usg.rso.siu.eduusg.rso.siu.edu/_common/documents/ne… · Web view · 2018-03-15southern illinois university . undergraduate student government ~ senate meeting agenda ~ tuesday

SOUTHERN ILLINOIS UNIVERSITY UNDERGRADUATE STUDENT GOVERNMENT

~ SENATE MEETING AGENDA ~Tuesday January 30, 2018

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Meeting Miniutes

I. Call to Order-(6:06)

II. Roll Call-(6:06))

III. Excusal of Senator(s)-(6:08)

a. 1/16/2018- Eric Tsang, Paxton Morse- SO moved 6:08

i. Motion Passes

b. 1/30/2018- Sean Harris

i. Motion passes 6:08

IV. Swearing in of new Senators-(6:09)

a. Nathan Lighthle, Devina Lias, Anna Monson

b. President Bowens- swears in new student body senators

V. Approval of the previous meeting minutes - (6:11)

a. 11/28/2017- motion to approve- motion passes

b. 1/16/2018- motion to approve- motion passes

VI. Approval of meeting agenda-(6:12)

a. Motion to approve

1. Motion passes

VII. Executive Reports-(6:13)

a. Isaiah Storey- Press Secretary

i. Last Friday President Bowens and I had a meeting with WIDB

1. Secured a weekly spot on the radio station most likely



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ii. Funding board meeting Wednesday and Thursday about informational

items

b. Alexis Miller- Treasurer

i. As usual long report please bear with me

1. First funding board nominations tonight that are very important

a. This board determines small and large amounts of money.

We will rely on you to make these decisions

i. If you have time, please sit on the board.

b. Umbrella organizations have operational funding coming

up.

2. Funding board informational Wednesday 01/31 4-5 pm library 752

and 754

a. Light snacks

b. Event planning

c. Applying for funding and myths

d. Thursday 02/01 same room but to 5:30-6:30

e. RSVP on Sign-Up Genius

3. Funding Distributions- to be sent out

a. Half way to giving out all funds

b. Two organizations are coming to us to be heard during

tonight’s meeting

c. Umbrellas and RSO



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i. All under my interpretation of what group they fall

under

ii. If there are questions, please ask

d. Concerns on funding requests

i. Did analysis on amounts, based on size and amount

received per request was between 30-40%

ii. The average was 31% of their request

e. A document with expenditures that you should be aware of

with funding bills and senate bills with operational funding

i. POI 6:19- Peppers can you send us everything here

on this presentation

ii. Will send out

f. Any open Q’s on funding

i. POI 6:20- Newlin what do the different colors on

the presentation mean

ii. Lexi went through different sectioned colors

g. Recap: Sign up for informational meetings so there is

enough food

c. Chloeressa Colman – Chief of Staff

i. The library and the college of business is where I am normally at

ii. Constituency reports due Friday at noon



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iii. Outside of office hours please make an appointment

d. Danielle Graham – Vice President for Student Affairs

i. No longer at university full time

e. Emily Buice – Executive Vice President

i. If you email me on MWF, short messages are because of my limited

access to my email, not being rude getting you a direct response

ii. T/TR are my office hours where you will get a full response

1. If you want to see me, please make an appointment so you don’t

miss me with my other meetings

iii. Working with Tena and Johnathan on restructuring

1. Johnathan (6:23)

2. I gave this presentation last Tuesday to GPSC, modified and

shortened for undergraduates

3. Active as of January 29th

a. Estimated timeline of change and mergers

b. No dates on this form. BIG RED NUMBERS are the

timeline

c. Most of this is on activation tab on GPSC website, check

out both documents

d. BIG RED TEXT Illinois legal code from policies that grant

authority to the constituency body



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e. With no votes or problems, it would take AT MINIMUM

164 days for the program changed and board action

i. Not including if it gets caught in revisions

f. 220 days is more likely

g. FYI 90-day clock for faculty February 8th, 90 day period for

proposals expires

i. Have 7 days to bring decent to Vice Provost

h. Happens only after it makes it through the campus and

system process

i. (RME) reasonable or moderate extension for name

or degree

ii. New unit of instruction (NUI) of external campus

or whole new college

iii. Would have to be out by July but will to happen.

This resets the faculty clock 90 days in each round.

i. USG comes in with less authority as graduate students.

i. One representative that may not be able to vote

ii. Only place with policy power

j. Colleges will grant authority to each representative, student

vice chair. Will not be able to function without a student

representative

i. The College of Engineering and applied sciences

have no representation on their boards



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k. Any questions about this

i. POI 6:30- President Bowens. Where are we in the

time line?

