VC M&E Module 9 - Training and Capacity Building for All Personnel

VALUE CHAIN MONITORING AND EVALUATION GUIDE

MODULE 9

Training and Capacity Building for All Personnel

Responsible for M&E Activities

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GETTING STARTED

OBJECTIVE OF MODULE 9

Gives M&E system designers some basic tools for developing and conducting training on the M&E

system.

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GETTING STARTEDOVERVIEW

•Everybody involved in implementation should receive training on the system. •CARE’s approach to M&E system design for value chain projects ensures that those responsible for implementing and using the system are familiar with its design, intent and focus. •This approach reduces some of the pressures on the training team but does not eliminate the need for training and ongoing capacity building.

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GETTING STARTED

W A R N I N G !Training is critical! Sending untrained

staff to gather information on outcomes and impacts can result in serious

compromises to the validity of information – resulting in complete

invalidation in some cases.

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All M&E system components developed to this point

Staff with experience conducting trainings on M&E

Staff with experience in adult learning methodologies

MATERIALS / INPUTS RECOMMENDED

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STEP-BY-STEP GUIDE

1

•Reassess Training Needs

2

•Create a Training and Capacity Building Plan

3

•Develop Training Content

4

•Provide Training

5

•Monitor Training Effectiveness

6

•Provide Additional Training as Appropriate

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STEP-BY-STEP GUIDE: STEP 1

Know Your Training Needs!

•Refer to resource and capacity assessment completed earlier•Training needs assessments can be informal or formal•Larger projects vs. smaller projects

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STEP-BY-STEP GUIDE

1

•Reassess Training Needs

2

•Create a Training and Capacity Building Plan

3

•Develop Training Content

4

•Provide Training

5

•Monitor Training Effectiveness

6

•Provide Additional Training as Appropriate

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STEP-BY-STEP GUIDE: STEP 2

Items in M&E Training and Capacity Building

Plan:•Topics•Persons to be trained•Persons to deliver training•Dates and Locations•Budget•Available/to be acquired training resources

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STEP-BY-STEP GUIDE

1

•Reassess Training Needs

2

•Create a Training and Capacity Building Plan

3

•Develop Training Content

4

•Provide Training

5

•Monitor Training Effectiveness

6

•Provide Additional Training as Appropriate

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Training Content should include:

STEP-BY-STEP GUIDE: STEP 3

Roles and Responsibiliti

es Information

Gathering Methods

Other M&E

Design Feature

s

Data Analysi

s

Key Performance Indicators

Practical Experience

Causal

Model M&E Syste

m Client

s

Can you think of any others?

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STEP-BY-STEP GUIDE

1 •Reassess Training Needs

2 •Create a Training and Capacity Building Plan

3 •Develop Training Content

4 •Provide Training

5 •Monitor Training Effectiveness

6 •Provide Additional Training as Appropriate

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STEP-BY-STEP GUIDE: STEP 4

QUIET PLEASE. TRAINING IN PROGRESS.

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STEP-BY-STEP GUIDE

1 •Reassess Training Needs

2 •Create a Training and Capacity Building Plan

3 •Develop Training Content

4 •Provide Training

5 •Monitor Training Effectiveness

6 •Provide Additional Training as Appropriate

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STEP-BY-STEP GUIDE: STEP 5

TRAINING DOES NOT GUARANTEE SKILLED TRAINEES

NEED TO MONITOR TRAINING EFFECTIVENESS

FORMAL INFORMAL

Occurs during routine interactions with project management and staff, implementing partners, and other people responsible for implementing the M&E system.

Consists of planned and periodic methods for observing the implementation of the M&E system, discussion of implementation issues with implementers, review and analysis of M&E information, etc.

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STEP-BY-STEP GUIDE

1

•Reassess Training Needs

2

•Create a Training and Capacity Building Plan

3

•Develop Training Content

4

•Provide Training

5

•Monitor Training Effectiveness

6

•Provide Additional Training as Appropriate

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Additional training will depend on results of effectiveness monitoring.

The project needs a supplementary training plan for any in-service M&E training.

STEP-BY-STEP GUIDE: STEP 6

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COMMON PITFALLS•Projects do not provide adequate training to persons

responsible for M&E.•Projects limit M&E training to the M&E staff – excluding other management, staff members or implementing partners.•Projects focus on technical skills training and ignore important human skills.•Projects focus narrowly on information gathering and ignore other M&E features and processes, such as data management and analysis.•Projects offer a single training at the launch of the M&E system and do not provide in-service training or training to new hires.•Projects do not monitor the implementation of the M&E system and/or make adjustments in light of observed shortcomings.

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QUESTIONS?

COMMENTS?

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Multiple ways to continue the discussion and continue learning:• Initiate a monthly session on the M&E guide

and case studies from across CARE. Contact [email protected]

• Join the Market Engagement Community of Practice on LinkedIn.

• Join a task force to review and refine the universal indicators. Contact [email protected]

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