VAL Travel Management Configuration

7/28/2019 VAL Travel Management Configuration

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Project- SarvaShrestha

Vedanta SAP ECC 6

ImplementationConfiguration Document

Travel Management

Jharsuguda, OrissaNovember 2007

_____________________________ _________________________

Vedanta Aluminium Ltd Polaris Software Lab

Prepared by Reviewed by Date

Manu Somvanshi

Ratnakar KSubrata Banerjee 12.11.07

Polaris ConsultantVedanta

ManagementVersion 1.0


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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include fieldnames, screen titles, pushbuttons as well as menu names, paths andoptions.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names,program names, transaction codes, table names, and individual keywords of a programming language, when surrounded by body text, forexample, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths,messages, source code, names of variables and parameters as well asnames of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the

ENTER key.

Example textExact user entry. These are words or characters that you enter in thesystem exactly as they appear in the documentation.

Variable user entry. Pointed brackets indicate that you replace thesewords and characters with appropriate entries.


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Contents

Travel Management: Configuration Guide.............................................................................................4

1 Purpose........................................................................................................................................... 4

2 Preparation...................................................................................................................................... 4.2.1 Prerequisites............................................................................................................................ 4

3 Configuration................................................................................................................................... 4

.3.1 Maintaining General Settings...................................................................................................4

3.1.1 Prerequisites for Travel Expenses.....................................................................................4

.3.1.1.1 Number Ranges.......................................................................................................4

.3.1.1.1.1 Number Ranges for Trip Numbers....................................................................5

.3.1.1.1.2 Number Ranges for Posting Runs....................................................................6

.3.1.1.1.3 Number Ranges for Trip Transfer Documents..................................................6

.3.1.1.2 Travel Management Presettings..............................................................................7

.3.1.1.2.1 Global Settings.................................................................................................7

.3.1.1.2.2 Enterprise-Specific Trip Type...........................................................................8

.3.1.1.2.3 Trip Activity Type (Travel Expenses Accounting).............................................9

.3.1.1.2.4 Trip Activity Types (Travel Planning)..............................................................10

.3.1.1.2.5 Travel Expense Types for Individual Receipts................................................10

.3.1.1.3 Dialog Control........................................................................................................11

.3.1.1.3.1 Define Schema and Individual Field Control................................................... 11

.3.1.1.3.2 Default Values for the Dialog..........................................................................13

.3.1.1.3.3 Set up Field Control for Account Assignment Object via TRVCO...................14

.3.1.1.3.4 Variable Layout for Account Assignment Objects........................................... 15

.3.1.1.4 Expense Control....................................................................................................15

.3.1.1.4.1 Posting of Paid Individual Receipts................................................................15

.3.1.1.4.2 Travel Expenses Control (Expert View)..........................................................16

.3.1.1.5 Accounting............................................................................................................. 16

.3.1.1.5.1 Assign Wage Types to Travel Expense Types for Indiv. Receipt...................16

.3.1.1.5.2 Assignment of Wage Type to Symbolic Account............................................17

.3.1.1.5.3 Conversion of Symbolic Account to Expense Account...................................19

.3.1.1.5.4 Assign Substitute Cost Center........................................................................20

.3.1.1.6 Legal Requirements...............................................................................................21

.3.1.1.6.1 Travel Flat Rates............................................................................................21

.3.1.1.6.2 Influence of Control Parameters: Accommodation.........................................22

.3.1.1.6.3 Influence of Control Parameters: Meals..........................................................22

.3.1.1.7 Integration.............................................................................................................. 23

.3.1.1.7.1 Activate Request/Plan/Expense Report in Travel Manager............................23

.3.1.1.7.2 Deactivate Integration of Travel Planning - Travel Expenses.........................24

.3.1.1.7.3 Assign Trip Activity Types...............................................................................24

SAP AG Page 3 of 25


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Travel Management: Configuration Guide

1 Purpose

This configuration guide provides the information you need to set up the configuration of this buildingblock manually.