1. We are at the second box, literally, be at the

third box by February 8th with no previous

extension. Will go to faculty for formal vote,

modification back to faculty then voting and

faculty senate. If it gets held up in faculty

senate then it will keep rotating until we find

a solution

ii. POI 6:31- President Bowens

1. Members are appointed on their units and

are solicited by their chairs COB is from

RSOs to students. Determined by the college

operating files are sitting on GPSC website

iii. POI 6:33- Senator Parton. Who is nominated to

college seats?

1. Theoretically you should have, through the

sitting chairs at these councils and if not

then that is USG’s problem. This is through

you and your operating papers.

iv. POI- Senator Parton. Are these already filled?

1. Lauran Schaefer- will post info



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l. Specific to department- academic programs housed in the

departments. Common knowledge. College locations for

chancellor and their jurisdiction. GREEN- preselected

m. GPSC put this slide together as of the 29th YELLOW- New

units Purple- By faculty

i. Proposed academic program structure red-

colleges, blue- schools on dec 13 meeting

ii. Transportation and applied sciences got their own

school

1. When new units are formed this renews their

90 day plot

n. College of Business and analytics on administrations

website. Healthcare management got moved to Public

health and services

o. STEM college, moving and shifting new schools larger

administrative structure

i. Physical and computing sciences now has math in

it but they are making a proposal to move math out

of there. More schools than we currently have at 6

colleges.

p. Any Questions

i. POI 6:39- Treasurer Miller. When you made this

what all did you consider?



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ii. Faculty and unit’s engagement, and administration

are telling me. Accurate through both provosts.

December 13th board of trusties meeting

q. New psych proposal to come sometime next week

i. Gaining a healthcare management based off of

strong points from faculty. No rhyme or reason.

Granting of schools and units is unclear to me and

most faculty

r. Questions?

s. Program change proposals for COLA

i. Africana Studies and behavioral therapy leave

Psych

t. Questions?

i. POI 6:42- Senator Peppers. Have to do with units?

ii. Has to do with units because of the creation of the

school and the new clock set. You are going to

have a change of units and different approval time

lines. 90 or 120 to be moved with extension.

iii. POI 6:44- Vice President Buice. Can you wrap up

soon?

u. ALL on GPSC website

i. Tab academic reorder tab

v. If you want to know how to be involved email me at

[email protected]

mailto:[email protected]



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w. Large version over time with timeline doc and

administrative version are on there not shortened one being

shown here.

f. Joshua Bowens – President

i. Glad to see more faces

ii. February 6, 5:30 student center auditorium, state of the university meeting

1. Regarding reorganization

2. Constituents deserve the knowledge from this meeting

3. Refreshments will be provided

iii. Banquet for unity that I spoke to Tena about

1. Come together to construct something new and cool to celebrate

the work that we have done

2. Would like to invite guests/ invite to entire campus to celebrate all

the changes and spread what we do with RSO/New students

3. Suggestion box/ email/ call to talk about ideas

iv. Really want to look at parking

1. Strategies for how to challenge repeat offenders

2. Come in and sit down with zoning and how to rezone so all the

community can have a fair shot at spots

v. SIU Late Night- Dance Policy



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1. University administration policy to have a better chance of renting

out ballrooms to save USG money and reduce cost for the RSO so

that equipment and space can be more accessible.

vi. Office hours have changes.

1. MTW- open office hours

2. TRF- by appointment only

vii. Spread the word on USG to all of your friends

viii. Open floor to Laura from USG

1. It’s on us community to stop sexual assault and violence

2. Culture of respect that is designed to train for language and

behavior changes

a. Undergraduates need to come and attend because this is to

protect you and your peers from sexual assault

b. 1/4 women 1/2 transgender and 1/6 men are affected by

sexual assault

3. Start participating in the change with these committees

4. New committee trying to change the content and respect training.

Not the same old same old click through. Change into a TV show

that would show how sexual assault effects our world or an

interactive platform to learn new ways to deal with this issue.

5. Proposal will fall onto the Chancellor’s desk, be a part of this large

change that is about to happen campus wide.



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6. More resources to UCOL program or more coachable trainings

during welcome weeks.

7. WGSS conference is coming up and is open to undergraduate

students. Looks good going into grad school. Deadline coming up

first weekend of march is the retreat.

