User Manual for Funds Management

8/10/2019 User Manual for Funds Management

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Essar Telecom

Kenya

User Manual

Funds Management

Version No.: 1.0

Essar Information Technology Ltd.Essar Technopark, Old Swan Mill Compond,L!S Marg, Krla "#$, Mm%ai & '((()(

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/ser of this docment is responsi%le to se only the crrent 0ersion a0aila%le on EITL1MS Ser0er. This docment is meant for restricted internal circlation. 2o part of thisdocment shall %e reprodced, stored in retrie0al system or transmitted in any form or %yany means & recording, photocopying, electronic and mechanical withot prior permissionof EITL Management.



Essar Telecom

Kenya

1. Table of Contents

A. Table of Contents 2

B. Document Release istor! "

C. Circulation Details #

1.0 $ntroduction %

2.0 Master Data Maintainance &

2.1: Create Commitement $tem &

2.2: Create Commitement $tem 'ctual (

2.": Create Fund Center )

".0 Transaction *

".1: +nter ,riginal -udget *

".2 Release +ntered -udget 10

".": +nter u//lement -udget 11

".": Release u//lement -udget 12

".": +nter Return -udget 1"

".#: Release Return -udget 1#

".%: F$ Transaction 'ctual osting 1%

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Essar Telecom

Kenya

2. Document Release istor!

l. No. VersionNumber

Release Date re/ared -! Re3ie4ed -!

'//ro3ed -!

Reasons for Ne4Release

+ +.( (+.(+.3(++ 2andkmar -anchal

2.4

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Essar Telecom

Kenya

". Circulation Details

4 soft copy of this 0ersion of the docment is a0aila%le to all EITL mem%ers on the EITL 1MSSer0er "and*or EITL intranet, in ftre$ with appropriate access control.

6owe0er, two controlled hard copies of this docment, dly signed and dated, shall %ea0aila%le as detailed %elow7

Co/!No.

Designation of Co/! older 5ocation of t6e Co/!

+ CEO CEO8s Office, Mm%ai

3 M9 M98s Office, Mm%ai

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Essar Telecom

Kenya

1.0 $ntroduction

The operational e:penditre %dgeting can %e controlled sing ;nds Management. The prpose of ;nds Management is7

• To %dget all e:penses for indi0idal areas of responsi%ility

• To control ftre fnds transactions in accordance with the distri%ted %dget.

• To stop the %dget %eing e:ceeded.

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Essar Telecom

Kenya

2.0 Master Data Maintainance

2.1: Create Commitement $tem

' +CC menu 4cconting*-%lic Sector Management*Master =ata*4ccont 4ssignment Elements*Commitment Item

Transaction code ;MCI4

Create the Statistical Commitement Item and assign to >L accont if yo do not want to keepthe track the %dget of !dget.

This commitement item is to %e sed for statistical prpose and will not record the %dget.

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Essar Telecom

Kenya

2.2: Create Commitement $tem 'ctual

' +CC menu 4cconting*-%lic Sector Management*Master =ata*4ccont 4ssignment Elements*Commitment Item

Transaction code ;MCI4

Create the Commitement Item and assign to >L accont if yo want to keep the track the%dget of !dget.

This commitement item is to %e sed for actal posting and will not record the %dget.

Creation of commitement item is totally %ased on %siness re@irement, if the %siness need to %e control the %dget for %ased on the grop of the >L 4ccont like

<5(3(((+ A 9E-4I9S 42= M4I2TE242CE A !L=> A 2O2 -L42T <5(3(((3 A 9E-4I9SA!/IL=I2>SA>/EST 6O/SE <5(3(((' A 9E-4I9S B M4I2TE242CE A ;/92IT/9E B ;IT/9ES<5(3(((< A 9E-4I9S B M4I2TE242CE & E6ICLES

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Essar Telecom

Kenya

;or the a%o0e >L accont yo can create one single Committement item called D9E-4I9S 42= M4I2T4I242CE and can control the %dget for the grop of >L accont. O9 else yoCan create the commitment item e@al to >L accont to control the %dget %ased on indi0idal >L head

Financial Transaction

Mapping the ;inancial Transaction to the committement item

"0 is sed for those >L which is 9e0ene, E:penditre, 4sset, In0entory or stocks natre.#0 is sed for those >L which is >oods 9eceipt and >oods isse natre%0 is sed for those >L which is Clearing natre&0 is sed for those >L which is 9ecei0a%le and -aya%lenatre(0 is sed for those >L which is Cstomer Clearing natre)0 is sed for those >L which is !ank Clearing natre*0 is sed for those >L which is Cash 6olding natre

2.": Create Fund Center

' +CC menu 4cconting*-%lic Sector Management*Master =ata*4ccont 4ssignment Elements*;nd Center

Transaction code ;MS4 & Create

Like Committement item yo can create the fnd center as shown a%o0e, here yo can createthe fnd center %ased on the cost center, as per the %siness re@irement yo can also create a single fnd center for the grop of cost centers.