If you do not want to configure manually and prefer an automated installation process using the SAPBest Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick Guide.

2 Preparation

.2.1 Prerequisites

Before using this building block, you also need to install the following building blocks:

Building Block Description

Layer 0 All layer 0 building blocks

J18 Product Cost Planning

J17 Profitability Analysis

J20 Cost Object Controlling Make-to-Order SP

J14 Human Capital Management

In addition, you must activate the extension set for Travel Management. This makes various technical

settings, including extensions to menus, the application component hierarchy, and the IMG.

1. Access the activity as follows:

Transaction Code SPRO

IMG Menu Activate SAP ECC Extensions

2. Confirm the message Caution: The table is cross-client by choosing Continue.

3. In the table displayed, select the checkbox in theActive column for:

EA-TRV Travel Management Extension

4. Choose Save.

3 Configuration

.3.1 Maintaining General Settings

3.1.1 Prerequisites for Travel Expenses

.3.1.1.1 Number Ranges

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.3.1.1.1.1 Number Ranges for Trip Numbers

Use

In this IMG activity, you define number ranges and number range intervals for assigning trip numbers.You do so for each personnel area individually. In the case of the settings you make in this activity for

internal number assignment, the system automatically assigns the trip numbers within the definedinterval.

Procedure

1. Access the activity using the following navigation options:

Transaction Code PR10

IMG Menu Financial AccountingTravel ManagementSet Up TripNumber Ranges

2. Field Overview/Data Record Overview NRIV (number range intervals)

Field name Description User action and values Notes

OBJECT Object Name RP_REINR

SUBOBJECT Subobject Value BP01 / BP0X

NRRANGENR Number RangeNumber

01

FROMNUMBER From Number 0000000001

TONUMBER To Number 0999999999

NRLEVEL Current Number 0000000000

EXTERNIND Int.


OBJECT Object Name RP_REINR

SUBOBJECT Subobject Value BP01 / BP0X


02




EXTERNIND Ext. X

Do not change these default values!



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.3.1.1.1.2 Number Ranges for Posting Runs

Use

The number ranges required for posting runs are created with a number range interval from0000000001 to 9999999999. The run type for posting runs is TR (Posting Travel Costs).

Procedure



IMG Menu Financial AccountingTravel ManagementTravel

Expenses Transfer to AccountingSet Up NumberRanges for Posting Runs

2. Field Overview/Data Record Overview NRIV (number range intervals):

Field name Description User action and values NotesOBJECT Object Name Structure INRDP

SUBOBJECT Subobject Value TR


01




EXTERNIND Int.


.3.1.1.1.3 Number Ranges for Trip Transfer Documents

Use

The number ranges required for trip transfer documents are created with a number range interval from

0000000001 to 9999999999.

Procedure




ExpensesTransfer to AccountingSet Up NumberRanges for Trip Transfer Documents

2. Field Overview NRIV (number range intervals):




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OBJECT Object Name HRTR_PDOC

SUBOBJECT Subobject Value TRV_POSTING_DOCS


01




EXTERNIND Int.


.3.1.1.2 Travel Management Presettings

.3.1.1.2.1 Global Settings

Use

In this IMG activity, you define the following settings:

- Country grouping for the wage types recorded in the expense types

- Trip currency in which the trip costs are reimbursed

- Settings for the input tax

- Methods for converting the receipt currencies to the trip currency

The Input tax default value for internat. receipts is set to Set acc. to trip destination.

