UTM Diploma Industrial Training Student's Handbook PRIVATE & CONFIDENTIAL PREPARED BY ILTL REVIEWED BY AHLC APPROVED BY AM REVISION NUMBER DATE Muzalifah Reni Nursuhada Spawi Teo Hua Hng 9 05.02.15 CIRCULATED TO: Student O HARDCOPY O SOFTCOPY WHEN: Industrial Training Briefing
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UTM DiplomaIndustrial TrainingStudent's HandbookP R I V A T E & C O N F I D E N T I A L
PREPARED BYILTL
REVIEWED BYAHLC
APPROVED BYAM
REVISION NUMBER
DATE
Muzalifah Reni Nursuhada Spawi Teo Hua Hng
9 05.02.15
CIRCULATED TO: Student O HARDCOPYO SOFTCOPY
WHEN: Industrial Training Briefing
CONTENTS PAGE
1.0 Background 1
2.0 Objectives 1
3.0 Procedures in applying for Industrial Training 1
4.0 Training Duration 2
5.0 Training Placement 3
6.0 Student's Attendance at Training Placement 3
7.0 Rules during Industrial Training 3
8.0 Responsibilities 4
8.1 Task Performed 4
8.2 Submission of Report & Presentation 4
9.0 Content of the Industrial Training Report 4
10.0 Assessment 5
11.0 Overall Result 6
Appendices
Attachment 1 Industrial Training Checklist
Attachment 2 Industrial Training Application Form
Attachment 3 Sample of Resume
Attachment 4 UTM Lampiran Pengesahan Latihan Industri
Attachment 5 UTM Borang Kebajikan Pelajar
Attachment 6 Students' Perception Form
Attachment 7 Sample of Industrial Training Placement
Attachment 8 Sample of Report Front Cover
TECHNOLOGY COLLEGE SARAWAK
1.0 Background
Industrial Training is very important to expose students with real work life situationand to equip the students with necessary skills so that they will be job ready whenthey graduate. Students may realise their ambition and ascertain their career pathfrom the experience gained during Industrial Training. The attachment providesstudents the opportunity to meet and network with people in the industry, and theindustry has the opportunity to identify talents and potential skilled workers.Industrial Training Program is a compulsory course listed in the curriculum for everyUTM diploma student in TCS. It consists of two courses; Industrial Training (8Credit) and Industrial Training Report and Seminar (4 Credit Graded).
2.0 Objectives
The main objectives of the Industrial Training are as follows:(a) To enable students to observe, understand and take part in the actual work
other than obtained from theoretical lessons in the classroom.(b) To give students the opportunity to practice their knowledge, also their
consideration in doing their task.(c) To introduce students to the organisation structure of the department or firm of
their industrial training placement and define the role of certain position inthe organisation.
(d) To train students to write a complete and orderly technical report and orderly asa reference and preparation to enter a new working environment.
3.0 Procedures in applying for Industrial Training
A briefing on Industrial Training will be conducted by the Centre of Learning andCompetencies and it is compulsory for the students to attend. Students need to fill inApplication Form for Industrial Training together with resume and submit to Centreof Learning and Competencies. Students should identify prospective organizationsfor Industrial Training. Sample of Industrial Training placement can be found inAttachment 8 and will be updated from time to time. Centre of Learning andCompetencies will then write a letter to respective organization and notify thestudent on their training placement once it is granted.
Page 1 of 6 UTM DIPLOMA INDUSTRIAL TRAINING
STUDENT'S HANDBOOK
TECHNOLOGY COLLEGE SARAWAK
4.0 Training Duration
The training duration is 20 Weeks (5 months). Any changes of the durationwill be according to UTM decisions.
Page 2 of 6 UTM DIPLOMA INDUSTRIAL TRAINING
STUDENT'S HANDBOOK
YES
INDUSTRIAL TRAINING
INFORM STUDENT
IDENTIFY POTENTIAL ORGANIZATION & SUBMITT FORM
REPLY LETTERWRITE LETTER & SEND TO RESPECTIVE ORGANIZATION
ASSISTANT HEAD OF LEARNING &COMPETENCIES / INDUSTRIAL LINKAGE
TEAM LEADER
STUDENTS
ORGANIZATIONS
REPLY LETTER
TECHNOLOGY COLLEGE SARAWAK
5.0 Training Placement
(a) Only one job placement per student.(b) Students should NOT SEEK to be engaged with another organization for
such reasons as higher pay, better working hours, more convenient location,and etc. upon confirmed placement.
