User Manual Import-SSL

Procurement of Imported Materials – Business Process Procedure Procurement of Imported Materials Purpose This process Procurement of Imported Materials shows you how to handle the Countervailing duty (CVD) on imports, which is levied in place of excise duty. Unlike other forms of customs duties, such as basic customs duty or special customs duty, you can credit CVD paid on imports to your CENVAT account. Prerequisites The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks.

• Material Master record (Refer User Manual – Procurement of Stock Materials (Domestic) • Vendor Master record Ensure that GR based IV is not selected in Purchasing Data. (Refer User Manual – Procurement of Stock Materials (Domestic) • CIN Master Data (Refer User Manual – Procurement of Stock Materials (Domestic)

Creating Contract

Use

Contracts and proposals safeguard both the freelancer AND the client. A proposal spells out the details of what is to be done, deadlines, fees, covered expenses, payment dates, etc. Landing a contract is the goal of a proposal - the contract is the legal agreement. Writers and editors will often sign contracts that include all the details; proposals aren't used as often in the publishing world as they are in other industries.

Remember - signed contracts are legally binding documents. By detailing all information, there is no argument later about who said what when. But be sure you understand what you are signing. If you aren't sure, get legal advice.

Prerequisites

In the case of Import, The Quantity contract will be created.

Procedure 1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics Materials Management Purchasing Outline Agreement ContractVendor/Supplying Plant Known

Transaction code ME31k

Enter Vendor Code

• Enter Agreement Type i.e ZQTY

• Agreement Date

• Enter Purchase Organization i.e. 9999

• Purchase Group

Enter Validity End Date

Enter Payment Terms

Define Tax Code i.e Z1

Define under & over delivery tol.

Material Code

Target Quantity

Net Price

Result

Contract is created. Example

Document no. 4800000005 created

Creating Purchase Order Use A purchase order is a legal document used to record an individual purchase with the vendor. It also provides the vendor with a reference document to link to goods receipt and invoice verification processes. The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date. Prerequisites

Before starting the process, please ensure the following information: • Commissioner of Customs, CHA, Surveyor etc are created as domestic vendor,. • In master record of main imported vendor GR-based invoice verification tick should not be there on Purchasing Data screen of vendor master. And Schema group, Vendor is filled with schema group Import. • These are basic master data changes with respect to this process only.

For all purchase order a release procedure is applied. Procedure 2. Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics Materials Management Purchasing Purchase Order CreateVendor/Supplying Plant Known

Transaction code ME21N

3. On the Create Purchase Order

screen, make the following entries:

Click on Document Overview On

Click on the Selection Variant

Click theContracts to create the PO as per reference and then click the adopt button

Select the document type

Reference of Contract Number which is send by the vendor will be shown in the PO---

Communication----Your Reference Column.

Enter Purchase Organization & Purchase Group & Plant

Enter Net Price

Enter Invoice & enter the tax code

Click the condition button to maintain conditions

Change the vendor if it is different

2.4 Message Output

2.4.1 Use A Purchase Order needs to be printed for transmitting to vendor.

2.4.2 Procedure

1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Purchasing Purchase

Order Messages Print/Transmit

Transaction code ME9F

2. On the Message Output

screen, make the following entries

3. Choose to Execute. 4. On screen Message Output select the appropriate Document number and perform the following:

Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.

CAPTURING BILL OF ENTRY

Use

In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting.

Procedure

1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Logistics invoice

Verification Document Entry Enter Invoice

Transaction code MIRO

2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go inside the transaction.

3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:

Choose Planned Delivery Costs

Enter Invoice Date

Enter Tax Code

Enter Invoice Party

Enter the Amounts of the Customs Duties Manually in the Amount Column with referring to PO.

Enter PO No.