(Default value for input tax = blank)

Procedure




ExpensesMaster DataControl Parameters for Travel

ExpensesDefine Global Settings

2. Field Overview/Data Record Overview V_706D_B:

3. Note: No configuration change is required as this is a standard configuration.


MOREI Trip ProvisionVariant

01 German Accounting

MOLGA CountryGrouping

01 Germany

WAERSKZ CurrencyIndicator

1 Currency isdetermined from



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company code

WAERS Currency

HCURR Settlement of ForeignCurrencyReceipts

X In trip currency

PAUVS Input Tax X Input tax per TravelExpense Type

MWSKZ With Input TaxCode

LAND1 Country DE Germany

MWAUS 0% Input Tax V0 No tax procedure

READ706M Read TableInput Tax forInternational perDiems

DEFMWSKZ Input TaxDefault Value forInternat.Receipts

X Set According toDestination/Country

DEFLNDFR No DefaultValue forCountry ofReceipt

LTEXT Unit for Distance Kilometers

KURST Exchange RateType

M Standard translation ataverage rate

.3.1.1.2.2 Enterprise-Specific Trip Type

Use

Within Travel Expenses, you can use the enterprise-specific trip type to classify employees tripsaccording to enterprise-specific criteria (such as trips between plants or private stopovers).

For the Best Practices scenario, only one Trip Type is defined (Blank= Business Trip).

Procedure





ExpensesControl Parameters from Trip DataDefineEnterprise-Specific Trip Types

2. Field Overview V_T706X:



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01

BEREI Trip Type:Enterprise-Specific

TEXT_BEREI Name for Enterprise-Specific TripType

All Trips

3. Data Record Overview V_T706X:

No. MOREI BEREI TEXT_BEREI

1 01 All Trips

.3.1.1.2.3 Trip Activity Type (Travel Expenses Accounting)

Use

Since most enterprises use the reason for the trip (for example, education and training, other reasons)for evaluations, different trip activity types can be defined (e.g.: A = Education and training, K =Customer visit and S = Other reasons). However, for this scenario only one trip activity type isdefined.

Procedure





ExpensesControl Parameters from Trip DataDefine TripActivity Types

2. Field Overview V_T706R:


MOREI Trip ProvisionVariant 01

KZTKT Trip ActivityType

TKTXT Name for TripActivity Type

All Trips

3. Data Record Overview V_T706R:

No. MOREI KZTKT TKTXT

01 All Trips



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.3.1.1.2.4 Trip Activity Types (Travel Planning)

Use

Since most enterprises use the reason for the trip (for example, education and training, other reasons)for evaluations, the following trip activity types have been defined: A = Education and training, K =

Customer visit and S = Other reasons. So that the assignment can be made in the travel request(travel manager), these activity types were assigned to travel planning Customizing as well.

Procedure


Transaction Code S_AHR_61000689


PlanningTrip Rules and ProfilesTravel PolicyTrip

Activity TypesDefine Trip Activity Types

2. Field Overview V_TA20R:


ACTIVITY EmployeeGroup

NAME EmployeeGroup

3. Data Record Overview V_TA20R:

No. ACTIVITY NAME

1 No distinction

2 K Customer Visit

3 S Course

4 T Training

.3.1.1.2.5 Travel Expense Types for Individual Receipts

Use

In Travel Expenses, individual statements for travel costs are created on the basis of receipts. Eachreceipt is saved in the system with a travel expense type, an amount and an issue date. The travelexpense type MTBZ (car rental, paid) has been added to the standard system. Travel expense typesare valid for all reimbursement groups.

Procedure




ExpensesMaster DataTravel Expense TypesCreate

Travel Expense Types for Individual Receipts

2. Field Overview/Data Record Overview V_T706B1:



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01

SPKZL Travel ExpenseType

MTBZ

TEXT_SPKZL Rental Car, Paid

BEGDA Start Date 01/01/1997

ENDDA End Date 12/31/9999

BEART Travel ExpenseCategory

S Other

P_CTG Provider Category C Car Rental Company

MWSKZ Tax Code V1 domestic input tax 16%

NBKKL Ex.Ty.Permissibility 123456789

CTRLREC Amounts are 2 Paid by Company

PR04O Usage In business trip and inweekly report

PR04X Pos. In WeeklyRep.

