-
MesserschmittKEY CARD SYSTEMS Contactfree Transponder Key
Cards
or Magnetic Key Cards
User ManualHotel Card System
HOCASWin
Messerschmitt Systems GmbH Meiningerstrae 33
D - 98544 Zella-Mehlis
Technical Service and Hot-Line-SupportTel.: +49 / 3682 / 854-0
Fax: +49 / 3682 / 854-22
Website: www.messerschmitt.comE-mail: [email protected]
Errors and omissions reserved
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 2
Table of Contents Page1. General Introduction
......................................................................................................42.
Login................................................................................................................................53.
Logout
.............................................................................................................................64.
Quit the program
............................................................................................................75.
Online help
......................................................................................................................76.
Data administration and card creation with HOCAS 7000
..........................................87. user guide
.......................................................................................................................98.
Menu 'checkin'
..............................................................................................................10
8.1. new
checkin'................................................................................................................118.2.
'duplicate Card
...........................................................................................................158.3.
pre-checkin
................................................................................................................168.4.
issue
standbycard......................................................................................................178.5.
'issue onetime
card'.....................................................................................................19
9. 'checkout'
......................................................................................................................219.1.
'checkout at departure time
........................................................................................229.2.
'cancel guest card
immediately'...................................................................................24
10. 'read
keycard'................................................................................................................2511.
'Administration
............................................................................................................26
11.1. 'staff administration'
.................................................................................................2711.2.
'rooms administration'
..............................................................................................3711.3.
'administration
areas'...............................................................................................5011.4.
'date/time
function'...................................................................................................54
11.4.1. 'code date-/timecard'
........................................................................................................
5511.4.2. 'time region'
......................................................................................................................
5711.4.3. 'set date / time'
.................................................................................................................
60
11.5. 'issue
systemcards'..................................................................................................6111.5.1.
'function card'
...................................................................................................................
6211.5.2. 'resetcard'
.........................................................................................................................
6411.5.3. 'readaddresscard'
.............................................................................................................
6511.5.4. 'setaddresscard'
...............................................................................................................
6711.5.5. 'logoutcard'
.......................................................................................................................
6811.5.6. 'logoutguestcard'
..............................................................................................................
6911.5.7. 'emergency-card
issuing..................................................................................................
70
11.6. 'systemconfiguration
...............................................................................................7211.6.1.
'securitynumber grandmaster
..........................................................................................
7311.6.2. 'securitynumber
emergency.............................................................................................
7411.6.3. 'hotelcode
........................................................................................................................
7511.6.4. 'administrationslevel
........................................................................................................
7611.6.5. 'system
registration..........................................................................................................
77
12. Menu
'tools...................................................................................................................7812.1.
'bookings.................................................................................................................7812.2.
Menu 'database
......................................................................................................81
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 3
12.3. Menu 'language
......................................................................................................8212.4.
Menu 'backup
.........................................................................................................8312.5.
Menu 'restore database
..........................................................................................84
13. Menu 'help
....................................................................................................................8513.1.
Menu 'Information
...................................................................................................8513.2.
Menu 'help
..............................................................................................................86
14. Special function 'extension
........................................................................................87
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 4
1. General Introduction
Concerning the functions of the HOCASWin program described in
this manual we givethe following general information:
For the Transponder Key Card System as well as for the Magnetic
Key Card System,there is no difference in the usage of the program
functions of HOCASWin. Both systemswill have the same
program-workspace.
The functioning of the HOCASWin is based on the
Windows-Standard, that meansamong other things, passing equal
function keys when using program functions, e.g.function key
"Coding ", "ESC"-key, and so on.
Before HOCASWin can be used, several specific data have to be
entered in the admini-stration part of the program which should
only be done by trained and experienced per-sons. Therefore we
recommend not to use the program functions described in this
ma-nual without considering the subsequent pre-conditions:
Intensive and personal preparatory training for the system users
and the system-administrator.
The standard training should take 2-3 days.
Following persons of the hotel should participate the
training:
Front-Office-Manager Assistant Front-Office-Manger EDP Manager
(Fulltime) Security Manager (Parttime) Housekeeping Manager
(Parttime) Engineering, Techn. Support (Parttime)
System-Administrator
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 5
2. Login
After you have started the program HOCAS 7000 the dialogbox
login will be opened. Ifthe program is in the standby mode the
dialogbox can be opened with the button login oralternatively with
the function-key .Please enter your user name and the password and
click on the OK-button or press theENTER-key twice. You will get
access to the program menues of HOCAS 7000 according to the
administra-tion level which is corresponding with your password.
Wrong inputs can be repeated.The dialogbox can also be closed with
the ESC-key.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 6
3. Logout
To prevent unauthorized use of the program we recommend to
logout with the menulogin/logout after each use respectively login
of the program.To logout alternatively use the button logout .If
the program will not be used for a particular time, approx. 3-5
minutes, the programautomatically switches into the standby mode.If
required, the particular time can be changed by a Messerschmitt
system-engineer.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 7
4. Quit the program
With the menu-point Quit program or alternatively with the
corresponding smarticon
the program HOCAS 7000 will be terminated. Before the program
will be terminated an additional message box has to be confirmed,
toprevent a program termination by mistake.
The new start of the program is only possible with the icon in
the program groupHOCAS 7000, with start of the Central
Controlmodule or by restarting of the system-PC.
5. Online help
For quick information in the online help of HOCAS 7000 use the
function key . Alter-natively use the menu-point help in the menu
'help'.To abort the online help use the ESC-key.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 8
6. administration and card creation withHOCAS 7000
When you first start HOCAS 7000, the program displays the HOCAS
7000 workspacefor the creation and administration of all necessary
system data as well as for the issuingof the needed key cards.With
this programm the user has all possibilities to adjust the key
system to his individualneeds.The program HOCAS 7000 was developed
for the use of 4 different key card systems
and formats. With the button or alternatively with the
menu-point information in themenu Help you will show information
about the program version and parameter settingof the system. Some
of the menues in the program will differ depending of the
programversion in use. It will be referred to it in the
corresponding sections of the manual.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 9
7. user guide
How do I start the different functions over the main menu?
After the start of the programm the main menu will be opened
where the user can chooseHOCAS commands.
MOUSE
Click on the selected menue point once with the left mouse
button. After this a submenuewill be opened. With this procedure
you also select the submenue-points. Procedureswithin the submenues
will be activated or cancelled when a control button will be
clickedwith the mouse. Control buttons, e.g. are named return or
coding depending on theselected menu.
KEYBOARD
With the keyboard the procedure is as follows:Select the main
menu point either with the F10-key or with one of the arrow-keys()
or in combination with the ALT-key and the underlined
character.With ther ENTER-key the main menu point will be opened.
