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• 1. ChrisNiedermayer Associate Chief Information Officer Enterprise Planning, Project & Information Management Enterprise Architecture as a Decision-making Tool at USDA July 2005 Note: Descriptions of slides with graphics are available on notes pages.

2. Challenges at USDA

• USDA consists of 29 semi-independent agencies and staff offices

• USDA agencies:

• • Collectively, have one of the most diverse mission delivery mandates in the Federal Government

• • Have traditionally developed and delivered services independently

• • Occupy virtually every space along the maturity curve

• • Serve a vast group of citizens, businesses, and other government entities worldwide

3. Citizen Demands

• Farm Assistance

• • RD

• • FSA

• Trade Assistance

• Nutrition Programs

• Marketing Programs

• Education

• Research

• Recreation

• • Forest Service

• • Interior

• Conservation

• • NRCS

• • Forest Service

• Food Safety

• • FSIS

• • FDA

• • APHIS

• • CDC

• Rural Development

To single points of access to unified services and functionality From many, uncoordinated services and multiple points of access ...

• Farm Assistance

• Trade Assistance

• Nutrition Programs

• Marketing Programs

• Education

• Research

• Recreation

• Conservation

• Food Safety

• Rural Development

Citizen Citizen Integrated,Enterprise Systems 4. What is Required To Meet Citizen Expectations?

• Change in the way Agencies Develop and Deliver Services

• • Both internally and externally

• • Collaborative and blended ventures vs. single agency approaches

• • Its 90% change management and 10% technology

• • Leverage funding streams to support improvements across the enterprise

• Empowerment of Employees

• • New skills

• • Incentives for working in teams

• • Focus on results

5. Performance in Crisis 6. Focal Points

• Simplified access and improved quality of information for USDAs customers

• Coordinated, enterprise-wide systems that minimize or eliminate unnecessary duplication

• Capability for agencies to deliver information and services electronically at reduced cost

7. Presidential Initiative Migration Patterns Transaction Integration Initiatives

• CHARACTERISTIC:Provide a single point access to services and functionality

• BENEFIT:Consolidation and integration of independent/redundant forms related solutions

• ACTION:Identify investments related to initiative and work with program management to discussion participation

• CHARACTERISTIC: Provide common solutions for government-wide operations and services

• BENEFIT: Removes need for future investments in in agency-specific solutions

• ACTION: Consolidate and shutdown redundant agency-specific solutions and utilize shared solutions

Process Integration Initiatives

• CHARACTERISTIC: Simplify and unify business processes spanning multiple agencies

• BENEFIT: Enable agency resources to focus on performance of agency mission

• ACTION:Consolidate and integrate agency-specific functionality to foster end-to-end business processes for cross agency solutions

Standards Adoption Consolidation Initiatives

• CHARACTERISTIC: Creation of government wide standards and guidance

• BENEFIT: Replaces of agency-specific initiatives with standards and processes to realize economies of scale, reduce cycle time and obtain government-wide consistency

• ACTION: Adopt and utilize standards and guidance where applicable (e.g. procurement activities, systems integrations)

