UTTARAKHAND DISASTER RECOVERY PROJECT Project ID: P146653 Government of Uttarakhand The World Bank assisted project Project Management Unit (PMU) UDRP-PMU, SIIDCUL Building, 29 IIE (IT PARK), Sahastradhara Road, Dehradun-248001, Uttarakhand Tel.: +91-135-2708100 Fax: +91-135-2708109 Progress Report Till Jun 2015 FIRST PROGRESS REPORT
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Project Name : Uttarakhand Disaster Recovery Project
Loan Signing Date : 09.01.2014
Project Implementation End Date : 31.12.2017
Borrower : Government of India
Responsible Agency : Government of Uttarakhand
Contact Person : Rakesh Sharma, IAS,
Additional Chief Secretary, GoUk
Program Director, UDRP : Amit Singh Negi, IAS,
Secretary, PWD, GoUk
Project Objective : To restore housing, rural connectivity and build resilience of communities in Uttarakhand and increase the technical capacity of the State entities to respond promptly and effectively to an eligible crisis or emergency.
Project Finance Data (Expected Disbursement US$ Million)
Total Project Cost (US$ Million) : 250
Total Bank Financing (US$ Million) : 250
Financing Source : International Development Association (IDA)
component will also include the creation of small, temporary field implementation offices with
necessary equipment, furniture, etc. In addition, the component will include consultancies required
for the preparation and supervision of specific activities, trainings, exposure visits and knowledge
exchange programs. An agency will be appointed to provide technical and social support to the Owner
Driven Construction of Houses (ODCH).
High Powered Committee (Approving) & Core Committee (Review & monitoring):
A High Powered Committee was constituted to grant approval for new works and a High powered review committee was constituted to review the progress of works in all sectors. The continuous
monitoring of the Project and its achievements are being taken up by the Core Committee. The first HPC was held in November 2013 and a total of 26 HPCs have been conducted since then. • The Minutes of all HPC meetings are available on the project website: www.ukdisasterrecovery.in
• The Project Management Units & Project Implementation Units have been set-up under SDMA
for this project vide GO number 1060/XVIII-(2)/F/13-15(31)/2013A & 1634/XXX-1-2013.
Setting up of PIU and Staffing
The Project Implementation Units (PIU) have been set-up for each of the four-project sectoral
programs in UDRP. (Details of Staffing at Annexure I)
• PIU, Roads & Bridges, (R&B), PWD;
• PIU, Resilient Infrastructure Reconstruction (RH&PB) and
• PIU, Technical Assistance and Capacity Building for Disaster Risk Management (TA&CBRM)
Works Contracts
Under Road and Bridges component, contracts have already been signed for 70 packages (66 for Roads, 01 for Bridge and 03 for supply of machineries) worth Rs. 40352.35 lacs and work have been started in 60 packages.
Under Resilient Infrastructure Reconstruction component a total of 2499 beneficiaries have been identified in five disaster affected districts of Uttarakhand i.e. Bageshwar (96 beneficiaries), Chamoli (584 beneficiaries), Pithoragarh (659 beneficiaries), Rudraprayag (861 beneficiaries) and Uttarkashi (299 beneficiaries). A sum of Rs. 9602.50 lacs have been paid to 2497 beneficiaries so far in way of instalments as per the housing policy. Under Public Buildings component out of 14 packages including 19 buildings, designs have been finalised for 8 packages including 12 buildings, tender floated for 6 packages and evaluation of 2 tenders is under process.
Under Technical Assistance & Capacity Building for Disaster Management (TA&CBDRM) program 04 Automatic Weather Station (AWS) worth Rs. 51.81 lacs have already been installed at various locations in four districts of Uttarakhand i.e. (Dehradun, Pithoragarh, Chamoli & Tehri). 05 out of 11 lots of Rescue and safety equipments worth Rs. 641.97 lacs have been procured and handed over to State Disaster Relief Force (SDRF), rest will be delivered during the month of July - August, 2015.