The selection of a submenuwill be done by the arrow-keys () with
confirmation with the ENTER-key.
Instead of using the control-button 'return' alternatively the
ESC-key can be used. The-refore all submenues can be closed with
the ESC-key.Different buttons like e.g. checkin can also be
selected by using the correspondingfunction key ( to )
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 10
8. Menu 'checkin'
In the menu checkin all room-specific cards can be created and
the guest can be chek-ked in.
The menu checkin contains the submenu-points to create the five
different card typesfor the guest area.
With mouse-click to one of the five submenu-points or
alternatively with the ALT-key incombination with the character 'C'
the dialogbox 'arrival' will be opened. All four menu-points will
be shown in the tabs of the dialogbox so that within the dialogbox
arrival theindividual menu-points can be selected by clicking with
the mouse on the specific tab. The dialogbox arrival can also be
opened by using the function-key or or byclicking with the mouse on
the button arrival or duplicate.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 11
8.1. new checkin'
With this menu-point 'new checkin' new guest keys will be
created. New guest keys will be issued at a new occupancy of the
room or when the guest haslost his old guest key.
Attention!! All previous created guest keys will become invalid.
Please note that the functionduplicate must be used when an
additional guest checks-in in an already occu-pied room, e.g. room
sharers.
Guest keys will be created with the dialogbox 'arrival.. This is
done in the menu checkin,submenu new checkin. Alternatively this
function can be choosed with the function-key or the ALT-key in
combination with the character 'C'. With a single mouse-click onthe
control-button checkin this menu can also be selected. The
dialogbox arrival willthen be opened.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 12
For the creation of an new guest key the tab arrival is
automatically selected.
To select the individual fields within the dialogbox they just
need to be clicked with themouse. Alternatively all fields and
(control-buttons) can be entered one by one by usingthe
TAB-key..
For the creation of a new guest key enter in the left part of
the dialogbox the roomnumber. The field for the input of a room
number is automatically high lighted when thedialogbox is opened.
It is possible to type in the selected room number directly with
thekeyboard. Alternatively this field can be opened by mouse-click
on the right arrow-key orby using the function-key 'and the defined
room numbers can be selected with themouse.
In the field date of departure the departure date for the guest
has to be typed in.
By default the field 'date of departure will be filled with the
date of the next day of arrival.Example:: Arrival is 24th of
january,.xx, the departure date will be set automatically to
25thjanuary..xx
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 13
The input of a date is done with a single mouse-click on the
date in the calendar of theright side of the dialogbox.
Alternatively the,TAB-key can be used until the cursor is in
thecalendar-field. The departure date can be selected by using the
arrow-keys () .
The selected date in the calendar is additional shown in the
field date of departure.When leaving the field date of departure
the acutal selected date remains in this field.
In the field checkout time the departure time of the guest will
be typed in. By default thevalue of this field is 12.00 p.m. 8
different departure times from 12.00 p.m. until 7.00 p.m.are
possible. To change the departure time of a guest, click on the
right arrow key of thisfield and select the departure time per
mouse-click.
Attention! For the magnetic card systems UK and MST this time
has directly to beentered.
In the field adult/childwill be selected for which type of guest
the card will be created.An adult gets the number 0. This is the
default value when the dialogbox is opened. Fora teenager the
number 1, and for a child the number 2 has to be selected. This
inputis only necessary in combination of vending machines with the
MesserschmittCard System.
Attention! For the magnetic card system MST this differentiation
doesn`t exist.
In the field # cards will be typed in, how many guest keys for
this specific person orroom will be created.
The dialogbox special area can be opened with a single
mouse-click on the buttonspecial area . Alternatively the
function-key can be pressed.The dialogbox special area is necessary
to code the access for special areas on theguest key, e.g. bowling
alley, tennis hall, etc. The different shown special areas of
thehotel can be selected by single mouse-click (green) with
additional mouse-click on themarked special area this selection
will be cancelled and the field becomes red. With amouse-click on
the button OK this selection will be confirmed and the program
returns tothe dialogbox arrival.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 14
The button coding is used to code the entered arrival and
departure date (and ifselected the special areas) on the card.When
all the necessary data in the specific fields of the dialogbox are
entered, click themouse once on the button coding or use
alternatively the function-key .
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new card on the coder
(distance approx. 2 cm). An additional si-gnal beep shows that the
card has been coded successfully. The card can be used now.If more
than one card shall be created for this room (see field # cards),
the program willautomatically ask for the next card to be coded by
a signal beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 15
8.2. 'duplicate Card
A duplicate card is used to issue a second or a third key for a
specific room. The previouscoded guest key will stay valid.
Duplicate keys will be created in the dialogbox arrival. Open
the dialogbox by using thebutton duplicate with a single
mouse-click. Alternatively use the function-key. When opening the
tab duplicate is selected.
The creation of duplicate keys is done in the same way as the
creation of guest keys (seenew checkin).To select the individual
fields within the dialogbox just click the field with the mouse.
Al-ternatively all fields (and buttons) can be selected by using
the TAB-key.
When all specific data are entered in the fields of the
dialogbox the creation of the cardswill be started by mouse-click
on the button coding or alternatively by using thefunction-key
.
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new card on the coder
(distance approx. 2 cm). An additional si-gnal beep shows that the
card has been coded successfully. The card can be used now.If more
than one card shall be created for this room (see field # cards),
the program willautomatically ask for the next card to be coded by
a signal beep.
Maximum 8 duplicate cards can be created per guest room.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 16
8.3. pre-checkin
Guest cards can be coded in advance to create keys for guests
before their arrival.
The creation of guest keys in advance is done in the dialogbox
arrival. Open the dialogbox with the button checkin or
alternatively with the function-key .Then select the tab
pre-checkin.
The pre-coding of guest keys is done in the same way as the
coding of new guest keys(see new checkin)
To select the individual fields within the dialogbox just click
the field with the mouse. Al-ternatively all fields (and buttons)
can be selected by using the TAB-key.
When all specific data are entered in the fields of the
dialogbox the creation of the cardswill be started by mouse-click
on the button coding or alternatively by using thefunction-key
.
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new guest card on the
coder (distance max. 2 cm). An additionalsignal beep shows that the
card has been coded successfully. The card can be usednow.
If more than one card shall be created for this room (see field
# cards), the program willautomatically ask for the next card to be
coded by a signal beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 17
8.4. issue standbycard
The standbycard is a reserve guest key which can be used in case
of breakdown ofthe cardcoder or of the HOCAS or Messerschmitt
System-PC.
The difference to guest keys is that the standbycard doesn`t
have an expiration date.That means, this card is valid without
limitation.
Because of this reason there should be created one or two
standbycards for eachroom and stored in a safe place, e.g.
front-office- or security-manager.
