Using OrgSync to Target the Specific Needs of Student Organizations

S

Using OrgSync to Target the Specific Needs of Student

Organizations

Damon Brown, Director of Student Activities and InvolvementDani Rossman, Coordinator of Student Organization Services

Kelly Schiess, Vice President of Program BoardCentral Michigan University

OrgSync on Campus: History

Implemented almost four years ago to replace homegrown system

Met opposition from students SGA Voting Snafu Student had adapted to other systems

Implementation and Relaunch

Goal: Form alliance with leaders in key organizations to assess how OrgSync can

meet their needs

Students Spread the Message

Video: http://www.youtube.com/watch?v=jwu9SA3dSyU

Designing Our Process

Hosted open round table discussions Listened to students concerns Allowed students to be honest with their feelings

Develop relationships with key leaders What problems are they experiencing? Don’t “fix” what’s not broken

Be an OrgSync example! Move office processes to OrgSync

Student Activities

Problem: Homecoming Student Recognition (Ambassadors) Use a nomination form Triggers student application All Reviewers can access application online

Problem: Campus wide calendar of events sparse Use OrgSync to track all Office and

Student Organization Events Weeks of Welcome 2013!

Website and Events on OrgSync

Program Board

Problem: Tracking attendance at events Swiping to Track Attendance Assess students who come to events through post event forms

Problem: Recruiting and Organizing Volunteers Maintain members only portal for messaging and coordination Create form for tracking volunteer positions

Problem: Summer communication between executive board members Manage Discussion Board among members

Problem: Members unfamiliar with OrgSync Create To-Do list scavenger hunt

Greek Community

Problem: Engagement at Recruitment Workshop Create polls to engage participants during session Encouraged more student to join portal

Problem: Tracking Attendance at Events with Mandatory Attendance by Chapter Use separate computers/events for each chapter

Student Government Association

Problem: Attendance was disorganized Utilized OrgSync card swipe at meetings Still working to perfect method

Problem: Using Blackboard and OrgSync was causing confusion Transition to one system

Problem: No means to uphold Bylaw requiring all budgets be public Will be utilizing OrgSync Checkbooks to display all SGA budgets

Problem: Tracking Office Hours Create discussion board and students enter hours or when they will

not be there

The Job is Never Done

Response to OrgSync is changing “I’ve used OrgSync with [Insert Group]!” Student Perspective

Annual turnover in organizations is unavoidable Continue to build relationships with and train new

students Begin talking about OrgSync from day 1

Identify the right students Getting the Leader on board is important, but…

Finding your bus driver is key

Where we are now!

4040 students in a student organizations (Self Added!)

32406.91 Hours Logged

10227 Unique Users logged into OrgSync since July 1, 2012 (This includes faculty, staff, alumni, and current students.)

11,035 Events for 2013-2014 School Year