VAL VISTA WATER TREATMENT PLANT REHABILITATION 2018 · East Plant Inlet Electrical Building -Switchgear East Plant Sedimentation Basins 1-8 Launders Ferric Chloride Bulk Storage Tanks

SOQ Pre-Submittal Meeting

VAL VISTA WATER TREATMENT PLANT

REHABILITATION 2018

Design Services

and

Construction Manager at Risk Services

Project Number WS85230052-1

Welcome and Introductions

George Goodale, Contracts SpecialistDesign and Construction [email protected]

Trevor Bui, Deputy DirectorEqual Opportunity [email protected]

Raghu Nandan, Civil Engineer III, Team LeaderWater Services Department

Steve Fernandez, Civil Engineer III, Project ManagerWater Services Department

Meeting Information

Please sign-in

Please hold questions until after the presentation

This is your ONLY opportunity to ask the City Staff

questions

Agenda

Project Description

Scope of Work

Small Business Enterprise (SBE) Requirements

Submittal Requirements

Selection Schedule

Questions?

Val Vista Water Treatment Plant

Insert photo

Plant Capacity: 220 mgd

Year Built (original plant): 1975

Plant Site Area: 150 acres

Facility Needs Val Vista Water Treatment Plant Rehabilitation to include:

The City anticipates the rehabilitation/replacement of the following treatment

systems to be included, which may or may not be all inclusive of what will be

required for this project:

Chemical Feed Stations

West Plant Bar Screens

Solid Handling Facility Polymer Feed System

Sludge Collectors

Reservoir Electrical Building

East Plant Inlet Electrical Building -Switchgear

East Plant Sedimentation Basins 1-8 Launders

Ferric Chloride Bulk Storage Tanks

West Plant Filter 1-8 Rebuild & GAC Conversion

***Val Vista Water Treatment Plant Rehabilitation – 2014 Future Rehabilitation

Plan Report ***

Design Firm Project Scope of Work

Prepare a condition assessment report and provide recommendations for phasing of

construction work for 2018, 2022 & 2026;

Develop conceptual design report and plan (30%);

Develop 60%, 90% and 100% design plans, final design report and associated construction

specifications;

Provide Opinion of Cost at 30%, 60%, 90% and 100%;

Coordinate with Planning and Development for plan approval;

Conduct project related design progress meetings;

Coordinate with the Public Works Facility Review Committee if required;

Design the facility with energy conservation measures incorporated;

Conduct project related workshops with work groups relocating to new facility as

needed;

Design and coordination of power/utilities to the site;

Review cost models provided by the CM@Risk at 60% and 90% design;

Provide pre-construction services,

Insert Photo

East Plant Inlet Electrical Building -

Switchgear

East Plant Sedimentation Basins 1-8

Launders

Solid Handling Facility Polymer Feed

System

West Plant Bar Screens Chemical Feed Stations Sludge Collectors

CMAR Design Services Project Scope

Provide detailed cost estimating and knowledge of marketplace conditions

Provide project planning and scheduling

Provide for construction phasing and scheduling that will minimize interruption

to City operations

Provide alternate systems evaluation and constructability studies

Advise City on ways to gain efficiencies in project delivery

Provide long-lead procurement studies and initiate procurement of long-lead

items

Assist in the permitting processes

Participate with the City in a process to set a goal for local and SBE

participation and implement the local and SBE process

Protect the owner’s sensitivity to quality, safety, and environmental factors

Advise City on choosing green building materials.

CMAR Construction Project Scope

Select subcontractors/suppliers for this project

Prepare a Guaranteed Maximum Price (GMP) proposal that meets the approval of

the City

Coordinate with various City of Phoenix departments, other agencies, utility

companies, etc.

Arrange for procurement of materials and equipment

Schedule and manage site operations

Bid, award, and manage all construction related contracts while meeting City bid

requirements including the local and SBE participation goal

Provide quality controls

Bond and insure the construction

Address all federal, state and local permitting requirements

Maintain a safe work site for all project participants

Submit The GMP in CSI Format

CSI Format for Organization of Specifications and materials

http://academics.triton.edu/faculty/fheitzman/csiformat.html

Vendor Registration

Register in the Vendor Management System PRIOR to submitting a Statement of Qualifications.

New Requirement –Include the Vendor Number on the cover of the

Statement of Qualifications and

Bid Proposal Package/Envelope.

New Firms - After Registering, the City will email a Vendor Number within two days.