If an old standbycard is not available anymore or lost, this
standbycard can be made in-valid by creating a new standbycard for
this room. Then this new standbycard has to beused once at the
specific room door to make the old standbycard invalid
immediately.
Standbycards will be created in the dialogbox arrival.
To open the dialogbox arrival click the button checkin or use
the function-key andthen click the tab standby.
To select a field within the dialogbox just click with the mouse
on the specific field. Alter-natively the fields (tabs and buttons)
can be selected by using the TAB-key.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 18
For the creation of a standbycard type in the room number in the
left part of the dialog-box. The field for the input is highlighted
when the box is opened. It is possible to enter the specific room
number directly via keyboard or to open the fieldby a single
mouse-click or by using the function-key and choosing the specific
roomnumber by single mouse-click.
In the field # cards will be entered how many standbycards shall
be created. The standbycard is a spare- or reserve key card. It is
recommended, after installing thesystem, to create one or two
standby key cards and store them on a save place so thatthese key
cards can be used in case of a malfunction of the key card
system.
When all specific data are entered in the fields of the
dialogbox the creation of the cardswill be started by mouse-click
on the button coding or alternatively by using thefunction-key
.
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new guest card on the
coder (distance max. 2 cm). An additionalsignal beep shows that the
card has been coded successfully. The card can be usednow.If more
than one card shall be created for this room (see field # cards),
the program willautomatically ask for the next card to be coded by
a signal beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 19
8.5. 'issue onetime card'
The creation of a onetime card is mainly used for repairmen or
handymen whichare not employees of the hotel and which have only a
limited entrance to a guestroom.
For a time period of approx. 2 minutes after first usage of this
card on the guest room thecard will stay valid and after this time
automatically becomes invalid on this reader.
Onetime cards will be created in the dialogbox arrival.
To open the dialogbox arrival click the button checkin or use
the function-key ,then click the tab onetime.
To select a field within the dialogbox just click with the mouse
on the specific field. Alter-natively the fields (tabs and buttons)
can be selected by using the TAB-key.
When all specific data are entered in the fields of the
dialogbox the creation of the cardswill be started by mouse-click
on the button coding or alternatively by using thefunction-key
.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 20
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new guest card on the
coder (distance max. 2 cm). An additionalsignal beep shows that the
card has been coded successfully. The card can be usednow.
If more than one card shall be created for this room (see field
# cards), the program willautomatically ask for the next card to be
coded by a signal beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 21
9. 'checkout'
The menu checkout is used for the cancellation of key cards and
is only available inthe Online-system.
The menu checkout contains the menu-points checkout at departure
time and cancelguest card immediately. With mouse-click to one of
the menu-points the dialogbox chek-kout will be opened.
Alternatively the dialogbox checkout can be opened with the
button checkout or thefunction-key .
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 22
9.1. 'checkout at departure time
By default a card will be automatically cancelled at the
extension of the departure date orthe defined departure time.
The menu-point checkout at departure time can be selected to
cancel a key card at thedefined departure time independent of the
defined departure day. The departure time ona card is defined by
the selected time in the field checkout time in the dialogbox
arrival.The cancellation of a card can be done at any particular
day (before the originally defineddeparture day) at the checkout
time.
Example: A guest card was created with date of departure 31th of
january and checkouttime 12.00 a.m. Now the guest is checking out
at 30th of january. To cancel this card at 30th of january the
menu-point checkout at departure time will beselected. The card
will then become invalid at 12.00 a.m. at that day. This card can
beused on that specific day until the defined departure time, here
12.00 a.m.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 23
The cancellation of a card is done in the dialogbox checkout. In
the field roomnumberthe roomnumber has to be entered or can be
selected and in the field time the optiondeparture time can be
selected.
With a mouse-click on the button checkout or alternatively by
using the ALT-key in con-nection with the character C the
cancellation will be done at the departure time and thedialogbox
will be closed.The guest card is now cancelled from the defined
checkout time.
To check the checkout time of a guest card see dialogbox
arrival, field checkout time.
To define the departure times which can be selected in the
dialogbox arrival in the fieldcheckout time see submenu time
region
(button ).
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 24
9.2. 'cancel guest card immediately'
By default a card will be automatically invalid respectively
cancelled at the defined de-parture day at the defined departure
time.
The menu-point cancel guest card immediately can be selected to
cancel a guest cardimmediately, independent of the defined
departure day or departure time.
The immediate cancellation of a card is done in the dialogbox
checkout. In the fieldroomnumber the specific roomnumber can be
typed in respectively can be selected andin the field time the
option immediately has to be selected.
With mouse-click on the button checkout or alternatively by
using the ALT-key in con-nection with the character C the immediate
cancellation will be done and the dialogboxwill be closed.
The guest card will be cancelled for the respective roomnumber
immediately.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 25
10. 'read keycard'
This menu-point can be selected to read out the card data.The
validity criteria of the key card will be analyzed and
checked..
To read a card alternatively use the function-key or ther
ALT-key in connection withthe character L.
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the card you want to read
ourt in front of the reading unit of the coder(distance approx. 2
cm). An additional signal beep shows the end of the reading
function.
Afterwards the dialogbox card data with all card data which have
been coded on thecard appears. Should the card be recognized as
invalid the concerning reasons will beshown in field validity.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 26
11. 'Administration
In the menu Administration respectively the submenues all
system-specific necessarydata and card types are created.
The menu Administration contains 6 submenus where the first 3
menu-points staff ad-ministration, rooms administration and
administration areas alternatively can be se-lected by the
corresponding smarticons (see following illustration).
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 27
11.1. 'staff administration'
The menu-point staff administration is used for the input and
administration of allmaster data of the employees which are using
Messerschmitt key cards. This contains the creation of
manager cardssteward cardschiefsteward cardsminibar cards
and the access to different hotel areas within different
definable time windows.
The menu staff administration can be opened with the smarticon ,
alternatively withthe ALT-key in connection with the character A
and confirmation with the ENTER-key.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 28
According to the logins authorisation, the respective filing
pages, data fields, and buttonsare accessible.
These four filing pages are accessible via mouse click.
Staffnumber shows the specific data for each staff entry and allows
parameter
setting via drop down fields (see pic. 7). Staffcards brings up
a list of staffcards issued by a certain staffnumber. Stafflist
shows the employees list in a table. Tools allows parameter setting
for a group of staff entries.
The arrow-keys in the dialogbox can be used to pageforward or to
page backwards to the next or the last staffdata record.
In the uopper right corner of the dialogue box separate areas
with the following buttonsare shown:
The buttons grandmaster, master, minibar and maidwork like a
filter-string, that means, in the table-view onlythe respective
data records are shown. In the single-record-view the respective
data records can be pagedforward or paged backwards by using the
arrow-keys.
