basis of specified areas or instructions or to make a collective-award to a

single bidder.

34. The Water Authority reserves the right to negotiate with any bidder where it appears

from the evaluation that no one tender is more advantageous in terms of the specific

evaluation criteria set out in the tender notice or tender documentation.

35. The lowest or any tender may not necessarily be accepted.

36. WAF reserves the right to seek the best and final offers at its sole discretion at any time

during the evaluation process.

Form of Bids and Submissions

37. Bidders must submit their bids on their official letter head, clearly written or typed,

signed with all relevant contact details clearly specified. Bids will be regarded as

invalid, if there is any alteration and use of white-ink.

38. Bids must clearly specify:


a) Currency used

b) Back up services

c) Other benefits

d) Delivery time

e) Mode of payment

f) Warranty period

39. Country of origin Where prescribed forms are provided, these must be completed with relevant

information and furnished with other tender documents, as part of the tender requirements.

40. The WAF Tender Form (Company Particulars) must be completely filled and submitted with the

bid.

41. Bidders must submit product samples, brochures, photos and technical literature pertaining to

the items with the tender, or to demonstrate as necessary, whenever requested to do so.

42. Bidders are required to specify precisely the warranty period and warranty coverage for the

items under tender.

43. Technical data, test reports and certificates must be applied or submitted wherever

applicable. Copies of any documents provided must be certified by a director of the

company.

44. Late bids will NOT be accepted.

45. All information submitted will be kept strictly confidential and will be used only for the purposes

of the tender award.

46. Any tender not complying with these conditions may be rejected. Bidders that fail to comply

with these Tender Terms and Conditions and requirements of the tender may render their offers

invalid.


5.3 Contract Data

Clause Contract Data

GCC

Sub Clause

1.1.2.2

Employer is:

Name: Water Authority of Fiji

Address: Wailoku Depot, GPO Box 1272

Phone: [+679] 334-6777

Fiji Islands

GCC

Sub Clause

1.1.2.4

Engineer to Contract:

Lusiano Koroiveibau


Ph.: +6799104314

GCC

Sub Clause

1.1.3.3

Time for Completion

The time for Completion shall be in accordance with

the scope of work from the Commencement Date

GCC

Sub Clause

1.4.

Law and Language

The Contract shall be governed by the Laws of the Fiji

Islands. The language of communication shall be:

ENGLISH

GCC

Sub Clause

1.6

Contract Agreement

The parties shall enter into a contract agreement

within 28 Days After the Contractor receives Letter of

Acceptance, unless they agree otherwise. The

Contract Agreement shall be prepared by the

Employer in the Form annexed in the tender

documents. The cost of Stamp Duties and similar

charges (if any) imposed by law in connection with

entry to into contract agreement shall be borne by

employer.

GCC

Sub Clause

1.12

Confidential Detail

The Contractor shall treat the details of the contract

as private and confidential, except to the extent

necessary to carry out its obligations under the

contract. The contractor shall not publish, permit to

be published or disclose any particulars of the

contract in any trade or technical paper or elsewhere



without the prior consent in writing of the employer.

GCC

Sub Clause

2.1

Right to access of site.

The time for access to the site shall be 2 day from the

commencement date and shall be regarded as the

date in which the contractor take full possession of the

site

GCC

Sub Clause

4.2

Performance Security

The Performance Security shall be 10% of the Contract

Price and issued by an agency stipulated below:

a) Bank Guarantee from Bank operating in the Fiji

Islands, approved by Reserve Bank of Fiji

b) Fixed Deposit made in the name of Water

Authority of Fiji

c) Certified Cheque issued by a Bank operating in

the Fiji Islands in favour of Water Authority of Fiji

d) A Bank Guarantee issued by a Bank based in

another country but the security of Guarantee

‘confirmed’ by a Bank operating in the Fiji

Islands approved by the reserve Bank of Fiji.