Field name Description R/O/C User action and values Comment

Transaction Invoice R Select Invoice from drop down list

Header Data Header data of Invoice R Defaulted by system

Basic tab Basic information tab R Select basic information tab to give initial information

Invoice Date Invoice Date R Enter the Vendor invoice date

Reference Invoice reference O Enter the vendor invoice reference For Example USERMANUAL

Posting date Posting Date R Enter the posting date of document

System will give current date as default

Amount Invoice Amount R Enter invoice gross amount including taxes and duties 39.80

Amount mentioned is only an example

Currency R Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order USD

Calculate tax Check box calculate tax

O Check this tick box, system will calculate tax amount

Tax code R Select the tax code from drop down list V0

Bus.place/sectn

Business place or section code

R Enter section code if Tax deduction for source is active for this vendor

Leave blank for this process

Text Text O Enter text if required for reference

Payment tab Payment tab R Select payment details tab

BaselineDt Base line date for payment

R Enter the base line date for payment

Will be defaulted if payment terms entered in PO

Pmnt terms Payment terms O Payment terms of document, if entered will be

defaulted from purchase order

Due on Payment due on O Will be calculated by system

Grayed out

Discount Cash discount O Enter if cash discount is offered by vendor

Purchase order / Schedule Agreement

R Select Purchase order / Schedule Agreement in the reference document category from drop down list

Defaulted for user

PO Reference

Purchase order number

R Enter the first purchase order number generated above

Details Tab Invoice Party Vendor Code R Enter the vendor code

4. Choose Enter to complete the document feeding part.

5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.

Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.

6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.

7. Choose Display Currency which will lead to small pop-up window having the company code currency and Document Currency, position the cursor on the INR to convert to Document Currency and press the details button.

8. Choose Save / Post, for posting the document.

Result

Logistics Invoice verification document is posted.

Example

Document no. 5105600168 created Above MIRO Step will be followed for the capturing the Invoice of other parties for e.g CHA Charges, Inspection Agency etc.

Goods Receipt for Imported Purchase Order Use

Goods are received from the Vendor as a result of a Purchase Order at the receiving plant. A goods movement is entered into the system referencing this PO and a goods receipt material document is posted. Appropriate general ledger accounts are also posted and stocks are updated.

Procedure

1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Inventory Management

Goods Movement Goods Receipt For Purchase Order PO Number Known

Transaction code MIGO

2. On the Goods Receipt Purchase Order

screen, make the following entries:

Field name Description R/O/C User action and values Comment

Goods Receipt

Goods Receipt R Select from drop down list for action

Inbound Delivery

Purchase Order R Enter the Purchase Order No. Generated above

4540000010

Movement Type

101

Plant Kandla 5001

Enter

Note: Material will be received at the Kandla Port

Enter Qty of Material according to Draft Survey

Enter QTY of Material according to Bill of Lading

Stock Transfer Order from Port to Plant: Procedure Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics Materials Management Purchasing Purchase Order CreateVendor/Supplying Plant Known

Transaction code ME21N

Enter Supplying Plant

Enter Quantity

Enter Receiving Plant & Storage Location

Enter Conditions e.g. Railway Freight, Insurance etc and change the vendor if it is different

Enter Document Type ZSTM

Goods Issue from Port to Plant with Reference to STO: Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known

Transaction code MIGO

Enter Stock Transfer

Enter STO No

MT is 351

GOODS RECEIVE AT PLANT Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known

Transaction code MIGO

Actual qty received at plant

No Excise Capture during MIGO & MT is 101

Enter RR No.

Goods Receipt Document type & enter STO no.

Capturing of Excise in Plant Transaction code: J1IH For Raw Sugar Imported:

Click on Additional excise

Enter Bill of Entry No.

• Enter Document Year • Company Code i.e 1000 • Enter Plant • Excise Group

Click on this to enter details

Material Number Enter

Quantity

Enter excise duties

Click on save to post the excise

For PP Bags:

Click on Additional excise

Enter Bill of No.

• Enter Document Year • Company Code i.e 1000 • Enter Plant • Excise Group

Click on this to enter details

Material Number Enter

Quantity

Enter excise duties

Click on save to post the excise