The button show all changes to the selection of all staffdata
records. The button new staff entry is selected tocreate new staff
records. By confirming the additionalquestion Create a new staff
record? with Yes respectively the ENTER-key a new data record will
auto-matically be created. Afterwards this data record can
beedit.
The button delete record is used to delete a selecteddata
record. By confirming the question Do you wan todelete the data
record? with Yes respectively theENTER-key this data record will be
deleted.
The button new card ' is used for the creation of anew staff
card. After confirmation of the additional mes-sage box Code
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 29
a new card? with Yes respectively the ENTER-key thewindow read
keyCard / Code appears followed by ashort signal beep of the coder.
Hold the card in front ofthe reader unit of the coder. The
additional signal beepshows the end of the coder function. The
staff card isnow ready for use.
The button duplicate card is used for the creati-on of an
additional respectivley duplication of an existingcard with the
same data. After pressing of the button no further messagebox but
the window read keyCard / Code appears fol-lowed by a short signal
beep of the coder. Hold the cardin front of the reader unit of the
coder. The additional si-gnal beep shows the end of the coder
function. The du-plicate card is now ready for use.
The button print ' is used for the outprint of thestaff list.
Before printing the list will be shown in the lay-out view.
The button 'return' is selected to close the dialogbox andreturn
to the HOCAS desktop.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 30
Staffnumber editing of single staff entries
Adding, editing, or viewing single staff entries is done by
clicking onto the filing cardstaffnumber:
field 'staff number ': The staff number is a running number and
will be generatedautomatically by the program when a new staff data
recordwill be entered (button new staff entry). The staff numbercan
even be entered manually. Use the function key to go into the
field. By input of anexisting staff number, the corresponding staff
data record willbe displayed. By input of a number where no
correspondingdata record exists a message box appears. With
confirmationof the message box with Yes a new staff data record
withpre-defined data will be entered.When a data record will be
deleted the corresponding staffnumber will be available for a new
data record. With double-click in the field the staff list will be
opened.Double-click again on a field within the list and the list
will beclosed. Alternatively use the button list on to open the
stafflist respectively list off to close it.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 31
field 'name': Enter here the name of the employee. For users of
HOCAS 7000 the input in this field is also theusername for the
login (see login).With double-click in the field the staff list can
be opened. Toclose the list double-click in a field within the list
or use thebutton list off.
field 'first name': Enter here the first name of the
employee.
field 'card valid until': Enter here the specific expiration
date of the card. By input of a new data record the program
automaticallyenters the present date of the day for the next month.
(vali-dity 1 month).
field 'language': Here the system user can optionally choose the
language forthe user interface of HOCAS 7000. Possible languages
areGerman, Englisch, French, Dutch, and Italian. At the nextlogin
the choosed language will be activated. Example:Press the -button
and enter a staff number and thenchoose a language for the entered
number, name and pass-word. Afterwards logout and login with the
before enteredname and password. The language will be activated
then.
Field 'employed as': Here you can choose grandmaster, master,
maid and mini-bar. Select FO, and the corresponding staffnumber is
set asthe current password for a bus coder.
field 'area': Here the access for master, maid and minibar to
the (before)defined hotel areas is authorized. Altogether 32 areas
aredefinable (see menu-point administration areas).By
double-clicking in the field the table with the definedhotel areas
will be opened.Double-click in the line of the area the access
shall beauthorized for. The corresponding area-number will then be
emtered into thefield area and the table will be closed. The access
is now authorized for the specific area.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 32
field 'time program': Here for supermaster, master, maid and
minibar a time win-dow can be entered. The access for the staff to
an area (fieldarea) can be defined within a certain time window,
e.g. 9.00till 15.00 a.m. A maximum of 32 different time windows
ispossible.By Double-clicking in the field the table with the
(before)defined time windows will be opened (for the definition of
ti-me windows, see menu time region)Double-click in the line of the
time window the accessshall be authorized for. The corresponding
time window-number will then be emteredinto the field time program
and the table will be closed. The access is now authorized within
the specific time win-dows.
field 'special area': Here for grandmaster, master, maid and
minibar the accessto maximum 16 defined special areas of the hotel
can beauthorized. (For the definition of hotel areas, see
administra-tion areas, specialarea). By double-clicking the field
the dialogbox special area willbe opened where the different
special areas of the hotel areaare shown.By mouse-click on the
symbols the specific special areawill be selected. Clicking the
symbol again cancels the selec-tion for that symbol.Confirm with
the OK-button the selection of the highligh-ted symbols and the
window special area will be closed.Corresponding for each selected
symbol the program entersa 1 in the field special area , not
selected symbols corre-spond with the input of a 0. The default
value for the 16special areas is 0.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 33
field 'password/... Here the systemuser enters the individual
password for the menulevel': login. (see also menu login).
In the field menulevel which is on the right hand side of
thefield password the corresponding number for the menulevelhas to
be entered.
With menulevels the access to the different menues of HO-CAS
7000 can be configured individually for different systemusers. The
number which is entered in the field menulevel is corre-sponding
with a specific defined access to the menues ofHOCAS 7000.
Example: Menulevel 1 is e.g. defined for the access to theHOCAS
menue checkin and read card. This means, onlythe checkin and read
card-menu within HOCAS 7000 canbe used. All other menues are
locked.For the definition of menulevels, see menu-point
administra-tionslevel.
field 'remark': This field can optionally be used for further
information.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 34
Staffcards list of issued cards per staffnumber
By choosing the filing card staffcards a table is shown for each
employee (see staffnumber above) and ist card issuing activities.
Use the navigation buttons to see, whichcards each employee has
issued. The field no. Of records indicates, how many staff-cards
have already issued by the corresponding employee.
Additional information is given:
Issued to the person who recieved the card. S.-no. the security
number for the corresponding staff area. Ind. employee index of
that card. Area employee area, but always 0 for grandmasters. Valid
expiration date/time of that card. Special areas access limitation
for special areas; 0=no acces, 1=access
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 35
Stafflist table with any employee entry
The stafflist shows all the employees entries in a table
overview. According to the loginsauthorisation, the employees can
be edited fast and comfortable.The total number of employees is
shown in the field No. of records.
The most important fields are:
Name employees family name First name employees first name No.
staffnumber Ind. Present staff index Valid expiration date of
card/password Title type of employee card Type referring title type
Area employees area T.win. time window (0..31)
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 36
Tools Editing a group of employees
The filing card tools allows the following changes
Card validity Card type (employed as) Employee area Time
windowSpecial area
to a range of staffnumbers, which are selected in the
fieldsstaff no. from and staff no. to:. By hitting the
actionbutton, the afore selected field values are assigned to the
se-lected staff number range.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 37
11.2. 'rooms administration'
The menu rooms administration is used for the registration of
all the rooms whichare equipped with card readers. This program
function is used to enter which reader isinstalled on which
doornumber and for the definition to which area (staff/special
area) aspecific room shall be related to.With this menu-point also
all room-related installation- and service-cards will be
created.This includes the creation of init cards, parameter cards
and office cards for the Offline-mode of the readers.