However, the requirement of confirmation of

performance guarantee issued by a Bank based in

another country, by a bank operating in Fiji is not

necessary, if the entity that issues the guarantee is an

Export Credit Agency or any foreign government or a

reputed International Financier acceptable to the

Reserve Bank of Fiji.

GCC

Sub Clause

4.4

Subcontractors

The contractor shall not sub-contract the work in excess

of 50% of the total contract price.

GCC

Sub Clause

6.4

Labour Laws

The Contractor shall indemnify and keep indemnified

the Employer against all claims made under the

Labour Laws of the Republic of the Fiji Islands and any

statutory amendments thereto and any amendments

thereof.

GCC

Sub Clause

6.5

Working Hours

Normal Working Hours are from 8am to 5pm

weekdays unless:

a) The Employers Representative gives consent

b) The work is unavoidable, or necessary for the

protection of life or property or for the safety of

the works, in case the Contractor shall advise

the Employers Representative, or;

c) Required for the proper fulfilment of Operation



Service Period.

GCC

Sub Clause

8.5

Delay Caused by

Authorities

Contractor shall carefully study the procedures

followed by obtaining approval for Road damages

from Fiji Road Authority (FRA), Fiji Electricity Authority

(FEA) and Telecommunications Fiji Limited (TFL)

respectively. Water Supply Connections from the

Water Authority of Fiji therefore, sufficient allowance

should be kept in work programmes for works

connected with them and costing of these works.

GCC

Sub Clause

8.7

Delay Damages

The Delay Damages for the whole of the works shall

be $200 per day. The maximum amount for Delay

Damages for the whole contract works shall be 10% of

the Initial Contract Price.

GCC

Sub Clause

11.2

Cost of Remedying

Defects

All works referred to in sub-paragraph (b) of Sub

Clause 11.1 [Completion of Outstanding Works and

Remedying Defects] shall be executed at the Risk and

Cost of the Contractor.

GCC

Sub Clause

14.2

Advance Payment

The Employer shall make an advance payment as an

interest free loan for mobilisation and cash flow

support, when the contractor submits a guarantee in

accordance with this sub clause.

GCC

Sub Clause

14.3

Retention Sum

The percentage of retention shall be 10% of the initial

contract price.

GCC

Sub Clause

20.2

Dispute Adjudication Board

( DAB)

Date of appointment of DAB: Will be decided when

necessary

Composition of the tribunal:

The arbitral tribunal shall consist of three arbitrators

who shall be appointed in the manner provided in the

Selection Procedure as given below:

Selection Procedure:

Either party shall nominate one arbitrator. These two

arbitrators jointly select the third arbitrator who shall



act as the Chairman.

Venue & Language:

The venue of arbitration shall be in the Fiji Islands.

Unless otherwise agreed by the parties, the

proceedings shall be conducted and the award shall

be rendered in the English language.

GCC

Sub Clause

20.6

Arbitration

a) The Employer and Contractor shall make every

effort to resolve amicably by direct, informal,

negotiations, any disagreement or dispute

arising between them under or in connection

with the contract. If amicable settlement

cannot be reached, then all disputes issues

shall be settled by Arbitration as per local

Arbitration Procedures.

b) Pending the award in any arbitration

proceedings hereunder,

This contract and the rights and

obligations of the Parties shall remain in

full force and effect and

Each of the Parties shall continue to

perform respective obligations under

this Contract shall not result in the

termination of any arbitration

proceedings pending at the time of

such termination nor otherwise affect

the rights and obligation of the Parties

under or with respect to such pending

arbitration.

c) Any award rendered by the arbitral tribunal

shall determine the extent to which the cost of

arbitration is to be borne by each party. The

arbitration centre charges and the

compensation to the arbitrators shall be

equally shared by the parties initially.