8. Any questions feel free to ask

VIII.Advisor Report-(6:58)

a. Tena Bennett

i. International festival is coming up on Wednesday between 11-1

ii. Proclamation at 10, walk of the flags

1. Agenda is on student center website

iii. Last week saluki and unity activities. T-shirts still available

1. Student Affairs initiative, cool shirt, take one

iv. Must get to my child so I need to leave early, if you need me you know

where to find me in my office

IX. Senate Committee Reports-(7:00)

a. Internal Affairs Committee

i. Meets every Friday

1. This week we will be meeting in the Corinth room normally in the

Vermillion room

2. If interested, please join the committee and contact me with any

questions



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3. We approve RSO and get them prepped to be approved by senate

4. Handle a lot of bills

5. Working to get our own email now, I will send it out once we get it

b. External Affairs Committee

i. Senator Ramsook- elected chair by committee

1. Focused more on RSO fundraising to try to broaden this working

to get a Facebook, go like it

2. Sending out Senate regulations in USG

3. Isaiah meeting normally in Illinois Thursdays at 5

4. SIU USG

c. Governing Documents-Senator Peppers

i. Meeting scheduled

ii. New opening for a senator, new members welcome

iii. We go through and clean up operational documents that effect our

functionality with loopholes and issues

iv. For senators writing legislation we can help you do that

d. Judicial Board- Sarah Stipp

i. Elected Chief Justice today, no report

X. University Committee Reports-(7:05)

XI. University Committee Nominations/Appointments-(7:05)



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a. HLC Committees

i. Subcommittee 4- Teaching and Learning: Evaluation and Improvement

1. Motion to open floor- Senator Peppers

a. Motion passes

2. Vice President Buice, we need two people badly, if you’re not on a

university committee we really need you on one.

a. POI 7:07-Johnathan, so you know what that committee

does, uses information to maintain accreditation status.

Generated by committees by HLS reaccreditation.

Generating arguments. Teaching, learning and evaluation.

b. POI- Senator Ramsook, do you know when they meet?

i. I nominate myself.

1. Motion Passes to nominate Senator

Ramsook

ii. Subcommittee 5- Resources support programs and future plans

a. Nomination for Senator Tsang

i. Motion Passes

b. Affirmative Action Advisory Committee- 1 appointment

c. Quality Initiative Executive Team- 1 appointment

i. Senator Newlin, motions to close the floor

1. Motion Passes

XII. Old Business-(7:10)



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a. Motion to open floor

i. Motion passes

b. Student Funding Board – 4 nominations

i. Senator Lightle, moves to nominate self

1. Motion passes

ii. Senator Lias, moves to nominate self

1. Motion passes

iii. Senator Brown, moves to nominate self,

1. Motion passes

iv. Senator Ramsook, moves to nominate self

1. Motion passes

c. Internal Affairs Committee – 2 nominations

d. External Affairs Committee – 3 nominations

e. Governing Documents Committee- 2 nominations

i. Senator Monson, moves to nominate herself,

1. Motionpasses

f. Move to close

i. Motion passes

XIII.New Business

a. USG Election Committee-3 nominations

i. Senator Ramsook nominates self



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ii. Motion passes

1. POI- what does this committee do

2. Tena- confirm and run debates for moderation to get people to the events. Voting is online. Come together as a committee to move new ideas with the agreement of the committee. Not a ton of work, three meetings.

iii. Senator Handrock moves to nominate self

iv. Motion passes

v. Senator Yard, moves to nominate self

vi. Motion passes

b. SB 18-41 Pause for Paws

i. Motion to approve, Senator Peppers

1. POI- adopted on January 30th not 16th

2. Withdraw motion by Senator Peppers

3. Motion to change the date to January 30th, Senator Yard

a. Motion passes

ii. Motion to approve bill as is

1. Motion passes

c. SB 18-42 SIUC Concrete Canoe

i. Jessica Wickes, Team President

1. They are a team but trying to break out into our own RSO. Take to

competition in the spring time



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2. In Fall we start by designing canoe and concrete. We must form a

presentation and compete in races… more than a canoe. This

teaches teamwork. This is for anyone on campus

ii. POI- Emily will have to change date

iii. Motion to change date, January 30th

1. Motion passes

iv. Motion to pass bill as amended

1. Motion passes.

d. SB 18-43 Chess Club

i. RSO where students can come together to learn and compete with the

game of chess. Trying to expand to be able to play other schools

ii. Motion to change date to January 30th

1. Motion passes

iii. Move to approve as amended

1. Motion Passes

e. SB 18-44 Steel Bridge

i. Dale, Captain

1. Breaking off from current RSO to become our own. New rules

come every year to create steal bridge 18-20 feet long. Two

semester job. Semester one is planning and semester two is

building.