M Line of expense type inweekly report

REWIZ Receipt Wizard Allow Wizard for thisExpense Type

PREXP Private Exp.Type

PREXC Priv. Exp. TypePaid

.3.1.1.3 Dialog Control

.3.1.1.3.1 Define Schema and Individual Field Control

Use

Trip schemas enable you to simplify travel expense data entry for users in your enterprise. Specificinput templates are available for each trip schema. Certain fields are either hidden, or preset with

specific values. In order to define the screen control and default values accordingly, the trip schemaWV (trip between plants) has been created especially for the enterprise-specific trip type W (tripbetween plants).

Special features of schema WV (trip between plants):

The following fields are hidden: Trip Activity Type, Per-Diem Accounting for Meals, Per-DiemAccounting for Accommodations.

The Trip Type: Enterprise-Specificfield is visible, and is preset with the default value W / Tripbetween plants. This field is not ready for input.

Procedure





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ExpensesDialog and Travel Expenses ControlDialog

ControlDefine Schema and Individual Field Control

2. Field Overview/Data Record Overview T706T:


SPRAS Language Key DE

MOREI Trip Provision Variant 01

SCHEM Trip Schema 01, 99, PL, SP, VS

STEXT Name for TripSchema

Business Trip, Travel Calendar,Travel Planning, Weekly Report,Trip Advances

3. Field Overview/Data Record Overview T706S:

Field name Description User action andvalues

Notes


SCHEM Trip Schema 01

NUMRV Number Assignment for TripNumber

I Internal numberassignment

INAUS Domestic/International B No Distinction

ANKUN Domestic Departure Suppressed

EINME Multiday Trip X

STEXT Overlapping Trips Allowed

RLAND Trip Country DE Germany

RGION Trip Country/Trip CountryGroup/Trip Region

Germany

KZREA Trip Type: Statutory Business Trip

BEREI Trip Type: Enterprise-Specific

All Trips

KZTKT Trip Activity Type All Trips

MSGID Application Area

MSGNO System Message Number

VERPF Per-Diem Meals CheckboxSet

X

UEPKZ Per-Diem for AccomodationsCheckbox Set

ADDR_DEST Enter Addresses forDestinations

D1600 Additional Destinations X

KFZVE Trip Segments X



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Field name Description User action andvalues

Notes

ADDR_Mileage Enter Addresses for Legs ofTrips

COMPUTE_DIST Calculate Distance

D1500 Advances X

D9999 User Data of Trip

D1950 History of Trip X

D1709 Cost AssignmentOverview

X

D1700 Costs AssignmentEntire Trip

X

D1702 Cost AssignmentStopover

X

D1701 Cost AssignmentIndiv.Receipt

X

D1703 Cost AssignmentMiles/Kms

X

D1960 Additional InfoEntire Trip

X

D1310 Additional Receipt Info X

ADDINFO_KM Additional Trip SegmentInformation

X

D1400 DeductionsDeductions

FRUEH DeductionBreakfast

X

ESBON DeductionMeal Coupon

D1400_UNTER DeductionAccommodations

X

.3.1.1.3.2 Default Values for the Dialog

Use

This IMG activity for Travel Management enables you to save a default value for the vehicle type forper-diem and flat-rate settlements. This default value is independent of the trip schema.

Procedure





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ControlStore Default Values for Dialog

2. Field Overview/Data Record Overview



01

KZPMF Vehicle Type Blank

FZTXT Description Car

.3.1.1.3.3 Set up Field Control for Account Assignment Object viaTRVCO

Use

In the travel expenses accounting dialog, it is possible to record a cost assignment specification forthe complete trip, additional destinations (stopovers), trip segment distribution, or any receipts. Theuser can do this, either using the entry area Alternative cost assignment in the travel expenses dialog,or function enhanced cost assignments

The feature TRVCO, whose return value is used as a variable key for screen layout of the accountassignment object, is available for this purpose.

Procedure

Access the activity using the following navigation options:

Transaction Code SPRO orPE03



ControlSet Up Field Control for Account Assignment Objectvia TRVCO

The assignment to the parameter takes place using the return value MOLGA:

Change PView to Table Maintenance to see the feature like it is described below.