GCC Sub clause 8.3

Work Programme

The Contractor shall immediately furnish to the

Employer a Work Program which shall itemise

all timelines of each component of tasks to be

completed by the contractor as required

under the contractor. The work program shall

be submitted within 7days of award


CONTRACT AGREEMENT

This Agreement dated this day of ____________________

between[Name of Employer] Water Authority of Fiji

of [Address of Employer ] FPSCU Building

Gladstone Street

GPO Box 1272

Suva

(hereinafter called “the Employer”) of the one part

and [Name of Contractor]

of [Address of Contractor]

(hereinafter called “the Contractor”) of the other part

WHEREAS, the Employer desires that certain Services should be performed by the Contractor,

namely:

‘Supply of Material & the Construction of Dam, Ferro Cement Tank and Installation

of Pipes and Reticulation System’

and has accepted a proposal by the Contractor for the performance of such Services.

THE EMPLOYER AND THE CONTRACTOR AGREE AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in Clause 1.1 of the General Conditions.

The following documents shall be deemed to form and be read and construed as part

of this Agreement

2.

a) The Contract Agreement and any Addenda or amendments issued

b) ( Section 1)

c) The Letter of acceptance and Acknowledgement( Section 2)

d) Agreed minutes of Contract Negotiations ( Section 3)

e) The particular conditions and Contract Data ( Section 4)

f) The General Conditions ( Section 5)

g) The Scope of Services (Section 6 of Proposal document)

h) Personnel, Equipment, Facilities and Services to be Provided by Others (section 7 of

Proposal Document)

i) Remuneration and Payment (Section 8 of Proposal Document)

j) Appendices

k) The Contractor’s Schedules

l) The Contractor’s Proposal (Technical/Financial)


3. In consideration of the payments to be made by the Employer to the Contractor under

this Agreement, the Contractor hereby agrees with the Employer to perform the

Services inconformity with the provisions of the Agreement.

4. The Employer hereby agrees to pay the Contractor in consideration of the

performance of the Services such amounts as may become payable under the

provisions of the Agreement at the times and in the manner prescribed by the

Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and

year stated above in accordance with their respective laws.

SIGNED FORON BEHALF OF THEEMPLOYERAND CONTRACTOR

SIGNED(EMPLOYER) SIGNED(CONTRACTOR)

PRINT NAME PRINT NAME

DESIGNATION DESIGNATION

DATE DATE

COMPANY SEAL COMPANY SEAL

Page 34


6 SCOPE OF WORKS

The scope of works comprises of the following:

a) Preliminaries and General

This shall include all works associated with pre-construction of dams, reservoir, and other

minor works on site and such activities like:

i) Mobilization

ii) Site Establishment (including services installation and site huts for duration of

project)

iii) Obtaining consents and approvals from Village Water Committee or the Appropriate

Authorities.

iv) Obtaining vehicle, plant and equipment insurances and clearance to be used

during construction.

v) Establishment and compliance to OHS procedures.

vi) Verification of drawings and obtaining amended drawings if required from

Employer.

b) Supply of Construction & Pipe Installation Materials

All construction materials for the work shall be purchased and delivered by the

contractor to the respective village project site. Material list for all construction materials

will be provided by the Employer. The Employer shall monitor and check all deliveries of

materials before it is signed off.

c) Construction of Dam & Ferro cement Tank and the installation of Pipes and Reticulation

System

All materials associated with dam construction shall be carted to the location as

directed by the Employer’s representative. As part of the rural policy, the villagers will

also be involved with the carting of materials to site, therefore, materials are to be

available prior to the work commencing. All excess materials used for construction are

to be directed to the employer’s stores immediately after construction. Construction of

rural dams shall comply with the standards as provided by the Employer

Reservoir sites shall be determined by the Employer representative and the contractor

must ensure that excavation shall be done to firm grounds. Construction of reservoir

shall be in accordance with the Rural Ferro cement Tank Design Manual which will be

provided after the award of the contract to the successful bidder.

