UTFAB Spring Presentation to the SFRB

March 26, 2007 UTFAB Recommendation to the SFRB

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UTFAB Spring Presentation to the SFRB

Patrick J. Burns, Vice President for ITBen Griffiths, Chair of the UTFABJason Huitt, UTFAB LiaisonMarch 26, 2007


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UTF Revenue @$15/semester-student UTF Revenue

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

FY 04 FY 05 FY 06 FY 07 FY 08

$795k $910k $913k$983k $983k More RI courses

via ContinuingEducation

Started chargingFor RI coursesIn ContinuingEducation

Projected


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FY 08 Budget Projection

FY 07 carry forward (planned) $117k FY 08 revenue $983k Total available for FY 08

$1,160k


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UTFAB FY 08 Budget RecommendationProjects for FY 08 Item Running Direct

Ranking Item Cost Total Match

2.5 SIS $462k $462k 50%

2.5 SIS hardware $173k $635k 50%

2.625 Library $218k $853k 0%

4.625 Classroom technology $175k $1,028k 0%

5.5 Dept. Classrooms $60k $1,088k 50%

7 UFFAB classrooms $75k $1,163k CFT, UFF

8.625 Podcasting $85k $1,248k Maybe

8.725 Kiosks $59k $1,307k UFF

9.625 Doc cameras & lifts $114k $1,421k 0%

9.75 Wireless $22.5k $1,444k 50%

9.75 Video streaming $28k $1,472k 50%


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Vote on Whether to Raise the UTF Was a “tie,” and therefore failed as a majority

vote is required for passage

Why the UTF is so Important at CSU

Based upon a survey in 2005 of CSU’s peers


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ACNS “Before & After” – Trends in Growth of Services


8March, 2007 UTFAB Spring 2007 Summary 8

Informal Survey of Peers- Central IT Staff

Normalized Staff

0.00%

0.10%

0.20%

0.30%

0.40%

0.50%

0.60%

0.70%

0.80%

0.90%

Institution

FT

E-S

taff

/FT

E-S

tud

en

tAvg/CSU = 4.30:1



Informal Survey of Peers- Central IT $$$Avg/CSU = $4.41:$1

Normalized Expenditures

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

Institution

$/F

TE

-Stu

de

nt-

yr.



ACNS Systems Services – 2000

DeltaEagleHollyLamarYuma

8 Servers

Vines CSUNTS CSUNTS2



ACNS Systems Services – Jan. 2006

30 Unix Servers 43 Windows Servers

LAMAR

DELTA

EAGLEHOLLYSIMLA

YUMA

SILT DURANGOCALHANHUGOMESA

LYONS HOOPERHOWARDRYEGRANBY

BOND RIFLE

ESTESERIEWARDGILLPARK

QASMOBILEMAIL.HALLSYAMPA

Core End-User Services

System Administration / Backups/Archival/Logging/Monitoring

WebCT

SPAM/Virus Control

Miscellaneous

LITE

DAE

PORTALCAL

RAMPOINT

RamPoint Portal

CSUNTS

File/Print/Domain Controller/Monitoring

CSUNTS2 CSUNTS3

CSUNTS4 CSUNTS5

RUSH HASTY

WSPROD WSDEV

BOONE

OVID

ACNSWSA ACNSWSB

AGATE

COPEBASALTOURAY

UNION

LUMINISDB

ACNSBBSTATUS

BDGOVS

CLM SEVIS BFSSQL

UPSPP

HPASERVER

KCSUSTREAM CTVSERVER

STUMEDIANTS

MOLE

Web/SQL/eID/RAMWeb

Video Streaming Services

Exchange/Blackberry

Miscellaneous/Unique Function Servers/Dept. Servers

Test Forest



ACNS Networking – 2000

Internet

OC-3

Modem pool

5 routers, 1 ATM switch

Internet2

16K computers



ACNS Networking – Jan. 2006

Internet Internet2

National LambdaRail

Gigabit Gigabit

Fort Collins Community

Network

Bison North

Bison South

PacketShapers

BorderFirewall

300APs

VPN

Video Conf.VoIP

Surveillance City and County Life &

Safety

28K computersMonitor

1,400 devices

CoreRouters



ACNS Staffing –“Before and After”

2000 Jan. 2006

34 FTE, 33 Centrally 29 FTE, 22 Centrally


15Nov. 27, 2006 UTFAB presentation to SFRB 15

UTF Funded Projects

Ongoing projects for FY 08:1. SIS/Portal.