Consultancy Contracts
Under Road & Bridge component 06 Design / Supervision consultancies have been awarded i.e 04 Design & Supervision Consultancies (DSCs) for Road & 01 Design & 1 Supervision Consultancy for Bridges.
Under Resilient Infrastructure Reconstruction component 01 NGO firm was procured to assist in the beneficiary validation, motivation, facilitation of shifting, setting up of bank accounts, facilitating rentals, etc. under the Owner Driven Construction of Houses (ODCH) subcomponent. 01 Design consultancy has been awarded for 2 packages under the Public Building component.
Under Technical Assistance & Capacity Building for Disaster Risk Management component all Five Technical Task force formed. Procurement of Technical consultancies for various studies is under progress.
Under Project Management Unit (PMU) M/s Parul Goyal & Company have been engaged for assisting the field units of the PIU – Road & Bridge in accounting of UDRP project in tally software. M/s Ansul Agarwal & Co. was engaged to conduct Internal Audit of the project for FY 2013-2014 & FY 2014-2015. The process for engagement of an Independent Environment and Social Auditor is in progress.
IV. PROJECT COVERAGE, BENEFITS
The Primary beneficiaries from the project activities are the local communities in the State. The main benefits of the project : Housing and Public Buildings: Multi hazard resilient houses and up-gradation of public buildings are relevant for the beneficiary households, as they would not only minimize future infrastructural damage costs, but also improve vulnerable households’ ability to secure their belongings during future disasters. Rural Road Connectivity: The benefit of investments to restore rural road connectivity (roads and bridges) is likely to cover both the entire State of Uttarakhand, including households and businesses, and the neighbouring States if between-State trade is a significant part of the local economy. Technical Assistance and Capacity Building for Disaster Risk Management: Early warning infrastructures play a major role in disaster risk reduction. The objective of this component is to strengthen early warning infrastructure in the State including hydro-meteorological services in order to enhance the capabilities of the government entities and others in risk mitigation and response. Further this will lead to establishment of a Decision Support System (DSS) and integration of an integrated hydro-meteorological and early warning system.
First installment has been paid to 99.92%. Over 1700 (297+879+538=1714) house beneficiaries have constructed their houses till roof level and completed house which includes 538 completed houses. Insurance of ODCH beneficiaries: Quotations have been received. Committee to finalize the details by end of July, 2015 and insurance activity will start before September, 2015.
DETAILS OF NGO FIRM ENGAGED UNDER - Resilient Housing Component - One
Contract No. NGO Name Category Work
01/PMU/ODCH/C
ONSULTANT/2013
-14
M/s Society of Uttaranchal
Development and Himalayan
Action (SUDHA), Almora
(Uttarakhand)
Project
Management
Consultancy
Facilitation of providing installment
of to beneficiary and help
beneficiary completing formalities.
b. RESILIENT PUBLIC BUILDINGS: Total 14 Packages (19 Sub-Projects)
Reconstruction of damaged public buildings like, Police Station, School, Educational Institute, Health Centers, Food Godown etc. in four districts of Uttarakhand i.e. Rudraprayag, Pithoragarh, Pauri & Chamoli.
Status Packages No. of Buildings
No. of Packages 14 19
Design finalized 08 12
DPR under preparation packages 05 06
Tender Floated 06 09
Tender Under Evaluation 02 03
Land Transfer in progress 01 01
Construction Started 0 0
This component is supporting the reconstruction of damaged public buildings, such as the Panchayati
Raj Institution (PRI), Block and District offices and technical education institutes. It includes the
restoration of partially damaged structures and the reconstruction of fully damaged structures. The
Details of the proposed structures as below:
S. No. sub project name
Pkg. No. Sanctioned Cost (Rs. In
Lakh)
Status as on 30th June, 2015
1 Primary School Gandhari (Chopta), Rudraprayag
01/BC/PIU/USIDC/PB/2015-16
27.59 Technical evaluation done
2 Primary School Chopta (Chopta), Rudraprayag
27.80 Technical evaluation done
3 Primary School Barsu Rudrapryag 02/BC/PIU/USIDC/P
The objective of this component is to restore the connectivity lost due to the disaster through the reconstruction of damaged roads and bridges including: village roads, Other District Roads. The roads and bridges are being designed to withstand earthquake and flood forces as per the latest official design guidelines. The affected rural areas are being benefitted by the restored access to the market thereby increasing the economic growth in these areas and timely access to health and education services. Project Implementation Unit (Roads and Bridges) is being executed by the Public Works Department (PWD).