The Contractor shall be solely responsible for all pipe laying works as instructed by the

employer’s representative. The contractor shall adhere to the specification and standard

as provided by the Employer.

Page 35


d) Village Scope

CENTRAL REGION

Veinuqa Village, Tailevu Project:

i. Pipe laying, laying of 600 lengths (3.3km)of 50mm UPVC pipes along the

trenched path

ii. Installation of Pipe Fittings, this involves the installation of fittings, such tees,

valves and washouts by skilled workmen.

iii. Installation of connections, supplying water to consumers through the

installation of 10 standpipes & showers

iv. Upgrade of Naitutu dam to 4.0 x 1.6 x 0.33 (flanged structured with collecting

box) NOTE: Refer to designs as reference

Fig 5: Google Map Image of Proposed Works at Veinuqa Village

c) Preparing Project Reports and As-Built Drawings

The Contractor shall prepare project reports and As-Built drawings and submit

the same to the Employer on a progressive basis or as instructed by the

Employer’s representative.

The project progress reports shall highlight all works that are to be carried out under the

Contract and provide details of portions of each activity that have been completed

as a percentage of the overall Contract. As-Built drawings shall be handed over to the

Employer’s representative on a progressive basis for verification and approval.

Page 36


7 PERSONNEL, EQUIPMENT, FACILITIES AND SERVICES TO BE PROVIDED BY OTHERS

7.1 Personnel

Name: Lusiano Koroiveibau

Position: Graduate Engineer

Location: Wailoku Depot, Rural & outer island office

Phone: 9104314


7.2 Equipment, Facilities and Services

None

7.3 Information

The Employer will provide the Contractor with the following information in addition to that

contained in the Agreement:

Rural Water Project layout and schematic drawings of the general system.

Page 37


8 REMUNERATION& PAYMENT

8.1 Basis of Payment

Prices entered by the Contractor in the Schedules of Rates and Prices shall be deemed to

have included allowances for all costs, overhead and profit for carrying out and successfully


therein incurred by the Contractor in performance of the Services.

8.1.1 Invoicing

The Contractor shall submit invoices not more frequently than once per month.

8.1.2 Cost Adjustments

No allowance will be made for cost adjustments due to Inflation within the period of the

Agreement. The Contractor shall be deemed to have allowed in its proposed price for the

effects of inflation on the Services.

8.1.3 Payment for Normal Services

The Contractor shall be paid in accordance with the Schedule of Rates& Prices for Normal

Services and Section 8.1.9 below, subject to such adjustments as are provided for in the

Agreement.

8.1.4 Additional Services

Payment for additional work of similar scope to the normal services will be negotiated based

on rates in the Schedule of Rates for Additional Services where the additional services are not

comparable to those in the Schedule of Rates and Prices for Normal Services.

8.1.5 Provisional Items (indicated ‘PI’ in the Price Schedule)

Provisional Items are fixed price items at the Employer’s option and are unit rates or lump sum

prices inclusive of overheads and profit. The inclusion in the Schedule of Rates and Prices of a

Provisional Item does not confer on the Contractor the right to perform the work to which the

item relates.

Such items shall be carried out only on the instructions of the Employer’s Representative and

paid for at the rates or lump sums entered by the Contractor in the Schedule of Rates and

Prices.

8.1.6 Provisional Sums (indicated ‘PS’ in the Price Schedule)

Provisional Sums may be included by the Employer in the Schedule of Prices for services to be

executed by the Contractor which are not accurately quantifiable at the time of submitting

the proposal

Provisional Sums are items to be undertaken as directed by the Employer and will be unit rate

or lump sum prices inclusive of overheads and profit in general accordance with the Schedule

of Rates (Additional Services) or at negotiated prices / rates.

Page 38


The inclusion in the Schedule of Prices of a Provisional Sum does not confer on the Contractor

the right to perform the work to which the item relates.

