VA Housestaff Inprocessing L. Chad Hood, M.D. Associate Chief of Staff, Education Rose Egan Housestaff Coordinator (352) 376-1611. ext. 6645
Dec 17, 2015
VA Housestaff Inprocessing
L. Chad Hood, M.D.Associate Chief of Staff, Education
Rose EganHousestaff Coordinator
(352) 376-1611. ext. 6645
Before Orientation
Trainees: complete necessary formscomplete online TMS training
Program: completes necessary formsschedules orientation with VA
Orientation
Forms collectedVA Police fingerprints traineesVA Human Resources swears in traineesPhotos taken for PIV badge
Before Rotation Begins
Trainees pick up PIV badgeVA service activates computer account
2 – 4 weeks
Before In-Processing (April/May)
UF Program (with sponsoring VA Service):• Sends Application Packet to trainees• Begins paperwork for VA processing• Collects certificates for TMS Mandatory
Training for Trainees• Schedules in-processing with VA Police and
Human Resources
Application Packet• Application for Health Professions Trainees
(VA Form 10-2850d)• Declaration for Federal Employment (OF-306)• Fingerprint Form
http://gme.med.ufl.edu/housestaff-orientationVA Hospital Requirements to Work
Keep Fingerprint Form for orientationbut send copy and original of other
forms to Rose Egan
Before In-Processing (April/May)Residency Program or VA service completes:
• RCVL (credentialing letter with list of residents)
• Individual appointment letters (mail-merge)
• IRM 1-B Form (for computer access)• TMS certificates of completion
(Examples of all forms will be shown on later slides)
Submit to Rose Egan
Submit to Human Resources at In-Processing
Submit to sponsoring VA service
Orientation through sponsoring VA Service:• Policies• Training• Special Instructions• Documents/IDs/Swearing-in
In-Processing (end of June)Preparation:• Location!• Remind housestaff: required documents & IDs• Coordinate with VA staff: Human Resources
Police (fingerprints)
In-Processing (end of June)Documents/Swearing-In:• Appointment Affidavit (SF-61)
• Employment Eligibility Verification (I-9)
• Pharmacy Prescription Card
• CPRS Training
• PIV BadgeSchedule with Police.
* Must bring two forms ID. *Not required to start July 1st.
Fingerprints expire > 120 days.
After In-Processing
VA Service coordinates:• Pick up PIV Badge
• Link PIV Badge
• CPRS Training for electronic medical record
• Locked doorways (ER, OR, Psych, etc.)• Narcotic prescribing
Maintenance• MTT in TMS must be completed every year.
• Passwords expire > 90 days
• If > 1 year, needs Service Chief approval.
• Upgrade information and PGY level in VISTA.
• CPRS Refresher Training available(must reactivate expired accounts before arrival).
VA Help DeskExt 6901
(800) 863-9279
Points of ContactCPRS Training Renee Sperling (352) 548-7113
Fingerprints (scheduling)
VA Police (352) 376-1611ext. 7561
Fingerprints & Background (status)
Human ResourcesBryant Keister
(352) 376-1611ext.6159
PIV Badge(photos & pick-up)
VA Police (352) 376-1611ext. 7561
TMS (Mandatory Training)
TMS Supervisor for your service ORTMS Help Desk
(352) 339-2377vhanfltmshelp
@va.gov
VA Application & Swearing-In
Human ResourcesRick Serrano (352) 548-7131
Anything Else!
L. Chad Hood, MDACOS, Education
Rose EganHousestaff Coordinator
(352) 379-7486
(352) 376-1611ext. 6645