V1G_MED_BPP_EN_US

SAP ECC 6.00

November 2007

English

V1G (Media): Electronic Bank Statement

SAP AGDietmarr-Hopp-Allee 1669190 WalldorfGermany

Business Process Procedure

SAP Best Practices for Media V1G: Electronic Bank Statement: BPP

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ContentsElectronic Bank Statement..............................................................................................................6

1 Overview.................................................................................................................................. 6

1.1 House Banks.................................................................................................................... 6

1.2 Electronic Bank Statement Reconciliation........................................................................6

2 Prerequites.............................................................................................................................. 9

3 Process.................................................................................................................................... 9

3.1 Process Flow Diagram.....................................................................................................9

3.2 Process Overview Table.................................................................................................11

4 Scenario................................................................................................................................ 12

4.1 Delete Bank Statement Test Data..................................................................................12

4.2 Create BAI File...............................................................................................................12

4.3 Execute Bank Statement Reconciliation Program..........................................................14



Process Flow Legend



Electronic Bank Statement

1 Overview

1.1 House BanksA sample house bank account BANKB is configured for company code BP01. This account is a reference for company’s specific banking information. This information is required for the definition and generation of the payment program, lockbox processing and electronic bank statement reconciliation.

Four bank accounts have been created for use with lockbox processing and electronic bank statement processing. All accounts have been created within the same house bank.

House Bank

Account

ID

Account Number

G/L Account

Explanation

BANKB CONCN 11111 113000 This is the account used for concentrating funds. Lockbox payments flow into it; funding for the controlled disbursement accounts flows out.

BANKB LOCKB 22222 113010 This is the collection account. Checks and incoming ACH payments from customers are processed by this account.

BANKB CHECK 33333 113020 This is the controlled disbursement account. Checks and ACH payments to vendors are sent from this account.

BANKB PYCRD 44444 113030 This is the payment card account.

1.2 Electronic Bank Statement ReconciliationThe SAP bank statement reconciliation program offers customers daily reconciliation of cash in transit postings made during the prior day. BAI is the most common file format for the bank statement used in the United States. Although it is regulated by the Bank Administration Institute, the format is loosely interpreted by most banks and can vary significantly from bank to bank. For this reason, the SAP system offers a wide range of flexibility when importing bank statements from each bank. The program RFEBKA00 imports account statements into the R/3 System, and then offers three options:

Create batch input sessions for updating the general ledger and the subledger.

Post immediately to the general ledger and subledger.

Create memo records.

There is also the option to post only to the general ledger and then run the program again at a later time to post to the subledger. The most common usage is to post immediately.

The bank statement processing uses two-step posting logic. Theoretically, any entries made to the general ledger are posted to clearing accounts. The only postings made to the main general



ledger account assigned to the bank account are made automatically by the bank statement program. The first posting is made by the user and the second is made automatically by the bank statement which clears the item from the clearing account and posts to the master account. Since SAP does not supply a banking subledger, it must be created in the general ledger. As a rule, each bank account is assigned ten general ledger accounts, one master account (ending in “0”) and nine clearing accounts. Not all accounts require all nine clearing accounts, but the logic should be consistent. For example, a controlled disbursement account would only have an outgoing check clearing account, possibly an outgoing ACH clearing account, and a ZBA transfer account for funding. The following table describes the general ledger accounts used and the logic in the numbering.

G/L Account

Name and Description Relevant Settings

113000 Concentration Account – BankBostonThis is the master account. The balance in this account should always be the same as the balance in the bank account. All master accounts should end with a “0.”

This account should have line item display, but not be open item managed. Planning level B0 should be assigned to this account.

113001 Concentration Account - Wires OutThis is the clearing account for outgoing wire transfers from the concentration account. All outgoing wire accounts should end with a “1.”

This account should have line item display and be open item managed. Planning level B1 should be assigned to this account.

113002 Concentration Account - Wires InThis is the clearing account for incoming wire transfers to the concentration account. All incoming wire accounts should end with a “2.”


113003 Concentration Account – ACH OutThis is the clearing account for outgoing ACH transfers from the concentration account. All outgoing ACH accounts should end with a “3.”


113004 Concentration Account - ACH InThis is the clearing account for incoming ACH transfers to the concentration account. All incoming ACH accounts should end with a “4.”


113005 Concentration Account – Checks OutThis is the clearing account for outgoing Checks from the concentration account. All outgoing Checks accounts should end with a “5.”


113006 Concentration Account - Checks InThis is the clearing account for incoming Checks to the concentration account. All incoming Checks accounts should end with a “6.”