2. Library Technology.

3. Classroom Technology. One-time funding for FY 08:

4. SIS hardware refresh (50/50 funding w/ ACNS).

5. Split funding with the colleges and UFFAB:A. Departmental classroom project (rooms TBD), and

B. Computer classrooms, with UFFAB (rooms TBD).


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1. SIS/Portal Project – “Go Live” in Fall

$462,353 17% increase

over FYs 04-06 Expenses

shifting to software

Still a very sparse budget

FY 08 Expenses (Projected)$462,353

1. Soft. maint. (+ gaps) - 51%

2. Hardware/OS - 9%

3. State Class. Staff - 37%

4. Student Staff - 3%

2. Classroom Technology (GA Classrooms)


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Data Projector Refresh on a 5-year Cycle

Building Room Capacity

1 Engineering B4 49

2 Engineering E103 49

3 Engineering E203 54

4 Rockwell 165 45

5 Rockwell (x2) 165 45

6 Pathology 101 145


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Proposed New Installations – Room Technology Upgrades

Building Room Capacity

1 Clark C337 49

2 Clark C358 58

3 Eddy 5 60

4 Eddy 104 36

5 Eddy 107 35

6 Eddy 108 35

7 Eddy 118 36

8 Eddy 119 36

9 Engineering B103 49

10 Engineering B105 36

11 Glover 201 65


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Budget for Classroom Technology

New TechnologyInstalls Refresh Totals

Non-capital Equipment $101,985.00 $15,890.00 $117,875.00Materials and Supplies $3,625.00 $350.00 $3,975.00Construction $7,150.00 $0.00 $7,150.00Staffing (Installation) $46,200.00 $1,860.00 $48,060.00

Totals $158,960.00 $18,100.00 $177,060.00

Proposed Budget (Recommend @ $175K)


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3.Library Technology Request

Action Item Qty Unit Cost Ext

Refresh PCs 101 $ 763 $ 77,063

Monitors 127 $ 204 $ 25,908

Laptops 75 $ 1,343 $ 100,725

New MacBooks 10 $ 1,466 $ 14,660

$ 218,356


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4. SIS Hardware Request


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SIS Hardware

Goal Banner go live in Fall 2007 – address performance issues

due to hardware Hardware will be 4 years old in FY 08

Upgrade decision process Load testing Consultation with other, similar institutions running Banner

in production Both identified our back-end database server as a

“choke point” Solution – upgrade DB server, and dedicate to Banner


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SIS Architecture Upgrade “Before” “After” Oracle DB

#1 - SIS

Back-end“All” OracleApplications

Oracle DB

Server

Banner

Application

Portal/

RAMweb

Internet

Oracle DB

#2 – Other

Banner

Application

Portal/

RAMweb

Internet


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Oracle DB #1 Cost Itemization Item Cost ($)

IBM p560Q (discounted) $94,000 HMC (software) $5,000 Fiber switch $10,000 Rack $4,725 Disk $52,000 Oracle license $180,000 Total $345,725 UTFAB Request (50%) $172,862


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5. “Split-funded” Items – Specific Rooms TBD and Approved by UTFAB/UFFABA. Departmental classrooms

UTFAB specifies “standard” instructional technology: computer projection system, screen, control system, etc.

50/50 funding split with the colleges/departments

B. Computer classrooms UTFAB funds the instructional technology, as

above UFFAB funds the remodels Colleges fund the computers


27Nov. 27, 2006 UTFAB presentation to SFRB 27

Notes

UTFAB conducted a diligent deliberative process, and evaluated projects according to the 10 “funding criteria” in the UTFAB Bylaws

Projects were rated by each UTFAB member, and then discussed by the UTFAB, which caused some ratings to change, to result in the final ratings in the spreadsheet on slide 4


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UTFAB Recommendation

UTFAB recommendation - FY 08 Item Running

Ranking Item Cost Total

2.5 SIS $462k $462k

2.5 SIS hardware $173k $635k

2.625 Library $218k $853k

4.625 Classroom technology $175k $1,028k

5.5 Dept. Classrooms $60k $1,088k

7 UFFAB classrooms $75k $1,163k


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For More Information

UTFAB web site: http://utfab.colostate.edu/

Contents: Bylaws (modified). Members. Fall Project Presentations. Spring Project Proposals.


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Questions?

Are more than welcome.

UTFAB Spring Presentation to the SFRB

Documents

kutfab fy

budgetprojected available

projected expenses fy

central training2

central support

central networking

central help desk

utfab liaisonmarch