Using Data to Manage Change Common Pleas Case Management System (CPCMS) - Dependency

Using Data to Manage ChangeCommon Pleas Case Management System (CPCMS) - Dependency

Children’s Roundtable Summit 2009

Develop a court-based statewide dependency case management system that provides the tools to assist in determining the effectiveness of programs and the efficiency of the court in providing permanent placements and reunifications.

AOPC Initiative2

Benefits of a Statewide System

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Gathering statewide information provides: The ability to measure current practices in each

of the jurisdictions across the Commonwealth. The ability to measure the success of programs

and initiatives in placements or reunification for children.*

The ability to understand the caseload from a court perspective.

*Using the measurements and statistical requirements established by The National Council for Juvenile and Family Court, National Center for State Courts, and the American Bar Association on Children and the Law.

Reports - Tools for Success4

Management Reports Provide tools to understand the caseload from a

court perspective at any given time. Many county courts had little or no specific detail about:

The number of active or active/adjudicated cases in their jurisdiction.

The ages of children under court supervision. The timeliness of events occurring on cases.

Statistical Reports Provide a point-in-time inventory of the cases in

the court.

What do Management Reports provide?

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Dependency Case Report - Provides a detailed list of all cases recorded in CPCMS.

Information displayed: Child’s name Age Gender Current

placement

What do Management Reports provide?

6

The report can further be grouped or sorted by:

Current status of the case (Closed, Active, Active/Adjudicated)

Judge or Master assigned to the case

Age of the children Family using FID

number

What do Management Reports provide?

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Information displayed: # Days to

Adjudicatory Hearing

# Days to Initial Permanency Review Hearing

Dependency Case Processing Summary Report - Provides a detailed list of all cases recorded in CPCMS and includes calculations to measure timeliness of events.

Additional Management ReportsInventory Report for Dependency Cases

Assignment Inventory Report for Dependency Cases

Provides the ability to track Counsel and Guardian Ad Litem appointments.

Provides the ability to track Judicial Authority and Master assignments – a resource as to their current dependency caseload.

Additional Management ReportsDependency Daily List

Termination of Court Supervision Report

Provides a list of dependency cases scheduled for court.

Provides a detailed list of terminated cases grouped by the reason for termination.

What will Statistical Reports provide?

Active Dependency Reflects the cases introduced into the inventory that had

not yet been adjudicated and were filed in the prior period (pending), filed in the current period (new), or reopened from an inactive status. This is the beginning of the case lifecycle.

Adjudicated Dependency Reflects cases introduced into the inventory through the

Active Dependency report that have been adjudicated either in the prior period (pending), adjudicated in the current period (new), or reopened from an inactive status.

Case Inventory Report – The report is divided into two distinct sections:

New FilingFiling from previous period

New AdjudicationAdjudicated in the previous

period

Ter

min

atio

n

Case Adjudcated?

Case dismissed or withdrawn prior to

adjudication?Yes

No

Case is ‘Active Pending’

No

Ter

min

atio

n

Case dismissed, withdrawn, or otherwise

terminated?Yes

Case is ‘Active Adjudicated’

No

Active Dependency Report Adjudicated Dependency Report

Case Inventory Reports

Information displayed: Pending Cases from

Prior Period New Cases Filed Reopened Cases Case Adjudicated Cases Closed due to

Withdrawal or Transfer Age of Pending Cases

Active Dependency Case Inventory

Case Inventory Reports

Information displayed: A breakdown of

terminated cases by reason for termination.

Adjudicated Dependency Case Inventory

Case Inventory Reports

End of Period Terminated Cases – provides a breakdown of cases terminated by Age and Placement Type. This report includes average number of days to:

Permanent Placement Adjudication Termination of Parental Rights

Pending Case Metrics – provides a breakdown of active cases by:

Demographics Case Age Age of the Child

End of Period Placements – provides a breakdown of active cases by:

Changes in Placement Child’s Safety in Placement Placement Type

Additional Statistical Reports

Data Quality

Reports will only be as accurate as the data being entered. Common county issues include:

“Dependency Petition Filed” entry is missing. For older cases, the adjudication disposition was not

back-filled on the case. Child’s placement is not specified in the order

and/or not entered correctly in the system. Demographic information, such as child’s age, is

missing. Some counties continue to use generic court orders.

AOPC has been working to correct many migrated data issues.

Data Quality

Who do I call if something appears wrong? OCFC – Analysts CPCMS Helpdesk

1-877-CCP-AOPC [email protected]