ROADS: Status of Roads under UDRP Projects (as on 30h June, 2015) )
Technical Assistance and Capacity Building for Disaster Risk Management (TA&CBDRM): The objective of this component is to enhance the capabilities of government entities and others in
risk mitigation and response.
Technical Assistance and Capacity Building for Disaster Risk Management will augment government
agencies, institutions and others to develop, set-up and manage risk assessment tools and models,
and set up DSS and communication systems in risk mitigation and response. Staffing of the agency,
capacity augmentation, initiating technical work of risk assessment targeted towards decision making
and risk financing will be taken up under the Project. The GoUk has already initiated the process of
operationalizing the USDMA.
The Physical Progress Details under TA&CBDRM as on 30th June, 2015:
(as on 30th June, 2015)
Details Total Achieved Status
Disaster related equipments 11 lots 05 lots The procurement of the rest 06 lots is also finalized and will be
delivered by 30th July, 2015
Automatic Weather Station (AWS) 04 nos. 04 nos. Established at Chamoli, Dehradun, Pithoragarh & Tehri
Doppler Radar (DR) 02 nos. 01 no. 01 Doppler radar location is finalized and for 2nd Doppler radar
location yet to be finalized.
Establishment of Technical Task Force 05 nos. 05 nos. Established through various Government Orders by GoUk.
Lot-wise detail of Disaster Related Equipments
S.No. Package no./Lots Name of the Contractor Category Status
1 01/SDRF /TA-CBDRM,
Lot No. 1
M/s P.K.Kansil & Co, New Delhi Equipments Delivered
Formation of Technical Task Force Team: Five Technical Task Force Team were formed comprises of technical expert in respective field for supporting the PIU (TA&CBDRM):
S. No.
Technical Task Force for Members
1. Slope Stabilization Office Order No. 99/PIU (TA&CBDRM)/UDRP-2014 dated 26.06.2014
1. Secretary, PWD/PD, UDRP, GoUk (Chair person) 2. Deputy Director General, Geological Survey of India 3. Officer nominated by Director, Wadia Institute of Himalayan
Geology, Dehradun 4. General Manager, Tehri Hydro Development Corporation Ltd 5. Officer nominated by Director, Indian Institute for Remote Sensing
(IIRS), Dehradun 6. Chief Engineer, Public Works Department (Garhwal Division),
2. River Morphology and River Training Works Office Order No. 144/PIU (TA&CBDRM)/ UDRP-2014 dated 26.08.2014
1. Secretary, Irrigation, Government of Uttarakhand (Chairman) 2. Secretary, PWD/Program Director, UDRP, GoUk (Vice-Chairman) 3. Officer nominated by Director, IIT, Roorkee 4. Officer nominated by Director, Indian Institute for Remote Sensing
(IIRS), Dehradun 5. Superintending Engineer, Central Water Commission, Dehradun 6. Superintending Engineer, Irrigation Research Institute, Roorkee 7. Chief Engineer, Irrigation Department, Government of Uttarakhand,
Dehradun 8. Officer nominated by Director, Central Water and Soil Conservation
Institute, Dehradun 9. Program Manager/Deputy Program Manager, PIU (TA&CBDRM)
[Coordinator]
3. Multi Hazard Early Warning System (MHEW) & Modernization of Hydro-Met Observation in the State Office Order No. 295/PIU (TA&CBDRM)/UDRP-2014 dated 31.03.2015
1. Secretary, PWD/Program Director, UDRP, GoUk (Chairman) 2. Secretary, Disaster Management & Rehabilitation, Government of
Uttarakhand 3. Additional Secretary/Program Manager, PIU, TA&CBDRM 4. Officer nominated by Director, Uttarakhand Space Application
(USAC), Dehradun 5. Director, Indian Metrological Department, Dehradun 6. Superintending Engineer, Central Water Commission, Dehradun
This component will support the incremental operating costs of the Project, including the operation of the Project Management Unit (PMU) and the respective Project Implementation Units (PIUs). The component will also include the creation of small, temporary field implementation offices with necessary equipment, furniture, etc. In addition, the component will include consultancies required for the preparation and supervision of specific activities, trainings, exposure visits and knowledge exchange programs. An agency will be appointed to provide technical and social support to the Owner Driven Construction of Houses (ODCH).