8.1.7 Contingency Items

Any contingency sum in the price schedule shall be regarded as a Provisional Sum and shall

only be used in accordance with the Employer’s instructions to pay for Additional Services, if

required. The inclusion in the Schedule of a Contingency does not confer on the Contractor

the right to execute such services.

Any contingency amount not so instructed by the time of completion of the Services will be

deducted from the agreed sum when valuing the final payment.

8.1.8 Measurable Items

The price to be paid to the Contractor for measurable items shall be calculated according to

the measured quantity, as determined by the Employer’s Representative, for each item of

measurable work carried out at the rates set out in the Schedule of Prices, subject to such

adjustments as are provided for in the Agreement.

8.1.9 Taxes and Duties

If the Contractor is resident in Fiji for tax purposes, all payments made under the Agreement

are subject to Value Added Tax (VAT) in accordance with the Value Added Tax

(Amendment) Decree. The Contractor must be registered for Fiji VAT in accordance with the

VAT Decree. If the Contractor is not so registered, it shall indemnify the Employer against any

ineligibility of the Employer to reclaim VAT that results from the Contractor’s non-registration.

The Contractor shall reimburse the Employer in full for all such losses incurred by the Employer,

which the Employer may deduct from amounts otherwise owing to the Contractor under the

Agreement from time to time.

If the Contractor or a sub-Contractor is not resident in Fiji for tax purposes, payments to the

Contractor or sub-Contractor may have Non-Resident Withholding Tax (NRWT) deducted at

the prevailing rate by the Employer or Fiji revenue authorities.

It shall be the Contractor’s responsibility to determine its applicable tax liabilities and to

comply with the law. Any withholding tax payable shall be deemed to be allowed for in the

price agreed for the Services. Costs incurred by the Contractor in determining its tax liabilities

shall also be deemed to be allowed for in the VIP price agreed for the Services.

8.1.10 Payment Items

Refer to the items in the Schedule of Rates and Prices in Clause 8.2.

Payment will be made on the basis of net actual quantity completed, unless otherwise stated

below.

Page 39


8.2 Schedule of Rates and Prices (Normal Services)

1. The Schedule of Prices shall be read in conjunction with the specification and Drawings

[including the Original documents/ WAF 16/04/13/RUR/VRWP and the remainder of the

Contract Document], which shall form part of the schedule of Prices. General directions

and descriptions of works and Materials given in the Specifications have not necessarily

been repeated in the Schedule. All Prices/ Rates shall be stated exclusive of VAT unless

stated otherwise.

2. The Schedule of Prices is generally to provide uniform basis of measurement in

accordance with NZS4202:1995 ‘Standard Method of Measurements of Building Works’

and NZS 4224:1983, ‘Code of Practice For measurement of Civil Engineering Quantities’

3. All items are measured net, as fix in final position, In accordance with the Drawings and no

allowance has been made for Waste, over break, rolling margin, tolerance and the like.

Rates and prices quoted shall include full allowance for such items applicable equally to

the preparation of schedule of prices of quantities before work is commenced and to the

measurement of finished work.

4. “Provisional” items in the Schedule of Prices are so marked, indicating either that

substantial changes in the quantities may be required as the result of the conditions which

cannot be reasonably ascertained in advance. Or that the item may or may not be

required depending on the outcome of the work to be undertaken as part of the Contract

Works.

5. “PS” under the Unit column indicates that the item is a Provisional Sum Item, indicating that

a substantial range in the scope of works of the item may be required as the result of the

conditions which cannot be reasonably ascertained in advance.

6. The Schedule of Prices of 11 Pages follows:

7. The Tenderers must satisfy themselves as to the accuracy of the quantities given and must

include pricing for all items required in carrying out the complete intended construction

Works.

The tender rates shall include for all the site measurements, shop drawings, fabrication,

transportation, erection, all finishes, and completion in all respects and tidy up.