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Essar Telecom

Kenya

".0 Transaction

".1: +nter ,riginal -udget

' +CC menu 4cconting*-%lic Sector Management*Master =ata* !dgeting* Create

Transaction code ;M!!C & Create

Enter the Original Budget for the Fund Center and Committement Item

-lease enter the Original !dget amont for particlar ;nd Center and Commitment Item andS4E yo will find the screen short as shown %elow.

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Essar Telecom

Kenya

2ow check the %elow 9eport showing that the amont is pdated in fnd center D;I242CE and commitment item <5('(((+ from transaction code FMR7R87-UD9+T -udget ,3er3ie4

-lease find the %elow screen yo are a%le to find the %dget amont <(,((( is showing incrrent %dget %cket that means we ha0e Gst entered the %dget. Once yo release the%dget it will start apper in consma%le %dget.

The transaction code to see the %elow report is FMR7R87-UDC,N ,3er3ie4 of -udget Consum/tion

".2 Release +ntered -udget

-lease 9elease the Original !dget amont for particlar ;nd Center and CommitmentItem and S4E yo will find the screen short as shown %elow.

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Essar Telecom

Kenya

;M =ocment is posted as per a%o0e screen.

4nd go to report and check the 0ales 9elease its started showing in Consma%le !dget that means yo can a%le to consmed the %dget p to <(,(((

".": +nter u//lement -udget

-lease enter the Spplemented !dget amont for particlar ;nd Center and CommitmentItem and S4E yo will find the screen short as shown %elow.

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Essar Telecom

Kenya

2ow check the %elow 9eport showing that the spplement amont is pdated in fnd center D;I242CE and commitment item <5('(((+ from transaction code FMR7R87-UD9+T -udget ,3er3ie4

;rom the a%o0e screen 3<((( is pdated in spplement %dget, crrent %dget is showing )<((( and original is <((((

The transaction code to see the %elow report is FMR7R87-UDC,N ,3er3ie4 of -udget Consum/tion

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Essar Telecom

Kenya

;rom the a%o0e screen we can analyse the amont of spplemented %dget is still not showing as consma%le %dget.

".": Release u//lement -udget

-lease 9elease the Spplement !dget for particlar ;nd Center and CommitmentItem and S4E yo will find the screen short as shown %elow.

4nd go to report and check the 0ales 9elease its started showing in Consma%le !dget that means yo can a%le to consmed the %dget p to )<,(((

".": +nter Return -udget

-lease enter the 9etrn !dget amont for particlar ;nd Center and CommitmentItem and S4E yo will find the screen short as shown %elow.

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Essar Telecom

Kenya

2ow check the %elow 9eport showing that the 9etrn !dget amont is pdated in fnd center D;I242CE and commitment item <5('(((+ from transaction code FMR7R87-UD9+T -udget ,3er3ie4

The transaction code to see the %elow report is FMR7R87-UDC,N ,3er3ie4 of -udget

Consum/tion

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Essar Telecom

Kenya

;rom the a%o0e screen we can analyse the amont of 9etrn %dget is still not reflected asconsma%le %dget, here the

.

".#: Release Return -udget

-lease 9elease the 9etrn !dget for particlar ;nd Center and CommitmentItem and S4E yo will find the screen short as shown %elow.

4s per the a%o0e report check the 0ale, after release retrn of +(,(((. Consma%le !dget gets redces from )<((( to ?<(((

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Essar Telecom

Kenya

".%: F$ Transaction 'ctual osting

4s per the consma%le %dget now yo can not a%le to post the ;I entry more than ?<(((.

Transaction code to post the ;I entry ";!<(,;!?($, ;!(+ or ;A(3

4s per the a%o0e screen, we are posting the amont in >L accont -rinting and Stationary

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Essar Telecom

Kenya

-lease find yo are sing the costcenter which is assign to D;I242CE fnd center. 4s per or earlier e:ercise we entered the %dget in D-rinting and Stationery Committement Item and D;inance ;nd Center

Simlate and S4E

2ow yo go to 9eport ;M9-H9#H!/=CO2 A O0er0iew of !dget Consmption and check the !alance a0aila%le in mentined Commitement Item and ;nd Centers

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Essar Telecom

Kenya

-lease find the a%o0e screen is showing the report Consma%le !dget is ?<((( ot of that +(((( is consmed and now a0aila%le %alance is <<(((

2ow we will post the ;I entry which will %e more than a0aila%le !dget

4s per the a%o0e screen we are posting +((( more than a0aila%le %dget

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Essar Telecom

Kenya

Simlate and S4E

-lease find the E99O9 a%o0e showing that the annal !dget e:ceeded %y +((( KES

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User Manual for Funds Management

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