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2. Middle of April is the competition. Good place to make

connections with professionals in the field. Sponsors and more

connections.

ii. Motion to change the date to January 30th

1. Motion Passes

iii. Motion to move change of the dates to January 30th

1. Motion passes

iv. Motion to move bill

1. Motion passes.

f. SB 18-45 Buddhists for World Peace

i. Ivy, club President

1. About helping teens to awaken their potential

2. Dialog of philosophy, invitations for speeches and how to come a

global citizen promoting world peace, no fees or charge for joining

ii. Motion to approve

1. Motion passes

g. SB 18-46 SIU League of Legends

i. Video game brings students together to learn and play the game


1. Motion Passes

h. SB 18-47 SIU Paddle Sports



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i. They want to work with the rec center and campus lake to have warm

weather events. All on water events as in canoeing and more.


1. Motion Passes

i. SB 18-48 Africana Theater Laboratory

i. POI- Senator Peppers, would not postpone

ii. Treasurer Miller, Representatives are not here, reads funding requests and

discussion was brought up that they cannot keep the T-shirts that are

meant to be reused. The funding goes to RSO owned materials

1. POI- Senator Kinley, Receipt is 9.90 per t-shirt, doubled price of t-

shirts

2. POI- Senator Peppers. Why are the shirts so much more

expensive?

a. Treasurer Miller, I don’t know. May have been confusion

on the receipt lay out. Nothing specific to their

organization.

3. POI- Senator Ramirez. These will be the same t-shirts.

4. POI- none of the students will have out of pocket fees

5. POI- Senators Peppers, table till later in meeting because

representative is coming

a. Motion Passes to table until later in the meeting

iii. Motion to reopen passes (7:55)

1. Jarvell Williams, President



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a. We have already put down 400 dollars for the down

payment on 20 some t-shirts

b. Cannot speak on if they will be used again, was not strictly

written within the constitution that they needed to be reused

again

c. Only states that funding for t-shirts to be used for that

particular event.

d. Confused on why they are getting funding at all.

i. Lexi, up to 25% on required costumes to be reused

for multiple years

iv. POI- President Bowens. You don’t know if the actual merchandise will be

used again and only has that ATL expecting that it would be used again?

1. Treasurer Miller, These will become personal items

v. POI- Senator Peppers. Only one person would be graduating and can

assume that the others would reuse

1. Senator Kinley, cannot say how many will return

2. Senator Peppers, no way to gauge that kind of returning numbers

for other outside reasons outside of our lack in enrollment.

vi. Senator Ramsook, have the organizations name on them. Publicity of

organization, multiple uses

1. Treasurer Miller, we don’t fund t-shirts, we fund costumes

vii. Senator Yard, becomes personal item after this year. Cannot in good will

give USG funds to this



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viii. Senator Ramirez, only funded partially. Funded 9.99 not the 18-dollar

receipt.

1. Senator Peppers, 9.99 per t-shirt and then you funded 18 t-shirts

and gave 15% of that?

2. President Bowens, 9.90X18

a. Lexi, we round to the nearest 50 cents upon final

calculation

3. President Bowens, I got 151.97

a. 9.90X18X.15

ix. Senator Parton, why are these t-shirts necessary

1. Treasurer Miller, they will be used as a costume.

2. RSO President, we have more events that these shirts can be used

for.

x. Senator Ramsook, move to amend amount to $45 dollars.

1. Motion passes

xi. Senator Peppers, senate is trying to move on and we are trying to move on

to next bill

xii. Senator Peppers motion to approve as amended

1. Motion passes 10-4, 6 obtaining

xiii. Motion to excuse senator Mitchell (8:10) because of work, motion passes.

j. SB 18-49 Hispanic Student Council-

i. Treasurer Miller



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1. Requested funding and the concern is that they applied during

operational funding. Senators were told about this, asking for a

second round of funding during funding consideration was not the

right way to go about this.

ii. RSO President

1. Leaders are not born they are thought to lead. This is for the

Hispanic conference for leadership. Want to bring our knowledge

back from the conference to use what we have gained in our trip.

a. Questions or Clarifications.

i. Replication

ii. POI- Senator Kinley, unfair to other umbrella

RSO’s to apply for the same funding event twice.

b. Please see the prices on the form for pricing and other

funds

c. POI- Senator Peppers, do you know how much you

originally applied for

i. Treasurer Miller, 550. 110 should have been

allocated per one student. Small error may have

occurred. Written wrong on the form. 990 dollars

off from what the amount was meant to be.

d. POI- Senator Newlin, can we change this bill to the

difference of the amount

e. Senator Newlin moves to amend bill to the original amount

of 990 dollars.