In the Offline-mode these functions will be realized
automatically from the Messer-schmitt System-PC by command.
Open the rooms administration with the button , alternatively
use the ALT-key inconnection with the character 'A' followed by the
character 'R'.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 38
Within this menu, any room related programming and service cards
can be issued:
Initialisation cards Paramater cards Office cardsNote: These
cards are only necessary for offline systes, as online any changes
will betransferred directly.
The menu layout may vary depending on system characteristics
(offline, online, autho-rization).
The filing cards allow acces to
Room shows room related parameters and datafields Roomlist
brings up a room table with the most important parame-
ters Special functions further paramters for special and
employee readers Tools allows parameter setting for a range of
rooms/readers
The arrow-keys in the dialogbox can be used to pageforward or to
page backwards to the next or the last staffdata record.
The filter drop down box allows browsing by reader type.By
setting the filter string to e. g. staff reader, brings up
staffrelated card readers only.
The button new room is used to enter a new data re-cord for a
room. When a new data record is entered arunning room number will
be automatically generetad bythe program. Room numbers can also
manually be ente-red. If there exists already a room number for a
readertype, a message box displays room already existing.
Use the button delete record to delete the present datarecord.
When the list with all room- and reader data isdisplayed then the
data record will be deleted which is presently marked.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 39
The button office is used to create office cards.The office card
is a room-related card for single rooms topermanently open it. When
the card will be used at thereader the access to the room will be
authorized orlocked in alternate way. This is however only
possiblewhen the door is equipped with a special mechanicallock.
For the creation of office card in the field type ofreader the
corresponding readertype has to be selected,e.g. conference room.
After pressing the button office itis optionally possible to create
a new office card, thatmeans, confirmation of the additional
message box withYes or to create a duplicate card, that means,
confirma-tion with No.
The button 'initcard is used to create initializationcards. Init
cards are used in the Offline-system to in-itialize the readers on
the doors with the entered data inthe dialogbox rooms
administration.
The button load reader is used for the initializati-on of the
readers in the Online-system. By mouse-click on the button load
reader alternativelywith the function-key the reader on the doors
willbe automatically online initialized with the entered datain the
dialogbox rooms administration.
This button is used for the outprint of 2 reports. To print
areport with all rooms- and reader data confirm the ad-ditional
message box with No. Toprint a report with specific installation
data confirm theadditional message box with Yes. Before the
outprint,the reports will be shown in the layout-view. To print
the
reports use the button in the layout-view.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 40
Rooms setting parameters for each device
roomnumber: Here the specific roomnumbers of the hotel will be
entered. Usethe function key to go in the field and enter a room
num-ber. If already exists a data record for the room number,
thecorresponding data will be shown. If there doesn`t exist a
datarecord for the entered room number an message box will beshown.
Confirm with Yes to take over the entered room num-ber together
with the data in the other fields of the record.
reader number: Generally the reader number has the same number
as the roomnumber. It will be generated automatically by the
program.
remark: Enter here addtional information concerning the
installed rea-der, e.g. reader parking lot.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 41
type of reader: Enter here the type of reader which is installed
on the door withthe above entered room number. There can be
selected follo-wing types of reader:
guestroom: reader at guestroom doorsspecial reader: reader for
special areas, e.g. tennis hall, fitness area, etc.staff reader:
reader for staff only, e.g. staff entrance, etc.elevator reader:
reader on elevators, e.g. elevator calling, etc.netmodule: Only in
the Online-Systemvending machine reader on machines, e.g. drinks,
etc.cash desk reader: reader for PC point of sales; only for MICROS
point of sales in
the moment.conference room: reader on conferenceroom
doors.automatic bar : Only in the Online-Systemaccess reader:
reader where specific staff cards can be authorized, e.g.
offices
Online: Enter here which kind of key card system is installed.
Input of0 is Offline-system, input of 1 is for Online-system.
Default is0.
Online: Enter here, whether a card reader is further connected
to anenergy control device (ECM, RCA, INSTAT). 0 = No, 1 =Yes.
address of bus/reader Only in the Online-system
specialarea: Enter here the special area if a special area
reader is installedon the door. The default value is 0, that means,
no specialarea reader is installed on the door. The input of a
value will bedone with the special area table which can be opened
by dou-ble-clicking the field specialarea.
When the table is opened the desired special area can beselected
by double-clicking the corresponding line. At thesame time the
table will be closed and the correspondingnumber of the selected
special area will be entered into thefield specialarea.
The default values in the special area table can be edit
indivi-dually, if required. Open the table and click into the cell
to beedit, wait a moment and click once more into the cell to
acitvatethe cell for the edit-mode. Enter the new data in the
specific celland confirm with the ENTER-key. Afterwards the next
cell canbe edit or close the table by double-clicking the field
leavingtime.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 42
leaving time: In this field for each reader a leaving time can
be entered whichdefines how long the guest has access at the reader
at the dayof departure. The leaving time (departure time) can be
selectedfrom the time-table which can be opened by double-clicking
inthe field leaving time. Double-click again closes the
time-table.When the table is opened the desired time can be
selectedby double-clicking the corresponding line. At the same
ti-me the table will be closed and the corresponding numberof the
selected time will be entered into the field leavingtime.The
default values in the time-table can be edit individually,
ifrequired. Open the table and click into the cell to be edit, wait
amoment and click once more into the cell to acitvate the cell
forthe edit-mode. Enter the new departure time in the specific
celland confirm with the ENTER-key. Afterwards the next cell canbe
edit or close the table by double-clicking the field leaving
ti-me.
maid area: Enter here to which maid area the reader shall be
related to.The relation is done in the maid area table which can be
ope-ned by double-clicking the field maid area. Double-click
oncemore the field, the table will be closed.
When the table is opened the desired maid area can be se-lected
by double-clicking the corresponding line. At thesame time the
table will be closed and the correspondingnumber of the selected
maid area will be entered into thefield specialarea.
The default values in the maid area table can be edit
indivi-dually, if required. Open the table and click into the cell
to beedit, wait a moment and click once more into the cell to
acitvatethe cell for the edit-mode. Enter the new data in the
specific celland confirm with the ENTER-key. Afterwards the next
cell canbe edit or close the table by double-clicking the field
leaving ti-me.
master area: Enter here to which master area the reader shall be
related to.The relation is done in the master area table which can
beopened by double-clicking the field master area. Double-clickonce
more the field, the table will be closed.