Variable Argument D Operations

000010 D MOLGA

000020 01 D TRVUG " USER-PARAMETER 'TRV'?

000030 01 01 & TRVCO=USERGROUP_01,

000040 01 BP & TRVCO=USERGROUP_BP,

000050 01 ** & TRVCO=,

000060 ** & TRVCO=,



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.3.1.1.3.4 Variable Layout for Account Assignment Objects

Use

In the dialog for travel expense data entry, you can enter a cost assignment specification for trips,stopovers or receipts. At present, only cost centers should be entered as additional account

assignment objects.

Procedure

Access the activity using the following navigation options:


IMG Menu Financial Accounting Travel Management Travel

Expenses Dialog and Travel Expenses Control ->Dialog

ControlSet Up Variable Layout for Account AssignmentObjects

Changes are not necessary and not recommended.

.3.1.1.4 Expense Control

.3.1.1.4.1 Posting of Paid Individual Receipts

Use

Paid receipts are recorded in a trip for documentation purposes only. Documents are postedindependently of Travel Management.

Procedure




ExpensesDialog and Travel Expenses ControlTravel

Expenses ControlDefine Posting of Paid IndividualReceipts

2. Field Overview/Data Record Overview V_T702N_K:



01

R01 Posting of Receipts Paidby Company

Paid receipts are not posted



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.3.1.1.4.2 Travel Expenses Control (Expert View)

Use

In this IMG activity, you can edit the matrix of accounting rules.

The settings have been paid for the standard DE solution as per the screen print below.

Procedure




ExpensesDialog and Travel Expenses ControlTravel

Expenses ControlTravel Expenses Control (Expert View)

2. Field Overview/Data Record Overview V_T702N_A:

Accounting Control in Expert View: German Accounting

1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0

Receiptsettlement

0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Mealssettlement

0 2 0 0 0 0 0 1 1 1 1 0 0 0 0 0 1 2 1 2 0 0 0 0 0 0 0 0 0 0

Accommod.Settlm.

2 2 0 0 0 0 0 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Travelcostsettlm.

0 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Othersettlm.

3 1 1 0 1 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0

Pub.Sectorsettlm.

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

.3.1.1.5 Accounting

.3.1.1.5.1 Assign Wage Types to Travel Expense Types for Indiv.Receipt

Use

The results from Travel Expenses are recorded on the basis of wage types in the table ROT. Thismeans that you must record a wage type for the tax-exempt part of the settlement amount for eachtravel expense type.In the case of travel expense types for per diems, you must record a wage type for both the tax-exempt and taxable part (additional amounts).

The relevant input tax indicators are determined by the turnover tax law. The standard settingscorrespond to current terms and conditions.



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The travel expense type MTBZ (car rental, paid) differs from the standard and has been assigned theSAP standard wage type MJ63 (Trip trav.costs comp.paid).

Prerequisites

Travel expense types have been created.

Procedure



IMG Menu Financial Accounting Travel Management Integration of

Travel Management and Payroll Wage Types AssignWage Types to Travel Expense Types for Indiv. Receipts

2. Field Overview/Data Record Overview V_T706B4:



01

SPKZL Travel ExpenseType

MTBZ

PAYOT Service Provider

ENDDA End Date 99991231

BEGDA Start Date 19970101

LGARL First Wage Type MJ63

LGARH Second WageType

LGARP Third WageType

.3.1.1.5.2 Assignment of Wage Type to Symbolic Account

Use

Travel Management enables you to structure the interface to Financial Accounting flexibly using theso-called initial account assignment. The initial account assignment determines the posting accounts

and controls the accounts side (debits/credits).For this process, you assign the following data to each wage type that you assigned in the travelexpense types for individual receipts and per diems: A symbolic account expenses, a symbolicaccount for offsetting entry, and if necessary, a second symbolic account clearing (especially in thecase of paid receipts).

Since the standard wage type MJ63 has been assigned to the additional travel expense type MTBZ,and there is already a suitable symbolic account for this wage type in the standard system, it is notnecessary to make any new entries here.