113007 Concentration Account – ZBA TransfersThis is the clearing account for ZBA

This account should have line item display and be open item



G/L Account

Name and Description Relevant Settings

transfers to and from the concentration account. All ZBA transfer accounts should end with a “7.”

managed. Planning level B7 should be assigned to this account.

113008 Concentration Account – Other TransfersThis is the clearing account for Other transfers to and from the concentration account. All Other transfer accounts should end with an “8.”


113009 Concentration Account – Treasury TransfersThis is the clearing account for Treasury transfers to and from the concentration account made by the treasury module. All Treasury transfer accounts should end with a “9.”




2 Prerequites

3 Process

3.1 Process Flow Diagram

Electronic Bank Reconciliation

V1G

Acc

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Acc

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Eve

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vent Run Bank

Statement

3.1Delete Bank

Statement Data

3.2Create BAI File

3.3Execute Bank

Statement Reconciliation

Program

Bank Statement Reconciled



3.2 Process Overview TableStep Step Name External

Process Reference

Business Condition Role Transaction Code

Expected Results

3.1 Delete Bank Statement Data

Bank statement reconciliation was already run today. To run it again, you need to delete the statement data

Accounts Manager

SE38 The previous bank statement data is deleted.

3.2 Create BAI file Accounts Manager

SE38 BAI file is created and displayed

3.3 Execute Bank Statement Reconciliation Program

Accounts Manager

FF.5 Bank recon program RFEBKA00 uploads the BAI file from step 3.2. Open items are cleared.



4 Scenario

4.1 Delete Bank Statement Test Data

UseIf you have already run the bank statement reconciliation today, you have to delete the test data, as the program only allows you to run this once a day.

Procedure1. Access the transaction using:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Tools ABAP Workbench Development ABAP Editor

Transaction code SE38

Business Role Accounts Manager

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role

Business role (Name) SAP_BP_CUSTOMER_IT_ADMIN-S

Business role Menu Administration Daily Tasks ABAP Reporting

2. On the ABAP Editor: Initial Screen, enter the necessary data.

Field name Description User action and values Comment

PROGRAMM Program RFEBKA96

3. Choose to continue.

4. On the Delete Buffer screen, enter the following data:


ANWND Application 0001


6. On the Delete Buffer screen, select the bank statement files to be deleted and choose the Delete statements button.

ResultThe bank statement previously created is deleted, thus allowing you to re-create the current day’s bank statement.

4.2 Create BAI File

UseIn this step, you create the bank statement input file.



PrerequisitesYou must delete the existing bank statement file to create a new bank statement.



SAP ECC menu Tools ABAP Workbench Development ABAP Editor

Transaction code SE38




Business role Menu Administration Daily Tasks ABAP Reporting

2. On the ABAP Editor: Initial Screen, enter the necessary data.


PROGRAMM Program RFEBKAT5


4. On the General test data for BAI bank statement and create open items screen, enter the necessary data.


EOD Select

EOD filename RECON1

Company code BP01

House Bank BANKB

House Bank Account

CONCN

Posting Offset Account

111000

Statement date Yesterday’s date

Invoice date Yesterday’s date

Generate items Select this field

Open items 2

Last w/diff Select this field

Extrn/Trns 165

Amount 1000

Business Partner

1000XX

Increase by 50




Document type DR

With bank details

Select this field

Debit posting key

01

With ref. data Select this field

Credit posting key

50

XBLNR Select this field

Generate items Select this field

Debit posting key

40

Document type SA

Credit posting key

50

Specific Select this button

Checks Out 575 ++++++++07 58.5! Exclamation mark goes in 2nd column

Funds Out 495 ++++++++01 1500 200200665757699

Funds In 398 ++++++++08 150 BANK CHARGE


Result The BAI file is displayed.

4.3 Execute Bank Statement Reconciliation Program

UseIn this activity, you execute the bank statement reconciliation program.



SAP ECC menuAccounting Financial Accounting Banks Input Bank Statement Import

Transaction code FF.5






Business role Menu Administration Daily Tasks Import Electronic Bank Statement

2. On the Select Program: Import Electronic Bank Statement screen select program RFEBKA00 the choose Choose.

3. On the Bank Statements: Various Formats (SWIFT, Multicash, BAI…), enter the necessary data.


Import data Select

Workstation upload Deselect

FEBFORMAT Elect. bank statement format

A

FEBAUSZF Statement file RECON1

FEBFILTER2 XBLNR number interval

199900000000000 to 200099999999999

Print bank statement (Output controls tab)

Select

R Print posting log(Output controls tab)

Select

Print statistics(Output controls tab)

Select


ResultThe bank reconciliation program RFEBKA00 uploads the BAI file created in the previous step. As a result, the open items created in the previous step, have been cleared. You can display the journal entries of these postings by using transaction code FB03.


V1G_MED_BPP_EN_US

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