When the table is opened the desired master area can beselected
by double-clicking the corresponding line. At thesame time the
table will be closed and the corresponding
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 43
number of the selected master area will be entered into thefield
specialarea.
The default values in the master area table can be edit
indivi-dually, if required. Open the table and click into the cell
to beedit, wait a moment and click once more into the cell to
acitvatethe cell for the edit-mode. Enter the new data in the
specific celland confirm with the ENTER-key. Afterwards the next
cell canbe edit or close the table by double-clicking the field
masterarea.
minibar area: Enter here to which minibar area the reader shall
be related to.The relation is done in the minibar area table which
can beopened by double-clicking the field minibar area.
Double-clickonce more the field, the table will be closed.
When the table is opened the desired minibar area can beselected
by double-clicking the corresponding line. At thesame time the
table will be closed and the correspondingnumber of the selected
master area will be entered into thefield specialarea.
The default values in the minibar area table can be edit
indivi-dually, if required. Open the table and click into the cell
to beedit, wait a moment and click once more into the cell to
acitvatethe cell for the edit-mode. Enter the new data in the
specific celland confirm with the ENTER-key. Afterwards the next
cell canbe edit or close the table by double-clicking the field
masterarea.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 44
fixed special area: Enter here to which special areas a new
guest card shall haveaccess by default.
Double-click the field fixed special area to open the selec-tion
box for special areas. Click on the specific special areas to which
the guests shallhave access by default when a new guest card will
be createdand confirm with the OK-button. For each selected area a
1 will be entered in the field fixedspecial area.
special area: In this field no inputs or changes will be
done.The field displaysall special areas to which the present guest
card has access.For each special area to which the present guest
card hasaccess a 1 is entered in the field special area.To open the
special area table double-click the field specialarea.To check a
guest card use the -key and enter the specificroom number. Then
double-click the field special area to checkthe special areas to
which the guest card has access.
room status: This field shows the internally given room
status:
C17 room checked outB23 room occupiedL14 room blocked
Adr. of net module: for online purpose only
tech. remarks: use this field for important annotations
regarding installation ordaily use.
securitynumber: The following fields display which
securitynumber the cardsguest, office, precoded guest, standby and
onetime have.When a new card will be created a securitynumber will
be en-coded on the card.
If the securitynumber for the creation of a card will bechanged,
the card becomes invalid, that means, it is nomore possible to get
access to a room or area with thecard.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 45
We recommend to make no changes of the data in thesefields.
Changes will be done for test purpose and is reser-ved only for
Messerschmitt system-engineers.
Inputs in the following fields will be done by
Messerschmittsystem-engineers during the start-up-procedure of the
sy-stem:
DIN: enter door handings according to DINfire protection: enter
firesafety-specific door informationreader type: choose the
product
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 46
roomlist complete overview
The filing card roomlist brings up a table containing every
room/device, sorted by readernumber. Onl. Reader is 0offline or
1-online Room logical room number Reader no. physical room no.,
internally pre-set Bus corresponding bus no. Adr. corresponding
reader address RT reader type (0..9) Type of reader description of
RT Roomstatus C17, B23, or L14, see above DIN handings according to
DIN StB maid area CB master area MB minibar area SU option:
connecting room status SB special area CT check out time
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 47
Tools parameter settings for a range of rooms
The filing card tools provides further parametersetting; it is
meant as a toolbox for easier configu-ration.
When opening the tool filing card, the sub registry area is put
forward first:
On the left hand side, you find seven check boxes: leaving time,
special area, suite area(connecting rooms), maid area, master area,
minibar area, and fixed special area, whichcan be checked with the
mouse. On the right hand side you see the according datafields,
which can be edited after the check box is activated.In the example
above, the leavingtime, master area, and fixed special areas will
be as-signed to rooms 301 to 327 when hitting the action
button.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 48
Changes for the sub registries communication of readers and net
module are done thesame way, but are exclusive to the online
system.
By setting the corresponding radiobutton, the chosen range of
readerscan be set online or offline; additio-nally, the parameter
INCOS can beadded.
For the specified range of readers, anet module can be assigned,
whichoptionally provides a software con-trolled power supply.
In the sub registry parameter cardreader specific details can be
de-fined, which can either be sent di-rectly to each reader within
the cho-sen range (online system only), orcan be transferred to
each reader bymeans of a paramcard, as well validfor the chosen
range.Note: During manual programming(offline systems) use the
paramcardbefore the init card!
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 49
For special readers or staff readers a further sub registry
special functionsappears, where timetables can be set for permanent
open function, relatively guest cardaccess can be time limited.
In the afore seen example, the main entrance of the hotel is
permanently set open during06:00 and 20:00, whereas the guest card
has access 24 hours a day.
The field data is transmitted to the readers when hitting the
load time frame button.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 50
11.3. 'administration areas'
The menu-point administration areas is used for the definition
and administration of the(staff-) areas maid, master, minibar and
special areas. These areas have to be definedand entered for each
hotel individually. After this data have been entered by the
Messer-schmitt system-engineer or a trained system-administrator
the access to these areas canbe authorized individually for the
staff (see staff administration, field area) as well asthe access
for the guests to the special areas (see dialogbox arrival, button
specialarea).
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 51
Use the button to open the dialogbox administration areas. To
edit or define an areaselect one of the corresponding tabs maid,
master, minibar or specialarea.
In the first column no. (area-no.) no input have to be done.The
column no. has by default running numbers from 0 to 31 for the
areas maid, masterand minibar (= maximum 32 inputs) and the special
area has running numbers from 1 to27 (= maximum 27 inputs).
In the column signification the hotel-specific areas will be
entered, e.g. floor 1, floor 2,etc. The column remarks will be used
for additional information, e.g. section 1, section2, etc.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 52
In the column securitynumber (randomno.) no inputs have to done.
The numbers are fixed default values and will automatically be
generated by the pro-gram.
When a new card will be created a number will be encoded on the
card, the securitynum-ber. On guest cards this is a running number
which will be generated automatically bythe program. On staff cards
this is the fixed number which will be entered automaticallyby the
program in the column securitynumber.
The fixed securitynumber for an area, for example area maid,.
floor, section 1 has thesecuritynumber 89 (see illustration above)
will be encoded on all staff key cards whichhave access to the
corresponding area.
The fixed securitynumber for an area can be changed
manually.When the fixed old securitynumber for an area will be edit
with a new securitynumberall staff cards for the corresponding area
will become invalid.