The tender Rates shall include the delivery and install of all materials, plant, equipment,

labour including all incidental items not specifically shown on the Drawings or included in

the Schedule of Prices but necessarily required for the satisfactory execution of the work,

and establishment Costs.

The Contractor is also referred to the Specifications and Drawings for details of material,

workmanship, etc.

8. Where “Bill of Quantities”, Schedule of Quantities”, Schedule of Quantities & Prices” or

“Schedule of Quantities and Prices” are referred to at any location in the Contract

Documents than the reference shall be taken to describe this Schedule of Prices.

Page 40


SCHEDULE 1.0 PRELIMINARIES AND GENERAL

Item Description Unit Qty Rate (VIP) Amount

1.0 Preliminaries & General

1.1 Fixed

1.1.1 Villagers shall provide accommodation

within the period of contract. Note

1.1.2 Allow for the entire project travel,

mobilization, demobilize to and from the

site for all equipment, plant and Labour

and all other establishment required to

execute the works.

LS

1

1.1.3 Allow for Site Establishment including

relevant offices, storages, site huts, Fuel

Points etc. giving notices, obtaining

permits and payment of fees required to

execute the works and clearing out all

sites upon completion.

LS

1

1.1.4 Allow for all Health and Safety

requirements, including Road

Management Plan, Site safety

management plan, safety and warning

equipment that shall be used as required

by the Employer’s safety regulations and

other relevant Fiji Safety Legislation and

regulations and the Contractor’s own

safety procedures and processes for

carrying out the Works.

LS

1

1.1.5 Allow for all insurance premium charges

in respect of security deposits, retention

monies, etc. that are the responsibility of

the Contractor, and related to the

Contract value alone rather than time.

LS

1

1.1.6 Allow for protecting the Contract Works,

including Security, Lighting and

Temporary fencing and for all Safety

Precautions.

LS 1

1.1.7 Allow 10% of the Project Cost to be

payable to the Contractor as Advance

Payment after the award of contract

with approval and satisfaction of the

Employers Project Engineer (MRWDA).

Such amount shall be re-covered

through Monthly Progress Payments and

contractor shall summit bank guarantee

prior to advance payment.

item

1

Page 41


1.1.8 Other Works:

The Bidder shall describe herein any

other works and /or obligations that the

Contractor desires to make a separate

charge for (the change shall be carried

out, and included in, the total), inserting

the relevant Clause number, quantity,

unit rate and price. If no separate item is

made herein, then the other rates and

amounts inserted by the Bidder

elsewhere in the Bill of Quantities shall be

held as covering all expenses for such

works and/or obligations:

Bidder to Clarify

Item

1

1.2 Time Related

1.2.1 Contractor to provide As-Built Drawings

and construction reports for the

complete works and Practical

Completion Certificate shall only be

released upon receipt of full As Built

Drawings.

LS

1

1.2.2 Allow for all necessary tests, reports,

operating and maintenance manual of

the works until commissioning in

accordance with legislations and

relevant AS/NZS standards or as directed

by Testing Engineer

LS

1

1.2.3 Allow for maintenance and protection of

public and private property and services

such as water, electricity and gas and

similar services, and the making good

and paying of all damage thereto if and

when this occurs.

LS

1

1.2.4 Other Works:

The Contractor shall describe hereunder,

inserting any relevant Clause number

and price any other works or obligation

that may be referred to in the Contract

and for which he/she desires to make a

separate charge [ the charge shall be

carried out to the Amount Column]. If no

separate charge is made hereunder,

then the rates inserted by the Contractor

shall be clarified and held as covering all

expenses for such Works or Obligations.

Item

1

Total Carried over to Main Summary

Page 42


SCHEDULE 2.0 Dam Construction


2.1 Contractor to refer to any exceptional

circumstances relating to the works including any

special condition affecting the construction work

particularly with reference to safety, health,

nuisance, bylaws and regulations, any condition,

general method of disposal or salvaged of other

materials, inspection and reports of existing premises,

specified measures to be taken to protect existing

works or premises on site or adjoining properties.

