UTREX – UTAH… NCES-MIS SAN DIEGO, CA FEBRUARY 17, 2012 UTREx - Utah eTranscript and Record Exchange John Brandt - Utah Data Alliance Grant Director Clint Thomsen - UTREx Coordinator 2012 NCES/MIS San Diego
Feb 09, 2016
UTREX – UTAH…NCES-MIS SAN DIEGO, CA FEBRUARY 17, 2012
UTREx - Utah eTranscript and Record Exchange
John Brandt - Utah Data Alliance Grant DirectorClint Thomsen - UTREx Coordinator
2012 NCES/MIS San Diego
UTREX - UTAH E-TRANSCRIPT AND RECORD EXCHANGE
2012 NCES/MIS San Diego
UTREX – ENABLING EVENTS 2007 Institute of Educational Sciences/Nation Center for
Education Statistics (NCES) grant award for the construction of a comprehensive student record exchange and eTranscript system.
R277-484-3. Data Submission. “UTREx” means Utah eTranscript and Record Exchange, a system that allows individual, detailed student records to be exchanged electronically between any two Utah public schools, between LEAs and the USOE, and allow electronic transcripts to be sent to any participating post-secondary institution, (as of July 1, 2011 replaces Clearinghouse and all submit SIF by fall 2013).
R277-484. Prior to an LEA acquiring a student information system, replacing an existing student information system, or modifying data elements in its existing student information system, an LEA shall have USOE approval to ensure that the LEA’s new or modified student information system maintains compatibility with UTREx.
2012 NCES/MIS San Diego
FOUNDATIONS A Strong existing/legacy vertical
submission data structure and process
LEA buy-in was 3+ years in planning
Limited number of SISs in use (10) Phased implementation, gradual
transition to SIF
2012 NCES/MIS San Diego
UTREX – SCHEDULE (APPROXIMATE)2012 NCES/MIS San Diego
June 2010 – SRE/vertical RFP released Sept 2010 – SRE/vertical components RFP review & award Nov 2010 – SRE/vertical contract finalized Aug 2010 – eTranscript RFP Released Nov 2010 – SRE/vertical development/integration begins Sept 2010 – e-Transcript RFP review and award Dec 2010 – e-Transcript contract finalized May 2011 – SRE/vertical pilot Aug 2011 – SRE/vertical production Jan 2012 – SLF/e-Transcript Pilot Mar 2012 – e-Transcript production
UTREX - OBJECTIVES Standard statewide student records and
e-Transcripts for improved SLDS data quality and efficiency
Automate vertical retrieval of student records
Automate Retrieval of SSID (Statewide Student Identifiers)
Where student records and e-Transcripts can be used
LEA <----> LEA (local education agency) LEA <----> USOE (Utah State Office of
Education) LEA ----> USHE (Utah System of Higher
Education) USOE ----> USED (U.S. Department of
Education)
2012 NCES/MIS San Diego
UTREX – ARCHITECTURE2012 NCES/MIS San Diego
UTREX COMPONENTS – PROCESS FLOW SLDS end-to-end process flow
Local extracts (legacy text or SIF)VRF (collection, validation, submission)ODS (submission log, exception log, reports)
ODS features SLF E-Transcript
2012 NCES/MIS San Diego
UTREX DATA VALIDATIONS
Level 1 Validations: Validate data within an LEA
Level 2 Validations: Validate against all statewide
submissions and historical data
2012 NCES/MIS San Diego
VERTICAL REPORTING FRAMEWORK (VRF)2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: COLLECTION2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: COLLECTION2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: LEVEL 1 VALIDATIONS2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: LEVEL 1 VALIDATIONS2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: EXAMINE COLLECTION2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: EXAMINE COLLECTION2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: SCHEDULE COLLECTION2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: SCHEDULE COLLECTION2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: SUBMIT COLLECTION2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
VRF: SUBMIT COLLECTION2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
ODS: INTERFACE2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
ODS: SUBMISSION LOG2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
ODS: EXCEPTION LOG2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
ODS: REPORTS2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
STUDENT LOCATOR FRAMEWORK (SLF)2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
E-TRANSCRIPT2012 NCES/MIS San Diego
Disclaimer: All pictured data representing LEA or student data is fictitious
QUESTIONS/DISCUSSION
2012 NCES/MIS San Diego