Prerequisites

The appropriate wage types have been assigned to the travel expense types.



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Procedure



IMG Menu Financial AccountingTravel ManagementIntegration of

Travel Management and PayrollWage TypesDefineAssignment of Wage Type to Symbolic Account

2. Field Overview V_T706K:



01

LGART Wage Type

USERS Variable Key

ENDDA End Date 31.12.9999

BEGDA Start Date 01.01.1997

KONT1 SymbolicAccountAssignment

KONT2 SymbolicAccountAssignment

TEXT_MOREI Name for TripProvisionVariant

SHBKZ Indicator for Posting withSpecial G/LIndicator

RRKO1 SymbolicAccountAssignment forTrip Costs

KOART1 AccountAssignmentType

KOART2 AccountAssignmentType

BUKST Indicator for Setting ofMasterCompany Code



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.3.1.1.5.3 Conversion of Symbolic Account to Expense Account

Use

The incurred trip costs are posted to different expense accounts, dependent on their travel expensetype. The standard chart of accounts is 0001.

The offsetting entry is made in the employees customer/vendor account that is linked to theirpersonnel number. No provision is made for posting to clearing accounts.

The travel expense type MTBZ (car rental, paid) differs from the standard. It has been assigned usingthe symbolic account 130 to the following expense account: Trip costs transport and airfare(recpts/flat rate).

Prerequisites

The appropriate G/L accounts have been created in the standard chart of accounts 0001(U06_Core_FI).

Procedure1. Access the activity using the following navigation options:


IMG Menu Financial Accounting Travel Management TravelExpenses Transfer to Accounting Conversion ofSymbolic Account to Expense Account

2. Field Overview/Data Record Overview T030:


KTOPL Chart of

Accounts

0001

KTOSL Transaction Key HRT

BWMOD ValuationGrouping Code

KOMOK GeneralModification

110 - 160

BKLAS Valuation Class

KONTS G/L AccountNumber

610010, 610020 - 610090

KONTH G/L AccountNumber 610070

3. Field Overview T030B:


KTOSL Transaction Key

BSCHS Posting Key for Debit Postings

BSCHH Posting Key for Credit Postings

UMSKZ Special G/LIndicator



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4. Field Overview T030R:


KTOPL Chart of Accounts

KTOSL Transaction KeyXKOMO Account

Modification

XBWMO ValuationModification

XBKLA Valuation Class

XDIKO Debit/Credit

.3.1.1.5.4 Assign Substitute Cost Center

Use

In the dialog for travel expense data entry, you can enter a cost assignment specification for trips,stopovers or receipts. At present, only cost centers should be entered as additional accountassignment objects.

The transfer report enables you to substitute non-postable CO objects with the cost center that iscurrently valid in Travel Privileges (infotype 0017). If this cost center is not postable either, the systemsubstitutes the original CO object with a substitute cost center from table TKA3G. The systemdocuments all substitutions in the trip transfer documents in the posting run. This means you canreassign these substitutions manually at a later stage.

To ensure that a warning and not an error message is issued when the account assignment ischecked, the cost center 1104 has been defined in table TKA3G. When you create the posting run,ensure the Replace incorrect CO objectfield is active.

Prerequisites

Cost centers have been created (BB30_CostProfitCenter).

Procedure



IMG Menu PayrollPayroll GermanyPosting to Accounting

Activities in AC SystemAssign Substitute Cost Centers

2. Field Overview/Data Record Overview TKA3G:


BUKRS Company Code BP01

GSBER Business Area 0001

KOSTL Cost Center 0000001104



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.3.1.1.6 Legal Requirements

.3.1.1.6.1 Travel Flat Rates

Use

The reimbursement amounts for business trips are in line with tax regulations. An alternative travel flatrate is reimbursed for trips between plants (enterprise-specific trip type W).

Separate expenses records have been created for the enterprise-specific trip type W.

You can enter the alternative amounts for the flat rates in the maintenance view V_T706F (accessibleusing transaction SM31).