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f. POI- was this error from a funding miscalculation or from a

funding misunderstanding

i. Treasurer Miller, Miscalculation

g. Motion passes

2. Motion to Approve as Amended

a. Motion Passes

k. SR 18-03 Resolution to Protect and Support Dreamers

i. Senator Tsang

1. Last year’s statistics 26,000 students in our campus community

2. Rejected January 6th last year

3. 7 local organizations and student body groups for resolution to take

action.

ii. Motion to amend

1. Motion passes.

iii. POI- Senator Ramirez, I am a DACA student myself. I was given many

opportunities from Obama. We are educated trying to make a better life

for myself. I cannot even get pulled over. He is paying taxes and is not

allowed any student or government help, contributing to be education.

iv. Senator Ramsook moves to pass the resolution

1. Motion passes

Motion to reopen SB 18-48

l. FB 18-072 SAE Saluki Baja- Blizzard Baja



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m. FB 18-073 American Institute of Graphic Art Students- Student Conference

n. FB 18-074 National Association of Colored Women’s Clubs- FED Talk

o. FB 18-075 National Association of Colored Women’s Clubs- Women’s

Appreciation Day

p. FB 18-076 Nepalese Student Society- Ram Navami

q. FB 18-077 Nepalese Student Society- Welcome Program

r. FB 18-078 Nepalese Student Society- Holi

s. FB 18-079 Nepalese Student Society- Mahashiva Ratri

t. FB 18-080 Institute of Electrical and Electronics Engineers- Projects

u. FB 18-081 Black Women’s Task Force- Women’s Retreat

v. FB 18-082 Black Women’s Task Force- Black Girls Rocks

w. FB 18-083 Engineers without Borders- Asses. Trip to Janko Marca Bolivia

x. FB 18-084 Kendama Club- Club Meetings

y. FB 18-085 Southern Illinois Dance Company- American College Dance

Association Central

XIV. Executive Board Closing Comments- (8:12)

a. Isaiah Storey- Press Secretary\

i. Have a good night

b. Alexis Miller- Treasurer

i. Thanks for bearing with funding

ii. Please go through guidelines



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1. POI-Senator Peppers, GPSC student fees, whatever happened to

that.

a. Treasurer Miller, never happened, fell through the cracks

will send bill

iii. Funding board see me after really quick

iv. Coming up with a form for Umbrella semester report

v. Funding board informational

c. Chloeressa Colman – Chief of Staff

i. Suggestions for tabling

ii. Constituency reports due this Friday at noon

d. Danielle Graham – Vice President for Student Affairs

e. Emily Buice – Executive Vice President

i. Polos on their way

ii. If you’re not going to be there, send a proxy. Its rude if you don’t show

out of nowhere. PLEASE TELL ME.

iii. In my office T/TR, come in I can help you out.

1. Email me first

f. Joshua Bowens – President

i. Thanks so very much and your knowledge of information.

ii. When we are having disagreements on the floor that is normal. Some of

the things they partake in relay to us. Solving the root of the problem.

Passionate because of the students and the things they impact. The reason



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we did this is for the conversations across the room. Common ground and

move forward for the student body.

iii. Guests and the community thanks for coming out

iv. Have an amazing safe night

1. POI- Senator Parton, why are we focusing on parking and not the

reorganization

a. President Bowens, Not aware of many of the changes

2. Not here for all of the information. This can be new news for me as

well. Trying not to bring personal issues to the table. Not as good

as Johnathan but I am trying to be a better self.

a. Will be in the February 6th informational meeting

3. POI-Peppers, Dani is no longer here. As an umbrella this is a

vacancy in a large position

a. Leaping roll in this position. I had emailed your secretary. I

will be meeting with the umbrella organizations.

XV. Advisor Closing Comments-()

a. Tena Bennett

XVI. Public Comments- 10 minutes total- 1 minute per speaker-(8:21)

a. Johnathan- looked over minutes from past meeting in voting on resolution. Don’t

know much about the reorg. Ask your department chairs and members. Every

meeting is given information. Costs time and energy. Bad part is the students

need to make informed decisions and research the institutional opportunities. My

office is upstairs.



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b. POI- Senator Kinley, collecting signatures for blood drive.

c. Senator Ramsook, sight leaders needed.

d. POI- Senator Peppers, what did josh say.

XVII. Adjournment-(8:25)



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