(c) If the student wants to change his/her last minute before going to IndustrialTraining without valid reason, PENALTY of RM300 will be imposed and thestudent is not entitled for any services provided by Centre of Learning andCompetencies.
(d) NO job hopping. If a student wants to leave his/her current placement,he/she must provide justification to the Centre of Learning andCompetencies and his/her organization, and received the approval BEFOREhe/she can leave his/her current placement.
6.0 Student's Attendance at Training Placement
Students who undergo for Industrial Training should always comply with theorganisations' regulations and working time. UTM allows students to apply for amaximum of FIVE (5) days of leave excluding public holidays subject to approval bythe organization. If students have any problems, students should contact or forwardthe matter to the Centre of Learning & Competencies .
7.0 Rules during Industrial Training
(a) Students MUST fill in Borang Pengesahan Lapor Diri (Refer to Log Book) and returned it to Centre of Learning and Competencies within one (1) week of reporting for training.
(b) Students MUST abide Code of Conduct of Technology College Sarawak.(c) Students MUST abide the terms and conditions of the organization.(d) Students MUST dress professionally and well groomed.(e) Students should be respectful to all colleagues.(f) Students MUST be punctual for work and adhere to the working hours of the
organization.(g) Students are required to OBTAIN approval from organization’s supervisor
before going on leave and MUST record it in Record of Leave Taken Form.(h) Students as a representative of TCS MUST uphold the reputation of TCS and
should do everything possible to maintain the good relationship between TCSand the organization.
(i) Students should NOT have any serious/personal relationship withorganization supervisor as it is contrary to professionalism ethic.
Page 3 of 6 UTM DIPLOMA INDUSTRIAL TRAINING
STUDENT'S HANDBOOK
TECHNOLOGY COLLEGE SARAWAK
8.0 Responsibilities
8.1 Tasks PerformedStudents will be given daily log book where all the detail of the duties/tasks performed are recorded on a daily basis. Students are advised to identify and record any tasks given and any form of contributions to the organization. Log book should be evaluated by the organization’s supervisor on a weekly basis.
8.2 Submission of Report & Presentation(a) Students are required to submit draft of the report to TCS Supervisor. Any
amendment and improvement shall be done accordingly.(b) Students are to submit report together with Log Book, and doing presentation
on Week 16 of Industrial Training. The report must be in good quality andexplain all the industrial experiences and knowledge gained. The reportMUST NOT be in notes form and figurative form. Students will be evaluatedby 2 Panel from UTM and 1 Panel from TCS.
9.0 Content of the Industrial Training Report
Industrial Training report should have the following format:• Booklet Form• All in English• Font: Rial• Size: 12• Line spacing: Double spacing• MUST NOT be in note form and figurative form
Main contents are as following:1) Cover page (a) Name (b) ID. No. (c) Program (d) Organisation name & Address (e) Date of Industrial Training2) Table of Contents3) Acknowledgement4) Introduction The main items are:
(a) Background of the organisation(b) Vision and mission(c) Structural organisation/organisation chart(d) Title and position of the supervisor in charge(e) Other contents deemed necessary e.g. service provided / nature of business.