8. Major USDA Programs by Customer Groups (FY 2001) Incl. progs aimed at increasing rural employment & programs that help rural communities in general Empowerment Zones & Communities, Rural Utility, Bus. & Coop. Programs, FAS Credit Guarantees & Export Assistance RBS, RUS, FAS, OCD, GIPSA, APHIS 2.5 Million $5.9 Billion Rural Small Businesses, Entrepreneurs and Communities These progs provide public goods that benefit all Americans. All conservations programs, Food Safety, Nutrition Programs, Public Health Programs Forest Service, Food Safety, CNPP, APHIS, NRCS 285 Million $6.9 Billion All Americans Number served is School Nut. + CACFP School Meals, CACFP, other FNS Child Nutrition Food & Nutrition Service, ARS, CSREES 30 Million $10.3 Billion Children Incl. all individual and non-farm assistance progs except child nutrition. Food Stamps, WIC, Rural Housing, Community Development, CACFP, Other FNS Programs. Food & Nutrition Service, Rural Housing Service, Off.of Community Dev. 20 Million $36 Billion Low income families and individuals Incl. all farm aid progs. Inc. those aimed at small & disadvantaged farmers.Farm Loans, Price Supports, Export Asst., Marketing Asst., Grain Insp., Crop Insurance, Ag. Research Programs FSA, FAS, AMS,GISPA, RMA, ARS, ERS, NASS, CSREES 2.2 Million $39 Billion Producers / Farmers Comments Major Programs Agencies Number Served Est.Annual $ Received Customer Groups 9. Major USDA Programs by Business Partners (FY 2001) Crop Insurance RMA $2.1 Billion Insurers Research, Education & Economics Pgrms, Nutrition Ed. Pgrms, Food Donation/Aid Pgrms, Cooperative Asst. Pgrms, Community Development AMS, ERS, NASS, CSREES, CNPP, FAS, RBS, OCD, ARS $5.1Billion Nonprofits, Associations, Universities FSA and Rural Development Loans. FAS Guarantees FAS, FSA, Rural Development $21.3 Billion Banks / Lenders Includes all government programs where state and local governments participate or cooperate in administration All FSN Programs, NRCS, Conservation Programs, Rural Utility & Comm. Facility Prgms, Comm. Extension Prgms, Animal and Plant Exclusions FNS, NRCS, RUS, FS, OCD, RHS, CSREES, APHIS $46.3 Billion State and Local Governments Food Stamps and School Lunch make up $36 Billion of this amount. Commodity, Warehouse Ops., Food Stamps, Export Pgms, Marketing, Cert Pgrms, Grain Market Pgms., Food, Plant & Animal Exclusions FNS, FAS, FSA, AMS, GIPSA, APHIS, FSIS $63.3 Billion Supply Chain / Retailers Comments Major Programs Agencies Budgets of AssociatedPrograms Business Partners 10. Security Standards and Policies AGENCY COMMONENTERPRISE-WIDE USDA Enterprise ArchitectureAugust 6, 2004 EXTERNAL Application Layer Customers Security Security Version 2.0Employees Partners Citizens Federal Partners Departmental Portal USDA e-Authentication USDA e-Grants Systems Corporate Financial Management System Enterprise Loan System Civil Rights Enterprise SystemEnterprise HR Applications Ag-Learn Document Track.System Config. Mgmt. Systems Asset Mgmt. SystemsWeb-Based SupplyChain Mgmt. System Collaboration Tools Commodity MarketInfo. System Living Disaster RecoveryPlanning System Integrated Acquisition System Computer Emergency Notification SystemContent Mgmt. Tool USDA Common CustomerStatement USDA Travel System Grants.gov HRIntegrationPortalUSAJobsPortal Regulations.gov Recreation One-Stop Portal Go Learn.gov Integrated Acquisition Environment Solutions e-Authenti- cationSolutions e-Payroll Solutions E-TravelService(ETS) Intl Trade DataSystem (ITDS) USAServices e-Records Solutions Fed. AssetSalesSolutions Gov Benefits.gov Disaster Help.gov Geospatial One-Stop Portal Business.gov AgencyOrganization Portals AgencyBusiness Applications USDA Enterprise Architecture Repository WorkLenz Portfolio Mgr. Export.gov Federal HealthSolutions Govloans.gov Agency WebContent AgencyDocument Content Data Layer AgencyFinancial Data Marts Agency Databases Technology Layer UniversalTelecommunicationsNetwork *DesktopInfrastructure *Web Farms *AgencyTelecomm Records Financial Data Warehouse SharedWeb Content Training Content Grant Databases Loan Databases Regional and Metropolitan LANs *Data Centers *Extranets Secure Networks Business Layer HOMELAND SECURITY PUBLIC AND LEGISLATIVE AFFAIRS FINANCIAL SERVICES KNOWLEDGE CREATION,EDUCATION,AND RESEARCH CIVILRIGHTS ECONOMIC DEVELOPMENT DISASTER MANAGEMENT PROGRAM OVERSIGHT INTERNATIONAL PLANNING AND RESOURCE ALLOCATION MGMT. OF GOVT. RESOURCES HEALTH NATURAL RESOURCESAND ENERGY REGULATORY DEVELOPMENTAND COMPLIANCE LEGAL AND LAWENFORCEMENT HOMELAND SECURITY HEALTH DISASTER MANAGEMENT PUBLIC AND LEGISLATIVE AFFAIRS Geospatial Database *Health Databases *Fire Databases Government-wide Authentication Credentials Federal Rule Database Human Resources Databases FirstGov Portal 11. Investments Must Align With USDAs Enterprise Architecture to Avoid Unnecessary Duplication, Complexity, and Cost From X agency-specific systems serving single-agency or single-office needs ... To single, enterprise systems serving multiple agency needs

• Integrated

• Coordinated

• Standardized

• Multiple Separate Front Ends

• Multiple Separate Back End

• X 29Number of Systems

12. Key USDA Architecture Initiatives

• Enterprise-wide:

• eAuthentication

• AgLearn

• Infrastructure

• • Portal

• • Web Content Management

• • Document Management

• Correspondence Management

• Civil Rights Tracking

• MyUSDA

13. How EA Enables Achieving the Strategy

• EA Helps Identify and Articulate Impact of the Strategy

• EA Facilitates Cultural Change

• • Collaborative and blended ventures vs. single agency approaches

• • Aggregates common business processes, data, applications, and technical infrastructure

• EA Supports an Integrated Capital Planning and Investment Control Process

14. USDA IT Portfolio Trends, FY 2002 - FY 2006 38%growth in $ for FNS grants 106%growth in $ for major investments $1,488 $1,684 $2,250 $1,828 $1,930 15. Number of IT Investments, FY 2002 FY 2006 Number of Investments 208%growth in number of major investments Total number of investments decreased by45%605 425 400 330 330 16. Benefits of EA

• Increased Collaboration and Integration of Business, Data, Applications, and Technical Infrastructure

• Improved Integration Among Emerging Systems

• Direction and Guidance for Future Investments and Decision Making

• Leveraging of Legacy Systems

• Identification of Data Collection Redundancies or Gaps in Security Coverage

• Business-driven Introduction of New Technology

• Reduced IT Solution Delivery Time and Cost

• Decreased Complexity

17. Enterprise Asset Management 1 USDA system 1 system per agency Acquisition Systems Enterprise Solution Fragmented Approach GIS 3 in use 5-6 in use Email systems MS Office Suite Multiple Word Processors Software 1 7 Learning systems Today Yesterday 18. Demonstrated Benefits of EA

• Geographic Information Systems:$200 M (cost avoidance)

• Microsoft Desktop and Server Software $26 M (cost avoidance)

• Internet scanning software $12 M (cost avoidance)

• Estimated Total Cost Avoidance To Date = $240 M

19. Cost Value of Enterprise eAuthentication Service 20. Visitwww.egov.usda.govwhere you can submit questions.