When the securitynumber will be changed following rule has to be
applied:The new securitynumber can be higher maximum +20 than the
old one. When theold securitynumber e.g. was 89 then the new
securitynumber can have the number 89+ 20, that means a number
between 90 and 109.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 53
Example: Locking of staff cards by input of a new
securitynumberSee the illustration below. In the first line, floor,
section 1, in the column randomno.(=securitynumber) the fixed
number 89 is entered. All staff cards which were created in the
dialogbox staff administration with access to thearea floor/section
1, will be encoded with the number 89.
.
To make these cards invalid open the dialogbox administration
areas.Click the cell with the number 89 and enter the new
securitynumber by applying the ru-le: old number + max. 20 higher.
For example enter the number 90 and confirm withthe ENTER-key.Staff
cards which had access to the floor, section 1 will be invalid
now.
The possibility to make staff cards invalid by changing the
securitynumber is given for theareas maid, master and minibar. The
special area has no column securitynumber. In-stead in the column
picture the filename of the pictures will be entered which
illustratethe special areas. The picture-files are stored in the
folder \HOC7000\Daten.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 54
11.4. 'date/time function'
The menu date/time function is used for the initialization of
the date- and time ad-justments of the reader, for the definition
of expiration times for guest- and staffcards as well as for the
adjustment of the system time.
The corresponding menu-points will be selected in the menu
Administration, submenudate/time function, each with a mouse-click.
With the keyboard use the ALT-key in con-nection with the character
A and then the charakter D. The submenu-points will be se-lected
with the arrow-keys () and opened with the ENTER-key.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 55
11.4.1. 'code date-/timecard'
This menu-point is used in the Offline-system for the creation
of init cards to ad-just the reader with the present date- and time
data. After the init card for a readerhas been created, the card
has to be used at the reader like a key card to initializethe
reader with the encoded data.
Changes of date and time data will be done e.g. when readers
have to exchanged.
Open the dialogbox code date-/timecard by selecting the
corresponding submenu-pointin the menu date/time function with a
mouse-click.
In the field time enter the present time. This data will be
entered by default if the system-time of the PC is adjusted
correctly.
To initialize a reader with the correct time take into account
the time you will needto go to the reader, because you have to use
the card directly at the reader to storethe encoded time in the
reader (only to be done in the Offline-system).
In the field date enter the present date. This data will be
entered by default if the sy-stem-date of the PC is adjusted
correctly.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 56
After input of time and date use the button coding or the
function key .
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the card on the coder
(distance approx. 2 cm). An additional signalbeep shows that the
card has been coded successfully. The card can be used now.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 57
11.4.2. 'time region'
This menu-point is used for the definition of the expiration
times of guest cards aswell as for the definition of time windows
for staff cards.
The expiration time of a guest card defines how long the card
will be valid at the day ofdeparture. The time window of a staff
card defines within which time window the card willhave access to a
specific area.
The data in the expiration time table and in the time window
table will be generatedautomatically during the installation
(default values)The menu-point time region is used to change these
data manually.
Attention!Changes of the default values have to be loaded
directly into the reader.In the Offline-system the changes can be
loaded into reader with an Hand HeldTerminal, which optionally can
be ordered from Messerschmitt. In the Online-system the changes can
be loaded with the load reader-function inthe dialogbox rooms
administration.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 58
Open the dialogbox with the button .
To change the expiration time table select the tab departuretime
for guestkeys.
Click the cell you want to edit and enter the new value. The new
value will be stored byclosing the dialogbox with the button cancel
or alternatively use the ESC-key.
The expiration time table is used in the dialogbox arrival,
field checkout time. To openthe table click the down-arrow in the
field checkout time.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 59
To change the time window table select the tab region for
staffkeys.
Click the cell you want to edit and enter the new value. The new
value will be stored by closing the dialogbox with the button
cancel or alternati-vely use the ESC-key.
The time windows table is used in the dialogbox staff
administration, field time program.To open the table double-click
the field time program.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 60
11.4.3. 'set date / time'
The menu-point set date / time is used to set the system-time of
the PC.
Use the button to open the dialogbox set date / time.
Enter the present time and date in the corresponding fields and
press the button set.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 61
11.5. 'issue systemcards'
For the creation of different system cards select the menu-point
issue systemcards inthe menue Administration.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 62
11.5.1. 'function card'
Function cards will be used in the Online-system for the
transmission of events,e.g. room clean, etc.
Function cards will be used in connection with the
Front-Office-System of the ho-tel.
Function cards will not be used for the opening or locking of a
room, but only forthe transmission of a status which will be shown
in the Front-Office-System whenthe card will be used at the
reader.
The releasecard respectively cancelcard will be created for the
use at specialaccess readers. Special access reader will be used
for example at staff entrances,back offices, etc.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 63
Use the button to open the dialogbox for the creation of
function cards.
In the area type of card click beside one of the function card 1
- 5 . In the field # cardschoose the number of cards to be created.
Afterwards click the button coding .
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the card on the coder
(distance max. 2 cm). An additional signal beepshows that the card
has been coded successfully. The card can be used now.
If more than one card shall be created (see field # cards), the
program will automaticallyask for the next card to be coded by a
signal beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 64
11.5.2. 'resetcard'
The reset card is used in the Offline-system to reset a reader,
that means, the in-ternal memory of the reader will be completely
erased for the new-initialisation ofthe reader. The reset card is
used for example when a reader will be changed to a new room
num-ber. The creation and the use of reset cards is recommended to
be done only by atrained system-administrator or a Messerschmitt
service engineer.
Open the dialogbox for the creation of a reset card with the
button
In the area type of card click beside resetcard. In the field #
cards choose the numberof resetcards to be created. Afterwards
click the button coding .
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new guest card on the
coder (distance max. 2 cm). An additionalsignal beep shows that the
card has been coded successfully. The card can be usednow.If more
than one card shall be created (see field # cards), the program
will automaticallyask for the next card to be coded by a signal
beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 65
11.5.3. 'readaddresscard'
The readadresscard is used in the Offline-system to read out the
bus address of areader. The creation and the use of
readaddresscards is recommended to be doneonly by a trained
system-administrator or a Messerschmitt service engineer.
The bus address will be shown by the blinking of the red and
green LEDs on the reader.The green LED shows the 10-digit part of
the address and the red LED the 1-digit part ofthe address, e.g.
when the green LED blinks twice (= 20) and the red LED blinks one
ti-me (=1) then the bus address is 21.
Open the dialogbox for the creation of a readaddresscard with
the button
In the area type of card click beside readaddresscard. In the
field # cards choose thenumber of readaddresscards to be created.
Afterwards click the button coding .
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 66
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new guest card on the
coder (distance max. 2 cm). An additionalsignal beep shows that the
card has been coded successfully. The card can be usednow.
