Using Data

Using Data

Deb Wragge, Carol JessenProfessional Staff Developers

TO GUIDE ACTION FOR SCHOOL IMPROVEMENT

Building a Data Team

Goals:To define, prepare, and establish

an active and effective Data TeamTo recognize and implement

effective data collection and display

To study, practice and implement a data inquiry protocol

AgendaNorfolk Catholic Schools Data Team Meeting

Meeting Date & Time Wednesday, September 19, 2012, 1:00-3:00 pm

Meeting ObjectiveOrganize and Implement the Data Team Structure & Assign Initial Data Assignments

Expected Outcome(s)

• Orientation of Data Team• Creation Norms and Belief & Purpose Statements• Completion Step 1: Ask Good Questions and

begin Step 2: Collect Data

Team Norms To Be Determined

Statements of Belief and Purpose To Be Determined

Time Topic Task Who’s Responsible?

1:00-1:05 Introductions Deb & Carol

1:05-1:25 Definitions & Confidentiality Agreement, Rooster, Team Roles & Attendance

Think, Ask Questions, Assume a Role Deb & Carol

1:25-2:00 Team Norms & Belief and Purpose Statements

Think, Contribute, Discuss & Accept Deb & Carol

2:00-2:10 Stretch Break

2:10-2:15 The Six Stages of the Cycle of Data Inquiry

Think, Ask Questions Deb & Carol

2:15-2:40 Stage 1: Ask Good Questions (1A, 1B, !C)

Think & ParticipateDeb & Carol

2:40-2:50 Stage 2: Collect & Prepare Data (2A)

Think & ParticipateDeb & Carol

2:50-3:00 Summarize & Next Steps Think, Clarify, Prepare for Next Session

All Data Team Members, plus Deb & Carol

Data Team Definition:

A group of people dedicated to improving student achievement through data inquiry

A Data Team IS…

Solely responsible for all of the work involved in pursuing improvement

A Data Team is NOT…

A group of people:• who have agreed to dedicate time and

effort to organize efforts around data• who will help build and maintain a culture

of data use

Confidentiality

Importance – Because it is likely the team will use identifiable student data

Confidentiality Agreement

Roster and Attendance

Purpose – • To track membership and attendance• To ensure everyone knows

• who is on the team • their role • how to reach them

• To serve as a simple sign-in sheet for each data team meeting records

Team Roles and Responsibilities Important and Common Roles:• Facilitator• Time-Keeper• Recorder • Referee • Planner• Active Participant

Shared Values and Behavior Norms

Coming to consensuses on the group’s shared values and expectations for Behavior

Developing a clear and shared understanding of the team’s• Purpose• Specific roles• Responsibilities of each member• How the team will conduct its meeting

Identify Values and Behavior NormsValues & Purpose Behavior Norms

What do we believe?What are we here to do?

Positive: What Behaviors do we want to exhibit?Negative: What behaviors are unacceptable?

Meeting Organization

To keep on task and moving forward, every meeting should have an agenda to guide the discussion and work.

Important items to include on the agenda are:• Affirmation of team norms and values• A review of the status of the last meeting’s action

items• Objective and expected outcomes for the meeting• Action items to pursue for the next meeting

(including identifying who is responsible)• Time allotments for each agenda item

Sample Agenda using Today’s WorkNorfolk Catholic Schools Data Team Meeting

Meeting Date & Time Wednesday, September 19, 2012, 1:00-3:00 pm

Meeting ObjectiveOrganize and Implement the Data Team Structure & Assign Initial Data Assignments

Expected Outcome(s)

• Orientation of Data Team• Creation Norms and Belief & Purpose Statements• Completion Step 1: Ask Good Questions and

begin Step 2: Collect Data

Team Norms To Be Determined

Statements of Belief and Purpose To Be Determined

Time Topic Task Who’s Responsible?

1:00-1:05 Introductions Deb & Carol

1:05-1:25 Definitions & Confidentiality Agreement, Rooster, Team Roles & Attendance

Think, Ask Questions, Assume a Role Deb & Carol

1:25-2:00 Team Norms & Belief and Purpose Statements

Think, Contribute, Discuss & Accept Deb & Carol

2:00-2:10 Stretch Break

2:10-2:15 The Six Stages of the Cycle of Data Inquiry

Think, Ask Questions Deb & Carol

2:15-2:40 Stage 1: Ask Good Questions (1A, 1B, !C)

Think & ParticipateDeb & Carol

2:40-2:50 Stage 2: Collect & Prepare Data (2A)