5) Job Scope Schedule for Industrial Training6) Table of Work Assigned
Page 4 of 6 UTM DIPLOMA INDUSTRIAL TRAINING
STUDENT'S HANDBOOK
TECHNOLOGY COLLEGE SARAWAK
- State as many work as been assigned7) Description of Work – Training Activities - By weekly basis, give in details daily tasks given. - Type of assignment/task - Knowledge gained during training8) Problem Occur9) Suggestion & Conclusions - Regarding training obtained - Suggestion to organisation10) Appendices
a) Laporan Kebajikan Pelajar (Borang LI/C)b) Student's Perception Before and After Undergoing Industrial Training Formc) Any Relevant Materials
10.0 Assessment
The Industrial Training assessment will be based on the table below:
1. Fill in and submit the Industrial Training Application Form and resume O
2. Attend pre-internship briefing O
3.Obtain the following documents from CLC: UTM Borang Pengesahan Lapor Diri (Refer to Log Book) O UTM Borang Kebajikan Pelajar O Students' Perception Before/After Undergoing Industrial Training Form O Organization's Supervisor Handbook & Evaluation Form O
(to be given to Organization's Supervisor)
B. DURING INDUSTRIAL TRAINING
1. Submit Borang Pengesahan Lapor Diri (within 1 week of training) O
2. Update Log Book daily O
3. Doing task as assigned by Supervisor O
4. Prepare Industrial Training Report O
5. Submit draft of report on Week 14 O
6. Submit full report of Industrial Training with logbook and presentation on week 16 O
C. AFTER INDUSTRIAL TRAINING
Attachment 1
Name:______________________________________
MyKad No.: __________________________________
Programme: _________________________________
Signature: Date:
1. Fill in and submit Laporan Kebajikan Pelajar O
2. Fill in and submit the Students' Perception Before/After Undergoing Industrial Training O
Form
3. Submit the remaining 4 weeks of logbook O
Attachment 7
Sample of Industrial Training Placement under government sector:
NO. GOVERNMENT DIRECTORY CONTACT
1 Kementerian Kemudahan AwamSetiausaha TetapTingkat 2, Wisma Sumber Alam Jalan StadiumPetra Jaya93660 KuchingSarawak, Malaysia
32 Mahkamah BumiputeraKetua PendaftarPejabat Ketua Pendaftar, Bahagian Mahkamah BumiputeraTingkat 4, Bangunan BINAMASLot 138, Section 54, Jalan Petanak 93100 KuchingSarawak, Malaysia
121 Lembaga Penyatuan dan Pemulihan Tanah Sarawak (SALCRA)Pengurus BesarWisma SALCRANo.1 Lot 220 Block 26 MTLD Jalan Datuk Mohd. Musa 94300 SamarahanSarawak, Malaysia
Tel: 082-616177, 082-621881Faks: 082-621918URL: -
122 Lembaga Sumber Asli dan Alam Sekitar SarawakKontrollerTingkat 18-20, Menara PELITAPetra Jaya93050 KuchingSarawak, Malaysia
124 Majlis Islam SarawakYang Di-PertuaD/A Tingkat 6, Bangunan Mahkamah SyariahJalan Satok93400 KuchingSarawak, Malaysia
Tel: 082-243425Faks: 082-416855
125 Majlis Teknologi Maklumat dan Sumber NegeriSarawakSetiausahaTingkat 4, Wisma Bapa MalaysiaPetra Jaya93050 KuchingSarawak, Malaysia
Tel: 082-492747Faks: 082-449002
14
Attachment 7
126 Perbadanan Pembangunan Ekonomi Sarawak (SEDC)Pengurus BesarTingkat 7, Menara SEDCP.O. Box 400Jalan Tunku Abdul Rahman93100 KuchingSarawak, Malaysia
127 Perbadanan Perusahaan Kemajuan Kayu Sarawak (PUSAKA)Pengurus BesarBlock Podium, Wisma Sumber AlamStadium RoadPeti Surat 19493702 KuchingSarawak, Malaysia
14 Perbadanan Pinjaman Sabah,Wisma Perbadanan Pinjaman Sabah,Pekan Baru Dongongan Penampang,P/S 10451, 88805,Kota Kinabalu, Sabah
Tel: 088-718181Fax: 088-323888
15 Moore Stephens Ho & Tan Chartered Accountants,1st Floor, U04888, Lazenda Commercial Centre, Phase 1, Jalan Tun Mustapha,P.O. Box 80011, 87010 FTLabuan, Sabah
Fax: 087-425563
16 Sabah Electricity Sdn Bhd,Wisma SESB, Jalan Tunku Abdul Rahman,88673 Kota Kinabalu,Sabah
Tel: 088-282699Fax: 088-282314
17 Java Berhad,Mile 5, Nebawan Road,P.O Box 2000, 89908Keningau, Sabah
Fax: 087-334581
18 Alianza Niaga (Sarawak) Sdn Bhd2nd Floor, Lot 13378, No. 62, Section 65, River Edge KTLD Jalan Merdeka Off Jalan Datuk Patinggi Haji Abdul Rahman Yaakub,93050, Kuching, Sarawak.