If more than one card shall be created (see field # cards), the
program will automaticallyask for the next card to be coded by a
signal beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 67
11.5.4. 'setaddresscard'
The setadresscard is used in the Offline-system to set the bus
address of a reader.The creation and the use of setaddresscards is
recommended to be done only by atrained system-administrator or a
Messerschmitt service engineer.
Open the dialogbox for the creation of a setaddresscard with the
button
In the area type of card click beside setaddresscard. In the
field # cards choose thenumber of setaddresscards to be created.
Afterwards click the button coding .
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new guest card on the
coder (distance max. 2 cm). An additionalsignal beep shows that the
card has been coded successfully. The card can be usednow.If more
than one card shall be created (see field # cards), the program
will automaticallyask for the next card to be coded by a signal
beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 68
11.5.5. 'logoutcard'
A logoutcard is used for the immediate locking of guest- and
staff cards for thespecific room or area.The logoutcard is used for
example when the room has temporarily to be locked forguests and
staff in case of theft or fire in the room. A room which is
temporarily locked with the logoutcard can only be entered withthe
emergency card.
Open the dialogbox for the creation of a logoutcard with the
button
In the area type of card click beside logoutcard. In the field #
cards choose the num-ber of logoutcards to be created. Afterwards
click the button coding .
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new guest card on the
coder (distance max. 2 cm). An additionalsignal beep shows that the
card has been coded successfully. The card can be usednow.If more
than one card shall be created (see field # cards), the program
will automaticallyask for the next card to be coded by a signal
beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 69
11.5.6. 'logoutguestcard'
A logoutguestcard is used for the immediate locking of guests
cards for a specificroom or area. The staff will have further on
access to the room or area.
When the logoutguestcard is used at the reader the door will be
locked and opened inalternate way.
Open the dialogbox for the creation of a logoutguestcard with
the button
In the area type of card click beside logoutguestcard. In the
field # cards choose thenumber of logoutguestcards to be created.
Afterwards click the button coding .
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new guest card on the
coder (distance max. 2 cm). An additionalsignal beep shows that the
card has been coded successfully. The card can be usednow.If more
than one card shall be created (see field # cards), the program
will automaticallyask for the next card to be coded by a signal
beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 70
11.5.7. 'emergency-card issuing
Emergency-cards have access authority on all doors and will be
used like a mainkey. With an emergency-card the door can even be
opened when the guest haslocked the door from inside. A special
feature is an encoded securitynumber on each emergency-card.With
the creation of a new emergency-card also a new securitynumber will
be en-coded and the old emergency-cards will become invalid.
Attention!!In the Offline-system the old emergency-cards will
only become invalid when thenew emergency-card was used on the door
before, that means, when new emer-gency-cards will be created that
each door has to be opened once with this emer-gency-card.
Open the dialogbox for the creation of an emergency-card with
the button
In the area type of card click beside new emergency card. Please
note, if you create a duplicate emergency-card, that the present
emergency-cards will stay valid.In the field # cards choose the
number of cards to be created. Afterwards click the but-ton coding
.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 71
Then the window Read keyCard / Code will be opened, followed by
a short signal beepof the coder. Hold the new guest card on the
coder (distance max. 2 cm). An additionalsignal beep shows that the
card has been coded successfully. The card can be usednow.If more
than one card shall be created (see field # cards), the program
will automaticallyask for the next card to be coded by a signal
beep.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 72
11.6. 'systemconfiguration
For different system configurations see the menu Administration,
submenu systemcon-figuration.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 73
11.6.1. 'securitynumber grandmaster
With the menu securitynumber grandmaster the securitynumber for
managercards can manually be changed.In HOCAS 700 securitynumbers
are used as identification- and security feature forthe creation,
reading and locking of cards.
With the change of the securitynumber for manager cards all
manager cards will becomeinvalid immediately.
Open the dialogbox for the editing of a new securitynumber with
the button
In the field grandmaster enter the new securitynumber and
confirm with the OK-button.With the creation of new manager cards
in the menu staff administration the new secu-ritynumber, which was
entered here, will be encoded.All manager cards which were created
with the old securitynumber are invalid.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 74
11.6.2. 'securitynumber emergency
With the menu securitynumber emergency the securitynumber for
emergencycards can manually be changed.With the change of the
securitynumber of emergency cards all emergency cards will belocked
immediately, that means, no more access authority to rooms and
areas.
Attention!!In the Offline-system the old emergency-cards will
only become invalid when thenew emergency-card was used on the door
before, that means, when new emer-gency-cards will be created that
each door has to be opened once with this emer-gency-card.
Open the dialogbox for the editing of a new securitynumber with
the button
In the field emergency enter a new securitynumber an confirm
with the OK-button. Withthe creation of new emergency cards in the
menu emergency-card issuing the new se-curitynumber, which was
entered here, will be encoded.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 75
11.6.3. 'hotelcode
The menu Hotelcode is not included in the standard version of
HOCAS 7000 andwill only be used from Messerschmitt system-engineers
to enter a hotel-specificcode for the different system
installations of Messerschmitt key card systems.
Open the dialogbox for the input the hotelcode with the
button
Enter the specific hotelcode and confirm with the OK-button.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 76
11.6.4. 'administrationslevel
Administrationslevel control the access to the menues of the
program HOCAS7000, that means, the access to the different menues
of the program can be confi-gured individually for different
users.
To open the dialogbox administrationlevels use the menu
Administration, submenu sy-stemconfiguration.
There can be defined up to 15 administrationlevels which are
numbered from 1 to 15(levelnumber). With the arrow-keys it is
possible to navigate through the different levels.
For the definition of an individual administrationslevel click
in the field administrations-level and enter a specific name for
the level.Afterwards click beside the functions which shall be
authorized for this level and confirmwith the OK-button.With the
button print it is possible to print a table of all defined
administration-levels.
For the relation of the levelnumber to a staff card, see menu
staff administration, fieldadministrationlevel. The levelnumber
which is entered there refers to a specific abovedefined
configuration of an administrationlevel.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 77
11.6.5. 'system registration
With this menu option you can register your HOCAS 7000
system.
Re-login to your HOCAS 7000 software by using
Login name: estartPassword: hocas
Insert the Messerschmitt HOCAS 7000 Licence diskette into drive
A: and open themenu
AdministrationSystem configuration
System registration
Confirm Yes to start registering your software. An information
window will now indicatethe registration status. When that window
disappears, close the HOCAS 7000 softwareand restart the
system.
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 78
12. Menu 'tools
The tools menu contains five submenus for protocol and help
purpose, whereas the firstfour can as well be reached by hitting
the corresponding shortcut button.
12.1. 'bookings
In the bookings menu you can choose from five different
tables:
-
Hotel Card System HOCASWin
10.8st User's manual HOCASWin Page 79
Explanation of filing cards:
Reader gives a complete list