Procedure



IMG Menu Financial AccountingTravel ManagementTravelExpensesTrip Reimbursement AmountsReimburs.

Amounts Travel CostsDefine Flat Rates for Travel Costs

2. Field Overview V_T706F:



01

KZPMF Vehicle Type

PKWKL Vehicle Class

KZNZA ReimbursementGroup for TravelCosts/AdditionalFlat Rate

PEKEZ PeriodParameter

KMGRE Miles/Kms Limit

LAND1 TripCountry/TripCountry Group

RGION Trip RegionKZREA Trip Type:

Statutory

BEREI Trip Type:Enterprise-Specific

KZTKT Trip ActivityType

ENDDA End Date

BEGDA Start Date

WAERS Currency



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BETFZ Tax-FreeAmount (IRS)

BETFA ReimbursementAmount

BETKU Customer Amount

.3.1.1.6.2 Influence of Control Parameters: Accommodation

Use

Since the defined enterprise-specific trip types and trip activity types do not influence thereimbursement amounts, they are not considered when you access the related Customizing table(T706U).

Procedure




ExpensesTrip Reimbursement Amounts

Reimbursement Amounts for AccommodationsDefineInfluence of Control Parameters: Accommodations

2. Field Overview/Data Record Overview V_T702N_G:



01

U08 Trip Type: StatutoryKZREA

U09 Trip Activity TypeKZTXT

0

U10 ReimbursementGroup M/A StatutoryERKLA

U11 ReimbursementGroup M/AEnterprise-SpecificERGRU

.3.1.1.6.3 Influence of Control Parameters: Meals

Use

Since the defined enterprise-specific trip types and trip activity types do not influence thereimbursement amounts, they are not considered when you access the related Customizing table(T706V).



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Procedure




ExpensesTrip Reimbursement Amounts

Reimbursement Amounts for Meals Define Influence ofControl Parameters: Meals

2. Field Overview/Data Record Overview V_T702N_C:



01

V08 Statutory TripType

V09 Trip ActivityType

0

V10 ReimbursementGroup M/AStatutory

V11 ReimbursementGroup M/AEnterprise-Specific

.3.1.1.7 Integration

.3.1.1.7.1 Activate Request/Plan/Expense Report in TravelManager

Use

In order to use the Travel Manager (transaction TRIP) for inputting travel expenses, you must activatethe components for editing travel requests and travel expense reports.

Procedure1. Access the activity using the following navigation options:



Travel Planning and Travel ExpensesSettings for Travel

ManagerActivate Request/Plan/Expense Report in TravelManager

2. Field Overview/Data Record Overview V_T702N_O:



01



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R14 Edit TravelRequests,

checked

R15 Edit TravelPlans,

checked

R16 Edit TravelExpenseReports,

checked

.3.1.1.7.2 Deactivate Integration of Travel Planning - TravelExpenses

Use

Since only the Travel Expenses component is in use, the integration of Travel Planning to TravelExpenses is deactivated.

Procedure




Travel Planning and Travel ExpensesActivate Integration:Travel Planning - Travel Expenses

2. Field Overview/Data Record Overview:



01

INTPL Integration of Travel Planning

Deselect the checkbox

.3.1.1.7.3 Assign Trip Activity Types

Use

The integration of travel planning with travel expenses covers all entry transactions of both, as well asbasic settings for the travel manager (transaction TRIP).

For the trip provision variant, only the following components of the travel manager (transaction TRIP)are active:

Create travel request

Create travel expense

The assignment trip schema travel plan type is required for the transfer of the travel request intotravel expenses.

The following entries were made for trip provision variant 01:



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Procedure


Transaction Code SM30


Travel Planning and Travel ExpensesAssign Trip ActivityTypes

2. Field Overview V_TA22B:



PLANART Domestic/International

KZTKT Trip Activity Type

SCHEM Trip Schema

KZTKT_TE Trip Activity Type

RTP_NAME Name of Trip Activity Type