Rates shall include reinstatements, stockpiled,

rubbish and debris, plants, materials and labour,

temporary shoring and the like and its removal. All

materials shall remain the property of the Employer.

2.1.1 Allow for construction for Dam Structure. Refer to

Dam Design. Sheet No. 1&2

Note: All dimensions will be verified at site before

construction.

item 1

2.1.2 Allow for concrete test & Slump Test for the Dam

Structure. item 2

2.1.3 Allow for installing steel screen/ strainer for the outlet

pipe of the dam.

No.

1

2.1.4 Allow for installing Washout for the outlet pipe of the

dam. No. 1

2.1.5 Contractor to allow an amount of $200 for villagers

assistances in dam construction PI $200


Page 43


SCHEDULE 3.0 Construction of Reservoir

Item Description Unit Qty Rate

(VIP) Amount

3.0 Preamble

Excavation:

Excavation shall be deemed to include

any method of excavation that may be

required in removing excavated materials

by any means necessary. For full details of

work, plant, labour and materials refer to

plans and specification. All works have

been measured net and no allowance has

been made. Rates shall include materials,

equipment and labour with associate

works for its complete execution.

Reinforcement Steel

Bending and cranking bars as required,

hoisting and placing in position, materials

required for securing reinforcement and

the like, supporting bars and laps in fabric

reinforcement.

Formwork

Install formwork to foundation, walls and

roof structure, unless otherwise stated,

allow for fillets, rake cutting, moulding

edges, circular cutting, erecting,

dismantling, and cleaning up for next use,

including false work and execution.

Refer to Ferro Cement Tank Design Manual

Note

3.1.1 Surface excavation to reservoir footing (Site

levelling and stripping off top soil) LS 1

3.1.4 Foundation:

Install formwork, tie reinforcement and

mixing, compacting of concrete for

Reservoir foundation.

item 1

3.1.5 Wall:

Install formwork, tie reinforcement (Chain

link & No.8 wire) and mixing, plastering of

Reservoir walls.

item

1

3.1.6 Column:


item 1

Page 44


mixing and compacting of Reservoir

Columns.

3.1.7 Roof Top:


mixing and compacting of Reservoir Roof

Top.

item 1

3.1.8 Allow for wooden float finish to floor, wall

and roof top. item 1

3.1.9 Painting:

Allow for the brushing of side walls and roof

top before applying paint.

item 1

3.2.0 Apply under coat and finishing on the

entire reservoir. item 1

3.2.1 Contractor to allow an amount of $500 for

assistances in Ferro Cement Tank

construction

PI 1 $500


Page 45


SCHEDULE 4.0 Pipe Laying


(VIP) Amount

4.1 Excavation:

Excavation shall be deemed to include any method of

excavation that may be required to do trenching works,

backfilling and getting out excavated materials by any

means necessary. For full details of work, plant, labour and

materials refer to plans and specification. All works have

been measured net and no allowance has been made.

Rates shall include materials, equipment and labour with

associate works for its complete execution.

Note: Trenching works/ excavation works will be done by the

village labourers. The contractor shall allow a LUMP SUM of

$2,914.27 to villagers for excavation, to be included in the

total sum

PI $2,914.27

4.1.1 Allow supervision of excavation to the required depth of

standard depth or as instructed by the Clients Engineer. item 1

4.1.2 Lay and install RRJ mPVC pipes. Refer to scope of work Lengths 600

4.1.3 Installation of Air Valves No. 4

4.1.4 Installation of Washout No. 4

4.1.5 Allow for supervision to fill and compact after the pipes are

laid.

