Using Millennium Cataloging A Quick Drive through the Landscape.

Using Millennium Cataloging

A Quick Drive through the Landscape

Use the SEARCH box in the middle of the Millennium window to search and retrieve a

BIB with all of its attached records.

MAIN MENU essentially the same for all Millennium modules. (See handout).

QUICK EDIT MODE

Retrieve the correct bib, then click on the EDIT button (toolbar) to edit the BIB record.

From the SUMMARY tab you can locate or create ITEM, ORDER & CHECKIN records.

From the RECORD tab you can edit them.

Here is EDIT Window in Millennium. To

navigate in the Bib record click on a field

or use the TAB button.

Buttons at the top of the Edit screen let you Save, Print,

Insert or Delete variable fields, Undo or Redo actions

and Close the record.

New Millennium Enhancements

SEE HANDOUT

Enhancements Relevant to Cataloging

Revamped Millennium Editor

Many More Templates

Improved URL Checker within Mil Cat

Create Lists now available in all modules

Enhanced Millennium Editor

What is the Millennium Editor?

Editor used by all Millennium modules: MilCat (Quick Edit mode)

MilSer (Serials Checkin mode)

MilAcq (Orders mode)MilCirc (Search/Holds mode, Circulation Desk Edit mode)

What is the Millennium Editor?

It’s the Millennium version of the Full

Screen Editor in the character-based system

Along with EDIT button, new features will be located under the MAIN MENU.

Impact on Millennium Cataloging

Improved record editing

Reduced reliance on GuiCat and character-based system for cataloging

Allow copy cataloging staff to manage records using only the Millennium editor

Millennium EditorFEATURES

Availability of multiple simultaneous record windows

Menu bar that is always accessible

Single or multi-window

mode

Single window mode

Record window replaces browse window

Multi-window mode

Browse window

Record window

Cascade all or cascade only windows (not minimized)

Multi-window mode

Tile vertically or horizontally

Multi-window mode

The Multiple Window: In this example, the benefit of multiple

windows is the ease of comparing two similar records.

More intuitive interface

Enhanced Record Editing for ALL types of records (bib, item, order, patron, etc.)

Fixed- and variable-length fieldsPatron addressesConvert b/w MARC and non-MARC fieldsSpecial expandable fields (006, 007, 008)

Optional WIZARDS for creating NEW records (inserting/editing fields)

Millennium Editor FEATURES

To navigate in record & edit: tab, use arrow keys, or click on the

field.

Fixed Fields reside on top

Double-clicking on the fixed field’s value area brings up a selection

(dialog) box

If you key an invalid entry, the system will display a list of values

Keying the first character (i.e.,‘e’) will jump you to that

part of the list.

Just click in the field or press

<Enter> and start typing...

VARIABLE-LENGTH FIELDS

…or you can have it set up to

use a wizard.

NEW RECORD USING WIZARD

Default values are listed automatically

Sequential dialog boxes for each template

prompt

FEATURES: Record Editing

Save as you goUndo & Redo functionsEasier navigation to Next (Ctrl [) and Previous record (Ctrl ])Refresh record (to put fields in order)Errors shown in color on the screenExpandable special fields (006, 007, 008) Validation of ISBNs

Improved multi-item creation

Refresh to put fields in order

Save as you go

Undo & Redo under Edit menu

Undo & Redo buttons also located under EDIT

window.

NEW RECORD USING WORKFORM

Template prompts by showing fields that are

now empty

Fixed-length fields with no default values show

in error color

User-defined error color

EXPANDABLE SPECIAL FIELDS

Improved multi-item creation

OTHER FEATURESAbility to:

Copy records Delete a bib plus all attached

records Transfer attached records from one

bib to another Modify a group of attached records

(either fixed or variable field data) Link items to multiple bibs Sort attached records Import order data into item records

Copy record

Copy ANY type of record

When deleting a bib...

Delete bib & attached

…and when deleting the last attached record

Delete bib & attached

Transfer attached records & Link items to multiple bibs

Find a bib or use one already open

Modify groups of attached

records

Step 1

Step 2

Individually...

…or find & replace

...After

…or increment barcodes, volumes,

copies

Before...

Click on any column heading or use the predefined sort

Sort attached records

Preserve sort order

Sort attached records

Templates

Customizable Appearance (n/a to SWITCH)

Availability of many TEMPLATES

Define font, colors and tag display

preferences.N/A

Customizable Appearance

1,000 templates are available for each

record type.

A template manager helps to manage

each login’s preferred templates

FEATURES: Public Display

Ability to view public display

Shows a record as it will appear in TOPCAT

Records edited, but not saved

Show public view

Select “Public Display”

Show public view

Public Display is exactly what the patron sees

FEATURES: Session Statistics

Availability of session statistics On demand & optional when exiting

MilCat Tracked by initials Authorized staff can view statistics

for others Current session only or range of

months

Session Statisticsincluding cumulative

statisticsSpecific initials or ALL

Specify range of months

URL Checker

Integrated within Millennium Cataloging

FEATURES: URL Checker

Its own navigation button on left of screenReport options Created automatically at night (i.e.,

monthly) Able to use range of records or review file

to run an interactive URL Checker report

Making corrections Automatic correction of URLs by system User corrects URLs from report

URL Checker

Select types of errors

New URL: User-supplied and automatic

Edit

Sort on any column

Click to open browser

URL Checker

Preview changes

URL Checker

Report of changes

Create Lists in Millennium

•Training coming soon….• View separate PowerPoint online

Create ListsIn all Millennium modulesAble to add record to existing review filePrint monographic labels from list of items

Planned for next release: Export in user-delimited file format Limit review files to user’s scope

(optional)

PRO’s of Millennium Lists

Edit records directly from lists“Show Info” button Able to see info about list for those

created in Millennium Can see/learn other’s search

strategies

Lists themselves run FASTERSaving a list is easier Text-based must be done BEFORE

you start searching (%)

PRO’s of Millennium Lists

Search for records by INDEX field (i.e., LC call number, barcode, etc.)

View all field and boolean operator choicesContinue working in Millennium

Can STOP or SUSPEND a list To evaluate what’s going on To retrieve a sample of records

CON’s of Millennium Lists

Text-based users may find this method SLOWER

Sorting by multiple criteria may not be error-proof

System just STOPS when a list gets full No warning message, but same as text-based

“LIST Records” is name for “printing”

Can’t see record numbers to gauge when list will be done

Stay Tuned for Future Training!

Jenny [email protected]

414-351-2423