Think & ParticipateDeb & Carol

2:50-3:00 Summarize & Next Steps Think, Clarify, Prepare for Next Session

All Data Team Members, plus Deb & Carol

The Six Stages of the Cycle of Data Inquiry

1. ASK Good Questions

2. COLLECT and PREPARE

Data

3. FIND Trends and

Make observations

4. INTERPRET the Data

5. PLAN for action

6. IMPLEMENT, Monitor, and

Sustain

A data-rich environment

Heaps of student

data on…

demographics

achievement

outcomes

perceptions

A cohesive data analysis and decision-making process

Helps schools and

additional stakeholders

…

Ask good questions

Sort through the available

dataOutcomes

identify which figures are needed to answer the questions at

hand

Analyze the data

Use the information to

make good decisions & carry out meaningful

action for SI

Why have a data process?• To ensure high-quality outcomes• Seamless transitions

• To use data to answer important questions

• Structured and systematic• Leading to informed decision making and action

Its purpose?

What makes it effective?

Data TeamsWhat is a Data Team?

What is their role and function?

What structures and process do they use?• A climate of trust and openness • Open and honest communication • A sense of belonging • Diversity valued as an asset • Creativity and risk-taking • Ongoing evaluation with ability to self-correct • Members who are interdependent • A consensus decision-making style • Participatory leadership

Do they require ongoing support?

The data team process is continuous.

The data team’s work is NEVER complete.

The Six Stages of the Cycle of Data Inquiry

1. ASK Good Questions

2. COLLECT and PREPARE

Data

3. FIND Trends and

Make observations

4. INTERPRET the Data

5. PLAN for action

6. IMPLEMENT, Monitor, and

Sustain

Stage 1:

ASK GOOD

QUESTIONS

Stage 1: ASK GOOD

QUESTIONS

1 A. Identify the Focus Area

Stage 1: ASK GOOD

QUESTIONS

1 B. Generate Possible

Questions

Possible Questions

Stage 1: ASK GOOD

QUESTIONS

1 C. Narrow the Question to

Focus Inquiry

Stage 2:

Collect and Prepare

the Data

Stage 2: Collect and

Prepare the

Data

2 A. Data Collection

Plan

Summary & Wrap-UpThinking About Today’s Work…

• Give One Learning/Ah HA to your Right-Hand Partner

• Take One Learning/Ah HA from your Left-handed partner

Large Group Quick Share… So, What Occurred Today?

Next Steps…..What does the Data Team NEED to Do/Prepare for the November 21 Work Session ?1. 2.3.4.

Stage 3:

Find Trends and

Make Observations

Stage 3: Find Trends and

Make

Observations

3 A.SURFing the

Data

SURF

S• Specific: The statement makes a comment on a

single item within the data.

U• Understandable: The statement can stand on its

own and make sense to someone outside the team.

R• Related: The statement is relevant to the Focus

Question.

F• Factual: The statement is based only on the data in

front of the team. It does not introduce bias.

Remember to ALWAYS SURF!

Stage 4:

Interpret the Data

Stage 4: Interpret

the Data

4 A.Celebrate

Strengths and Identify

Challenges

Stage 4: Interpret

the Data

4 B.Prioritize the Challenges

Stage 4: Interpret

the Data

4 C.Determine

Driving Factors

Definitions:

The team can change factors around this area, indirectly leading to possible change.

This is a group of items that the team can directly change.

Area of Concern:

Area of Influence:

Area of Control:

The team has no ability to alter the factors in this area, but these factors do remain a concern.

Stage 4: Interpret

the Data

4 C.Determine

Driving Factors

Stage 4: Interpret

the Data

4 D.Fishbone Diagram

Stage 4: Interpret

the Data

4 D.Isolate Controllable

Driving Factors

Definitions:

The team can change factors around this area, indirectly leading to possible change.

This is a group of items that the team can directly change.

Area of Concern:

Area of Influence:

Area of Control:

The team has no ability to alter the factors in this area, but these factors do remain a concern.

Stage 5:

Plan for Action

Stage 5: Plan for

Action

5 A.Identify Strategy

for Action

Stage 6:

Implement,

Monitor, and

Sustain

Stage 6: Implement,

Monitor, and

Sustain

6 A.Action Plan –

Organizing the Team for Action

Stage 6: Implement,

Monitor, and

Sustain

6 B.Evaluating Progress and Improvement

The Six Stages of the Cycle of Data Inquiry

1. ASK Good Questions

2. COLLECT and PREPARE

Data

3. FIND Trends and

Make observations

4. INTERPRET the Data

5. PLAN for action

6. IMPLEMENT, Monitor, and

Sustain

Summary & Wrap-Up

• Data_Displays copy.ppt

• School Need to Do’s

What NOT to Do… and, Your NEED to Do’s