LS

1


Page 46


SCHEDULE 5.0 Reticulation Works

ITEM Description Unit Qty Rate (VIP) Amount

5.0 Excavation:

Excavation shall be deemed to include any method of

excavation that may be required to do trenching works,

backfilling and getting out excavated materials by any

means necessary. For full details of work, plant, labour

and materials refer to plans and specification. All works

have been measured net and no allowance has been

made. Rates shall include materials, equipment and

labour with associate works for its complete execution.

Note: Trenching works/ excavation works will be done by

the village labourers

m

5.1 Construction of standpipe concrete slab. Refer to

Standpipe Design. Sheet No. 9

No.

10

5.2 Existing Taps and shower repair works No. 10


Page 47


SCHEDULE 6.0 Supply of Materials


(VIP) Amount

6.0 Carting of Materials:

Carting of materials will be the sole responsibility of the

villagers. The contractor shall allow a total sum of $200 to be

included in the BOQ

PI 1 $200.00

6.1 Purchase and Delivery of Materials:

Allow for purchasing and delivery of materials to project site.

Note: Material List and Employer Preferred companies for

supply of materials shall be provided to the Contractor by

the Employer.

However, all quantities and specifications of materials shall

be in accordance with Employers standards

LS 1


Page 48


SCHEDULE 7.0 DAY WORKS


7.0 Day Works

7.1 ALL items within this section are PROVISIONAL

7.2 Labour

7.2.1 The labour rates inserted below shall be considered all

in net costs rate for each labour category

7.3 Labour rates shall include for wages, subsistence

allowance, holiday pay, insurances and the like, site

supervision, use and repair of hand tools and power

operated tools, scaffoldings and ladders, use of other

site facilities including temporary power and lightings,

but excluding the Contractor on site and off site

overheads

7.3.1 General Labours/Wage Earners Hrs.

7.3.3 Machine Operator Hrs.

7.3.4 Tradesmen: Hrs.

7.3.5 Carpenter Hrs.

7.3.6 Plumber Hrs.

7.3.7 Concreter Hrs.

7.3.9 Foreman/Supervisor Hrs.

7.4 Plant

7.4.1 The Plant rates inserted below shall be considered all in

net cost rates for each item of plant provided for

executing day works

7.4.2 Medium Excavator Hrs.

7.4.5 Small Dump Truck Hrs.

7.5 Additional plant

Contractor to set out below items of plant not included

above and the hourly day work rate for the same

required as necessary to complete the specified works

and or that will be on site

Hrs.


Page 49


9 COST SUMMARY

SCHEDULES AMOUNT (FJD $)

SCHEDULE 1.0: PRELIMINARIES & GENERAL

SCHEDULE 2.0: DAM CONSTRUCTION

SCHEDULE 3.0: CONSTRUCTION OF RESERVOIR

SCHEDULE 4.0: PIPE LAYING

SCHEDULE 5.0: RETICULATION WORKS

SCHEDULE 6.0: SUPPLY OF MATERIALS

SCHEDULE 7.0 DAYWORKS

SUB-TOTAL OF WORKS

TOTAL

ADD CONTINGENCY (10%)

GRAND TOTAL (FJD $ VIP)

Page 50


10 SUBMISSION

Tender submission should be sealed in an envelope clearly marked as:

Tender No WAF 16/04/13/RUR/VRWP

Tender for Veinuqa Village Rural Water project

Tenders should be hand delivered in a sealed envelope to:

Water Authority of Fiji

Wailoku Depot

PROCUREMENT OFFICE

Overseas suppliers can send their tender submission to: [email protected].

Closing time and date for Submissions shall be 2.00 pm Fiji time on the 28th of June, 2016.

For further information on the Tender Process Contact:

Tevita Balenivalu

Acting Procument Manager


Ph.: +679 9104019

For further information on the Scope, Basis of Payment & Schedule of Rates & Prices or other

general information, contact:

Lusiano Koroiveibau

Graduate Engineer: Rural Water Supply Unit


Ph.: +679 9104314