How to Register Information is available at:https://www.phoenix.gov/finance/vendorsreg

Subject to City of Phoenix Code, Chapter 18, Article Vl, pertaining to participation of Small Business Enterprise firms

NO established small business goal for Design Contracts

Established by City of Phoenix Goal Setting Committee

Goals based on certified SBE firms available in each of the specified trade areas identified in the project specs

Trade areas with less than 3 certified SBE firms are not considered in the calculation of the overall goal

Successful Prime will work with the Small Business Team prior to goal setting

CMAR Goals are required to be met at each GMP and during the life of the project

Goal Setting Methodology

Small Business Enterprise (SBE) Program

SBE Pre-Award Requirements

No SBE documents due at time of submittal

Outreach Efforts and SBE Plan should be

actively in development

“Good Faith Efforts”

If Contractor is unable to meet the goal

Must submit fully documented waiver request

To locate certified firms visit:

https://phoenix.diversitycompliance.com

Select:

City of

Phoenix

Directory

of

SBE

Certified

Firms

REMEMBERconfirm certification

status of a firm

Small Business Outreach and Compliance

SBE documents due to EOD at each GMP

Contractor’s Statement of Proposed SBE Utilization

Letter of Intent to Perform as an SBE Subcontractor/Supplier

SBE firms must be certified at the time of each GMP

SBE participation counted for certified firms performing a Commercially Useful Function (CUF) in their certified scope of work

Contractor is required to demonstrate good faith efforts to utilize small business throughout the contract

All subcontractors/suppliers must be reported within the B2G System

All small business participation will be tracked and reported by the Equal Opportunity Department

Post-Award SBE Requirements

Design - Statement of Qualifications Criteria

A. General information (5 points)

B. Design Experience of the Prime Firm (20 points)

C. Construction Administration and Inspection Experience

of the Prime Firm (15 points)

D. Experience of Key Personnel and Subconsultants (20

points)

E. Project Understanding and Approach (30 points)

F. Overall Evaluation of the Firm and Its Perceived Ability to

Provide the Required Services (10 Points)

CMAR - Statement of Qualifications Criteria

A. General information (15 points)

B. Experience and Qualifications of the Firm (20 points)

C. Experience of Key Personnel to be Assigned to this Project (25

points)

D. Understanding of the Project and Approach to Performing the

Required Services (30 points)

F. Overall Evaluation of the Firm and Its Perceived Ability to

Provide the Required Services (10 Points)

Statement of Qualifications Criteria SOQ Information Sheet/Cover Letter

Provide a cover letter which includes full firm company name,

address, phone number, vendor number, and the email address of

your contact person for the project. Do not include additional

information.

Evaluation Criteria - including project organizational chart

Additional Content – including resumes, photos, charts, or other

information

MAXIMUM Pages Permitted =

DESIGN-14 pages

CMAR-12 pages

+ Evaluation Criteria - including organizational chart, resumes, and/or other

information

+ Photos, charts / graphs or other evaluation content

Statement of Qualifications Criteria

What WILL be Counted Toward Maximum Number of Pages:• Each side of a page with criteria information.

• Pages that have photos, charts, and graphs.

What WILL NOT be Counted unless they contain information that may be considered by the selection panel):

• Cover letter,

• front and back covers,

• Table of Contents, and

• tab dividers

Statement of Qualifications Criteria

Submit 8 Copies of the SOQ that the firm is interested in

providing services for.

SOQ is Due:

12:00 Noon, local time

Friday, March 16, 2018

Phoenix City Hall

200 West Washington Street, 6th Floor

Submittal Box

Grounds for Disqualification

Receipt of SOQ after the specified cut-off date and time

Too few copies of the submittal

Deposit of SOQ in the wrong location

Violating the “Contact with City Employees” policy

SOQ Due Date

12:00 Noon, local time

Friday, March 16, 2018

Phoenix City Hall

200 W. Washington Street

6th Floor, Submittal Box

Selection Schedule

Design Services SOQ’s Due Fri, March 16, 2018

Firm Notified for Award Wed, April 18, 2018

Scope Meeting Wed, May 2, 2018

Construction Manager At Risk SOQ’s Due Fri, March 16, 2018

Firm Notified for Award Wed, April 18, 2018

Scope Meeting Wed, May 2, 2018

Information on Street Transportation Design

and Construction Procurement Webpage

https://www.phoenix.gov/streets/procurement/current-opportunities

Notification (if any)

Plan Holder List

Pre-submittal Power Point Presentation

Pre-submittal Sign-in sheet

Award

It is your responsibility as an RFQ holder to determine, prior to submittal, if an Addendum Letter has been issued

Questions After Today

E-mail Your Questions No Later Than Noon on Friday, March 9, 2018 to:

[email protected]

George Goodale, Contracts Specialist

602-534-8352

OPEN FOR QUESTIONS

&

THANK YOU FOR ATTENDING