REMARKS5- Excellent, 4- Good3- Moderate, 2- Poor, 1- Very poor
5 4 3 2 1Good self esteemGood self and time managementSelf confidencePunctualityPresentable self appearance
B) COMMUNICATIONOral presentation skillsWritten communicationInteraction skills
C) WORK ATTITUDE
Ability to work independentlyAdaptable with environmentTeamworkAbility to work under pressureLeadershipProblem solving skillsSubject knowledge
AFTER UNDERGOING INDUSTRIAL TRAINING
ASPECT ATTRIBUTES
*Range:
REMARKS5- Excellent, 4- Good3- Moderate, 2- Poor, 1- Very poor
5 4 3 2 1Good self esteemGood self and time managementSelf confidencePunctualityPresentable self appearance
B) COMMUNICATIONOral presentation skillsWritten communicationInteraction skills
C) WORK ATTITUDE
Ability to work independentlyAdaptable with environmentTeamworkAbility to work under pressureLeadershipProblem solving skillsSubject knowledge
Industry Linkage Team Leader
Remarks:
Signature: Date:
STUDENTS' PERCEPTION BEFORE/AFTER UNDERGOING INDUSTRIAL TRAINING FORM
A) PERSONAL ATTITUDE
A) PERSONAL ATTITUDE
LATIHAN INDUSTRI
SEMESTER____ – SESI _____________
LAMPIRAN PENGESAHAN Industry Linkage Team Leader Kolej Teknologi Sarawak, Lot 459, Blok 14, Jalan Sultan Tengah, Petra Jaya, 93050, Kuching, Sarawak. Tuan/Puan/Cik, LATIHAN INDUSTRI PELAJAR PUSAT PENGAJIAN DIPLOMA SPACE UTM Dengan ini pihak kami mengesahkan bahawa menerima
pelajar dari Universiti Teknologi Malaysia.
Nama Pelajar : ………………………………………………………………………………………
No. K/P : ………………………………………………………………………………………
Program : ………………………………………………………………………………………
Sekian, terima kasih.
Yang benar,
………………………………………
Nama : ………………………………………………………………………………………
Jawatan : ………………………………………………………………………………………
Nama & Alamat Lengkap Syarikat : …………………………………………………………….…………
…………………………………………………………….…………
…………………………………………………………….…………
No. Telefon : …………………………………………………………...
No. Faks : …………………………………………………………...
(* Potong yang tidak berkenaan) Nota : Lampiran yang telah lengkap diisi hendaklah dikembalikan semula seberapa SEGERA melalui Faks: 082-444333
*bersetuju / tidak bersetuju
SULIT / CONFIDENTIAL BORANG LI/C
PUSAT PENGAJIAN DIPLOMA UTMSPACE UNIVERSITI TEKNOLOGI MALAYSIA
KUALA LUMPUR
LAPORAN KEBAJIKAN PELAJAR
Nama Pelajar : …………………………………………………………………………………………………………
No. Kad Pengenalan : ………………………………………………………….
Kursus : ………………………………………………………….
Tempat Latihan : ………………………………………………………….……………………………………………..
………………………………………………………….…………………………………………….
………………………………………………………….…………………………………………….
No. Telefon : ……………………………....…… No. Fax : ……………………………..….
Tarikh Lawatan : ………………………………… Bahagian A : Maklumbalas Pelajar
Arahan: Pelajar hendaklah menandakan √ dalam kotak berkenaan. Panduan : sila rujuk jadual pemarkahan
5 Sangat Baik 4 Baik 3 Memuaskan 2 Kurang Memuaskan 1 Tidak Memuaskan
5 4 3 2 1
1 Kesesuaian Bidang Kerja
2 Kesesuaian Tempat Kerja
3 Keceriaan Diri
4 Keceriaan Tempat Kerja
5 Keselamatan Di Tempat Kerja
6 Keselamatan Diri
7 Penginapan
8 Pengangkutan Pergi / Balik
9 Hubungan Staf / Kumpulan
10 Hubungan Majikan
11 Bayaran / Elaun
Latihan Industri (Bahagian Pengurusan Akademik) PUSAT PENGAJIAN DIPLOMA, UTMSPACE
SULIT / CONFIDENTIAL BORANG LI/C
Bahagian B : Komen Keseluruhan / Tambahan : .............................................................................................................................................................................................. .............................................................................................................................................................................................. .............................................................................................................................................................................................. .............................................................................................................................................................................................. ..............................................................................................................................................................................................
Tandatangan Pelajar : ……………………………………………………
Arahan : Sila kembalikan dengan SEGERA borang ini kepada Penyelaras LI berkenaan.
Latihan Industri (Bahagian Pengurusan Akademik) PUSAT PENGAJIAN DIPLOMA, UTMSPACE