Executing Agency at State Level: (As on 30th June, 2015) Executing Agency at State-level: State Disaster Management Authority (SDMA), Government of Uttarakhand (GoUk)
Program Implementation Unit (Technical Assistance and Capacity Building for Disaster Risk Management)
Program Manager : C. Ravi Shankar, IAS
Address : SIIDCUL Building, 29 IIE (IT PARK, Sahastradhara Road, Dehradun – 248001, Uttarakhand, India
X. MANAGEMENT INFORMATION SYSTEM (MIS)
A MIS has been developed by the project team for monitoring of works and compliance on social and environmental aspects. The PMU/PIU is strengthening the existing MIS and regularly improvising it on need basis for the management of the information database, which is an online tool for gathering updates by the implementing units. This database is also available on the Project website http://www.ukdisasterrecovery.in as part of regularly sharing information with the public. The Project Performance Monitoring System is managed by Mr. Manoj Kumar Bisht, Monitoring & Evaluation Expert (Executive Engineer, PWD), at PIU (R&B), PWD, UDRP.
In the past 17 months of implementation of UDRP several steps have been taken to ensure that all
project activities comply with the social and environment policies of the World Bank, as elucidated in
the ESMF. Compliance in this case does not just mean following a set of rules. The question here is
much bigger. Social and environment safeguards as expounded in the ESMF aim for social and
behavioural changes; expecting the engineers, contractors, and government officials to be wary of the
costs of development and do their best to minimize this cost. It takes sensitization, dialogue and
sensitive support to all stakeholders for this behaviour change to occur.
The social and environment safeguards specialists appointed at the PMU conducted several trainings
and workshops for UDRP staff, Field PIU officials, Design and Supervision Consultants (DSC), Engineers,
Contractors and beneficiaries. Regular field visits were also undertaken by the team and more than
50% of all project sites have been visited so far. Attempts were made to visit most sites when work
was in full swing and conduct surprise checks so as to capture the ground reality. All stakeholders were
also contacted during each visit and a debrief session held at the end to ensure all gaps, queries and
clarifications are addressed. Copies (both Hindi and English) of the ESMF were given to all PIU’s, field
PIUs and DSCs for reference. Simple handouts in Hindi and English were also prepared for contractors
and their staff to make them aware of the Do’s and Dont’s of in compliance with the ESMF.
The compliance on social and environmental safeguards is also captured in all Monthly Progress reports submitted by the DSCs as well as the UDRP MIS. Below is a snapshot of the progress on various social and environment indicators as captured in the MIS. For comparison purposes we have provided a snapshot up to March 2015 and up to June 2015 respectively.
Overview – Social and Environment Safeguards as on March 31st,2015 & as on 30th June, 2015
*out of 66 packages,20 packages were recently awarded in the month of June
Contractual Requirements Packages found compliant (out of total 40 packages awarded till 31st
March, 2015)
Found compliant (out of 66* packages awarded till 30th June,
2015)
Name of designated senior member
(ECOPs) (Contractor) 35 37
Environmental Management Plan 9 50
PUC Vehicles 12 12
Labour license 3 14 (3 applied for)
Workmen compensation Insurance 19 9
Land owner consent for establishment
of Plant site, labour camps 8 27
Hard Hats (Helmet) 24 27
Safety Jackets 24 27
Boots 16 21
Gloves 13 15
Safety Signs 18 23
Toilets provided 23 (4 Local Labour) 27 (4 Local Labour)